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Final Niu Academic Advising Resources Report
Final Niu Academic Advising Resources Report
of Education
Cristina Chavez, Hannah Fisher, Julia Hoelzer, & Aik Paung Seinn
Academic advisors need support as they work towards improving their connections with
students. An important way institutions can support their advisors is through training and
professional development resources. This assessment investigated the access to and interest in
training and professional development resources for academic advisors at Northern Illinois
University (NIU). Specifically, we worked with Jennifer Johnson, Senior Director of Student
Success from the College of Education (COE) at NIU, to create a resource database for advisors.
Main Points
interviews gave us insight in resource accessibility in three different departments as well as what
obstacles were faced in accessing them. It was also discussed what would be ideal to better
inform advisors of these different opportunities. The survey allowed us to look at the advisors
within our client’s department, the COE, and their perspective on this topic. All respondents
stated that there is value in opportunities such as training and professional development. There
was also insight on the type of resources they would like to see within their reach. Lastly,
benchmarking was done against the National Academic Advising Association (NACADA)
Standards, along with peer institutions. This comparison allowed us to see how different
institutions attempted to meet standards and how they provided resources to their advisors on
their webpage.
Recommendations
With the information gathered, creating a resource database on the COE’s webpage was
an accessible outcome for advisors to refer to. This database includes information on:
Student affairs professionals continue to provide more value to the experiences of college
students. They provide additional support to students as they navigate their college journey.
“Further, student affairs staff provide an additional benefit because of their role in working with
students who are applying what they are learning in the classroom as well as developing life
skills. Staff can engage students in application, integration, and reflection in out-of-class
experiences” (Henning & Roberts, 2016, p.4). As there is a growing importance of this role, the
preparation and support these professionals have in their work environment becomes a crucial
factor in their ability to successfully work with students. Having resources as such can allow
advisors to better connect with and support their students. Taking this into consideration, the
purpose of this assessment was to investigate the access to and interest in training and
This assessment consisted of three interviews, a survey, and benchmarking. The three
interviews were done with three professionals in this field that work at NIU, one from the
College of Education and two from other departments. These professionals were asked about
their experiences with training and professional development as well as their personal opinions
on these resources. We then created a survey to be sent out to advisors within the COE. The
survey consisted of questions focused on their experience in the field, experience with training
and professional development, and their opinions on these resources. Lastly, we benchmarked
NIU against the NACADA standards, along with a few other universities to compare how each
standard was presented. Based on the client’s expectation of this assessment, it led to creating a
Training and development as a new hire is standard across all careers. For federally
funded organizations, there are training courses legally required to remain employed. When
moving into the field of higher education and student affairs, individualized development can be
content experts in their specified field, it does not always provide opportunities for learning
across the board. This is where centralized resources for continual growth come into play. To
narrow in on a specific sector, the focus of this review will be on academic advising at public,
The sector of higher education and student affairs seemingly values the idea of ongoing
learning. Yet, there are still institutions that need work in this area. For instance, Northern
Illinois University does not have an easily accessible resource database for training and
professional development. They technically cite the NACADA standards, but it dates to 2012
and is not updated to the current model. There is no current university-wide training
implemented at NIU. This indicates that academic advisors at this institution are not able to meet
the standard for all advisors in higher education today. Advisors who do not feel supported in
their own development may be worse off than those who have access to training and professional
development resources. The subsequent literature in this section will seek to explore this claim
and aim to formulate ideas on where to take academic advisor development from here.
Why it Matters
Professionals in higher education and student affairs most likely need a degree to work in
the field and herein implies the need for training through education to become an academic
advisor. This idea of a pre-service approach will provide future advisors with the necessary skills
and knowledge to better understand the scope of higher education (Gordon, 2019). However,
learning should not stop after graduation. A study about harm reduction posted in the NACADA
journal indicated that students are directly harmed by meeting with an advisor who is less trained
than the advisor that engaged in ongoing development. By working in a people-serving sector, it
is essential that professionals are evolving to best inform their students. An advisor who is more
informed on ever-changing policies and regulations, resources, and theories is more adaptable to
Additionally, as is often quoted socially, knowledge is power. When a student walks into
an academic advisor’s office, they expect them to be the guide or leader that can best support
their various needs. While academic advisors today can be trained in higher education programs,
not all have gone this route to work with college students. The characteristic of an effective
academic advisor is defined as knowledge gained through research and scholarly literature
communication, integrity, advocacy, and much more (Harrison, 2009). It is imperative that these
individuals are as informed as the colleagues who went through specialized degree programs.
