Horticultural

Management Plan
Review January
2023

Prepared and Rey Nuangay Horticulturist Manager 05 January 2023

edited by

Approved by Paul Farlow Project Manager 05 January 2023

HMP/23 –issued 31 January 2023 Page | 1

Executive summary
This 2023, we back to normal operations with minimal restrictions, we are doubling our
efforts to catch up with our backlogs, such as trimming of trees and shrubs as well planting
activity.

Garden improvements, renovations and modifications are continuous activity of the

ground keeping teams, special projects/requests are given priority based on time line
requirements.

Best horticultural management is vital in maintaining a huge garden of Sara Village,

more so appropriate resources like equipment and its maintenance is very crucial.
Manpower skills, talent and attitude are also equally significant in attaining a goal, its
fortunate that we have best management support and ground maintenance employees
are manageable and cooperative in resolving ground maintenance challenges.

Projected Expenditure during 2023

In the original Horticultural Management Plan, the Horticultural Expenditure &

Forecast for 2023 is 167,119.84 SAR – plus 65,000 SAR for ground maintenance
equipment replacement.

The Sara Garden Village Landscape Management Plan

The main trust area of the Estates Services Department is the overall maintenance of
the garden and grounds using various horticultural maintenance strategies. A
sustainable approach in garden maintenance envisages an environmentally friendly
landscape with minimal maintenance, low water requirement and minimal use of
pesticide and synthetic fertilizer.

The Sara Village Compound is enriched with different varieties of plants grown for
potential adaptation to adverse environmental conditions and changing climate.
Drought tolerant, drought enduring and resistant plants are preferred to reduce water
requirements but not compromising the aesthetic presentation and panoramic view of
the landscape.

The Saudi Catering Estates Team

As the garden maintenance requirements changes through time, operational gardening

maintenance challenges and demands also changes. To meet the requirements, the
entire gardening was divided into 4 zones (zone 1 Courts: A,B,G,H,,J), Zone 2: Courts
O,P, Q,R and Zone 3 Courts S,T,U,V,W) while every weekend the focus is on the core
areas (Zone 4: from X villas to Football Field).

The focus is mainly on weeding, clearing or removing of dead plants, plant

replacements and tidy up or cleanliness of their respective area of responsibility. For
uniformity, aesthetic presentation, details of technicalities in shaping and trimming of
plants as well as emphasis on health and safety, a technical team was set up to handle

HMP/23 –issued 31 January 2023 Page | 2

trimming and

HMP/23 –issued 31 January 2023 Page | 3

pruning task/activity inside Sara Village. To complement all the required necessary
garden works and maintenance routine, we opted to choose the Collaboration
strategies over healthy competitions to minimize disparity in garden presentation, this
results to reorganizations of team during winter to address backlogs.

The ground keeping and gardening teams exert an extensive effort in maintaining and
upgrading the estate landscape aesthetic presentation and ambiance in compliance with
the client’s Statement of Requirements. The head of estate and ground services and his
teams regularly monitored the village landscape and act promptly in addressing the issues
raised internally or externally. This 2023, the estate and ground services teams focus more
on improving maintenance details and customers service satisfaction.

THE GROUND MAINTENANCE TEAM STRUCTURE

HMP/23 –issued 31 January 2023 Page | 4

Planned Estates Inspections

The estates are divided into 26 x locations consists of 15 x courts and 11 x facilities/areas
that required regular inspection and monitoring. The monthly inspections will range from
8 to 9 areas per month or equivalent to one cycle per quarter.

