User Guide

(Bidding Process – Bid Preparation & Submission)

The E-Tendering Service provides suppliers and purchase authorities an electronic medium to facilitate all tendering processes from the
creation of tender through to the placing of the award.

Arcapita Building, Bahrain Bay Offices - 2nd Floor, Manama, Kingdom of Bahrain, P.O. Box 18686.
info@tenderboard.gov.bh | +973 1756 6666 | +973 1758 7855

© Copyright. All rights reserved with Bahrain Tender Board (BTB) Kingdom of Bahrain
Login to the system with the
User ID and the password
• For participation of bidding Tender Participants / Vendor / Supplier users, need to gets login with their
valid user credentials (In case of Re-login or Session Expires). Post login, Click on “My Tenders”.

• In case User already Logged in into the portal then Click on Dashboard  Click on My “Tenders”.
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1) Click on Tender Consolidated View icon.

• Application will allow user to enter the particular Tender.

2) Icon indicates when any POST BID QUERY raised by the purchasing authority, against any
submitted tenders.
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This screen will be displayed after clicking ‘Action’ button in the earlier screen: -
1) Link is available to view the Notice Inviting Tender (NIT).
2) Bidder can view the Forms and other details.
3) The tender calendar schedule can be viewed, along with the status. ( Note:- It is mandatory for user to complete the Step of “Tender
Document & Purchase”, whether the Tender document fees is applicable or not Applicable, with in defined timeline. If the step not
completed, then that tender will not visible on portal and the user's login for bidding. Those supplier/s who had completed the step of
“Tender Document & Purchase”, in defined timeline, can able to prepare, save and submit the bid, till the Bid Submission Closing end
Date & Time.
4) Provision available for user to communicate PA Authorities, against any particular tender, if requires.
5) Provision Available to Regret the Bid. Once bid regrated Suppliers not allowed to participated Until and unless supplier gets Revoked
the Regrated Bid. (Provision available, Till the bid submission closing end date & Time)
6) Click “Proceed” to prepare the tender.
7) View Queries:- From this section user can view the reply of their raised queries.
General Tender Query (If Requires) :-
• Above screen will open on click of general tender query icon, where user can raise the queries related to
the particular tender. (Request can be raised, till the end date & time of Pre-Bid Clarification).
 4-Proceed Further

Tender Progress Status, for Bid Submission

Process. With this, user can easily get to know
that how steps are pending for Final Bid
Submission.

1) At the top of the page the timer will display, against the tenders, which indicates, Remaining Time for Bid Closing”.

Bid Preparation, divided into three parts, in which Vendor user go to each tabs one by one and fill the same.

2) Tab-1 { Item Selection }: From this tab Vendor/supplier needs to select the items, in which they are looking forward to
participate. (Note: User can able to work with following rules

(Note: In case of Schedule/ Items are mandatory, in this case Vendor user mandatory submit their bids towards tender).
Additionally, once items get saved by the vendor, system will give alert to user on screen that “Items are selected”.
 PLEASE NOTE THAT SPECIAL CHARACTERS ARE NOT PERMITTED IN FILE NAME WHILE UPLOADING THE DOCUMENTS.
KINDLY PREPARE THE PROPOSAL ACCORDINGLY. PERMITTED FILE TYPES ARE - .pdf .zip .rar

1) Tab-2 { Submit Documents}:

Supplier / Vendors needs to upload the documents, required by the PA Authorities. Note: - there maybe more
than one form to be filled against each form type. Those will be displayed below when the action ‘Edit’ is clicked.

2) Click on icon to fill the section Information to be provided by Vendors. A separate section will display,
below, in order to fill this section.

3) Click on icon: - The forms will be listed below and the user can fill each of the forms by clicking on the
Action button against it
 PLEASE NOTE THAT SPECIAL CHARACTERS ARE NOT PERMITTED IN FILE NAME WHILE UPLOADING THE DOCUMENTS.
KINDLY PREPARE THE PROPOSAL ACCORDINGLY. PERMITTED FILE TYPES ARE - .pdf .zip .rar

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1 : - Click on icon to upload the document, which required by the Purchasing authorities against tenders.
Additionally, provision available for user to view the uploaded document, whether its correct or not.

2 : - Add , by clicking on add icon, user will get privilege to add the multiple rows, in order to upload
multiple documents, related to the tenders.
• The red color indicates that the user has not filled in all the necessary information.
• Once the section gets filled, the color of the button will automatically change to green, which indicates
section is filled.
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1) Tab-3 { Financial Bid }: User need to quote the rates against items.
Click on in order to proceed for the further activity for quoting price against items, one by one.
Color Indicator indicates the status of the section, whether its filled or not.
PLEASE ENSURE THAT YOUR TOTAL QUOTED VALUE (LANDED COST IN BHD) SHOULD NOT BE ZERO/ OR ANY OTHER FIGURE
WHICH YOU DID NOT WANTED TO QUOTE. CHECK THE FIGURES & WORDS CAREFULLY BEFORE PROCEEDING FURTHER.