Ongoing training and professional development resources are steppingstones towards achieving
that.
Serving students is not the only benefit of ongoing training and professional development
for academic advisors. When assessing the impact of academic advising, Zarges et al. (2018)
shares that “In using data-driven outcomes, advisors are creating new concepts, approaches, and
theories within academic advising that can be shared in scholarly journals and conference
presentations” (p. 51). Institutions can look at models by their partner universities and develop
their own methods. This supports the formation of a job sector that provides effective advisors
for students regardless of major, college, or university. Through assessing the current state of
training and developing academic advisors, higher education can continue to move forward.
The importance of academic advisor development is clear. For both student and
institutional success, advisors should take advantage of ongoing training and professional
development resources. Yet, there are institutions that are falling behind in this area. For
example, at NIU, the Director of the Academic Advising Center shared that accessible,
university-wide trainings for academic advisors remains on the back burner because other
administrative needs take precedence (Personal Communication, M. Pickett, 2022). So, where do
universities like NIU go from here? The first step is to make existing information available.
Accessibility to what is already known will jump start the learning for what is needed by
academic advisors in the coming years. The next step is to create that university-wide program.
This would centralize skills and knowledge beneficial to professional development throughout an
advisor’s career to best serve themselves and the student population. The underlying factor that
supports these steps is monitoring the systems in place and giving advisors the tools to manage
The need for ongoing academic advisor development supports the call for assessment in
higher education. Institutions will need to take steps towards assessing the current systems in
place and taking actionable steps. The struggle with this notion is that it forces universities to
prioritize assessment on the same level as student success. This means more resources and
people need to be in place. Implementing this can be difficult as there is only so much money to
go around. If there is no way to bring in new people and sources of support, this will require
current employees to make the effort. Does this mean that those employees should be paid more?
assessment is essential here. According to a study examining academic advising approaches and
assessment models, He & Huston (2016) note that, “assessment in academic advising needs to be
connected with other functions in higher education organizations…so that the assessment
findings can be used to promote refinement and positive change at the institutional level” (p.
221). If the demand for academic advisor training and professional development resources is
vocalized across universities as a correlation for student success, assessment can be viewed at the
forefront of higher education. This would move forward establishing equitable change to best
support the academic advisors who provide so much to the institutions they serve.
Project design
supplemented by quantitative results. The methods used for data collection were interviews, a
survey, and benchmarking. These methods allow to collect existing data on training and
professional development (PD) opportunities available for academic advisors at NIU’s college of
Therefore, the main clients of this project were academic advisors from the College of
Education.
Interviews
The assessment team interviewed three people in different leadership roles by using semi-
structured questions. First, the team met Jennifer Johnson, Senior Director for Student Success at
COE and discussed the current availability of access to resources and training opportunities for
academic advisors, and the outcomes for this project to provide a growth model for academic
advisors and to create a resource database available to academic advisors in the COE. The team
also talked to Steve Estes, the Director of Academic Advising at the College of Liberal Arts and
Sciences (CLAS). In the meeting, Steve shared information on current professional training
opportunities, resources, working culture during the Covid-19, technology, and challenges. In
addition, the team also had a conversation with Michelle Pickett who is the Director of Academic
Advising Center. Through this contact, the team researched the supports, resources, and training
available for advisors at NIU and looked at the existing data that can be used for this project.
Unfortunately, the team did not receive the existing data available at NIU.
Survey
A survey was also conducted and sent to academic advisors from NIU’s COE. There
were seven academic advisors who took the survey. These advisors are from different
departments of COE such as counseling and higher education, curriculum and instruction,
educational technology, research and assessment, kinesiology and physical education, leadership,
educational psychology and foundations, and special and early education. The goal of this survey
opportunities, their perspectives on the importance of training and resource, and on what college
of education could offer for these opportunities and resources so that they could better serve
students at NIU. There are 16 questions to complete the survey. The survey questionnaire is
Benchmarking is also utilized to see what other institutions are implementing in terms of
access and training opportunities for academic advisors. Each team member benchmarked NIU
with selected institutions against NACADA Academic Advising Core Competencies Model. The
selected institutions are University of South Carolina, Miami University- Oxford, Western
Michigan University and Ohio University because they are peer institutions in size, and they
have public resources and training for academic advisors. Particularly, The University of South
Carolina recently established a notable model for training and developing academic advisors.