The inspection consists of:

 Inspecting for the presence of paper, sticks, stones and other debris from area
surrounding buildings /facilities and collect them and dispose.
 Communal areas must be free of branches, leaves, debris and any obstructions.
 Dry spots and brown patches of lawn areas due to irrigation water requirements
must be addressed immediately.
 Tree branches on pathways must be above head level in order not to distract the
bikers and walking residents,
 Bushes and ground covers must be properly trim to prevent encroaching the
walk path to avoid slip and trip to by passers.
 Removal of unwanted growth from shrubs, remove weeds and edge grass along
walkways and flower borders and pull-out weeds from all landscaped areas.
 Weeds and unwanted grass must be uprooted or sprayed without causing
damage to grass.
 Collected branches, leaves, papers, weed, grass cuttings and other debris must
be bagged and hauled them to nearby collection points within the site area.
 Controlling seasonal weeds on the gravel area by spraying approved to use
herbicides.
 Properly mowing of grass height to maintain the green colour.
 Over spraying sprinkler heads on sidewalks must be adjusted to minimize slip
hazard
 Trees and newly planted trees or shrubs in and around lawns must be free from
damage of garden machineries.
 Flowerbeds and grass lawns must be maintained regularly and provided with
nutrients to flourish.
 Side of the villas gravel strip must be free from debris and weeds.
 The hard landscape is scrutinized for safety measures and maintenance.
All safety concerns are reported back to the relevant department for
immediate rectification.

HMP/23 –issued 31 January 2023 Page | 5

The table below shows 2023 Neighborhood Court Inspection schedule. The areas are inspected quarterly to make sure that the issues will
be addressed in minimal down time.

HMP/23 –issued 31 January 2023 Page | 5

The Upkeep and Maintenance of SCCC garden works at Sara Garden Village

The horticultural plan for the maintenance of Sara Village gardens is set up to be easy
to manage through a systematic and sustainable approach to fulfil performance goals
and objectives, regular evaluation of gardening activities with allocated resources and
available facilities.

a. Lawn maintenance conversion and environmental projects

The lawn area covers 119,563m² of turf grass, of which the sports field alone covers
7,968 m². The entire lawn consists of 550 strips of different sizes, comparatively
bigger, moderate and smaller ones. Considerable parts of these are landscaped with
level terrain with a few exceptions of slope terrain. Some of the areas are erected as
berms with varying dimensions.

Out of 105 berms, 98 were fully converted to ipomeas, 5 to ice plants and 2 on schedule
during 2023. Some lawns were converted to shrubs and tiles during 2012-2022. This year,
we have very minimal conversion project which is mostly modifying the previous
converted areas.

Harvesting of three (3) compost pit contribute a lot in our potting and repotting
activities which will be developed during this reporting year. We are now sustainable
in terms of garden soil requirement, which will reduce overall costs during 2023. The
project has saved approximately 2x truckloads of garden soil from supplier, whilst
reducing our “’carbon-foot print’’. Some of the garden beds inside of the courts have
received vast amount of wood chippings in order to hold moisture and at the same
time suppressing the weeds and reduce water wastage – this will be ongoing during
2023.

The Completion of the Grass Reduction Program

In line with Clause 6.2.4 of the Statement of Requirement, of our obligation, we

have successfully removed 37.98% of the grassed areas across the estate and will
continue during 2023.

Table below shows the conversion details:

HMP/23 –issued 31 January 2023 Page | 6

 CONVERSION PROJECTS (before)

CONVERSION PROJECTS (After)

b. Environmental projects

Recycling of mowed grass as primary medium for composting. Mowed grass

was collected and brought to compost pit provided in plant nursery area, it
takes around 6 to 12 months to decompose depending on the environmental
temperature. We observe that during summer time decomposition rate is faster
than winter time, same observation found with woodchips decomposition.

HMP/23 –issued 31 January 2023 Page | 7

 COMPOSTING PROJECTS (Mowed grass and Wood chips)

COMPOST PRODUCTS (mixture of mowed grass and mainly woodchips)

UTILIZATION OF COMPOST OUPTPUT (use for propagation activity)

c. Fertilization
Minimal amount of fertilizer was use because of the irrigation water are from
STP and it contains some nutrients needed by plants especially Nitrogen.
Fertilizer application done biannual for football as part of intensive
maintenance, other areas were treated as the need arise. Newly planted
shrubs and ground cover, basal fertilization technique was used together with
peat moss and perlite for immediate recovery. Trees and shrubs were fertilized
as the need arise only.

