Professional Documents
Culture Documents
MM BBP PDF Free
MM BBP PDF Free
Business Blueprint
Submitted
To
Consul GROUP
By
KPIT CUMMINS INFOSYSTEMS
MATERIALS MANAGEMANT
DOCUMENT RELEASE NOTICE September, 2013
Version 1.0
Customer: Consul Consolidated
Project : Shakthi
Confidential 1 of 59
Project SHAKTHI Blue Print Document – Materials Management
DOCUMENT DETAILS:
Materials Management 2.0 This document outlines the Materials Management business processes
of CONSUL and how these will be implemented in SAP.
DOCUMENT DETAILS:
PREFACE
The purpose of this document is to record the business process requirements of CONSUL CONSOLIDATEDand outline
the requirement mapping in SAP.
Intended Audience
Confidential 2 of 59
Project SHAKTHI Blue Print Document – Materials Management
The intended audience for the Materials Management Business Blueprint is the employees of CONSUL
CONSOLIDATEDand other persons authorized by CONSUL who are in any way related to Business Processes
involving Materials Management.
Documents referred to prepare Materials Management Business Blueprint Document are as follows:
Sign Off
Confidential 3 of 59
Project SHAKTHI Blue Print Document – Materials Management
Contents
ACRONYMS ............................................................................................................................ 8
Confidential 4 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 5 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 6 of 59
Project SHAKTHI Blue Print Document – Materials Management
MATERIAL MASTER...................................................................................................................43
PURCHASE REQUISITION TYPE & NO. RANGE ............................................ ERROR! BOOKMARK NOT DEFINED.
Confidential 7 of 59
Project SHAKTHI Blue Print Document – Materials Management
EXCISE GROUP........................................................................................................................48
Acronyms
Code Description
MM Material Management
QM Quality Management
PP Production Planning
PM Plant maintenance
VM Vendor master
PO Purchase Order
PR Purchase Requisition
LE Logistics Execution
MM Material Master
HR Human Resource
Confidential 8 of 59
Project SHAKTHI Blue Print Document – Materials Management
GENERAL EXPLANATION
Company Profile - CONSUL Group is one of the leading Energy Equipments manufacturers in India based at Chennai,
Tamil Nadu. This organization is in the industry for more than 3 decades. The product range is under Power solution
which includes Inverters, UPS, Stabilizers, K rated Transformers, Micro Controller, and Frequency Inverter, Solar PCU /
Inverter and many more in power solutions. The brand “CONSUL” is quite famous in India. The organization split into
multiple legal entities which manufactures and markets power solution equipments across India. This organization has
service engineers positioned across India to cater after sales service requirements.
Business Blue Print - This is the document where we define the business processes and operating procedures for your
company to support the corporate growth initiatives and also to adapt to the new SAP system that will be implemented.
SAP Blueprint is the architectural foundation for the success of our project. This is where we define your business
requirements, set expectations from the new system and gain alignment of the key business stakeholders with the
capabilities and expected output from the new SAP system.
In a Business Blueprint, we create a project structure in which relevant business scenarios, business processes and
process steps are organized in a hierarchical & tabular structure to specify how your business processes should run in
your SAP systems.
The project documentation and the project structure that you create during the Business Blueprint will be integral part in
the configuration and test organization phases.
Confidential 9 of 59
Project SHAKTHI Blue Print Document – Materials Management
The structure of an enterprise is represented in the SAP System by the following organizational levels:
1.1 Client:
Client is a group or combination of legal, organizational, business and/or administrative units with a common purpose.
Example: a corporate group.
Confidential 10 of 59
Project SHAKTHI Blue Print Document – Materials Management
1.3 Plant:
In SAP, a Plant is defined as “an organizational logistics unit that structures the enterprise from the perspective of
production, procurement, plant maintenance and materials planning. A Plant is thus a manufacturing facility or branch
within the company.
The plant is an operating area or branch within a company.The plant is embedded in the organizational structure as
follows:
• The plant is assigned to a single company code. A company code can have several plants.