Directly under Advisor Certification, the university stated that “the Academic Advisor Training
and Certification Program is a multi-level program that covers seven different competency areas,
which are aligned with the National Academic Advising Association Academic Advising Core
Advising Core Competencies Model outlines competencies such as the conceptual component,
informational component, and relational component. NACADA (2017) states, “the purpose of
the model is to identify the broad range of understanding, knowledge, and skills that support
advising to student development, progress, and success.” Therefore, this model was used to see if
NIU and other institutions meet the standards of delivering effective academic advising training
and accessibility.
To benchmark, team member Julia Hoelzer created a rubric for this model which
highlights the rubric scales from advanced model to no model. Advanced model means satisfying
all the core competencies while no model refers to inaccessibility in academic advising training
model at an institution. The rubric is attached (Appendix A). Each member looked at academic
advising trainings, academic advisor resources and academic advising program reviews and
rubrics on the websites of each institution and then compared these data with the model. Each
member looked at key words and highlighted with color coding if they met the requirements.
Then data were analyzed by using the color coding and determined whether they satisfied the
Findings
While this assessment involved multiple forms of data collection, our core findings are
based in survey results. However, to create a baseline understanding of current training and PD
practices at NIU, the assessment team interviewed advising directors from the College of
Education, College of Liberal Arts and Sciences, and the Academic Advising Center. While no
longer current, a previous method addressed by all advising directors were the campus-wide new
advisor onboarding trainings. These trainings were led by the NIU Advising Council, which was
created to spearhead an advisor training program that would “provide a centralized ideology to
M. Pickett, 2022). These trainings occurred during the pandemic in 2021, but stalled after
members left the Council, and financial resources and interest waned. Without these trainings,
there is no longer a centralized method for new advisors to learn about NU advising standards
and approaches. The legwork has now turned to individual departments and colleges.
While COE and CLAS are not comparable in terms of size, they both include the most
teaching licensure programs, which provided a foundation for understanding advising culture and
functions of professional development. Both colleges used developmental and proactive advising
approaches. The advising directors try to create opportunities for sharing knowledge between
advisors. They also have both used Microsoft systems to share resources. CLAS advisors use a
shared Microsoft Teams portal with curriculum resources, communication templates, fillable
PDFs, NIU contacts, lists for orientation or probation, advising nuances for different
departments, and a 40-page, in-draft handbook of generalized resources. COE used to have a
similar Microsoft SharePoint for resources, but it has been unused and has not been updated
since the creator left their position. These examples of education and community building among
public information on trainings and PD resources at peer institutions. Where compared against
similar institutions and the NACADA Academic Advising Core Competencies rubric, NIU has
no current, public model for accessible trainings and professional development. Once again, this
highlights a need for improvement in training and professional development resources. We used
the peer institutions to develop the concept for the database, the content, and the format.
The questionnaire sent to COE advisors received seven responses out of a possible 11.
Responses were labeled Advisors A-G to establish identities for discussion without directly
identifiable information. As this sample comes from a small population, some specifications
related to examples and quotes may be mentioned, but all identifiers (i.e. department, student
population type, years of experience) will not be included. This small population makes
confidentiality difficult.
student populations, with some individual advisors overseeing both (n=2). At least one advisor
represented each COE department, with two respondents from Curriculum and Instruction. There
was a wide range in advising experience prior to and while at NIU. All advisors agreed that prior
advising experiences before working at NIU helped them gain skills and experience for their
current role.
In response to question nine (see Appendix B), three advisors stated that required
trainings were offered, three responded that they were not offered, and one was unsure. The
follow up question (Q10) about content in these trainings was the least answered, with only two
responses. Those that agreed that NIU offers trainings and responded that they attended these
trainings provided insights into the content of these sessions and possible areas of improvement.
at NIU rather than larger scale, how-to-advise type materials.” Advisor C, an advisor to graduate
students, stated that “…trainings were very general and were specific to undergraduate advising.