d. Berms conversion

HMP/23 –issued 31 January 2023 Page | 8

 The total number of berms in Sara Village is 105 equivalents to 28,268.5M² were

HMP/23 –issued 31 January 2023 Page | 9

 converted to ground cover. Out of this, 99 berms were planted with ipomeas
while 4 berms were planted with ice plants and 2 are on progress. The main
purpose of these conversion is to minimize spraying of water on the walk path
that may cause the risk of slip and trip to by passers and at the same time to
minimize the water consumption in compliance to our environmental and
energy policy compliance. The berms were regularly monitored and those looks
old or failed to flourish will be cleared and redo the process using ice plants as
planting material.

e. Rockeries

There are 40 x rockeries in Sara Village that enhances the aesthetic presentation
of the communal garden. The original design was ground cover integrated with
cacti and succulents but as time passed it becomes matured, overcrowded and
not appealing anymore, it was gradually change to cacti, succulents, flowering
shrubs and topiary in minimal quantity with gravel as dominant feature which
complement to big rocks and gives contrast to the green surroundings.

To maintain the quality of the rockery, a regular monthly inspection was carried
out and if there is a missing or unhealthy plants, we replace immediately using
the same plants/category available plants in the nursery.

The garden team plan to improve the rockeries by shaping/training the shrubs
into round shape and topping up more gravel, it was noted that some of the
gravel starts to deteriorate/sink and discolored.

HMP/23 –issued 31 January 2023 Page | 10

 f. Planter boxes
Originally plant boxes at the back of the villa were planted with flowering
ground covers but some residents have taken the ownership for seclusion and
gardening purposes. Some planter boxes were planted with trees which serves
as hedge/barriers for their privacy and they are responsible for maintaining it
with the assistance of residential services when necessary.

If health and safety issues is concerned, appropriate course of action is

implemented. Those planted boxes that still under estate care and maintenance
were gradually converted from ground cover to flowering and foliage shrubs,
like variation of neriums, bougainvillea and vitex. Planter boxes in front of the
villas were planted with seasonal flowering plants like petunias and vincas
during winter while moss rose or gazanias during summer.

g. Flowerbeds conversion to flowering shrubs

Flower beds were gradually converted to flowering and foliage shrubs for easy
and cost saving maintenance. There are still several flower beds in Sara Village
that gives attraction and colours like round-a-bouts which planted by petunias
and were replaced biannually. Pergolas inside the courts were planted with
bougainvillea which bears flowers during the season. Neriums and
bougainvillea were propagated in the nursery while petuinas and geraniums
were purchased off based. Corners of the courts were dominantly planted with
bougainvillaeas, cassia glauca and neriums which are perennials hence minimal
replacements required.

h. Bare Patches, damage plants and renovation projects

As the season change, especially from post winter to peak of hot season, some
degrees of deterioration are visible like bare patches, wilted plants and dieback. To
maintain the satisfactory level of garden presentation, bare patches were tidied up
and cleared. If bare patches are huge, we redesign the area using matured and
robust shrubs available in the nursery because it has greater chances to survive in
unfavorable weather condition.

If the patches are smaller, we just tidy up and clear waiting for next planting season.
Wilted plants and die backs were regularly monitored and given special attention
like more water, soil and nutritional requirements to recover or at leastto survive
during incremental weather condition.

In case of missing plant hills, we replace it with matured plants of the same
variety as per the image below:

HMP/23 –issued 31 January 2023 Page | 11

 i. Weed control

Weeds detract from the beauty of lawns; the most efficient method of
controlling lawns weeds is to maintain a dense and vigorously turf. Weeds can
be controlled simply by altering cultural practices to favour the turf grass
rather than weeds. The cultural control includes raising or lowering the
mowing height, changing the frequency of mowing, lengthening or shortening
the period between irrigations etc. Hand weeding were done on the areas near
the trees and shrubs while those in open areas we use post emergence non-
selective herbicide and those weed mix with ground cover we use selective
herbicide. We employ extra care when using these chemical because some
residents have cats and dogs strolling around alsofollowing Health and Safety
protocol.

