ATILIM UNIVERSITY

SCHOOL OF FOREIGN LANGUAGES

DEPARTMENT OF MODERN LANGUAGES
2022-2023 FALL
ENG301
MEETING MINUTES TASK SHEET

Names & Surnames: Ayşegül Dirican & Sevgi Özcan Date:12.11.2022

Instructor: Gizem Keçeli Section:27
Aim : The aim of this task is to help you improve your skill to write the minutes of a meeting.
Procedure: You are expected to hold a Brainstorming Meeting together with your group member(s)
based on your business project and suggest solutions to the problems/issues of the business to save
it or improve it. You are expected to come up with different solutions or improvements for each
problem/issue. Please fill in the meeting minutes template on the other page to complete this task.
Please go to Page 19 on your coursebook to review your knowledge on Brainstorming.
Also, you can watch the video to remember the techniques for brainstorming.
https://www.youtube.com/watch?v=YXZamW4-Ysk
Functional Language for Brainstorming

Asking for ideas Organizing the ideas Choosing the best ideas / Adding support for
eliminating the weak ideas your ideas
“Do you have any more “I think these two are “This one is a good idea “A good example of this
ideas (at all)?” related to each other/ because…” is…”
linked by…”
“Let’s just write down all “I think we should focus “This is important
our ideas and discuss “These are both/ all kinds more on this one because…” because…”
them later” of…”
“This one isn’t very “We can support this one
“What about…?” “Another example of this convincing” by saying…”
is…”
“Can we write anything “Can I cross this one off?” “The proof for this is…”
else here/ in this “We can put these
category?” together because…” “I think we can eliminate “I read/ saw something
this one because…” about this which said…”
“These are similar in
terms of…”

Important Reminders:
 Remember that all the parts of the project are required to be prepared related to your departments.
 The content of the Meeting Minutes should be originally prepared by your group. Neither
plagiarism (using another person's ideas, words and/or style without citing its source) nor self-
plagiarism (reusing one’s own previous studies) will be tolerated. Therefore, in case of
plagiarism detected by the instructor, your Meeting Minutes will not be graded and you will get
0 point as a group.
 The students will be graded as a group/as pairs, not individually.
 Make sure to check the assessment criteria beforehand.

MEETING MINUTES TEMPLATE

 Please complete the agenda and the meeting minutes with the required information.

AGENDA
Date:12.11.2022 Time:19.00
Minutes of the Business Project Meeting Venue: ZOOM
Date: 12.11.2022
1. Decreased number of clients due to
Venue: ZOOM
the economical problems in Turkey.
Participants: Ayşegül Dirican, Sevgi Özcan
2. Insufficient advertisement services.
Apologies: None
3. Inability to make a difference
Minute taker: Sevgi Özcan
between counseling centers due to the
inadequate in measuring clients
satisfaction.
Points Discussion Action
(Itemize the problems (Write the members’ suggestions with their reasons and justifications (The responsible people
or areas to be regarding the problems/areas to be improved) and deadlines to
improved) implement the
suggestions)
The team discussed about the problem of decreased
1. Decreased number of clients due to the economical problems in Turkey. SÖ- 20.11.2022
number of clients AD suggested that second seance be free for clients who buy
due to the first seance would be beneficial to solve the problem. So that
economical this may increase the number of clients. SÖ offered a
problems in discount for current clients because increasing the
Turkey. probability of clients to continue the seances. It is decided to
discounts for current clients as it gives permanent and long-
term solution to the problem.
SÖ suggested to giving clients promotional products to AD- 25.11.2022
2. Insufficient advertise the counseling center. Because the promotional
advertisement products given to the clients make the advertisement of the
services. counseling center more effective. AD offered to advertise
the psychological counseling center on social media. Thus, it
can help us to impress a wider audience with social media
advertisement. It is decided to advertise the psychological
counseling center on social media. Because it will be more
beneficial way to reach clients among all around the country.
3. Inability to SÖ suggested that measuring clients satisfaction about AD- 01.12.2022
make a difference counseling center over the phone or face to face, because
between talking to clients in a mutual way is more helpful in learning
counseling centers their satisfaction about counseling center. AD offered to
due to the using questionnaire that measure client satisfaction. Because
inadequate in questionnaires filled out by the clients in a confidential
measuring clients manner give more objective results about the evaluation of
satisfaction. the counseling center. It is decided to using questionnaire
that measure client satisfaction because this way provides a
fast, easy and unbiased solution to the problem. It is also
important to protect the privacy of clients.

Next Meeting: 10.12.2022

Venue: ZOOM

Evaluation Criteria: Format: /2

Points: /2
Total Grade: / 15 Suggestions with Justifications: /6
Action: /1
Use of language: /4