Public Hearing for 2023 Street Rehabilitation

Citywide Locations
City of Detroit Lakes, MN
March 14, 2023
Purpose & Overview
 Purpose
• Required to hold a improvement hearing when
utilizing special assessments
• Great opportunity to provide information, hear
input, questions and concerns

 Presentation
• Project Background & schedule
• Existing and proposed improvements
• Estimated costs & financing

 Questions & comments

Background & Schedule
 Project has been scheduled on the City’s CIP for
several years
 Authorized report at end of 2022
• Reviewed City’s list of streets
• Evaluated other needs
• Made recommendations on project extents and scope

 Report was presented at February council meeting

 Design/bidding spring into early summer
 Construction mid/later summer
 Project Location
 White Clover Beach Rd
 8th Street
• 15th Ave to Highland
 11th Avenue
• 8th St to Hwy 34
 15th Avenue
• 11th to 8th St
 Randolph Road
• Roosevelt to Kris
 Burroughs Road
• Spot repair
 Project Location (cont.)
 8th Street
• 15th Ave to Highland
 11th Avenue
• 8th St to Hwy 34
 15th Avenue
• 11th to 8th St
 Randolph Road
• Roosevelt to Kris
Existing Conditions
 Underground utilities
• PVC - useful life remaining
 Pavement
• Extremely poor condition – severe cracking
• Areas of complete failure
• Beyond typical maintenance
or even overlay measures
 Curb & gutter
• On 11th, 15th and Randolph
generally fair condition
• Useful life remaining
Proposed Improvements
 Recommending Full Depth Reclamation (FDR)
• Recycle existing pavement in-place and blend with
underlying aggregate
• Regrade, shape, and compact
• Construct new pavement section
 Robust, long-term solution
• Will not experience the same reflective cracking
we see with overlays
Proposed Improvements
 White Clover Beach - water and sewer services
• Most properties are served by mainlines under road
• Identified four non-lake properties that are unserved
 3 undeveloped, 1 appears to have garage
• Recommend extending services to right-of-way
 Avoid having to get into new road for future extension
Estimated Project Costs
 Estimated street rehab costs:
Street Cost
White Clover Beach Road 107,000
8th Street 186,000
11th Avenue 485,000
15th Avenue 214,000
Randolph Road 863,000
Burroughs Road 124,000
Total: 1,979,000

 Estimated White Clover Beach water and sewer

services costs: $34,000
Proposed Financing
 General City funds
 Special Assessments
• In accordance with City’s Special Assessment
Policy and past practices
Assessment Rate Calculation
 Total assessable amount
• Street rehab are 50% assessable
• Water and sewer services are 100% assessable

 Sum of total units

• General length of improvement times 2 for street
• Or simply the number of services

𝐓𝐓𝐓𝐓𝐓𝐓𝐓𝐓𝐓𝐓 𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚 𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚𝐚

 Assessment rate = 𝐒𝐒𝐒𝐒𝐒𝐒 𝐨𝐨𝐨𝐨 𝐭𝐭𝐭𝐭𝐭𝐭𝐭𝐭𝐭𝐭 𝐮𝐮𝐮𝐮𝐮𝐮𝐮𝐮𝐮𝐮
Assessable Units
 Street assessed by Frontage
• Rectangular Interior Lots
 Width of the lot
• Rectangular Corner Lots
 Width of the smaller side plus ½ the width of the longer
side (up to 150’)
 Assessed only for the side abutting an improvement
• Irregular Shaped Lots
 Average width is assigned

 Water and sewer services by the Each

 Estimated Assessment Rates

 Estimated assessments for street improvements:

Example Assessments
Assessment
Rate
Improvement (Cost/Foot) 50' Lot 100' Lot 150' Lot
White Clover Beach Road $27.08 $1,354 $2,708 $4,062
8th Street $37.50 $1,875 $3,750 $5,625
11th, 15th, & Randolph $50.67 $2,534 $5,067 $7,601

 Estimated assessment for each water/sewer

service is $8,500.
Cost Distribution
Assessable
Street Share City Share* Total Cost
White Clover Beach Road 53,000 53,000 106,000
8th Street 61,000 125,000 186,000
11th Ave., 15th Ave., & Randolph Rd. 425,000 1,137,000 1,562,000
Burroughs Road 0 125,000 125,000
Total Project: $539,000 $1,440,000 $1,979,000

 Typically see closer to 50/50 split

 Non-assessable frontage
• Accounted for in assessment rate calculation
• Examples: city owned property, wetlands, and railroad
Questions
 Jon Pratt – City Engineer
• 218-844-2582
• JPratt@cityofdetroitlakes.com

 Shawn King– Public Works Director

• 218-847-4637
• SKing@cityofdetroitlakes.com

 Kelcey Klemm – City Administrator

• 218-846-7123
• Kklemm@cityofdetroitlakes.com