BSB51415 Diploma of Project Management

BSBPMG512 Manage project time

Assessments
Candidate’s Name

Assessor’s Name Date

Submission Details
This assessment task is to be submitted online by the due date specified by your Trainer/Assessor
and Assessment Plan for this unit of competency. Your assessor must approve any variations to this
arrangement in writing.

Submit a file with the required evidence attached as per

 Specifications below

 Acknowledgement of original work, free from plagiarism as per Assessment Plan

 Special needs (considerations if required see Access & Equity Policy)

 Naming document files when submitting assessments (check Assessment Plan)

 Identifying the Unit, Assessment Number, student name, student number, date and page
number (preferably) in the Footer

 Assessor’s additional and particular instruction/s.

Assessment Overview
This unit describes the skills and knowledge required to manage time during projects. It involves
determining and implementing the project schedule, and assessing time management outcomes.

It applies to individuals responsible for managing and leading a project in an organisation, business,
or as a consultant.

Element Performance Criteria

1. Determine 1.1 Develop work breakdown structure with sufficient detail to enable
project schedule effective planning and control

1.2 Estimate duration and effort, sequence and dependencies of tasks, to

achieve project deliverables

1.3 Use project scheduling tools and techniques to identify schedule impact
on project time management, resource requirements, costs and risks

1.4 Contribute to achieving an agreed schedule baseline and communication

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 of the schedule to stakeholders
2. Implement 2.1 Implement mechanisms to measure, record and report progress of
project schedule activities according to agreed schedule
2.2 Conduct ongoing analysis to identify baseline variance

2.3 Analyse and forecast impact of changes to the schedule

2.4 Review progress throughout project life cycle and implement agreed
schedule changes
2.5 Develop responses to potential or actual schedule changes and implement
them to maintain project objectives
3. Assess time 3.1 Review schedule performance records to determine effectiveness of time
management management activities
outcomes
3.2 Identify and document time management issues and recommend
improvements

Performance Evidence

 Develop a project schedule using project management tools and techniques

 Implement, analyse and monitor a project schedule

 Conduct a review of project scheduling and recommend improvements for the future.

Knowledge Evidence

 Explain estimation techniques to determine task duration and resource effort

 Explain procedures for identifying critical path

 Explain procedures for managing project baselines, establishment and variance

 Summarise project life cycle phases and describe each phase

 Explain best-practice time management methodologies, their capabilities, limitations,

applications and outcomes

 Summarise key tools for project scheduling

Foundation Skills
Reading

• Identifies, interprets and analyses textual information obtained from a range of sources

Writing

• Drafts and develops documentation required for project scheduling and reporting using
appropriate formats and language

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Oral Communication

• Participates in a verbal exchanges using clear and detailed language and appropriate non-
verbal features to convey expectations and advise others on progress

Numeracy

• Calculates time requirements for project scheduling

• Uses basic mathematical formula to determine costs and other necessary resources

Interact with others

• Actively identifies requirements of important communication exchanges, selecting appropriate

channels, format, tone and content to suit purpose and audience

Get the work done

• Plans and schedules complex activities, monitors implementation and manages relevant
communication

• Monitors actions against goals, adjusting plans and resources where necessary

• Uses analytical skills to review and evaluate process and decide on future improvements

• Uses digital applications to access, organise, integrate and share relevant information in
effective ways

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General Instructions
 You are required to complete all Assessment Tasks, and be assessed as “Satisfactory” in each,
to gain competency in BSBPMG512 Manage project time.

 Submit the completed Assessment Tasks to your Trainer & Assessor through MOODLE.

 If you have any questions regarding this assessment, please contact your Trainer & Assessor.

Assessment Task 1 ‒ Written Questions

You are required to respond to a series of questions to demonstrate your knowledge across key
concepts and variables involved in managing project time.

Assessment Task 2 ‒ Project

You are required to develop a project schedule using project management tools and techniques and
manage time during the projects. You will need to determine and implement project schedule, and
assess time management outcomes.

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 Assessment Task 1 – Written Questions

Answer the following questions:

Question 1: Explain two estimation techniques project managers can use to determine task
duration and resource effort. (300 words)

Question 2: Explain the procedure to identify a project’s critical path? (300 words)

Question 3: Explain procedures for managing project baselines, establishment and variance. (350
words)

Question 4: Research the phases in life cycle of a project and provide a diagrammatic presentation
including an overview of what is involved in each phase. (350 words)

Question 5: Decomposition is a time management technique commonly used in project

management. Write an explanation of this technique including its capabilities, limitations,
applications and outcomes. (250 words)

Question 6: Describe the project management techniques and tools for creating and monitoring
schedules. (180 words)

Question 7: Explain work breakdown structures and how they apply to project schedules. (250
words)

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Checklist: Assessment Task 1 ‒ Written Questions
You will be assessed against the following Portfolio of Evidence. Spend a few moments checking that
you have completed these before moving on to the next part of the Assessment:

Assessment Task 1

Task Portfolio of Evidence

Explained two estimation techniques project managers can use to determine task
1
duration and resource effort.