Mulching using the wood chips shows significant contributions in terms of weed
suppression (see photo below)

j. Pest Control

If the turfs look like damaged, wilted and dried or even with yellow patches it
may be due to pest/insect attack. Insects feed on roots, defoliate or cut the leaf
blades. The insecticide application here in Sara Village are very minimal, if plant
parts are damaged, we just cut it out. If the damage is severe that’s the only
time, we request pest control for spraying. During winter months, fungal
infection notably visible especially in football field, we use certain amount of
HMP/23 –issued 31 January 2023 Page | 12
 fungicide to prevent further inspection. To mitigate the damage of lawn, we over
seeded it with winter

HMP/23 –issued 31 January 2023 Page | 13

 rye grass to make football field playable even duringwinter months.

k. Ground cover and flower beds

In order to maintain the garden aesthetically appealing throughout the year,

seasonal plants were introduced alternatively on summer and winter seasons.
On focal points such as round-a-bouts, town centre, main road and plant boxes
in from of villas were planted with petuinas during winter and during summer it
were replaced by moss ross or gazanias. Ground covers mostly last annually,
some of it were replace by the same kind but most of it were replaced by shrubs
for longevity, easy maintenance and cost-efficient purposes.

l. Irrigation maintenance

Sprinklers filters, solenoid valves, strainers etc were cleaned on regular

schedules, normally 3 times a year or depending on the irrigation water
impurities and all the garden staff were trained for these tasks. Sprinkler
nozzles are always to be directed towards lawn areas. Damaged sprinklers are
to be changed immediately. All the above activities were monitored, and in case
of irrigation faults irrigation plumbers are responding on time. Over spraying is
still an issue in some areas and are already in the list of modification program.
Some of the sprinkler lines will be converted to dripper line for water saving
andfor slip and trip issue prevention as well.

m. Supervision/Reorganization

Garden related activities such as planting, weeding lawn mowing, lawn edge
trimming, pruning, fertilization etc is under the immediate supervision of 5
Grounds foremen and performed their day-to-day activities in their respective
garden areas. During the planting season, grass cutting team were assigned to
do the garden renovation program. The teams were reorganized twice a year to
meet the demand of maintenance requirement (winter and summer have
different working schedule). Modification and enhancement projects are under
the direct supervision of horticulturist with guidance of Sara Village
Management.

HMP/23 –issued 31 January 2023 Page | 14

 n. Safety measures

HMP/23 –issued 31 January 2023 Page | 15

 Proper safety training was provided to the grounds men on how to use
gardening tools and machineries in particular to avoid injuries and damage
tomachinery. Appropriate personnel protective equipment was provided and
used based on particular nature of work taken.

o. Machinery Inventory and maintenance

Garden Machines, equipment and tools are properly maintained regularly with
the help of a mechanic and helper. Sit on mowers, lawn mowers, brush cutters,
blower machines, manual street vacuum, shredder machines, hedge trimmers,
aerator, power sprayer are the main garden machines. Gardening tools like
garden shear, looping shear, pole pruner, chain saw, garden hoe, draw hoe,
digging hoe, digging shovel, digging fork, leaf rake, hand rake, edge trimmer,
etc, are the main gardening tools for effective and quick maintenance of the
garden.

p. Operational Services

Warehouses, workshops and other facilities were monitored and schedule for
once a week tidy up or as per request basis.

q. Tree Pruning and palm trimming

There are around 366 trees identified to cause potential damage if allowed to
grow unmanaged. Some trees located inside the private garden were taken out if
the villa is empty or resident had oved out. Those trees that raised to help desk
for immediate attention were prioritized. Tree pruning team was created to
address the overgrown trees. This season we will concentrate pruning the trees
inside the courts as well as trimming of palm dry fronds. In summary, all trees
on the corners of the courts were already trimmed, this season we are
concentrating in managing the tree and palms inside the courts, Target of
completion will be in March/April 2023.

