Google meet guide

1. Google Meet: Information

• Description: Online web conferencing software that can be

used for virtual meetings, web interviews, guest speakers in a
class/meeting

• Available locations: Any computer with access to the internet

Access: meet.google.com

• Google Meet is a web conferencing tool that has video, voice,

text, and screen sharing capabilities. It works from web
browsers, doesn’t require any additional software, and is
easy-to-use
 General Meeting Tips
• Do a test! Have a practice meeting before a session to make
sure that everything is working correctly. Check your webcam,
mic, and connectivity.
• Use headphones to prevent audio feedback
• When you’re not participating in a spoken conversation, such
as when you’re watching a lecture, we recommend muting
your microphone. This will prevent any unexpected or
accidental noises on your end from disturbing the meeting. To
do so, click the mic icon at the bottom of the window.
Remember to un-mute if/when you’d like to speak.
• Choose a quiet area to join the meeting, free from distractions
and noise.
• If microphone or other audio problems occur, the text chat
feature can be used to communicate.
 2. Google Meet: Hosting Meetings & Inviting
Participants

To schedule a meeting:
1. Navigate to Google Calendar
at calendar.google.com and click the desired date/time
of the meeting. A pop-up will appear.
2. Enter a title for the event and click “Add Google Meet
video conferencing."
3. Copy the join link that appears below “Join Hangouts
Meet” (“meet.google.com/____”).
To schedule a meeting cont’d
 To schedule a meeting cont’d

4. Click “Save.”
5. Paste the join link in a Sakai Lessons page, or email it to
students via the Announcements tool.
6. When it’s time to start the meeting, you and your students can
click the join link to enter the meeting.
 To start a meeting
• To start a meeting on-the-fly, navigate
to meet.google.com and click “Join or start a meeting.” Enter a
nickname for the meeting in the pop-up that appears if
desired, and click “Continue.”
To start a meeting cont’d
 3. Google Meet: Joining a Meeting
• Your instructor will need to invite you to a meeting in
order to join it. When they’ve done so, you’ll receive an
email invitation, or Google Calendar event, that has a
join link.
• To join a meeting:
1) When it’s time to join the meeting, click the link in the
email/calendar event and the meeting will open in Meet.
2) Click the More Options button, which looks like three
stacked dots to the bottom-right, and adjust audio and video
settings as desired.
3) Click the “Join meeting” button when ready.
4) When the meeting is over, click the Leave Call button, which
looks like a phone, to exit.
Joining a Meeting cont’d
 How to Create an Instant Meeting
1. Go to https://meet.google.com
2. Click Start a Meeting > Continue
3. Allow access to camera and microphone
4. Click Start Meeting
5. To add participants:
– Manually enter email addresses in the tab
– Copy meeting link and send it in an email, Blackboard
announcement, or Google Classroom post
 How to Join a Meeting /short path
1. Click on the meeting link to instantly join or type in the
meeting code on https://meet.google.com
2. Allow access to camera and microphone

How to Leave a Meeting

1. Press the dial symbol to exit
2. 2. Click Rejoin to reenter
 How to Present in a Meeting (Power Points,
documents, etc.)

1. Open the file(s) before or during the meeting

2. Select Present Now > A window or Entire screen >
“Share ‘A window’ allows you to present a single file while ‘Entire screen’
allows you to show multiple files on your screen without stopping and
starting a new presentation”
3. Press Stop Sharing to stop presenting
 How to Chat in a Meeting
1. Press the chat symbol in the upper right-hand
corner
2. Type in the chat box below
3. Messages will appear on all participants’
screens
 4. Google Meet: Participating in a Meeting

• During a meeting, all major controls and functions are

accessed from the bottom of the window. Settings can be
configured from the More Options button, which looks like
three stacked dots, to the bottom-right.
Participating in a Meeting cont’d
 Participating in a Meeting cont’d
• Mute/Unmute: The microphone button located at the bottom of the
window can be pressed to mute or unmute your microphone. Participants
will be unable to hear you when the microphone is muted.
• Video On/Off: Similar to muting a microphone, your webcam can be
turned on and off during the session. This button is located at the bottom of
the window. When the microphone is turned off, your Google Profile image
will display.
• Screen Sharing: If you’re showing a presentation such as a PowerPoint, or
something else on the computer, we recommend using the screen sharing
feature instead of pointing a camera at a projection screen. To do so, click
“Present now” during a meeting and participants will be able to see
everything on your computer screen.
• Chat: Participants and chat are accessed on the right side of the Meet
window. Chat is a good way for participants to ask questions and provide
feedback without interrupting a presenter.
Participating in a Meeting cont’d
 5. Google Meet: Recording Meetings

1. Join the meeting

2. Click on the three dots on the bottom right corner
3. Select Record Meeting
4. To stop recording, click the three dots > Stop Recording
5. Allow 10 or more minutes for the recording to be generated
in the host’s Google Drive. An email link (that can be shared)
will also be emailed to the host.
 Tips

• Do a test! Have a practice meeting before a session to make sure that

everything is working correctly. Check your webcam, mic, and
connectivity.
• Use an external microphone. PLU classroom computers aren’t equipped
with mics, and built-in laptop mics are very poor quality. A USB mic called
the “Snowball” is available for checkout at the Help Desk in the library.
• Position the mic and webcam (if using) so that you can be seen and heard
easily.
• When using Meet during class, repeat/rephrase students' questions to
ensure remote participants can hear them.
• Remote participants that are causing distracting noise can be muted. To
mute a participant, click the People button to the top-right, select their
name from the list, and click the microphone icon.
• If microphone or other audio problems occur, the text chat feature can be
used to communicate.
 Google Meet: FAQs and
Troubleshooting
General
• What are the differences between Zoom and
Google Meet?
• How do I schedule a meeting? Do Meet
sessions have a time limit? How do I best
display something that I would be writing on a
board?
 Technical Support

• There is audio feedback.

• How should I handle this?
• People can see me, but can’t hear me. Or, they can
hear me, but can’t see me.
• I lost my connection. Can I rejoin the meeting?
• How can participants with poor/nonexistent internet
connection connect to Meet sessions?
• My participants have limited data plans.
• What is the best way to get them access to the virtual
meeting without using too much data? Why is my
audio and/or video poor quality or cutting in and out?
 Features, Tools & Capabilities

• Can I record Meet sessions to video?

• Can I take attendance, or get a record of the
participants for a meeting?
• How should participants ask questions during a
meeting?
• How do I share my screen so others can see?
• How do I share my screen and monitor the text chat
window at the same time?
• Can I share files with participants during a meeting?
• How many video feeds (participants) can I see at one
time?