REFINING MAJOR PROJECTS GENERAL MANAGEMENT

PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.

SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 1 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

HYUNDAI-WISON PDVSA PDVSA

ISSUE PURPOSE / DESCRIPTION OF TOTAL
REV. DATE PREP’D/CHK’D CHECKED APPROVED
CHANGE PAGES
/APR’D BY BY BY

B 26-12-12 INCORPORATED WITH COMMENTS 9 EJK/HSK/GYL Omar Bravo V. Aguilera

A 15-10-12 FOR APPROVAL / FIRST ISSUE 6 EJK/HSK/GYL Omar Bravo V. Aguilera

 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 2 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

RPLC DEEP CONVERSION PROJECT

SPARE PARTS PROCEDURE

 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 3 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

Contents

1 INTRODUCTION .................................................................................................................................... 4
2 DEFINITION ........................................................................................................................................... 4
3 ROLES & RESPONSIBILITIES ............................................................................................................. 4
3.1 Project Procurement Manager ............................................................................................................ 4
3.2 Spare Parts Coordinator ...................................................................................................................... 4
4 GENERAL .............................................................................................................................................. 4
5 EXECUTION OF SPIL ........................................................................................................................... 5
6 SPARES HANDLING............................................................................................................................. 5
7 REPORTING .......................................................................................................................................... 6
ATTACHMENT .............................................................................................................................................. 6
ATTACHMENT #1 ORGANIZATION CHART ............................................................................................. 6
ATTACHMENT #2 SPARE PARTS LIST AND INTERCHANGEABILITY LIST TEMPLATE .................... 6
ATTACHMENT #3 SPARE PARTS MONTHLY STATUS REPORT TEMPLATE ...................................... 6
 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 4 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

1 INTRODUCTION
This Spare Parts Procedure describes the detailed preparation process for :
1) Spare Parts List for Erection and Pre-Commissioning Spare parts and capital Spare Parts
2) Spare Parts and Interchangeability List ( hereinafter called SPIL ) for commissioning &
start-up and 2 year operation Spare Parts.

2 DEFINITION
1) COMPANY: PDVSA Petróleo, S.A.
2) PROJECT: Engineering, Procurement, Construction and Start Up Assistance of the
Environmental Units, Auxiliary Units and Revamp of the Atmospheric
Distillation Units of the Deep Conversion Project, Puerto La Cruz
Refinery
3) CONTRACTOR: A consortium formed by HYUNDAI ENGINEERING & CONSTRUCTION
CO., LTD., HYUNDAI ENGINEERING CO., LTD., and WISON
ENGINEERING LTD. who is the EPC Contractor for the PROJECT.

3 ROLES & RESPONSIBILITIES

3.1 Project Procurement Manager

The PPM is responsible for completion of all CONTRACTOR actions necessary to meet the Spare
Part requirements for the PROJECT.

3.2 Spare Parts Coordinator

The Spare Parts Coordinator reports to the PPM and is the focal point for all Spare Parts related
activities on the PROJECT.

4 GENERAL
1) Spare Parts List for Erection and Pre-Commissioning Spare parts and Capital Spare Parts
VENDOR shall submit above lists to CONTRACTOR. VENDOR Standard Format may use
for those lists.

CONTRACTOR shall purchase those spare parts, together with main equipment and
materials in accordance with CONTRACT requirements. Primary content shall be as follows.

2) Spare Parts and Interchangeability List ( hereinafter called SPIL ) for commissioning &
start-up and 2 year operation Spare Parts.
VENDOR shall submit recommended spare part using COMPANY's SPIL Form for
commissioning and 2 year operation spare parts( Refer to Attachment #1 )
 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 5 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

VENDOR could furnish SPIL only after Purchase Order is issued and his engineering is
developed enough to identify detailed specification of spare parts.

This SPIL is subject to review and approval by COMPANY . Then CONTRACTOR shall place
separate purchase order with VENDOR according to the agreed SPIL. CONTRACTOR shall
provide job base provisional sum for commissioning & start-up and 2 year operation Spare
Parts at the time of equipment and materials main order and report to COMPANY.