• Several storage locations in which material stocks are managed can belong to a plant.
• A plant can be assigned to several combinations of sales organization and distribution channel.
• A plant can have several shipping points. A shipping point can be assigned to several plants.
Confidential 11 of 59
Project SHAKTHI Blue Print Document – Materials Management
S. COMPANY EXCISE
No. CODE PLANT DESCRIPTION APPLICABILITY
MANUFACTURING PLANTS
1101
01 1000 Delhi Excise Registered
1102
02 1000 Indore Excise Registered
1103 Cochin
03 1000
1104 Secunderabad
04 1000
1105 Kolkatta
05 1000
1106 Coimbatore
06 1000
1107 Belgaum
07 1000
1108 Mumbai
08 1000
1109 Madurai
09 1000
1110 Ahmedabad
10 1000
1111 Vijayawada
11 1000
1112 Ghaziabad
12 1000
1113 Lucknow
13 1000
1114 Chennai
14 1000
1115 Madurai
15 1000
Bhiwandi - Thane
16 1000 1116
Visakhapatnam
17 1000 1117
Bangalore
18 1000 1118
Confidential 12 of 59
Project SHAKTHI Blue Print Document – Materials Management
Jaipur
19 1000 1119
Pune
20 1000 1120
Patna
21 1000 1121
Raipur
22 1000 1122 Excisable
Pune
23 1000 1123 Excisable
Bengaluru
24 1000 1124 Excisable
Ahmedabad
25 1000 1125 Excisable
Lucknow
26 1000 1126 Excisable
Bhopal
24 2000 2101 Non excisable
• Defined as 4 digit alpha numeric key in the SAP system ( Ex: SL01)
• There may be one or more storage locations within a plant
• A storage location has a description and at least one address
• There will be always at least one storage location defined for one plant
• It is possible to store material data specific to a storage location
• Physical inventory is carried out at the storage location level
• Stocks are managed only on a quantity basis and not on a value basis at storage location level.
03 GF03 Consumable
Confidential 13 of 59
Project SHAKTHI Blue Print Document – Materials Management
08 GF08 Stationery
13 GF13 Scrap
NOTE: -DFL at Pune as instructed by management there will be separate storage locations as above starting with
DF.
Storage Location for Service Engineers holding stock is missing.
• 2000 - Megatech
Confidential 14 of 59
Project SHAKTHI Blue Print Document – Materials Management
A purchasing group is represented by a client-unique 3-digits alpha-numeric key for a buyer or a group of buyers
who are involved in some purchasing activities. The purchasing group is responsible for material procurement and
dealing with the vendors.
- Represent a buyer or a group of buyers that are responsible for Purchasing activities at specific location.
- Be a parameter in purchasing documentssuch as Purchase Requisition, Purchase Order, release procedure etc.
By doing so, we can set different release/approval procedure for different purchasing documents with different
purchasing group.
- Be an authorization object, so we can restrict a specific role can only create/edit/display purchasing document
with a specific purchasing group
Group the purchasing documents in purchasing reports. We can generate report of purchasing documents per
purchasing group.
100 - Consul
200 - Megatech
101 - FI Service
102 - IT Service (As many as Cost Centers)
201 - FI Service
202 - IT Service (As many as Cost Centers)
1. Material Master
2. Vendor Master
3. Service Master
5. Source List
All Master data Codification (Number Range) and finalization of the same for entire CONSUL Group is under progress.
Once the final data is ready, the same will be incorporated in SAP.
Confidential 15 of 59
Project SHAKTHI Blue Print Document – Materials Management
Purpose:
The material master is used by all components in SAP logistics.The integration of all material data in a single database
object eliminates redundant data storage. The application areas/functional areas such as purchasing, inventory
management, material requirements planning (MRP), invoice verification, and so on, can all use the same data.
In the SAP Logistics System, the data contained in the material master is required, for example, for the following
functions:
The accounting information of a material in material master is maintained at valuation area level.
