Collection Space – Demo Plan

(Riverstone InfoTech)
Objective: - To perform a Technical Demonstration of collection.space

Overview:-

 Admin Dashboard features and benefits

 End user interface features and benefits
 How each collection and items fits into project process

Tools & Equipments: - Laptop

Other Materials: - eBrochures or brochures if required

About Collection Space/Demo: - A brief introduction about our software.

For example

The collection space is State-of-the-Art collection management software, handling

every facet of collections both large and small, from objects and exhibitions to
insurance policies, shipping activities, and more.

Our aims in releasing this software are:

 To encourage good practice across the cultural heritage domain, through

the use of international standards;
 To enable more people to become familiar with our high quality software
solutions.

Start with User perceptive Demo

Step 1:- To show you how easy our software works, I’ll start by opening my
browser and heading to the site at www.collection.space

Collection.space Page 1
Step 2:- Clicking on “Browse Items” and “Browse collection” I will start explaining
its difference and how its functionality works

Step 3:- I will give client a broader idea on the information (title, subject,
description, creator, contributor, right, etc) can be added for a particular item
with example if required

Step 4:- Using search box, I will try to display the collections or items which is
already available in our database

Step 5:- Wrap the first demo with explanation on “tags” and “Sort” feature

Time taken for this demo: 15 minutes – 30 minutes

Questions to Nawabs (To build rapport)

 Purpose for this software/ Nawab’s need

 About Nawab’s collections or items and its types
 His favorite collection and why?
 Collections for public and private display
 Information on expensive collections
 His idea about Global market for his collection
 Donation to museum
 Any acquisition of artifacts
 Staff members their roles and responsibilities
 Maintaining reports on the collection
 Supporting documents for collections and items

Nawab’s questions

 When can I start using Collection.Space for my collections?

 What types of technical skills are required in order to install and configure
Collection.Space?
 When will versions of the software and documentation be available in
other languages?
Collection.space Page 2
  Can I change appearance of the User interface?
 Will your software allow for 3rd party integration?
 Does it allow uploading documents other than images?
 How many sub users can I add?
 Roles and Permissions?
 Object Entry/Exit
 Loans In/Out
 I am looking for more refined search results?
 How to import all my collections?
 How safe is my database?
 Can you watermark my collections to avoid piracy

Demo (Admin Dashboard)

I’m prompted to log in, so I’ll enter user id and the password here so I can log in.

Now that I’m logged in, you can see the “Super user” appears at the top-right
corner and I’ve landed on my dashboard.

Collection.space Page 3
On the left, in this main menu, you can see various features like Dashboard,
collections, items, items types and tags. From there, I can find the option to “Add
collections”.

Collection: Click on “add collection” demonstrate how a particular collection and

other related information can be added that includes options like “public” and
“featured”

The moment I’m done with it. I will show him our public interface instantly with
the recently added collection

Edit: If the client wants to make changes to his collection I will demonstrate to
him how it can be done

Date added: - By clicking on this option, I will sort the data as per recently
added/modified items or collection

Items : Click on “add item” demonstrate how a particular item and other related
information can be added that includes options like “public” and “featured”

The moment I’m done with it. I will show him our public interface with the
recently added items

Edit: If the client wants to make changes to his collection I will demonstrate to
him how it can be done

Will demonstrate how to delete, show details, hide details for a particular
collection or items works in real time and how it gets reflected in the public
interface

Date added: - By clicking on this option, I will sort the data as per recently
added/modified items or collection

Search items: - Will perform one task based on this feature

Collection.space Page 4
The moment I’m done with it. I will show him our public interface with the recent
changes

How to add an item

How to add metadata for an Item

Collection.space Page 5
How to add an image

How to add tag to an item

How to change theme

Collection.space Page 6
How to add/edit/delete users from Admin dashboard

Collection.space Page 7
How to change user name and password

How to customize types of records to be searchable

Collection.space Page 8
How to configure API

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