OPS12 – OPERATIONAL REPORT

Ship:

Managing Office:

Attending MSQ Supt:

DATE OF THIS VISIT PORT
FROM:

TO:

LAST FLEET SUPT VISIT

LAST MSQ SUPT VISIT

CREW DETAILS

OFFICERS (NATIONALITY)

NUMBER

CREW (NATIONALITY)

NUMBER

MASTER(TIME IN RANK) YEARS

MASTER(TIME IN COMPANY) YEARS

C/E (TIME IN RANK) YEARS

C/E (TIME IN COMPANY) YEARS

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File Ref: Office File – 1G Revision Number: 4.0
 OPS12 – OPERATIONAL REPORT

Mark Condition Description Condition Maintenance Procedures

Explanation Condition
9 Excellent New or Fully Well maintained no To the highest standards.
reconditioned or repairs required no
Superior in all deficiencies noted.
respects Maintenance 100%
up-to-date, well
planned & executed
8 Very Good Superior most Well maintained no To a Superior standard
respects (unlikely to repairs required no
improve further) major deficiencies
noted
7 Good Well run, maintained Well maintained no To a good standard (Some
& presented. (Some repairs required no improvement possible)
improvement major deficiencies
possible) noted. No
significant
outstanding
maintenance
6 Fair Fairly good. Above Good maintenance Fairly good. Above and
and improving from ongoing, minor improving from basic
basic operational deficiencies only acceptable standard
condition which being
addressed
5 Satisfactory Basic sustainable Adequate Minimum required standard
operational condition maintenance,
number of minor
deficiencies only
which being
addressed
4 Serviceable Below or Maintenance Below or deteriorating from
deteriorating from ongoing but several what expected as basic
what expected as deficiencies which minimum standard
basic operational must receive more
condition attention than given
to date
3 Poor Requiring corrective Routine Well below required
measures starting maintenance standard
soonest insufficient for
correction and
additional measures
arranged
2 Very Poor Requiring significant Routine Significantly below standard
corrective measures maintenance
insufficient for
correction and
additional measures
required to be
arranged
1 Unsatisfactory Significant Urgent corrective Unacceptable standards
deficiencies measures required
to be arranged
0 Unexamined Unexamined Unexamined Unexamined
X Not Applicable Not Applicable Not Applicable Not Applicable

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File Ref: Office File – 1G Revision Number: 4.0
 OPS12 – OPERATIONAL REPORT

Executive Summary

Agreed This
  Standard Last Report Report Condition Explanation
Operational Condition
Rating
Safety Rating
Fabric Condition &
Maintenance Rating
Accommodation
Condition
Ship Average Overall
Rating

Brief synopsis of the visit including but not limited to the following:

1) Operations in progress at the time of boarding

2) Reason for boarding
3) Comment on any third party inspection
4) Any immediate concerns that would need urgent attention both by vessel of the office

Operational Condition

Administration

Sight all trading certificates

Review of alcohol sales and onboard testing records
Review of environmental logs such as Oil Record Book, Garbage Record Book, Ballast Water Records

Crew
Brief report on crew management on board including but not limited to:
1) Nationalities on board and communication issues if any
2) Any crew complaints
3) Relief arrangements and subsequent familiarisation
4) Comment on performance issues
5) Crew awareness on VMS, ISPS
6) Crew appearance and general disposition
7) Work & Rest records onboard.
8) Familiarisation records
9) Comment on validity of seafarers certification including medical certification
10) Maintenance of onboard medical records.

Cargo Operation
Brief report of cargo operation(s) carried out at the time of the visit. Check cargo plans for
adherence VMS procedures and also with various seasonal levels, loadline zones, etc.
Please include your comments of the Cargo and ballast system.

Navigation Procedures
Navigation Audit to be carried out using NAV 26 template along with additional questions as
appropriate to the visit. It is preferable to complete the audit during a “sailing visit” in order to
properly assess the effectiveness of the Bridge Team.

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Fabric Condition & Maintenance

Fabric

Brief report on cosmetic condition of vessel including but not limited to:

1) General appearance of the vessel

2) Loadline defects if any
3) Any immediate cosmetic improvement required

Deck and Mooring Equipment

Brief report on:-

Condition of deck machinery such as davits, cranes and associated wires.

Condition of mooring equipment including ropes, wires, mooring tails, shackles, bitts and stoppers.
Condition of anchoring equipment
Housekeeping within forward store rooms and machinery spaces.

Engine Room and Steering Gear

Brief report on housekeeping and any equipment found inoperative at time of visit.

Brief report on tests carried out including:-

1) Witness a test of the emergency fire pump, and emergency D/Alt (both methods of
starting)
2) Sight the deck fire main under full pressure from the engine room fire pump.
3) Witness a test of the steering gear from the steering gear compartment.
4) Witness a test of the O.W.S. and sight the full length of the pipe run from the separator to
the overboard valve.

Safety

Brief report on:-

1) Fire / Boat Drill carried out during visit. Witness lifeboat drill and observe both boats lowered
to embarkation deck unless vessel is alongside in which case off side boat only. Particular note
is to be taken of; condition of davits and winch foundation, operation of limit switches,
operation of brake and condition of falls and hooks.
2) LSA and FFA items – condition sighted and corresponding SSTRB and PMS Records
3) Risk Assessment Database
4) Isolation Control – Lock Out – Tag Out implementation
5) Permits to Work
6) Accident, Incident and Near Miss follow-up onboard.
7) Safety Meetings – Outstandings

Accommodation

Brief report on:-

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File Ref: Office File – 1G Revision Number: 4.0
 OPS12 – OPERATIONAL REPORT

1) Condition of officer & crew cabins, alleyways, smoke rooms, recreation facilities, hospital,
laundries, ventilation, lightening, and other ambient factors such as excessive noise and vibration.
2) Review of Ship Sanitation Control Manual including inspection records of galley & pantries,
fridge rooms, and equipment.
3) Review of the Master’s Weekly Inspection reports.

Internal VMS, ISPS and EMS audit Summary

Refer to audit report paperwork

Deficiencies Noted & Follow-Up Items

List the deficiencies noted in the attached “Defect Report Template” format.
Findings from previous inspections to be updated in Shipsure Inspection Manager.

Photographs

Please include only pertinent photographs.

Page 5 of 5 OPS12 – Operational Report

File Ref: Office File – 1G Revision Number: 4.0