The valuation area is an organization level at which the materials are valuated. The valuation area can be a plant
or it can be a company code.
Master data is common across all plants. In addition to the basic description, Purchase Order Text will be maintained for
the materials. All the existing materials will be loaded to the SAP system; to avoid duplication of master data a central
department will create new materials. CONSUL group will be operating in a multi-plant environment in SAP R/3. For
common materials, master data in more than one plant will have to be maintained on an ongoing basis. The ownership
and corresponding process for maintenance of these master data has to be finalized by CONSUL Group in the
Realization Phase and documented.
When we create a material master record, it is required to classify the material according to material type.
Material Type
Material type groups’ together material with the same basic attributes, for example, raw materials, semi-finished products,
or finished products. When creating a material master record, materials are assigned to a material type. Material type
Confidential 16 of 59
Project SHAKTHI Blue Print Document – Materials Management
determines whether the material number can be assigned internally or externally and the number range from which the
material number is drawn.
The following are the material types proposed for CONSUL Group:
1 Raw Material
2 Packing Material
3 Stationery
4 Semi Finished Goods
5 Finished Goods
6 IT Material
7 Consumables
8 Tools
9 Asset
10 Scrap
11 Trading (Only for FG)
Material Group
A key that is used to group together several materials or services with same attributes. Each material can belong to only
one material group. Material groups can be used to restrict the scope of analysis and search specifically for material
master records via search helps. Material groups can access necessary reports.
Material groups can be assigned to the Valuation class for the automatic determination of the G/L at the time of the PO
creation.Material Groups are still to be identified, and the same will be incorporated in SAP.
A RAW MATERIALS/CONSUMABLES
Confidential 17 of 59
Project SHAKTHI Blue Print Document – Materials Management
4 BATTERIES BAT
5 BATTERY RACKS BTR
6 PLASTIC PARTS PLA
7 BOBBINS BOB
8 BUCK BOOST TRANSFORMERS BBT
9 BUSBARS BUS
10 ELECTRONIC COMPONENTS-MISC ECM
11 CABINETS CAB
12 CABLES CBL
13 CAPACITORS CAP
14 CHANNELS/ANGLES CHA
15 CHOKES CHK
16 CIRCUIT BREAKERS MCB
17 CONNECTORS CNN
18 CONTACTORS CON
19 COPPER WINDING WIRES CUW
20 CURRENT TRX/SENSORS CTS
21 DIODES DIO
22 HARDWARES HRD
23 HEATSINKS HTS
24 HYLAM ITEMS HYS
25 ICS ICS
26 IGBTS IGB
27 INSULATION TAPES/SHEETS INS
28 LABELS/STICKERS LAB
29 LAMINATIONS LAM
30 LAMINOR PLATES LMP
31 LUGS/CRIMP PINS LUG
32 MANUALS MAN
Confidential 18 of 59
Project SHAKTHI Blue Print Document – Materials Management
B SFG
D FINISHED GOODS
1 UPS 1/1 ML11X
2 UPS 1/1T ML11T
3 UPS 3/1 ML31X
4 UPS 3/1T ML31T
5 UPS 3/3 ML33X
6 UPS 3/3T ML33T
7 UPS 1/1 FREQUENCY CONVERTER ML11F
8 UPS 3/3 FREQUENCY CONVERTER ML33F
9 UPS 1/1 ATM SURE ML11A
10 SERVO CONTROLLED VOLTAGE STABILIZER 1/1 VS11X
11 SERVO CONTROLLED VOLTAGE STABILIZER 1/1T VS11T
Confidential 19 of 59
Project SHAKTHI Blue Print Document – Materials Management
Purpose:
It serves as data record for maintaining the list of vendors from whom we procure materials/services and whose
accounting data can be maintained for payments.Vendor master records have the following structures:
Confidential 20 of 59
Project SHAKTHI Blue Print Document – Materials Management
It consists of data like Vendor name, address, reconciliation account, payment terms, Schema group etc. The vendor
master will be created centrally and the required purchasing data will be maintained in the respective purchasing
organization level. The order currency and the terms of payment will be in the display field in the purchasing organization
data. If the master data currency differs from the purchasing currency it can be changed in the Purchase order.
