The C' ty of City Commission

Aventura Workshop Agenda

March 16, 2023
9: 00 a. m.

Aventura Government Center

5t" Floor Executive Conference Room
19200 W. Country Club Drive, Aventura, FL 33180

1. Call to Order/ Roll Call

2. Pledge of Allegiance

3. Presentation: State of the Aventura Arts & Cultural Center ( City Manager)**

4. Food Freshness Dates ( Commissioner Dr. Marks)

5. Follow- up Discussion: Health Insurance for Elected Officials ( City Manager)*

6. Discussion: City Advisory Boards ( City Manager)*

7. Discussion: Don Soffer Aventura High School Graduation Parade

Commissioner Dr. Marks)

8. Discussion: Land Lease for Additional Space at Veterans Park (City Manager)*

9. Discussion: Approval of the American Rescue Plan Act ( ARPA) Purchase of

Audio- Visual Upgrades and Lectern for the Executive Conference Room
City Manager)*

10. Discussion: Drone Show (City Manager)*

11. Discussion: Condominium Ombudsman ( Commissioner Dr. Marks)*

12. Discussion: Founders Park South Project Bid ( Pickleball and Tennis Courts)
City Manager)

13. Adjournment

Back- up Information Exists/ ** PowerPoint Presentation

This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who
need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305- 466-
8901 or cityclerk( a),cityofaventura. com, not later than two days prior to such proceeding. One or more members of the City of Aventura
Advisory Boards may participate in the meeting. Agenda items are available online at cityofaventura. com for viewing and printing. Copies
of agenda items can also be requested through the Office of the City Clerk at 305- 466- 8901 or cityclerk@cityofaventura. com.
 Distributed by
City Manager
at City
Commission
Workshop
CITY OF AVENTURA 3/16/2023

DEPARTMENT OF PUBLIC WORKS & TRANSPORTATION

MEMORANDUM

TO: City Commission

FROM: Ronald J. Wasson, City Manager

v`
BY: Antonio F. Tomei, Capital Projects Manager Y

DATE: March 31, 2023

SUBJECT: Bid No: 23- 02- 27- 3 — Founders Park South Facility

April 4, 2023 City Commission Meeting Agenda Item

RECOMMENDATION

It is recommended that the City Commission adopt the attached Resolution awarding Bid No.
23- 02- 27- 3, Founders Park South Facility to the lowest responsible and responsive bidder,
Bejar Constructionfor the price of$ 1, 308, 748. 00. This project will be funded by Budget Line
Item Number 101- 8050- 861. 63- 07.

BACKGROUND
In accordance with the City's Purchasing Code, bids for this project were solicited, advertised,
and opened on March 9, 2023. The City received eight ( 8) bids for this project which are listed
below in order from lowest to highest.

PSW— Property Services Warranty 715, 320. 00

Florida Palm 1, 215, 007. 11
West Construction, Inc. 1, 293, 063. 28
Bejar Construction 1, 308, 748. 00
MBR Construction 1, 329, 538. 00
Waypoint Contracting, Inc. 1, 439, 695. 00
Lunacon 1, 683, 232. 87
National SWPPP Services INCOMPLETE

This bid price allows for the furnishing of all labor, materials, tools, equipment, machinery,
superintendence, mobilization, installations and services necessary for the installation of three
3) tennis courts, six ( 6) pickle ball courts, 52 planter boxes, fencing, water service, drainage,
landscaping and site lighting.

If you have any questions or need any additional information, please feel free to contact me.
 RESOLUTION NO. 2023-_

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF

AVENTURA, FLORIDA AWARDING AND LETTING A BID/ CONTRACT
FOR BID NO. 23- 02- 27- 3, FOUNDERS PARK SOUTH FACILITY, TO
BEJAR CONSTRUCTION AT THE BID PRICE OF $ 1, 308, 748. 00;
AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED
CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF
THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING
FOR AN EFFECTIVE DATE.

WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly accepted

bids for BID NO. 23- 02- 27- 3, Founders Park South Facility; and

WHEREAS, sealed bids have been submitted to and received by the City pursuant

Invitation to Bid/ Notice to Bidders, specifications, proposals, and

to the City' s

requirements for the project/ work as cited above; and

WHEREAS, staff has determined that Bejar Construction has submitted the lowest

responsible and responsive bid for said project/work; and

WHEREAS, the City Commission, upon the recommendation of the City Manager,

is therefore desirous of awarding said bid/ contract to said lowest responsible and

responsive bidder;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE

CITY OF AVENTURA, FLORIDA:

Section 1. That bid/ contract for BID NO. 23- 02- 27- 3, Founders Park South

to Bejar Construction in the amount of$ 1, 308, 748. 00.

Facility, is hereby awarded

Section 2. That the City Manager is hereby authorized to execute, on behalf of

the City, a contract by and between the parties embodying the terms, conditions, and
as set forth in the subject Invitation to Bid/ Notice to Bidders, bid
specifications
 City of Aventura Resolution No. 2023-_

specifications, bid proposal and bid requirements, or if a City prepared contract was part

of said bid proposal, said parties shall execute said prepared contract on behalf of the

City.

Section 3. That the City Manager is hereby authorized and requested to take all

necessary and expedient action to carry out the aims of this Resolution in awarding this

bid/ contract.

