Arizona Parks and Recreation Association Special Event Vendor Request/Agreement 2011 Salsa Festival Sat.

., November 5, 2011 130 SPOTS AVAILABLE EVENT HOURS: 12-6 pm SET UP: 9:00am-11:00 am
PLEASE ATTACH YOUR VENDOR FEE TO THIS FORM TO EXPIDITE PROCESSING. Space is limited with only 130 spots available and acceptance is subject to the approval of the Arizona Parks and Recreation Association (AZPRA). It is very important that this form be complete and accurate. If the AZPRA approves your vendor request form, you will be contacted. If you are not approved you will receive your un-cashed check and a letter explaining the decision via the mail. Prior to the event you will receive a vendor packet. You are responsible for the information in the confirmation packet and must follow all the rules and regulations in order to participate in the event. The confirmation packet will have details pertaining to set-up times and locations. The confirmation letter will reiterate that you will be held responsible for the clean up of your booth space and could be fined up to $100 if trash is left in your area or the space/turf is damaged. Please note the fees and deposit due dates. If your fees are not paid in full by the given due date, your space will not be reserved and this will result in additional fees if space is still available. All fees are subject to change at the discretion of the AZPRA. By returning this vendor request form you agree to abide by all the rules and conditions set forth by AZPRA and their officers. WE WILL BEGIN ACCEPTING FORMS ON MONDAY, AUGUST 3, 2011. FEE (non-refundable): See Fee Schedule below & choose a category. APPLICATION DUE BY: FRIDAY, OCTOBER 14, 2011. LATE FEE: $25 late fee assessed if payment and agreement are not received by the due date. Vendor Category Vendor Type Fishing Derby Adult Softball King of the County Salsa Festival Adult Softball Chili Pepper $100 $150 $125

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Non-Profit Vendor * Must show 501-C3 status * Food Vendor (includes County Fee of $25) Specialty Merchandise Vendor

$100 $150 $125

$75 $100 $75

$100 $150 $125

The Food Vendor Fee includes the $25 Maricopa County Health Department Fee. All Vendor fees include trash removal, transportation of materials and staff assistance in unloading/loading. AZPRA reserves the right to waive booth fees on a case by case basis. ELECTRICITY: (Available to food vendors only) If you require electricity, there is a $50 fee for 2 outlets. This fee must be included with your payment and agreement. Special electrical needs may be arranged for an additional fee. AZPRA is not responsible for damage to equipment caused by a power surge. (Available to food vendors only) Please make electrical arrangements no later than: October 14, 2011 # of outlets needed__________ # of amps__________ TOTAL AMPS MUST NOT EXCEED 20.

INSURANCE: 1. Provide a Certificate of Insurance naming AZPRA as additionally insured, [INSERT APRA ADDRESS] 2. Note: If you have a general insurance policy for your company please provide us a copy. 3. Due 2 weeks prior to the event. If not received by due date your event space will be made available to other vendors. 4. Mail insurance to: INSERT APRA ADDRESS] HEALTH REGULATIONS: All food, beverage and snack vendors are responsible to be aware of and in compliance with all Maricopa County health regulations. Inspectors will be onsite. If you have any questions, please contact the Maricopa County Health Department at XXX-XXXXXXX BUILDING AND FIRE DEPARTMENT REGULATIONS: A special event tip sheet will be mailed to you to ensure compliance with the City of Tempe Fire Department and Building Department regulations. Inspections will be completed by the City prior to the start of each event. LICENSING REQUIREMENTS: All potential vendors for any AZPRA Special Events must have a valid business license on file. Once you receive approval notification on your booth space, if you do not have a business license on file, you will have one week to submit for a license. If you are unsure on the status of your license, please contact us today so we may facilitate this process. We will deny vendor space to any business that does not have a current and valid business license with respect to the city the event is being held in.

VENDOR NAME:___________________________________ CONTACT:__________________________________________________ VENDOR ADDRESS:____________________________________CITY:__________________ STATE:_____ ZIP:____________ PHONE: ( )_______________ CELL: ( )__________________ FAX: ( )__________________ EMAIL: _________________ ARIZONA STATE SALES TAX NUMBER: __________________________________________________________________ All vendors are responsible to submit Arizona State Sales Tax when applicable. APPLICABLE BUSINESS LICENSE NUMBER: ________________________________________________________ TYPE OF SETUP OR EQUIPMENT USED: (tent, table, cart, trailer, propane, electric) If you are approved by AZPRA, you will be provided with a 12X12 space at the event. If you require additional space, please specify here: SPECIAL SPACE REQUIREMENTS: May result in additional fees. You must provide your own set-up materials, including: tables, chairs, tents, extension cords, and/or fire extinguishers. Location and/or placement at the event are determined by the special events committee. WASTE NEEDS: (Check one) [ ] Yes, I will have/use grease in my booth and will dispose of it by ______________________________________________________ [ ] No, I will not have/use grease in my booth. PARKING & STAFFING FOR YOUR BOOTH: Number of loading vehicles____ (Max 2) Number of on-site staff____ (Max 5) Number of parked vehicles____ (Max 2) Including trailers, parking is reserved to a specific area at the park. Any vehicle requiring more than a combined total of two parking spaces in length and/or width requires special accommodation, and must be brought to the attention of the special event staff two weeks before the event. Please note: AZPRA Special Events draw 7,000 or more participants. Your booth should be adequately staffed to avoid long lines. Remember, these are condensed events. Event patrons will be arriving at the same time and most will stay for the duration of the event. What will you be doing/promoting at your booth? ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ What will you be selling and what will you charge for it? (Vendors must include a list/menu of all items being sold with prices.) ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ _____INITIAL HERE: I understand that any items not on the above or attached list cannot be sold. I, (print your name) _______________________________________ as the authorized agent for the above named organization agree to hold AZPRA harmless for theft of, damage to, loss or destruction of merchandise, materials, equipment, or personal property which I may have on the grounds of a special event. I also understand that AZPRA nor its officers or agents will not be held responsible for sales, weather, or other unforeseen revenue losses and does not guarantee revenues or numbers of event patrons. I also certify that the above named organization is in compliance with all State health and tax regulations and if applicable, operations are appropriately permitted. All requests are subject to acceptance by AZPRA and their decision is final. I understand that my signature holds me responsible for the information included in all pages of this request. Cancellations within 30 days of the event will not be refunded and no negotiations will be made outside of this agreement. * I understand that this is a request form only until signed by a AZPRA Special Event staff person. Once this form is signed by both parties it will be considered a binding agreement. By signing below I agree to abide by the rules and conditions set forth by AZPRA. VENDOR SIGNATURE: __________________________________________________ DATE: __________________________ AZPRA SIGNATURE: __________________________________________________ DATE: __________________________

FAX TO: 602-335-1965 or MAIL TO: 12950 North 7 Street Phoenix, Arizona, 85022
For questions please contact: Marty McDonald, Salsa Festival Chairman Phone: 480.236.6394 Email: arizonasalsafest@gmail.com

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FOR OFFICIAL USE ONLY Date Received ________ Decline Sent________ Received by __________ Duplication _________ Theme ____________ Late ______________