INSTRUCTIONS TO USE CHARGES RETURNS UTILITY

(Ms-Office Only)

-A Mohan Krishna Sai

adusumalli.mksai@sbi.co.in
6489451, 9908990996
Hyderabad Circle

1. Scope of the utility:

This utility is not an Official Utility by our bank. This was prepared by me as per my understanding, depending on
reports generated by CDC. Using this utility for the first time may feel complex but will get used to after 2 or 3
times. Ideal time required to generate a Monthly Charges Return using this utility is 20 to 30 Mins
(Including time required for copying ‘required files’ from CDC to utility folder). If you are able to prepare the
return manually in less than 30 Mins, this utility is not for you. This utility is to save time for those branches
where hours of time being used to prepare monthly charges return.
2. Reports required to run this utility:
 Rep: “GL-DayBook-gend0807” of whole month ( Date wise)
 Rep: “VPS_TRANSACTION_yyyymmdd_bbbbb.txt “ of whole month (Optional if you don’t want any narration)
 Rep: “Status_Report_For_BGL_gend7058.ID” of Current Month End and Previous Month End.
 Rep: “acm.txt” of current month.
3. How this utility Works?
 This Utility reads all GL transactions from GL-DayBook reports of each day, identifies charges txns using “List of
charges BGLS” provided in the utility (user can add new BGLS or amend existing list).
 Compares the above fetched transactions against “VPS_TRANSACTION” reports of whole month and fetches
narration as given by teller in VPS module.
 Rep: “Status_Report_For_BGL_gend7058.ID” And Rep: “acm.txt” is used to prepare final report.
 Narration in final report will be blank for those transactions done by HRMS or System generated or adjusting
entries or sometimes if some VPS files are missing/post dated.
4. Preparing System before using this utility: (One Time Activity)
 Make sure this utility is placed on desktop. The path should be as below:
Desktop->CHARGES_RETURNS->UTILITY
Note: Don’t Re-name any files or folders.
 System Date Format should be: DD/MM/YYYY
To change Date format to DD/MM/YYYY: Go to: Control Panel  Clock And Region  Change Date, Time or
Number Formats Format: English (United Kingdom). Please refer to following screenshots.
5. Enabling Macros In Excel: (One time Activity)
“Open any Excel file” and enable macros for MS Excel as per following instructions:
Go To: Office Button -> Excel Options -> Trust Center -> Trust Center Settings -> Macro Settings -> Enable all macros
After doing the changes, close the Excel File by saving the changes made.
6. Creating Date wise folders in Utility Folder: (Monthly activity to generate return)
Open CHARGES_RETURNS folder and then open UTILITY folder. Utility folder should contain following 3 files (Delete
all other files or move from this folder)

Double Click on CREATE FOLDERS batch file. Type Year in YYYY format. Press Enter. Type Month in MM format and Press Enter.
After running the above batch file, UTILITY folder will now look like this:

And there are Sub Folders in GLDAYBOOK_FILES looks like this: (All Folders and Sub Folders are blank as of now)
7. Now copying files from CDC to Utility Folder (GLDAYBOOK_FILES, VPS FILES etc…)(Monthly Activity):
 Rep: “GL-DayBook-gend0807” available in CDC Reports under:
Reports\yyyymmdd\Other_Reports
 Rep: “Status_Report_For_BGL_gend7058.ID” available in CDC Reports under:
Reports\yyyymmdd\Reports_on_Request
 Rep: “acm.txt” available in CDC Reports under
Reports\yyyymmdd\(directly in date folder)
 Rep: VPS Transaction Files available in CDC Reports under:
Reports\VPS\yyyymmdd\VPS_TRANSACTION_YYYYMMDD_BBBBB

GLDAYBOOK_FILES:
Download Rep: “GL-DayBook-gend0807” of each date from CDC to respective date Sub-folder in utility
folder (Blank folders are created by us in above steps) on Desktop.
Status_Report_For_BGL_gend7058:
Download Rep: “Status_Report_For_BGL_gend7058.ID” of Current Month End Date (Month for which
charges reruns is required) and also from previous Month, to respective folders already created in Utility folder.
Rep: “acm.txt”:
Download “acm.txt” file directly into utility folder
VPS Transaction Files:
Download VPS_TRANSACTION files from each day to folder VPS_FILES directly (No subfolders required
in VPS_FILES)

KEEP ALL THE FILES AS ZIP FILE(ORGINAL FORM). NO NEED TO EXTRACT

TIPS TO DOWNLOAD ALL THE BOVE FILES EASILY ARE GIVEN AT

THE END OF THIS MANUAL
After downloading all required folders, the folders and sub-folders will look like this:
8. Generating Report:
Open the “CHARGES RETURNS UTILITY.xlsm”. This utility file is heavy with loaded script. So, will take some
time to open and even closing the file takes some 15-30 seconds.

Click on the button “CLICK HERE TO GENERATE REPORT” and wait for the script to execute, which takes few
minutes (depending on size of branch) and pop up displays after report is generated. Even if the excel goes into “Not
Responding” Mode, leave it for at least 1 min.
9. Final Report View: Click on the button “CLICK TO SAVE” to save this report at desired location. Editing this report in
the utility itself may cause issues like “Not Responding” for few seconds, taking too long time to edit data etc…
10. TIPS TO DOWNLOAD GL_DAYBOOK FILES EASILY:
Go to Internet Explorer in VMWare and click on new tab. Type URL: \\sbibbbbbsvr.bsc and Press Enter (bbbbb – 5 digit branch code)
Now a window opens with CDC reports in Windows Explorer View.

Repeat the above step again, but instead of your branch code, give some other branch code in the URL. Then you will be able to see two
similar windows like this: (of two different branches)
Now, in one window, navigate to desktop through tsclient and open Utility folder. In other window, navigate to CDC
reports. Now, you can copy GL-Daybook files of each day to respective date Sub-folders in Utility Folder.

With this process, you can copy all GL-Daybook files, VPS Files Status_Report Files and acm file.

An additional TIP for VPS Files is given below.

11. Additional TIP for Copying VPS Files:

Go To ReportsVPS
Right click in the folder and Sort by “Date Modified” and View by “Details” Or View by “Content”

Now, in search box, type VPS_TRANSACTION and the window will look like this:
Now, at a time, copy all the text files ending with YYYYMMDD_BBBBB indicating the month for which charges return
is being prepared and your branch code at the end.

END OF THIS DOCUMENT