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Safety Calendar

John D. Watkins

College of Education, Grand Canyon University

EAD 536: Strategic Leadership and Management in the Principalship

Dr. Erwin

February 22, 2023

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Safety Calendar

As administrators start planning for a new school year, school safety should be at the top

of their list. They are responsible for not just the student’s safety but all staff members. Being on

the same page, with clear communication, and expectations each stakeholder should know

exactly what to do when practicing emergency procedures. We do this to always be prepared,

God forbid, a situation requires enacting these procedures in a live active event. Administrators

must be prepared with a plan for all emergency procedures, training staff, debriefing,

collaborating, in aligning this plan to the school’s vision and mission, while making sound moral

decisions that will affect all stakeholders.

Monthly Fire Drills

August 23, 2022: Fire Drill 1 – 8:30 a.m. – This will be our first fire drill of the new

school year. Throughout the first few days of schoolteachers will have been discussing

emergency procedure expectations with students, while practicing with them in their classroom.

For this fire drill all students will be evacuating from their homeroom classrooms utilizing the

fire drill evacuation map posted in each teacher’s classroom.

September 19, 2022: Fire Drill 2 –1:00 p.m. – All grade levels will be in their homeroom

classes at this time except for the first grade. First grade students will be in their specialty’s class

between art, music, and gym. First grade teachers will be on their plan time and will need to

meet their homeroom class at the designated spot outside where the specials class meets.

October 10, 2022: Fire Drill 3 – 9:30 a.m. – All grade levels will be in their homeroom

classes at this time except for the third grade. Third grade students will be in their specialty’s

class. Third grade teachers will be on their plan time and will need to meet their homeroom class

at the designated spot outside where the specials class meets.

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November 14, 2022: Fire Drill 4 – 2:00 p.m. – All grade levels will be in their homeroom

classes at this time except for the second grade. Second grade students will be in their specialty’s

class. Second grade teachers will be on their plan time and will need to meet their homeroom

class at the designated spot outside where the specials class meets.

December 13, 2022: Fire Drill 5 – 10:00 a.m. – All grade levels will be in their

homeroom classes at this time except for the fourth grade. Fourth grade students will be in their

specialty’s class. Fourth grade teachers will be on their plan time and will need to meet their

homeroom class at the designated spot outside where the specials class meets.

January 11, 2023: Fire Drill 6 – 1:30 p.m. – All grade levels will be in their homeroom

classes at this time except for the first grade. First grade students will be in their specialty’s class.

First grade teachers will be on their plan time and will need to meet their homeroom class at the

designated spot outside where the specials class meets.

February 17, 2023: Fire Drill 7 – 8:30 a.m. – For this fire drill all students will be

evacuating from their homeroom classrooms utilizing the fire drill evacuation map posted in

each teacher’s classroom.

March 9, 2023: Fire Drill 8 – 2:30 p.m. – All grade levels will be in their homeroom

classes at this time except for the second grade. Second grade students will be in their specialty’s

class. Second grade teachers will be on their plan time and will need to meet their homeroom

class at the designated spot outside where the specials class meets.

April 27, 2023: Fire Drill 9 – 9:30 p.m. – All grade levels will be in their homeroom

classes at this time except for the third grade. Third grade students will be in their specialty’s

class. Third grade teachers will be on their plan time and will need to meet their homeroom class

at the designated spot outside where the specials class meets.

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May 8, 2023: Fire Drill 10 – 1:00 p.m. – All grade levels will be in their homeroom

classes at this time except for the first grade. First grade students will be in their specialty’s class

between art, music, and gym. First grade teachers will be on their plan time and will need to

meet their homeroom class at the designated spot outside where the specials class meets.