Business partners have a number of different functions, described as partner functions, in connection with your company.
You use partner functions to define the rights and responsibilities of each partner type in a business transaction. When
you sell or order goods, for example, your business partners can assume partner functions such as: Ordering Address,
Goods supplier, Alternate payee etc.
Vendor master data is integrated with finance and material management modules.
You must assign each vendor whose data you wish to store in the SAP System to an account group.The account group
determines, for example, that only those screens and fields of the vendor master record that are needed for the relevant
role of your business partner are displayed and ready to accept user input.
The vendor account groups and the corresponding number ranges are given below. All the vendor numbers are internally
managed. The number ranges are common for both the company codes and the purchasing organizations.
Number Number
Account Group Account Group Master Ranges Ranges Number Formatted Table
Name data details From TO Series
YBVD Vendors Domestic RM 100000 199999 1
YBVF Vendor Foreign RM 200000 299999 2
YBAC Vendor Plant to Plant 300000 399999 3
YBAS Vendor Assets 400000 499999 4
YBTR Vendor Logistics 500000 599999 5
Confidential 21 of 59
Project SHAKTHI Blue Print Document – Materials Management
A service master record contains the following principal information for the unique description of a service:
- Service number
- Service category
- Descriptive texts (short and long text)
- Base unit of measure
- Material group
- Valuation class
Service masters can be referenced at the time of creation of the Purchase requisition and all the Purchasing documents.
The service master record counts as part of the master data within External Services Management and serves as a
source of data for you to draw upon when creating service specifications. This enables you to save time and reduces the
frequency of errors, since you need only enter the complete service descriptions in the service master record once.
The service master is used by all agencies in a Logistics System. The integration of all service data in a single database
object eliminates redundant data storage. In the Logistics System, the data contained in the service master is required, for
example, in Purchasing for ordering and in Invoice Verification for posting invoices.
Service number is a number uniquely identifying a service master record, and thus a service. User can have internally
(system) generated service number or can have his own externally entered number. User will be identifying service with
maximum 18 digit alphanumeric code having description of 40 Characteristics.
Confidential 22 of 59
Project SHAKTHI Blue Print Document – Materials Management
You can have more than one purchasing information record for a single material if it is being supplied by more suppliers,
one for each supplier. Information maintained in purchasing information records is used as default data in documents
such as purchase orders.
Organizational Levels
General Data: General Data includes Vendor data, order unit and administration data.
Purchasing Organization Data: Purchasing Organization data includes prices and conditions and purchase order
texts.
Plant Data
The info record allows buyers to quickly determine: which materials have been previously offered or supplied by a specific
vendor and which vendors have offered or supplied a specific material
Info Record processing will be applicable for all material types and for all types of Vendors if commercial terms and source
of supply is stable for a considerable period. Data for the Info record will be defaulted to Purchase Order including the
Pricing conditions, Tax code, Unit of Order with conversion factor to SKU, Text etc. which can be edited if required in
Purchase Order.
Consul requires workflow on Purchasing Info Record. Separate spreadsheet will be mailed.
Source list will be used to maintain the preferred vendor list. If a contract exists it will be maintained in the Source list.
Currently in some of the plants preferred vendors exist for supplying certain parts, these will be maintained in the source
list in SAP so MRP can automatically determine the source of supply.
• Purchasing
• Inventory Management
• Invoice Verification
Material Valuation determines or records the stock value of a material. The stock value is calculated using the formula:
Confidential 23 of 59
Project SHAKTHI Blue Print Document – Materials Management
Thus, if the stock quantity or the material price changes, the stock value changes.
Organizational level at which material valuation is carried out. You can define a valuation area asfollows:
All stocks of a particular material in this company code are valuated together.
The stocks of a particular material in this individual plant are valuated together. Stocks inother plants are not included in
this valuation area.