Before trimming:
HMP/23 –issued 31 January 2023
 After trimming:

r. Perimeter Trees:

To enhance the aesthetic presentation of perimeter trees, some of it were shaped

into round/topiary especially on the main entrance road, while the remaining
trees were continuously monitored to ensure they do not overgrow and obstruct
the security cameras.

HMP/23 –issued 31 January 2023 Page | 14

 GARDEN ANNUAL MAINTENANCE ACTIVITY

HMP/23 –issued 31 January 2023 Page | 15

 The SARA Garden Village Hard Landscaping

a. Corroded metal pergolas.

Metal pergolas inside courts are already corroded/dilapidated, for safety purposes,
these metal pergolas were removed and relocated to plant nursery to use as shed
for plant propagation/recycling. Currently, all the metal pergolas have been
removed and those in good condition were modified as propagation tunnels.

b. The hard landscaping and street furniture are included in the monthly communal
court inspections. The structures are examined for safety and maintenance work
i.e. wooden bench and its concrete base.

HMP/23 –issued 31 January 2023 Page | 16

 c. Overloaded wooden pergolas

Wooden pergolas were planted with climbers (bougainvilleas and Jasmin), these
plants grow aggressively and cause damage to the wooden mess, also the weight of
the plant’s stresses to pergola itself. As of January 2023, only 3 wooden pergolas
left (on schedule).

ENVIRONMENTAL

a. Recycling

Five (5) wooden boxes were initially constructed in the plant nursery, these boxes are
covered with nets and serves as composting bins, it has an approximate capacity of 40
cubic meter of fresh grass, it takes about 4-6 month to be matured, once it is ready it
will be mixed to plant repotting (transferring of plants from small pots to a bigger
container) medium as additives.

Grass composting

HMP/23 –issued 31 January 2023 Page | 17

Harvesting of Compost

b. Mulching and repotting using compost

Selected tree branches (size ranging from less than 1 inch up to 6 inches calliper) from
trimmings or uprooted trees were chipped using a machine. The heap of wood chips
was turned regularly using bobcat and temperature was regularly monitored. Some
were used as composting additives to grass while some are left tobe decomposed on
site.

MULCHING, to minimize moisture lost

Repotting of plants using wood chips and compost

PLANT PROPAGATION

HMP/23 –issued 31 January 2023 Page | 18

The Sara Village plant nursery consist of 48 planting beds out of these 16 beds measuring
2.40MX4.60M each are provided with shade while 32 beds measuring 4.50MX4.0M in size
16 beds are covered with nets and the remaining 16 beds are leave open. All these beds were
utilized for the production of annuals, perennials, ground covers. Potting and conditioning of
established plants were done in open areas available in the plant nursery. Productions of
perennial plants as well as annuals through vegetative propagation. The established plants are
used for renovation, and plant replacement during the planting season.

Plant propagation is a continuous activity in the plant nursery. The two newly constructed
propagation tunnel will increase the plan production output. To date, the propagation bed as
well as plant conditioning areas are full of plants. Below is the recent inventory of our plant
nursery with its corresponding estimates. Please note mostly ofthese plants are intended
for plant replacement only. If there is a project that requires plants not available in the
nursery it will be sourced off base, this will be currently on hold until September 2023 for
review – BAE Accommodation Strategy Plan announcement.

Current Issue in ground maintenance

The football ground was attacked by the crows, it was found out that it was infested by
grubs. We immediately conducted a remedial measure to prevent further damage by
applying pesticide and fertilizer.

Damage caused by crows

HMP/23 –issued 31 January 2023 Page | 19

 Football ground was sprayed with pesticide, top up with fine sand and rolled to
make it playable. As of this date minimal bird infestation still observe and we
continue monitoring and rectifying to maintain its playable status. Grass
discoloration is due to frost or winter effect, over seeding was done to rectify
the issue.