It would have been helpful to have training specific to graduate advising or trainings specifically
When asked question 11 (see Appendix B), answers were different from the previous
question. Two did not attend required training sessions while the other six did. The responses to
the follow up question (Q12) about content varies, including themes like licensure particular the
Curriculum and Instruction department, other COE sponsored workshops, and general advising
though it may not have been required. Three advisors address training sessions offered by the
NIU Advising Council, Academic Advising Center, and the Office of Undergraduate Studies
beginning in Fall 2019 which “included advising philosophies/models, diversity and inclusion
content, case studies, etc.” (Advisor E). However, Advisor E claims that they are unsure whether
these were required or not. Advisor F included a new advisor training required for all to
participate to “determine quality and adjustments so there was one baseline training for new
advisors.” This may refer to the 2021 trainings but was not specified. When asked about non-
required options, advisors included opportunities hosted by NIU’s Center for Institutional
Teaching and Learning, Human Resources, the Gender and Sexuality Resource Center, and
Undocumented Support. Events outside of NIU, such as NACADA and ILACADA webinars and
All advisors agreed that training and professional development resources are valuable
when responding to question 15 (see Appendix B). Advisor A explained that professional
development “helps advisors grow and learn new ways to advise to ensure we're helping with
student success and meeting the needs of the student.” Advisor E also connected continuous
It is critically important to the success of new academic advisors, both new to profession
and new to NIU, to gain training. Advising is an important part of the student experience
and impacts our students in a variety of ways, so training and development to support
Beyond the broad impacts advising has on students, Advisor F highlights the need for
educational resources that help advisors understand changes in current and future student
populations:
well. Our student population has changed significantly, and we need to be up to date on
ultimately their careers vs parents doing that for them. There are so many areas advisors
could brush up on. I find myself seeing new topics I would like to learn more about to be
a better advisor.
Since the Covid-19 pandemic, student needs have changed and will continue to do so. If the
primary goals of advising are supporting, leading, and educating students, then advisors
educational backgrounds must meet these goals. COE advisors clearly see the value in
continuous development and learning but need new methods of gaining access to resources to
The final section of the questionnaire included an open answer section for advisors to
voice their requests for resources and opportunities they would like to see offered by COE or
NIU at-large. The most overlapping responses (n=3) focused on resources and trainings about
forms, processes, functions, and software for new and changing programs or systems used at
NIU (e.g. EAB Navigate). These respondents are also interested in consistent college or
university-wide meetings to share updates and resources about tech and processes. Another top
request (n=3) was for conference and professional association funding and resources. Two
advisors included the need for improved collaboration and effective communication between
undergraduate and graduate advisors, suggesting professional retreats or all-advisor meetings per
term to share knowledge. One respondent sought a balance between trainings that partner with
onboarding new employees and offering ongoing trainings as things change at the university and
within student populations. Finally, one respondent specified that they would appreciate trainings
and resources that focus on dealing with students in crisis, especially with the increase in mental
Discussion
As voiced in the interviews and questionnaire responses, there are existing resources at
and outside of NIU that are being utilized for advisor training and professional development.
However, these resources have not been executed or utilized in their full capacity, and there is
All advising directors interviewed mentioned the university-wide trainings for advisors at
NIU. While they were offered, there seems to be confusion, based on survey results, about the
nature of these trainings. Advisors were uncertain whether they were required or not, and which
offices (e.g. Academic Advising Center, NIU Academic Advising Council, or the Office of
Undergraduate Studies) were presenting training sessions. Some of this confusion may have
caused issues in the program continuing, as it is no longer offered at NIU. Where some
agreement between the advising directors and advisors occurred was the content of the trainings.
Both explained it was created as to set a baseline for expectations, responsibilities, and goals of
Survey results included desires for further training and PD opportunities. Advisor B
Most beneficial when they target and support two types of advising growth. First, for
with best practices, institutional specifics, and current approaches to advising. Second,
populations of advisors is the most effective approach to ensuring each advisor is fully
supported.
Since the NIU advisor trainings are no longer required, there needs to be another method
in the meantime that educates new advisors on the expectations, responsibilities, and goals of
advising in COE. By using gathering resources into one centralized place, a resource database
could be used by new advisors to build their foundations in advising, and by established to
There is desire for more resources specific to graduate advising positions, licensure, or certain
programs, etc.