SAP offers two methods of inventory valuation and product costing: standard cost and (weighted) moving
average. The method to be used is identified on the material master level, thus different materials can use
different methods within a plant. Although SAP does not restrict this choice, moving average is typically used
only on purchased materials.
Integration
Material Valuation represents a link between Materials Management (MM) and Financial Accounting (FI), since
it updates the G/L accounts in Financial Accounting.
An item of a requisition contains the quantity and delivery date of the material to be supplied or the quantity of the service
to be performed. It is an internal document. It is not used outside the enterprise.
Confidential 24 of 59
Project SHAKTHI Blue Print Document – Materials Management
PR’s are subjected to release. PR’s can be released collectively or individually. Using the Release Procedure, approval
can be set up for purchase requisitions. Release procedure will be used for the approval of the purchase requisitions for
overall release. Depending on purchase requisition types, fields can be controlled.
Purchase Requisition type “NB” will be for purchase requisitions generated by MRP and there won’t be any release
strategy on it. For other types of requisitions there will be release procedure department wise for services.
PR release strategy work flow to be given. PR is mandatory. No release strategy for Service PR only Formatted: Font: Not Italic
Formatted: Font: Not Italic
Confidential 25 of 59
Project SHAKTHI Blue Print Document – Materials Management
Purchase request is the requirement document created manually or through the MRP run. Purchase request is further
processed to create Purchase order document.
Confidential 26 of 59
Project SHAKTHI Blue Print Document – Materials Management
Quotation is the reply from vendor for our enquiry regarding the price and quantity and supply schedule
confirmation.When the quote is received from the vendor, with reference to the request for quotation, quotes can be
maintained.
Price Comparison is used to analyze the Bids submitted in response to a specific bid invitation. The comparison list ranks
the quotations by item from lowest to highest.If quotation is submitted in foreign currency it can be converted to local
currency. The decision to select a vendor or a reject a vendor can be based on the price comparison list generated by the
system and by checking the vendors technical competency (specifications, delivery terms), which will be done outside the
system. If vendors are negotiated, the same can be maintained with valid effective period & revised comparison can be
done against the same quotations.
Confidential 27 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 28 of 59
Project SHAKTHI Blue Print Document – Materials Management
Asset Procurement:-
Confidential 29 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 30 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 31 of 59
Project SHAKTHI Blue Print Document – Materials Management
Client needs GR to happen with the reference of gate entry no. for all the procurements from the vendors.
During the material movement, material document is generated for all movements. Relevant accounting and controlling
documents are also created for relevant movement types.
There are materials, which are accepted in to your stores subject to Quality testing. The testing and acceptance will be
done through QM module.
Goods receipts for the stores can be posted to different stock types:
Confidential 32 of 59
Project SHAKTHI Blue Print Document – Materials Management
- To GR blocked stock
- Quality Stock
- To Unrestricted stock
Inventory management is part of the MM module and is fully integrated in the entire logistics system. Materials are
procured from external or internal sources on the basis of the requirements determined by Material Planning. The
deliveries are entered in inventory management as a goods receipt. The materials are stored and managed under
inventory management, until it is delivered to customers or is used for internal purposes (production).
Goods Receipt will happen with reference to Inbound delivery no. for the procurements from vendor.
Supplier Batch Number & Serial Numbers (like Batteries) has to be activated for high value items
Confidential 33 of 59
Project SHAKTHI Blue Print Document – Materials Management
The goods return is used to return delivered goods back to the vendor. For example, you may return goods if the
delivered goods are faulty. When you create a goods return, the goods are issued from the warehouse and the quantities
are reduced.
Confidential 34 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 35 of 59
Project SHAKTHI Blue Print Document – Materials Management
- Stock transfer from storage location to storage location (in the plant).
- Stock transfer via stock transfer posting with invoicing and billing with excise.
- Stock transfer using a stock transport order interplant ( with excise transfer no billing)
You can post a stock transfer from storage location to storage location or from plant to plant.