Proposed grass reduction program for September 2023 – (If BAE Approves– via the
Accommodation Strategy staying on SV)

LAGOON (ADMIN to MEDICAL)

 Total area=2834 square meter

 Prep-planting preparation =6 months (herbicide Application)
 Initial planting= December 2023
 Small Tree requirements = 50 pcs (from supplier)
 Hedge rows= 4000pcs (from supplier)
 Ground covers= 25,506 thousand pcs @ 9 per square meter (in-house
production)
 Will contribute 2.37% grass reduction

HMP/23 –issued 31 January 2023 Page | 20

Option 1

Option 2

Option3

HMP/23 –issued 31 January 2023 Page | 21

GROUND MAINTEANANCE EQUIPMENT ASSET

No. LOC ASSET NO CAT DESCRIPTION ACQ - LOCATION/IN-CHARGE REMARKS

DATE

1. 1252 01240-21165 MV GRAN MAX SMALL PICKUP DAIHATSU 30/04/2012 GROUND MAINTENANCE 5979 KLA

2. 1255 001884 MC IGLOO COOLER 2 GALLONS CAPACITY Jul-14 GRASS CUTTING TEAM W/ OUT ASSET TAG

3. 1256 01225-03353 PM WHEEL BARROW SPRAYER 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

4. 1256 01225-03354 PM WHEEL BARROW SPRAYER 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

5. 1256 01225-03355 PM WHEEL BARROW SPRAYER 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

6. 1256 01225-03356 PM WHEEL BARROW SPRAYER 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

W/ OUT ASSET TAG -

1256 01225-03362 PM AIR COMPRESSOR AIRMAN 31/03/2010 GROUND MAINTENANCE
7. Euromatic brand in actual

8. 1256 01225-03369 PM STEAM MACHINE W/ NOZZLE 30/04/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

9. 1256 01225-03490 PM SHINDAWA CHAIN SAW - MODEL 389S 30/06/2012 GROUND MAINTENANCE W/OUT ASSET TAG

10. 1256 01230-38899 FF WATER DISPENSER HOT/COLD 220V 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

11. 1256 01230-39063 FF COMPAQ 500MT 8PC INTELCORE W/W 30/04/2010 GROUND MAINTENANCE W/ ASSET TAG

12. 1256 01230-39084 FF HP LCD MONITOR 18.5 " 30/04/2010 GROUND MAINTENANCE W/ ASSET TAG

13. 1256 01230-39110 FF HP LASERJET PRINTER P2055 30/04/2010 GROUND MAINTENANCE W/ ASSET TAG

14. 1256 01230-39647 FF THREE WHEEL CYCLE 30/06/2010 BILAL MONDAL - 30998 W/OUT ASSET TAG

15. 1256 01230-39830 FF BICYCLE 31/07/2010 JIYA UDDEN - 35084 W/OUT ASSET
TAG
W/ ASSET TAG - INTERNAL
16. 1256 01230-42029 FF HP OFFICE JET 6500A PRINTER 28/02/2013 GROUND MAINTENANCE
TRANSFERRED FROM ADMIN
BLDG