Quarterly Lockdown Drills

August 29, 2022: Lockdown Drill 1 – 8:30 a.m. – Within the first month of school,

teachers would have plenty of time to discuss procedure expectations and practicing what each

stakeholder’s responsibility is during the drill. Lockdown drills go by two names, Shelter in

Place and Lockdown. Shelter in place refers to potential threats outside of the building, tornado,

earthquake, and intruder on campus inside or outside of the building. In this scenario a person is

trying to get into the school building from the outside cafeteria doors. All teachers will remove

students from common areas, lock classroom doors, turn off lights, close blinds, and move to the

safest part of the classroom remaining quiet until further instructions.

October 21, 2022 – 9:00 a.m. – In this scenario the school received information that a

police investigation going at the hotel right across the street from the school. All teachers will

remove students from common areas, lock classroom doors, turn off lights, close blinds, and

move to the safest part of the classroom remaining quiet until further instructions.

January 6, 2023 – 1:00 p.m. – In this scenario an angry father is demanding to see their

child and shows the front office his knife All teachers will remove students from common areas,

lock classroom doors, Students outside must get inside quietly and quickly, turn off lights, close

blinds, and move to the safest part of the classroom remaining quiet until further instructions.

March 24, 2023 – 2:00 p.m. – In this scenario severe weather is rolling in. The local radio

station confirms that a tornado has touched down and less than a mile away from the school. Any
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students and teachers outside of the building must come in to quietly and quickly. All classrooms

with a window or on an outside wall must move to an inner classroom as shown on the tornado

drill map.

Full School Evacuation

September 30, 2022 – 8:30 a.m. – In this scenario, the school received a phone call that

that a brown paper bag containing a bomb was placed outside of the school building. All students

will need to follow their classroom to the bus loop to load a school bus. The bus will drive

students to the Freshman Academy. Families will be notified of the situation through the district

communication application and where to meet their student.

Grove Elementary Safety Calendar

August 2022
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20
Safety Safety
Training Training
and and
Teachers Teachers
PD – 8:00 PD – 8:00
am to 3:00 am to 3:00
pm pm
21 22 23 24 25 26 27
Fire Drill 1
– 8:30 am
28 29 30 31
Lockdown
Drill 1 –
8:30 am
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Grove Elementary Safety Calendar

September 2022
Sun Mon Tues Wed Thurs Fri Sat
1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24
Fire Drill 2
–1:00 p.m.
25 26 27 28 29 30
Full School
Evacuation
Drill – 8:30
a.m.

Grove Elementary Safety Calendar

October 2022
Sun Mon Tues Wed Thurs Fri Sat
1

2 3 4 5 6 7 8

9 10 11 12 13 14 15
Fire Drill 3
– 9:30 a.m.
16 17 18 19 20 21 22
Lockdown
Drill 2 –
9:00 a.m.
23 24 25 26 27 28 29

30 31
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Grove Elementary Safety Calendar

November 2022
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19
Fire Drill 4
– 2:00 p.m.
20 21 22 23 24 25 26

27 28 29 30

Grove Elementary Safety Calendar

December 2022
Sun Mon Tues Wed Thurs Fri Sat
1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17
Fire Drill 5
– 10:00
a.m.
18 19 20 21 22 23 24

25 26 27 28 29 30 31

Grove Elementary Safety Calendar

January 2023
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Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7
Lockdown
Drill 3 –
1:00 p.m.
8 9 10 11 12 13 14
Fire Drill 6
– 1:30 p.m.
15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

Grove Elementary Safety Calendar

February 2023
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18
Fire Drill 7
– 8:30 a.m.
19 20 21 22 23 24 25

26 27 28

Grove Elementary Safety Calendar

March 2023
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4

5 6 7 8 9 10 11
Fire Drill 8
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– 2:30 p.m.
12 13 14 15 16 17 18

19 20 21 22 23 24 25
Lockdown
Drill 4 –
2:00 p.m.
26 27 28 29 30 31

Grove Elementary Safety Calendar

April 2023
Sun Mon Tues Wed Thurs Fri Sat
1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29
Fire Drill 9
– 9:30 p.m.
30