We can monitor the stocks in transit. After the goods issue is posted at the issuing point, the stock appears "in stock
transfer" at the receiving point and is managed as such in the system.
Plant to plant Stock Transfer: Stock transport order is used to do stock transfer between two plants within
the same company code. It involves physical transfer of goods between two locations with delivery but
plants which belong to two different company codes. This involves physical transfer of goods between two
Confidential 36 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 37 of 59
Project SHAKTHI Blue Print Document – Materials Management
Cycle Counting
In Annual physical inventory, all materials are counted once in a year on a pre-determined date. On this date, all materials
are blocked for any inventory movement till the physical inventory count is complete. This is more common for Plant /
Storage locations which do not hold too much inventory.
In cycle counting, all materials need not be treated the same way. It allows fast moving materials to be counted more
frequently than slow moving materials or high value items to be counted more frequently than low value items. A cycle
counting indicator is set in material master which determines for a given plant, how frequently the material has to be
counted, as in, once a year, twice a year, thrice a year and so on.Regardless of the physical inventory procedure, the
process of physical inventory can be divided into three phases: Physical inventory preparation, Inventory count recording
and Posting inventory differences.
Confidential 38 of 59
Project SHAKTHI Blue Print Document – Materials Management
Vendor evaluation is the process of evaluating the vendors on the basis of following main criteria: Price, Quality, Delivery
and Service.
In the SAP System, Vendor Evaluation is completely integrated into the MM Purchasing component within Materials
Management. This means that information such as delivery dates, prices, and quantities can be taken from purchase
orders.
Vendor Evaluation also uses data from the Quality Management component, such as the results of incoming inspections
or quality audits.
Vendor Evaluation accesses basic Materials Management data, Inventory Management data (such as goods receipts),
At consul vendor rating will happen on two parameters Quality (40%) and Delivery (60%).
Confidential 39 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 40 of 59
Project SHAKTHI Blue Print Document – Materials Management
4.13 Integration
4.13.2 Production-Planning
It is integrated in the areas like Material requirement Planning, Receipts/issues against production orders, Availability
check for stocks etc. Material requirement Planning is done based on Stocks, expected receipts, expected issues. It
generates planned orders or purchase requisitions which can be converted to purchase orders/Contracts. Inventory
Management is responsible for staging of the components required for production orders. The receipt of the finished
products in the Warehouse is posted in Inventory Management.
Confidential 41 of 59
Project SHAKTHI Blue Print Document – Materials Management
delivered is marked as "Scheduled for delivery". It is deducted from the total stock when the goods issue is posted.
Purchase order can be directly converted to delivery for a stock transfer requirement.
4.13.4 Finance/Controlling
It is integrated in the area like Material Valuation, Vendor payments, Material costing etc. Whenever any inventory posting
are done, it updates the G/L accounts online in the background. Logistics invoice verification will create vendor liability in
vendor account immediately on posting the document. Any advance given against the purchase order updates the Po
history. For every inventory posting there is corresponding CO document to update profit center accounting reporting.
Finish goods costing is link through MM & PP. Procurement of capital item cost can be directly booked against asset
number.
Confidential 42 of 59
Project SHAKTHI Blue Print Document – Materials Management
Madurai
16 1109
17 Ahmedabad 1110
18 Vijayawada 1111
19 Ghaziabad 1112
20 Lucknow 1113
21 Chennai sales Office 1114
22 Bhiwandi Thane 1115
23 Vishakhapatnam 1116
24 Bangalore 1117
25 Jaipur 1118
Pune Excisable
26 1119
Pune
27 1120
Raipur
28 1121
Patna
29 1122
Bengaluru
30 1123
Lucknow
31 1124
Bhopal
32 2101
MATERIAL MASTER
MATERIAL TYPE: ORGANIZATIONAL LEVEL
Materials with the same basic attributes are grouped together and assigned to a material type. This allows
you to manage different materials in a uniform manner in accordance with your company’s requirements.