2 Explained procedures for managing project baselines, establishment and variance.

3 Explained procedures for managing project baselines, establishment and variance

Researched the phases in life cycle of a project and provide a diagrammatic

4
presentation including an overview of what is involved in each phase.

Decomposition is a time management technique commonly used in project

5 management. Explained this technique including its capabilities, limitations,
applications and outcomes

Described the project management techniques and tools for creating and monitoring
6
schedules

7 Explained work breakdown structures and how they apply to project schedules

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 Assessment Task 2 – Project

Assessment Instruction:
You are the project manager assigned to build and decorate a model home for your client (your
trainer & assessor playing the role of your client). You are required to develop a project schedule
using project management tools and techniques and manage time during the projects. You will
need to determine and implement project schedule and assess time management outcomes.

Assessment Requirements:

Part 1: Develop project schedule

Task 1: Develop the WBS for the project and ensure that the hierarchical WBS can be converted
into the project schedule.

Task 2: Define all of the activities that will be necessary to create each deliverable in your WBS.

Task 3: Determine the sequence of activities and task dependencies.

Task 4: Develop the logical relationship between activities including:

a) Finish to start

b) Start to start

c) Finish to finish

d) Start to finish

Task 5: Determine the duration of each activity and identify major project milestones and include
them in the schedule.

Task 6: Develop the GANTT chart and the Critical Path for the project (use MS project/Project
Libre or any other project management software of your choice). Discuss the same with your
client (trainer & assessor), take note of any recommendation and changes advised and incorporate
the same onto the Gantt Chart and Critical Path.

Part 2: Controlling and monitoring the project schedule

Task 7: Review your project life cycle and develop strategies to manage project common issues
which lead to change requests:

a) Planning assumptions are untrue

b) Risk occurs

c) Project scope change

d) Pressure-promoted resources

Task 8: Analyse and forecast possible changes to your project schedule. Develop responses to
potential schedule changes taking into consideration the effects on time and the benefits of these
changes on the project. Organise a meeting with your client (trainer & assessor) addressing the
changes and seek appropriate feedback (meeting minutes need to be documented on

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deliberations held).

Part 3: Evaluate project time management outcomes

Task 9: Develop strategies to review project performance and measure the effectiveness of the
time management activities.

Task 10: Identify time management issues and provide recommendations for improvements.

Issue Issue Raised Date Description Priority Assigned Target Action Descriptio
name type by raised to resolution taken n of final
solution

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Checklist: Assessment Task 2 ‒ Project
You will be assessed for the following Portfolio of Evidence. Spend a few moments checking that you
have completed these before moving on to the next part of the assessment:

Task Portfolio of Evidence

1 Developed project schedule

Defined all of the activities that will be necessary to create each deliverable in your
2
WBS.

3 Determined the sequence of activities and task dependencies.

4 Developed the logical relationship between activities

Determined the duration of each activity and identified major project milestones and
5
include them in the schedule.

Developed the GANTT chart and the Critical Path for the project (use MS
project/Project Libre or any other project management software of your choice).
6 Discuss the same with your client (trainer & assessor), take note of any
recommendation and changes advised and incorporate the same onto the Gantt Chart
and Critical Path.

Reviewed project life cycle and developed strategies to manage project common issues
7
which lead to change requests.

Analysed and forecast possible changes to your project schedule. Develop responses to
potential schedule changes taking into consideration the effects on time and the
8 benefits of these changes on the project. Organise a meeting with your client (trainer
& assessor) addressing the changes and seek appropriate feedback (meeting minutes
need to be documented on deliberations held).

Developed strategies to review project performance and measured the effectiveness

9
of the time management activities

Observation Checklist
During the observation, did you satisfactorily demonstrate ability to:

1. Participate in a verbal exchange using clear and detailed language and appropriate non-verbal
features to convey expectations and advise others on progress.

2. Use active listening and questioning to elicit views and opinions of others?

3. identifies requirements of important communication exchanges

4. Collaborate with the client to achieve joint outcomes, playing an active role in selecting
appropriate channels, format, tone and content

5. Participate to establish recommendations for improvement.

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Developed by: ACBI Approved by: DoS Issued: March 2018 Review: May 2020