Ministry of Water and Environment

Water and Sanitation Development Facility – North

Evaluation Committee Minutes (Supply of Minor Laboratory Kits and
Equipment)
Agenda

1. Communication from the Procurement Officer

2. Election of the chair for the Meeting/Evaluation Committee
3. Preparation of the Evaluation Methodology
4. Evaluating of the bids

Min No Item Discussion

Eval.min 1 Communication from the Procurement The procurement officer welcomed members to the
Officer meeting and thanked them for attending, as their
presence would make it easy to finalize
procurement on time. Members were informed that
they had been approved by the 24th cc meeting.

He informed the member that there was need to

evaluate the bids that were brought before them
and that the evaluation should be ethically done
following the procurement laws and the technical
aspect to achieve a better candidate for the
assignment.

He noted that one bidder had withdrawn his bid

(Rima (E.A) Ltd) attached is the letter from the
bidder communicating his withdrawal.
Eval.min 2 Election of the chairman & secretary The team agreed and an election was conducted,
Mabusi Olira Livingstone was chosen as the
chairperson of the evaluation team and Omeja
Moses as the secretary to the evaluation team.
Eval.min 3 Preparation of the evaluation The Evaluation Methodology used was Technical
methodology tool Compliance. The members agreed that it should be
the methodology used to evaluate the bids as it was
stated in the solicitation document.
Eval.min 4 Evaluating of the bids The evaluation committee looked at all the Bid
documents that were presented before them
critically and came up with the evaluation report
that Is attached with the minutes.
Members Present

No Name Designation
1. Mabusi Olira Livingstone Chairperson EC
2. Ejang Kevin Member EC

3. Omeja Moses Member EC

On behalf of the evaluation committee

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Chairperson/Evaluation committee Secretary /Evaluation Committee