Confidential 43 of 59
Project SHAKTHI Blue Print Document – Materials Management
Key that you, use to group together several materials or services with the same attributes, and to assign
them to a particular material group.
A RAW MATERIALS/CONSUMABLES
Confidential 44 of 59
Project SHAKTHI Blue Print Document – Materials Management
37 MOTORS MOT
38 OIL--FIRST FILL OIL
39 PACKING MATERIALS PAC
40 PCB ASSEMBLED PCA
41 PCB PLAIN PCP
42 RELAYS RLY
43 RESISTORS RES
44 RUBBER PARTS RUB
45 SCR SCR
46 SMC ITEMS SMC
47 SLEEVES SLE
48 SOLAR PRODUCTS SOP
49 STATIC CONVERTER STC
50 SHEETS SHT
51 SWITCHES SWT
52 TRANSFORMERS TRX
53 TRANSISTORS TRN
54 TERMINAL BLOCKS TER
55 VARIAC VAR
56 VARIAC PARTS VAP
57 WIRING ACCESSORIES WAC
58 WIND TURBINE & COMPONENTS WIN
59 FERRITE CORES FER
60 FUSE FUS
61 STABILIZER STB
62 INVERTER NVI
63 DC DC CONVERTER DDC
64 ISOLATION TRANSFORMER TRI
B SFG
Confidential 45 of 59
Project SHAKTHI Blue Print Document – Materials Management
D FINISHED GOODS
1 UPS 1/1 ML11X
2 UPS 1/1T ML11T
3 UPS 3/1 ML31X
4 UPS 3/1T ML31T
5 UPS 3/3 ML33X
6 UPS 3/3T ML33T
7 UPS 1/1 FREQUENCY CONVERTER ML11F
8 UPS 3/3 FREQUENCY CONVERTER ML33F
9 UPS 1/1 ATM SURE ML11A
10 SERVO CONTROLLED VOLTAGE STABILIZER 1/1 VS11X
11 SERVO CONTROLLED VOLTAGE STABILIZER 1/1T VS11T
12 SERVO CONTROLLED VOLTAGE STABILIZER 3/1 VS31X
13 SERVO CONTROLLED VOLTAGE STABILIZER 3/1T VS31T
14 SERVO CONTROLLED VOLTAGE STABILIZER 3/3 VS33X
15 SERVO CONTROLLED VOLTAGE STABILIZER 3/3T VS33T
16 SERVO CONTROLLED VOLTAGE STABILIZER 3/1U VS31U
17 SERVO CONTROLLED VOLTAGE STABILIZER 3/3U VS33U
18 VOLTAGE REGULATION TRANSFORMER 1/1 VR11X
19 VOLTAGE REGULATION TRANSFORMER 1/1T VR11T
20 VOLTAGE REGULATION TRANSFORMER 3/1 VR31X
21 VOLTAGE REGULATION TRANSFORMER 3/1T VR31T
22 VOLTAGE REGULATION TRANSFORMER 3/3 VR33X
23 VOLTAGE REGULATION TRANSFORMER 3/3T VR33T
24 VOLTAGE REGULATION TRANSFORMER 3/1U VR31U
25 VOLTAGE REGULATION TRANSFORMER 3/3U VR33U
26 INVERTER 1/1 IN11X
27 INVERTER 3/3 IN33X
28 INVERTER ELOS IN3EL
29 INVERTER ERD IN3ER
30 SOLAR MPPT SOMPT
31 SOLAR INVERTER 1P SOIN1
32 SOLAR INVERTER 3P SOIN3
33 SOLAR UPS 1P SOUP1
34 SOLAR UPS 3P SOUP3
35 SOLAR PCU 1P SOPC1
36 SOLAR PCU 3P SOPC3
37 SOLAR POWER GENERATING SYSTEM SOPGS
38 AMF CONTROLLER AMFC
39 IPEM 1P IPEM1
40 IPEM 2P IPEM2
41 IPEM 3P IPEM3
42 ENERGY SAVER/CONSERVER 1P ENS1P
43 ENERGY SAVER/CONSERVER 3P ENS3P
Confidential 46 of 59
Project SHAKTHI Blue Print Document – Materials Management
PURCHASING DOCUMENT
REQUEST FOR QUOTATION
A request for quotation (RFQ) is an invitation extended to a vendor by a purchasing organization to submit a
quotation (bid) for the supply of materials or performance of services.