Section 4. That the funds to be allocated and appropriated pursuant hereto and

for the purpose of carrying out the tenets of this Resolution shall be from Budget Line

Item Number 101- 8050- 861. 63-07.

Section 5. This Resolution shall be effective immediately upon its adoption.

The foregoing resolution was offered by Commissioner who moved its

adoption. The motion was seconded by Commissioner and upon being put to

a vote, the vote was as follows:

Commissioner Amit Bloom

Commissioner Rachel S. Friedland

Commissioner Paul A. Kruss

Commissioner Dr. Linda Marks

Commissioner Michael Stern

Vice Mayor Dr. Billy Joel

Mayor Howard S. Weinberg

Page 2 of 3
 City of Aventura Resolution No. 2023-

PASSED AND ADOPTED this 4th day of April, 2023.

HOWARD S. WEINBERG, MAYOR

ATTEST:

ELLISA L. HORVATH, MMC

CITY CLERK

APPROVED AS TO LEGAL SUFFICIENCY:

CITY ATTORNEY

Page 3 of 3
Kimsey>>)Horn
March 15, 2023

City of Aventura
Ronald J. Wasson, City Manager
19200 West Country Club Drive
Aventura, FL 33180

Re: City ofAventura

Founders Park South Facility
City ofAventura Bid No. 23- 02- 27-3
Bid Recommendation
043508129

Dear Mr. Wasson:

The City of Aventura( City) advertised the Founders Park South Facility Project on February 3, 2023.
A pre-bid meeting was held on January 31, 2023 to discuss the project with potential bidders, and on
February 21, 2023 bids were publicly opened and read. The project primarily includes the installation
of three ( 3) tennis courts, six ( 6) pickle ball courts, 52 planter boxes, and the associated site
improvements ( fencing, pedestrian connectivity, drainage, landscaping, water, and electrical service)
at the Founders Park South Facility. The project also includes sidewalk and site restoration. The
following is a bid summary of the Total Bid Amounts ( minus allowances) for the seven ( 7) bidding
contractors:

1. Property Services Warranty, Inc. 715, 320. 00

2. Florida Palm Construction, Inc. 1, 215, 007. 11

3. West Construction, Inc. 1, 293, 063. 28

4. Bejar Construction, Inc. 1, 308, 748. 00

5. MBR Construction, Inc. 1, 329, 538. 00

6. Waypoint Contracting, Inc. 1, 439, 695. 00

7. Lunacon Construction Group 1, 683, 232. 87

Kimley-Hom has been asked to review the bids and provide a recommendation of award. Based on the
results of the bid, the apparent low bidder is Property Services Warranty, Inc. ( PWS) with a total bid
amount of$ 715, 320. 00. Upon speaking with two of three references provided within the Bid Form, it
has come to our attention, that PWS has operated as a sub- contractor to install electrical equipment for
building interiors. PWS' s website indicates that they specialize in electrical work, AC/ HVAC, and solar
panel installations. Based on this information, Kimley-Hom is not comfortable recommending PWS to
serve as the General Contractor for this project. As such, Kimley-Hom reviewed the second( 2nd) ranked
firm, Florida Palm Construction, Inc. ( FPC), and was able to hear back from one of three references.
Kimley- Hom has equal concerns that the relevant experience provided by FPC is not in line with the
Founders Park Improvements scope of work, as the company specializes in interior renovations and
plumbing work. Upon reviewing the third( 3rd) ranked firm, West Construction, Inc., Kimley- Hom does

I. imlc - horn. com 2u 1 I', ici . 11,,. RI 22i1( 1_ I' Lill' moil 1 1— 21 1; ; 111( 1
 City of Aventura
Ki m ley >>Horn Founders Park Southh Facility
Bid Recommendation, Page 2

not believe this firm has sufficient successful work experience for this project. Therefore, Kimley- Horn
recognizes Bejar Construction, Inc. as the most qualified bidder for this project.

The Florida DBPR Online Services website shows a Certified General Contractor ( GC) license
currently registered with the Florida Department of Business and Professional Regulation for Benny B.
Bejar. Kimley- Horn called the three( 3) references provided by the contractor. All three( 3) references
were overly satisfied with the Contractor' s performance and would utilize their services again. As a
result, the recommendation is to award this contract to Bejar Construction, Inc. as the most responsive
bid.

The schedule of this contract is an important element of the project. Therefore, there is a liquidated
damages section of the contract that can be enforced if the Contractor' s actual construction activities
extend beyond the proposed schedule. The schedule is to have all work completed within 210 calendar
days from the Notice to Proceed date. The liquidated damages are set at$ 1, 000. 00 per day.

I would like to thank the City of Aventura for their assistance in bidding this project, and we look
forward to proceeding into the construction phase.

If you have any questions or need any additional information, please contact me at( 954) 535- 5137.

Sincerely,

KIMLEY- HORN& ASSOCIATES, INC.

Marissa Maring, P. E.
Project Manager

Copy To: File

K:\F L_ Civi1\ 043 jobs\ 043508129 Founders Park\ Bidding\ Bid Recommendation- Founders Park. doa

kimle- horn. com N 2n I Peters Road. Suite 2200. Plantation. FL 33324 954 535 5100