Slider Available to
scroll Left to Right
Icon Indicates: user can view the full Item Description.
This the section where user need to quote the rates against Items, which has been mentioned against tenders.
(Note:- In case the multiple currency is available for tender then be careful on this part, and specially for the column of Currency Exchange Rate. Check
multiple times before saving the page).
Buttons available in this section, for the further activities. Below is the description: -
Partially Save: An option for partially save the page.
Calculate: After entering the unit price, click on calculate, system will auto-calculate all the sections, basis on the base price.
Save: - Post filling all the price, use save button to save the data.
Back: - post activity on this page, click on back to go to previous page.
• The red color indicates that the user has not filled in all the necessary information.
• Once the section gets filled, the color of the button will automatically change to green, which indicates
section is filled.
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An additional privilege given to all participated vendors, i.e. Generate Optional Bid. Basically, suppliers
may use this privilege incase of Alternate bid exists with the tender. Suppliers can place multiple
“Alternate Bid”, against items, as per their requirement, along with the original bid. (NOTE: User will not
allowed to use the Alternate Bid in case of Edit Bid).
1) Click on “A1” link to fill the alternate bid. Price-Bid page will display and user will fill the same.
2) Remove icon , On click of this user can remove the Alternate Bid Option. Post remove, the quoted
rates will not display, on Financial Bid opening.
Note: Provision of generate Alternate Bid is an option for the Vendor Users.
PLEASE ENSURE THAT YOUR TOTAL QUOTED VALUE (LANDED COST IN BHD) SHOULD NOT BE ZERO/ OR ANY OTHER FIGURE
WHICH YOU DID NOT WANTED TO QUOTE. CHECK THE FIGURES & WORDS CAREFULLY BEFORE PROCEEDING FURTHER.

• The red color indicates that the user has not filled in all the necessary information.
• Once, section gets filled, color of the button will automatically change to green, which indicates section
is filled.
1) Click on “Proceed Further”.
PLEASE ENSURE THAT YOUR TOTAL QUOTED VALUE (LANDED COST IN BHD) SHOULD NOT BE ZERO/ OR ANY OTHER FIGURE
WHICH YOU DID NOT WANTED TO QUOTE. CHECK THE FIGURES & WORDS CAREFULLY BEFORE PROCEEDING FURTHER.

• User need to fill the Tender Bond details manually.

• Post filling of the same, click on SAVE, in order to save the entered filled data.
Click on to upload the scan copy of Tender Bond (.jpeg, .pdf. jpg).

Additionally, provision available for user to view uploaded document, whether the correct file is
uploaded or not.
Accept Terms & Conditions, Click on “Accept”.
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1) Click on Verify Envelope, for both the envelops, i.e. Technical Bid & Price Bid, one by one.
• Click on Verify Envelope. Post verifying the Color indicator will change from "Red" to "Green".
• The same process will continue for the Second envelope as well.
 4-Proceed Further

1) Enter Bid Submission Password (Note: This Password would be the different from the Log-In Password).
2) Forgot Password: - A privilege given to user, in case of forgot of old password, user can generate the new
Bid submission password, in order to submit their bid.
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• The red color indicates that the user has not filled in all the necessary information.
• Once, section gets filled, color of the button will automatically change to green, which indicates
section is filled.
1) Click on “Proceed Further”.
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1) Click on Final Submit, to submit the Bid.

2) Re-Work: - A Privilege given to user, in case user want to re-check their bid before submission, by using the
rework, user can proceed with the same activity.
PLEASE ENSURE THAT YOUR TOTAL QUOTED VALUE (LANDED COST IN BHD) SHOULD NOT BE ZERO/ OR ANY OTHER FIGURE
WHICH YOU DID NOT WANTED TO QUOTE. CHECK THE FIGURES & WORDS CAREFULLY BEFORE PROCEEDING FURTHER.

• User will get confirmation that their bid successfully gets submitted.
• Keep the system generated number, i.e. “Bid Submission Number”, for future reference.
• Post successful of Bid Submission, The provision available for Supplier / Vendor user to “EDIT BID”,
“WITHDRAW BID” & “CANCEL WITHDRAW BID”. Supplier / Vendor users can use this privilege, as per
their requirements (till the Bid Submission Closing Date & Time).
Note, In case of EDIT BID, Vendor user can edit the “N” number of times till the Bid Submission
Closing Date & Time. But the last submitted Bid will treated as a final submitted bid.
Normal business hours of operation are from 7:30 am to 2:30 pm Sunday through Thursday.

Telephone and email support are provided by Help Desk Analysts

and will make every attempt to answer your inquiries.

Off-hour emails will be handled on the next business day.

Website www.tenderboard.gov.bh

Help-desk Number (+973) 17566 666

E-Mail ID helpdesk@tenderboard.gov.bh

Thank-You