Confidential 47 of 59
Project SHAKTHI Blue Print Document – Materials Management
AN Quotation object
01 NB Standard PO (Domestic)
EXCISE GROUP
A unit within an excise registration, in India, which keeps its own set of excise records. Whereas the excise
registration reports to the excise authorities, the excise group is a purely internal organizational unit. Each
excise group keeps records of all transactions that have to be reported to the excise authorities. When the
time comes to present these records to the authorities, the excise registration compiles the information
from all of its excise groups.
Confidential 48 of 59
Project SHAKTHI Blue Print Document – Materials Management
VENDOR EVALUATION
The system evaluate the vendor by computing a points score for the vendor based on the weightings given to the criteria
1 On time Delivery 60
2 Quality 40
The type of number assignment and the number range from which the account number used by the system to identify
the vendor is assigned.
Whether or not a one-time vendor is involved
Account
Account Group Master Number
Group Name data details Number Ranges From Number Ranges TO Series
Vendors
YBVD Domestic RM 100000 199999 1
Vendor Foreign
YBVF RM 200000 299999 2
Vendor Plant to
YBAC Plant 300000 399999 3
YBAS Vendor Assets 400000 499999 4
Vendor
YBTR Logistics 500000 599999 5
Vendor
YBVS Services 600000 699999 6
YBVO Vendor Others 700000 799999 7
Vendor One
YBVN Time 800000 899999 8
YBVE Vendor 900000 999999 9
Confidential 49 of 59
Project SHAKTHI Blue Print Document – Materials Management
Employees
Vendor Dom
YBDT Trading 1100000 1199999 11
Vendor Imp
YBIT Trading 1200000 1299999 11
Confidential 50 of 59
Project SHAKTHI Blue Print Document – Materials Management
7.0GAP ANALYSIS
Confidential 51 of 59
Project SHAKTHI Blue Print Document – Materials Management
Process Name Purchase Order for Import Process (procurement at Bonded WH)
Transaction Code ME21N / ME31L / ME31K
As Is Purchase Orders are created to procure the materials from outside India
Confidential 52 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 53 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 54 of 59
Project SHAKTHI Blue Print Document – Materials Management
In case of batteries serial nos. will be maintained at the time of GR. Along with the shelf life
for the calculation of warranty on the system. Client needs Barcode to be incorporated at the
Confidential 55 of 59
Project SHAKTHI Blue Print Document – Materials Management
Confidential 56 of 59
Project SHAKTHI Blue Print Document – Materials Management
As Is The goods return is used to return delivered goods back to the vendor. For example, you may
return goods if the delivered goods are faulty.
To-be SAP Standard – YES ; Workaround – NO ;
Gap Analysis Process improvement
Remarks Material will be returned to vendor through return PO along with Excise. For returning non
Excisable material finance will create financial invoice to handle VAT.
Action to be taken Standard SAP best practice to be followed.
Status To be incorporated
Confidential 57 of 59
Project SHAKTHI Blue Print Document – Materials Management
Remarks Client wants to maintain the inventory levels on the material group not on material codes.
Advised will check and revert back however advised to maintain inventory on material codes
which is standard practice in SAP.
Action to be taken Standard SAP best practice to be followed.
Status Wish LIST
Confidential 58 of 59
Project SHAKTHI Blue Print Document – Materials Management
document no. range series for PO, GR. Advised Po no. range for DFL and R&D can be handled
through document type however No. range for GR is at client level and will be commonly
shared by Consul and Megatech.
Action to be taken Need to Discuss with ABAPER.
Declaration
The core team and the process owners gone through this business blue print documentation and understood the contents
and agreed upon the same.
Confidential 59 of 59