HMP/23 –issued 31 January 2023 Page | 22

 17. 1256 01230-42797 FF TRICYCLE - SIZE 24" 30/04/2014 SALAUDIN ANSARI - 305066 W/OUT ASSET TAG

18. 1256 01230-42913 FF TRICYCLE 30/06/2014 CHABI LAL - 31195 W/OUT ASSET TAG

19. 1256 01230-42986 FF TRICYCLE 30/09/2014 SOHEL RANA - 2495 W/OUT ASSET TAG

20. 1256 01230-44014 FF TRICYCLE 31/10/2016 NAFIS AHMED - 9028 W/OUT ASSET TAG

21. 1256 01230-44015 FF TRICYCLE 31/10/2016 TAYUB HOSSAIN - 2285 W/OUT ASSET TAG

22. 1256 01230-44093 FF TRICYCLE 31/03/2017 MUKESH KUMAR - 807063 W/ ASSET TAG

23. 1256 01230-44494 FF TRICYCLE 10/31/2017 SAFIDUL NOWSATH - 31372 W/OUT ASSET TAG

24. 1256 01230-44496 FF TRICYCLE 31/10/2017 HIRON ABDUL - 2054 W/ ASSET TAG

25. 1256 01230-44497 FF TRICYCLE 31/10/2017 J.M. RAMLAN - 30579 W/ ASSET TAG

1256 01230-44498 FF TRICYCLE 31/10/2017 ELUMALAI MOORTHI - 3496 W/ ASSET TAG

26.
1256 01230-44499 FF TRICYCLE 31/10/2017 ALOMGIR MONDAL - 35921 W/ ASSET TAG
27.
28. 1256 01230-44718 FF TRICYCLE 2019 ARMANDO DIGMA - 32799 ADDITIONAL NEW - W/
ASSET TAG

29. 1256 01240-00962 MV TOYOTA HILUX S/C MODEL 2010 31/03/2010 TRANSPORTATION 9124 HTA

30. 1256 01240-00963 MV TOYOTA HILUX GL SINGLE CAB 2010 31/03/2010 TRANSPORTATION 2695 HTA

31. 1256 01240-09908 MV HONDA LAWN MOVER HF 2620 (Riding Mower) 31/03/2010 GROUND MAINTENANCE W/ OUT ASSET TAG

32. 1256 002005 MC IGLOO WATER COOLER 10 GALLONS Mar-15 NOOR HASSAN - 31195 W/ OUT ASSET TAG

33. 1256 38992 MC VISITOR CHAIR FABRIC BROWN GROUND MAINTENANCE W/ ASSET TAG

34. 1256 38993 MC VISITOR CHAIR FABRIC BROWN GROUND MAINTENANCE W/ ASSET TAG

35. 1256A 01225-04236 PM HONDA LAWN MOWER (PUSH MOWER) 30/11/2017 GROUND MAINTENANCE W/ ASSET TAG

HMP/23 –issued 31 January 2023 Page | 23

 36. 1256A 01225-04237 PM HONDA LAWN MOWER (PUSH MOWER) 30/11/2017 GROUND MAINTENANCE W/ ASSET TAG

37. 1256A 01225-04261 PM HEDGE TRIMMER 30/11/2017 GROUND MAINTENANCE W/ ASSET TAG

38. 1256A 01225-04262 PM HEDGE TRIMMER - STIHL 94CE 30/11/2017 GROUND MAINTENANCE W/ ASSET TAG

39. 1256A 01225-04263 PM TILLER 16" SUPER BRONCO 30/11/2017 GROUND MAINTENANCE W/ ASSET TAG

ADDITIONAL NEW - W/
1256A 01230-44687 FF TRICYCLE 28/02/2019 RABIUL SEHK - 31141
40. ASSET TAG

1262 01230-39100 FF HP LCD MONITOR 18.5 " 30/04/2010 GROUND MAINTENANCE W/ ASSET TAG
41.
9316 001383 MC CALCULATOR DS-2TV-W (12 DIGITS) Sep-10 NURSERY OFFICE W/ ASSET TAG
42.
MC IGLOO WATER COOLER 1 - 5 GALLONS 6/22/2022 GROUND MAINTENANCE ADDITIONAL NEW
43.
MC IGLOO WATER COOLER 2 - 5 GALLONS 6/22/2022 GROUND MAINTENANCE ADDITIONAL NEW
44.

HMP/23 –issued 31 January 2023 Page | 24

Proposed Equipment purchase during 2023

 Grass cutter 2 Units

 Hedge trimmer 4 Units
 Back pack blower 2 Units
 Road sweeper machine (manual) 2 units
 Chain saw 10 Inches 1 unit
 Chain saw long handle 2 units
 Long hedge trimmer 2 units

Plant Nursery Inventory

Below is the inventory of plants currently held on stock which will be used for all
modification and improvement projects during 2022/2023 (seasonal requirement).
Plant Description Quantity
Nerium mature 600
medium size 890
Bougainvillea Big 532
Bougainvillea Small 3369
Red Vitex Big 1924
Red Vitex Small 343
Vitex White Big 2309
Vitex White Small 937
Clerodenron B/ Big 1876
Clerodenron B/L small 494
Clerodenron S/L Big 324
Clerodenron S/L Small 2036
Gazania 9266
Moss ross 1175
Red plants 1260
Callestemon 42
Thevetia 12
Frangipani 50
Rosemary 190
Cassia glauca 25
Eucalyptus 3
Delonix 10
Lagestromia 3
Total Estimate 27,670.00