Most beneficial when they target and support two types of advising growth. First, for
with best practices, institutional specifics, and current approaches to advising. Second,
reinforcing best practices and pivoting to newer approaches is more beneficial than
populations of advisors is the most effective approach to ensuring each advisor is fully
supported. (Advisor B)
Advisors found resources from other areas like professional associations (e.g. NACADA
national and regional, ILACADA) and other departments (e.g. CITL, HR, AAC), but there is still
want for improvement. Use some of the things that were recommendations as resources on
The assessment team created a mock-up example of how this resource database (see
Appendix C) may look on the COE website. This makes the resources public, highly accessible,
and even open to other advisors on campus. However, this could also take shape through
Microsoft Teams or SharePoint. Microsoft products are highlighted as it is the main software
Literature like journals, books, and news sources. Journals and books included in the
resource webpage provide starting points for further research into trends, methods, and
scholarship. All options are free through the NIU library, NIU professional association
memberships, or are open access. News provides updated information on the needs of
in the workplace and on campus, which is one of the CAS (Council for Advancements of
development. As a result, advisors can use this knowledge to best all students, especially
program for advisors at NIU, links to webpages, articles, and books provide a point of
research and conversation into advising approaches and standards. These include
competencies, rubrics, and pillars from CAS and professional associations like NACADA
and ACPA/NASPA. Further resources related to approaches and methods can educate
new advisors on the expectations for how they will advise at NIU or can provide more
Undocumented Student Ally Training, Gender and Sexuality Resource Center Ally
Training, and Center for Innovative Teaching and Learning. These are accessible to
advisors within NIU. Other sites such as NACADA and edX also offered free
opportunities with various courses and trainings available. Although not all resources are
and ICPA were important to include as they provide valuable knowledge to advisors.
from local associations like ILACADA and NACADA’s Great Lakes Region 5. These
can help with the costs of attending of conferences. COE could also add information on
Continuing Assessment
Assessment leads to change. But without commitment to the task, the purpose of the
and roles for the assessment team. It is not feasible for staff and faculty to take on extra
responsibility without knowing their role in the process and how long it will take to complete. It
also holds individuals accountable. Seeing tangible evidence, whether it be calendar reminders or
regular communication with teammates, is more likely to keep assessment moving along and
prevent stagnation.
Surveys are a great way to gather information on a larger scale. For future assessment, we
different departments. Having a focus on the type of questions that will be included and the way
they are being worded should be prioritized. The way the questions are set up can bring different
results making it difficult to see more valuable results. Lastly, creating a key to summarize
results is crucial to better interpret survey results. Having a way to summarize the results can
lead to efficiency.
To gather further qualitative data, interviews and focus groups can be used, particularly
to follow up on survey results. While these methods may be more time consuming, they often
provide richer context and feedback needed for improvement. An example could be conducting a
focus group about the usage of the resource webpage including questions about what advisors
use most often, what they do not need, how easy it is to find things, when during the semester
they use the webpage or what for, and what they would like to see changed. Continued
discussions, informal or formal, are also needed to understand how advisors feel supported in
advising programs. We recommend the COE communicates with other colleges to see what they
are implementing in terms of enriching the development of academic advisors, what resources
they are providing, and what kinds of effective sharing system are using to collaborate among
advisors in case if they require resources related to their work. Then, with the information
received, it is encouraged to benchmark the COE against other colleges by using CAS standard
in terms of access and resource to understand what college of education could offer academic
Conclusion
The need for ongoing training and professional development for academic advisors in
higher education is clear. Student affairs professionals provide so much for the students they
work with. It is equally essential that institutions develop their own people as well. Academic
advising directors and advisors alike agree that NIU needs to centralize resources. Providing a
centralized location for accessing training and professional development opportunities can allow
professionals to better themselves for the success of their students. Considering the different
assessment aspects of this project, this team recommends a resource database as the first step to
providing development for both the academic advisors in the COE and NIU.
References
Folsom et al. (2015). The new advisor guidebook: Mastering the art of academic advising. John
Gordon, V. N. (2019). Training future academic advisors: One model of a pre-service approach.
https://doi.org/10.1097/nne.0b013e31819907ff
He & Hutson (2016). Appreciative Assessment in Academic Advising. The Review of Higher
Henning, G. W. & Roberts, D. (2016). Student affairs assessment: Theory to practice. Stylus
Publishing.
https://www.sc.edu/about/offices_and_divisions/advising/advisor_training/certification/
index.php
NACADA: The Global Community for Academic Advising. (2017). NACADA academic
https://www.nacada.ksu.edu/Resources/Pillars/CoreCompetencies.aspx
Voller, J. (2012). Advisor training and development: Why it matters and how to get started.
https://nacada.ksu.edu/Resources/Clearinghouse/View-Articles/Advisor-training-and-
development-Why-it-matters-and-how-to-get-started.aspx
Zarges et al. (2018). Assessing the impact of academic advising: Current issues and future
https://doi.org/10.1002/he.20302
Appendix A.
Appendix C.
Resource Webpage example for NIU’s College of Education
Shareable Canva link