5 EXECUTION OF SPIL
CONTRACTOR will execute the following activities for Spare Parts and Interchangeability List
(SPIL);
1) Receive SPIL from VENDORs. (Refer to Attachment #2)
2) Ensure that all SPIL are filled in correctly and submitted together with the relevant
documents and drawings.
3) Ensure that spare parts purchased with the main equipment order are stated in the
construction and commissioning column of SPIL.
4) Ensure that prices on the SPIL are consistent with prices previously quoted with the main
equipment, and are quoted as per CONTRACTOR’s commercial terms and conditions.
5) Register receipt of SPIL (against list of purchase orders) and submit COMPANY for review
and approval.
6) Make a cross check in accordance with the check procedure.
7) Provide monthly status report to COMPANY
8) Obtain COMPANY’s approval for items, quantities and prices of SPIL.
9) Purchase commissioning, start-up and two year spare parts in accordance with COMPANY’s
direction（The Purchase Order of commissioning, start-up and two year spare parts will be
placed at later stage.）
10) Expedite, inspect and deliver Spare Parts on or before the designated delivery date.
11) Hand-over of Spare Parts to COMPANY.
12) Handover SPIL electronically in one file to COMPANY at the end of the PROJECT.
The Spare Parts Coordinator and his staff with the support of the Logistics team such as
Expediter, Inspection Engineer and Logistics Manager will make a joint effort in expediting with
VENDORs and submission of Spare Parts list. Refer to Organization Chart in Procurement plan
(3006-500A-PGB20002)

6 SPARES HANDLING
The delivery of all Spare Parts identified in the foregoing shall be such that they are all available
on SITE before commissioning activities
 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 6 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

CONTRACTOR shall provide warehousing and storage Spare Parts acceptable to COMPANY for
Spare Parts at the SITE where the Spare Parts are intended for use.

7 REPORTING
CONTRACTOR will prepare as a minimum the following status reports on a regular basis for all
expediting services for COMPANY review and approval:

 Spare Parts Monthly Status Report. (Refer to Attachment #3)

ATTACHMENT
ATTACHMENT #1 Organization Chart
ATTACHMENT #2 Spare Parts list and Interchangeability List template
ATTACHMENT #3 Spare Parts Monthly Status Report template
 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 7 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

Attachment #1 Organization Chart

 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 8 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

Attachment #2 Spare Parts list and Interchangeability List template

 REFINING MAJOR PROJECTS GENERAL MANAGEMENT
PROJECT: RPLC DEEP CONVERSION PROJECT PDVSA DOC. No.
SUBPROJECT: GENERAL 3006-500A-PGC06001
UNIT: GENERAL (U-00) HYUNDAI-WISON DOC. No.
AREA: GENERAL N/A
PHASE: PROCUREMENT
REV.B DATE: 26-12-12
DISCIPLINE: GENERAL
TITLE: SPARE PARTS PROCEDURE PAGE 9 OF 9
PDVSA PROJECT NO.: 3006; HYUNDAI-WISON PROJECT NO.: VERE

ATTACHMENT #3 Spare Parts Monthly Status Report template

RPLC Deep Conversion Project Report Issue Date:

Operational & Operational & Operational & Operational & CONTRACTOR PO for
Queries & Replies
SPIR Approved Buy Out Spares Buy Out Spares Buy Out Spares Buy Out Spares Operational & Buy Out Spares ETA Delivery to
Main Equipment SPIR Template SPIR Received SPIR Released Operational &
Main Equipment Main Equipment by Date of COMPANY Company Committed Status and any Site Date or
S.NO SPIR No. Purchase Order Vendor Name
Main Equipment Title Site Delivery Submit to from Vendor
CONTRACTOR
to COMPANY Buy Out Spares
From To COMPANY COMPANY Authorisation Authorization Delivery Date remarks Actual Delivery
Date Vendor Date Date Date Price Validity PO No. PO Date
Date COMPANY Date Date Authorisation Number Value with (Ex- W orks) Date
Number Currency
1
2
3
4
5
6
7
8
9
10