Grove Elementary Safety Calendar

May 2023
Sun Mon Tues Wed Thurs Fri Sat
1 2 3 4 5 6

7 8 9 10 11 12 13
Fire Drill
10 – 1:00
p.m.
14 15 16 17 18 19 20
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21 22 23 24 25 26 27

28 29 30 31

Training for Teachers

At the beginning of each school year, all district employees meet at the annual district

kick off meeting to get everyone geared up for the start of a new school year. Once this meeting

concludes, all employees head back to their school site to discuss site wide professional

development. Throughout the professional development meeting teachers go over the school

expectations and procedures. This is where teachers learn, discuss, and develop how their

students, including the teachers will follow the district wide emergency expectations and

procedures. Teachers read and discuss what the expectations and procedures for fire drills,

lockdown drills, shelter in place drills, earthquake drills, and tornado drills will be for that school

year. This meeting allows teachers to collaborate with their grade level teams on how to develop

lesson plans incorporating how students can be respectful, responsible, and safe during each of

these emergency drills. They take this plan during the first few days of school starting and

develop anchor charts about the classroom expectations each student will show as we make sure

each person is respectful, responsible, and safe.

Revisiting/Debriefing After Each Drill

During an emergency drill there will be members of the leadership team that are not in

charge of a classroom of students. For example, as a fire drill is being practiced employees like

the school Behavior Technician, Building Engineer, Instructional Coach, Parent/Community

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Liaison, and School Nurse go to their designated section where students evacuate the building.

Once all grade levels are at their designated spots, these staff members relay back to the front

office if their section is all safe and secured. They look for each grade level hold up a green or

red sign signaling all students in that class are safe and accounted for, or their red sign stating

someone from their classroom is not with them and do not know where they are. Once all

students have been accounted for these staff members give all grade level teams the signal that

they can all come back into the school. Once all students get back into the school building and

resume there learning, this safety team discuss what went well during the drill and what they can

improve on. They meet briefly after each drill always looking and discussing how they can

improve. If for some reason the meeting cannot happen right after the drill, the team will discuss

this information through email. If there is a change to the expectations or procedures teachers

will learn about this information through email, as well as a printed copy that can be replaced

with updated expectations of the procedures.

Rationale: Collaboration, Vision/Mission, Moral Legal Considerations

Throughout the development of this plan the emergency procedures and expectations

were developed by the administrative leadership team. During the summer months, this group

meets and develops what the plans for all emergency procedures should look like, aligning with

the three school rules to be respectful, responsible, and safe. The group develops a definition for

teachers to understand what drill will be scheduled throughout the school year. They also list

what each classroom should do to complete each emergency expectation in the safest way

possible.

When the plan was created, the administrative leadership team discussed the importance

of getting all students involved when planning and practicing for emergency procedure drills. All
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classrooms will have time to practice these procedures aligning with our school vision, to reach,

engage, and inspire all students with a high-quality public education. Creating classroom

expectations and collaborating with students how these procedures should look and apply

prepares students as we to aim for our goal of graduating 100 % of our student’s college and

career ready.

The state of Oklahoma requires all schools under Oklahoma statutes that all schools must

have a specific number of fire drills, tornado drills, and other safety drills planed throughout the

year. It is the responsibility of the administrator to abide by these laws, planning and scheduling

over each month of the school year when to practice each drill. For example, during the first and

second semester schools must practice a fire drill within the first 15 days of that semester. If the

school does not meet these requirements the school administrator could face legal consequences,

reprimanded by the district, and potential termination.

In conclusion, each year administrators must plan for the potential emergency events that

could happen at any given moment. It is common now for schools to face possible emergency

threats to students and staff. Throughout this assignment, administrators must make sure each

stakeholder knows and understands what to do, where to be, and how maneuver through an

emergency at school in the safest way possible. Therefore, administrators must develop an

emergency plan with procedure and expectations, clearly communicate that plan, and prepare for

these potential emergencies upholding the schools rules of being respectful, responsible, and

safe.