HMP/23 –issued 31 January 2023 Page | 25

Projected -Break-Down Costs During 2023

MONTH AMOUNT Summary of Projected Expenditure

Jan 1391 Compose of regular maintenance supplies such as Irrigation supplies,

gardening tools, soil enhancements, fertilizer, chemicals and rooting hormones,
Feb 3689
garden machineries and other garden related expenses.
Mar 19629
This project expenditure is based upon low level Ground Maintenance - without
Apr 28981 any projects and will require to be reviewed in September 2023, once BAE
announces the outcome of the Accommodation Strategy Plan– Staying or
May 8843 leaving SV compound.

Jun 4412

Jul 7372

Aug 4622

Sep 3492

Oct – Start of the Planting Season 13611

Nov 26292

Dec 22982

Sub total 145,321.6

VAT 15% 21,798.24

TOTAL 167,119.84

HMP/23 –issued 31 January 2023 Page | 26

 BAE SARA VILLAGE ASSETS - GROUND MAINTENANCE

SUB- EQUIPMENT MODEL BARCODE

NO. ASSET CODE DESCRIPTION TYPE BRAND REMARKS
LOCATION NO. NO.

1 Workshop Grass Cutter 1 Equipment Mitsubishi TB43

2 Workshop Grass Cutter 2 Equipment Mitsubishi TB43

3 Workshop Grass Cutter 3 Equipment Mitsubishi TB43

4 Workshop Grass Cutter 4 Equipment Mitsubishi TB43

5 Workshop Hedge Trimmer 1 Equipment Tanaka

6 Workshop Hedge Trimmer 2 Equipment Tanaka

Hedge Trimmer 3
7 Workshop (Long Handle) Equipment Tanaka

8 Workshop Hedge Trimmer 4 Equipment Tanaka

9 Workshop Hedge Trimmer 5 Equipment Tanaka

10 Workshop Hedge Trimmer 6 Equipment Tanaka THT2520SB

11 Workshop Hedge Trimmer 7 Equipment Tanaka THT2520SB

12 Workshop Hedge Trimmer 8 Equipment Tanaka T4180077

13 Workshop Hedge Trimmer 9 Equipment Tanaka T4180077

HMP/23 –issued 31 January 2023 Page | 27

 14 01-PLNTNSYWKSHRIDINGMOW1 Workshop Riding Mower 1 Equipment Honda 2622

15 01-PLNTNSYWKSHRIDINGMOW2 Workshop Riding Mower 2 Equipment Snapper

16 Workshop Riding Mower 3 Equipment Honda HF2622

17 Workshop Riding Mower 4 Equipment Murray MRD 310

18 Workshop Riding Mower 5 Equipment Murray MRD310

Mulching Push
19 01-PLNTNSYWKSHMULCHMOW1 Workshop Mower 1 Equipment Honda

HMP/23 –issued 31 January 2023 Page | 28

ATTACHED DOCUMENT – EXCEL SPREADSHEET - GROUND MAINTENANCE
SCHEDULES FOR 2023.

Reference Document Name

Appendix 1 Street Cleaning Schedule - Glutton
Appendix 2 Grounds Cleaning Schedule - General Helpers
Appendix 3 Landscape Maintenance Schedule
Appendix 4 Grass Maintenance Schedule
Appendix 5 Irrigation Schedule
Appendix 6 Ground Maintenance Damage Template Report
Sports Field Bi-Annual Detailed Maintenance and
Appendix 7
Recovery Plan
Appendix 8 Inspection Calendar, Garden and Ground maintenance
Appendix 9 Annual Ground Maintenance Activities Summary

HMP/23 –issued 31 January 2023 Page | 29