Administration and IT

Assignment
Assessment Task: Scotland Cares

Practice Assignment for N5 AIT Event

This edition: September 2017 (version 1.0)

© Scottish Qualifications Authority 2017

RNQ – for event National 5 Administration and IT: assignment — assessment task (Scotland Cares)
Instructions for candidates
This assessment applies to the assignment for National 5 Administration and IT.

This assignment has 70 marks out of a total of 120 marks available for the course
assessment.

It assesses the following skills, knowledge and understanding:

 using IT functions in word-processing/desktop publishing and presentations

to produce and process information
 using technology for investigation
 using technology for electronic communication
 problem solving
 administration theory

Your teacher or lecturer will let you know how the assessment will be carried out
and any required conditions for doing it.

In this assessment, you have to work through a series of tasks:

 which will assess the skills and theory listed above

 within 3 hours (excluding printing time)
 in a maximum of 2 sittings – where additional printing time is required, this
should be completed immediately after each sitting

This is a closed book assessment. However, you can use the internet when
specifically instructed to do so.

The following electronic files are provided for you to use during the assignment:

 Certificate – a word processing file

 Communication – a word processing file
 Corporate Image – a word processing file
 Fundraisers – a database file
 Funds – a spreadsheet file
 Information – a word processing file
 Logo – a jpeg file
 Presentation - a presentation file
 Sponsor Form – a word processing file
 To-do list – a word processing file

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National 5 Administration and IT: assignment — assessment task (Scotland Cares) 2
Assessment Task
You work as an Admin Assistant at Scotland Cares, a charity raising funds for the
young people of Scotland. You will be working with Mr George Sullivan, the
Head Office Manager.

CONTACT DETAILS:
Scotland Cares
56 St Andrew Square
Edinburgh
EH2 2AD

PHONE: 07241669798
WEB: www.scotlandcares.org
TWITTER: @scotlandcares

As well as fundraising, the charity receives donations from other sources. You
are responsible for planning and supporting all fundraising activities.

Your teacher/lecturer will provide you with an e-mail address.

You must:

 complete the tasks in the order shown

 action and delete all comments within files

 display your name and task number on each printout

 ensure that the e-mail printout shows evidence of sending

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TO-DO LIST

Marks Completed
Task Scotland Cares Printouts
Available √
Word Processing document -
1 6
Communication
2a E-diary 4

2b E-diary 2

3 Internet 6

4 Presentation 12

5 Compliments Slip/Card 5

6 Poster 7

Word Processing document –

7 7
Corporate image

8 Newsletter 7

9a Sponsor Form 5

9b E-mail – with evidence of sending 4

10 Certificate 5

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National 5 Administration and IT: assignment — assessment task (Scotland Cares) 4
Task 1

Open the file Communication and complete. Print a copy.

Task 2a

Enter the following meetings and task in next week’s electronic diary. Print a copy of
the diary in weekly view and details of the task.

Task 2b

On the day of the Walk-a-thon meeting you need to set up the room beforehand. Set
a reminder in your e-diary for 30 minutes before the start of this meeting.

Print a copy of this task showing the reminder.

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Task 3

You have received the following e-mail. Print a copy of all results.

Hi

A volunteer from Markinch will be attending the Walk-a-thon meeting at Head

Office.

Search the internet to find times of direct trains to and from Markinch. It will take
15 minutes to walk from Edinburgh Waverley Station and they must arrive in time
for the meeting. Include the cost of a return ticket.

They will also need walking directions from the station to Head Office.

Thanks

George

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Task 4

George is planning to give a presentation to area managers to update them on the

funds raised last year and the target set for this year. Update the file Presentation
using the spreadsheet file Funds and the information below.

Print one copy in handout format, with a handout footer saying, ‘Created by your
name’, showing 6 slides per page.

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Task 5

Design and print a compliments slip/card to be included with the fundraising packs.
Use a variety of fonts and text formats.

Include our contact details and logo.

Task 6

Create a poster to encourage participation in the Walk-a-thon which is taking place

in Kelso on the last Saturday in July this year. Print one copy of the poster.

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Task 7

Open the file Corporate Image and complete. Print a copy.

Task 8

You have received the following e-message.

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Task 9a

George has started designing a sponsor form for the Walk-a-thon. Using the file
Sponsor Form, action the comments and print one copy. The form will be completed
manually by participants and must fit on one page.

Task 9b

Send a copy of the updated sponsor form file as an urgent e-mail to George for his
approval.

Task 10

Print one copy of the certificate showing the merge fields and one copy of a merged
certificate.

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Appendix 1: Copyright

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Administrative information
Published: September 2017 (version 1.0)

History of changes

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assessment of National Courses and not for any other purpose.

This document may only be downloaded from SQA’s designated secure website
by authorised personnel

Copyright
This document may be reproduced in whole or in part for assessment purposes
provided that no profit is derived from reproduction and that, if reproduced in
part, the source is acknowledged. If it needs to be reproduced for any purpose
other than assessment, it is the centre’s responsibility to obtain copyright
clearance.

Re-use for alternative purposes without the necessary copyright clearance may
constitute copyright infringement.

© Scottish Qualifications Authority 2017

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