Assessment Task 1:

Part A:
Appendix 2: Report

Company Name: CCL

Purpose of the Spreadsheet: Employee Attendance Details
Analyze the requirement:
1. Data Entry Number of employees
2. Name of the Spreadsheet 1. Employee attendance tracker
2. Employee monthly progress
3. Storage location: 1. Electronic copy
2. Hard Copy
3. Output: Sent as a part of an email
4. Presentation:
Manuals, user documentation and online 1. excel help guide
help required: 2. learner guide
3. organizational policies and procedures
4. relevant workplace documentation

1) Linking of spreadsheet:

The spreadsheet 2 is linked with spreadsheet 1 in which the total number of presents, vacations
and sick of each employee are taken from spreadsheet 1 “employee attendance tracker”.
 2) Demonstrates Conditional Formatting:

Conditional Formatting is done in the total leaves days column in which it is applied as if the
total number of leave days are >= 4, then the cell will be colored red and it will be the danger
zone for that employee. Similarly if the total number of leaves are <4 then the cell will be
colored green and it will be the non-danger zone for that employee.
3) Two Functions:
a. Sum:

Sum function is used to add present and vacation days automatically.

b. Maximum:
Max function is used to count the maximum sick leaves done by any employee in the list of all
employees.
c. Minimum:

Min function is used to count the minimum sick leaves done by any employee in the list of all
employees.
4) Macro:

Macro is created with the name of “font” in Visual Basic for the change of type of font (times
new roman) and size of font (14) for both spreadsheets.
Part B:
1. Excel spreadsheet (CCL Employees Attendance Details)
2. PDF 1 (Employees Attendance Tracker)
3. PDF 2 (Employees Monthly Progress)
Assessment Task 2:
Q1:
The spreadsheet linking can be defined as the linking of data between two or
more spreadsheets in the same workbook or between workbooks. The spreadsheet
linking function is useful when we have to calculate values from spreadsheets with lots of
information
Q2:
Following requirement must me checked:
1. To avoid the radiation coming from computer screens.
2. Sitting adjustment like the height of chair, table etc.
3. Holder for document, footrest and posture.
4. Position of mouse and keyboard.
5. Lighting, noise minimisation
6. Screen position, workstation height and layout.
Q3:
Following are the techniques we can apply:
1. Both sides of paper can be used.
2. Paper can be recycled and the waste papers should be shredded.
3. For rough work, previous papers can be used but keep in mind the confidentiality
requirement.
4. Using power-save options for equipment.
Q4:
Following should be checked when doing a proofreading:
1. Check the correct formula name
2. Check any user defined functions are installed properly
3. Check all the defined named ranges
4. The ranges and string parameters should be right
Q5:
Following are the types of chart:
1. Bar
2. Line
3. Pie
4. Scatter
 5. Stack
6. 3D.
Q6:
Macro:
Automation technique that can save a lot of time, increase the pace of work and also
make the work consistent thought the working document. They record your keyboard
and mouse commands as you complete the task and store these for a later date
Template:
It is the starting point for any new document which is preformatted and existing templates
available to use/download or can create your own. Templates may include font types and
sizes, forms and reports etc.
Q7:
Following are the different formatting we can apply:
1. Monetary units
2. Dates and times
3. Fractions
4. Colours.
Q8:
Sum: sum of all entities
Min: the minimum number in the range of entities
Average: the sum of all entities divided by the number of entities of which sum is done
Q9:
Exporting of data should be done so in accordance with software and system procedures which
may include:
1. Proofreading
2. Reformatting
3. Split screen (if available).
Q10:
Good formatting will help enhance data in several ways like Formatting cells so they
present data correctly (example: formatting as dates or currency) will give more value to
the data. The use of styles like tables etc. can make our work more prominent and handy to
read and eventually the reader will be able to look at the important information in the
document easily without reading the whole document.