LRA CITIZEN CHARTER HANDBOOK (Form) - FINAL 2019.12.06 PDF

LAND REGISTRATION AUTHORITY
CITIZEN’S CHARTER
2019 (1ST Edition)
I. Mandate
The LRA exists for the sole purpose of implementing and protecting the Torrens
system of land titling and registration, as well as registration of transactions involving
personal properties. Through its Registry Offices, it constitutes as the central
repository of all land records involving registered or titled lands as well as registered
transactions involving unregistered or untitled lands.
It issues decrees of registration pursuant to final judgment of the courts in land

registration proceedings and cause the issuance by a registrar of deeds the
corresponding certificate of title.
It is tasked to issue all subsequent or transfer certificates of title. It keeps the title
history or records of transaction involving titled or registered lands. It provides legal
and technical assistance to the courts relative to land registration cases, and to other
government agencies with respect to registration of administratively issued titles. It
likewise extends assistance to DAR in the implementation of the Comprehensive
Agrarian Reform Program (CARP).
II. Vision
A LAND REGISTRATION AUTHORITY (LRA) that is:
● An independent corporate body exercising quasi-judicial functions using

automated systems and modern facilities;
● An effectively managed organization responsive to the needs of its clients and its
personnel; and
● An entity conscious of its role to promote and attain the full trust and confidence of
the public in the Torrens System and the titles, documents and other public records
kept in its official custody.
III. Mission
The LRA is mandated to issue decrees of registration and certificates of titles and
register documents, patents and other land transactions for the benefit of landowners,
agrarian reform-beneficiaries and the registering public in general; to provide a secure,
stable and trustworthy record of land ownership and registered interests therein so as
to promote social and economic well-being and contribute to national development.
To achieve this mission, the LRA is committed to effectively implement the laws and
regulations relative to the registration of land titles and deeds; to maintain and foster
greater public trust and confidence in the Torrens System through honest, prompt and
efficient service, and to preserve and maintain the integrity of land records; to provide
vital, accurate and timely land-related information as well as to provide convenient
working conditions and adequate incentives to all LRA personnel.
2
IV. Service Pledge
We commit to:
⮚ Advocate for the adoption of effective government practices for efficient

government service delivery and prevention of graft and corruption;
⮚ Capacitate government agencies to reengineer its systems and procedures to

reduce processing time and regulatory burden for the transacting public;
⮚ Promote the implementation of simplified requirements and procedures that

will reduce red tape and expedite business and non-business related transactions
in the government;
⮚ Provide assistance to the public in filing and investigating complaints against

government agencies and/or officials for non-compliance to R.A. 11032.
⮚ Attend to all applicants or requesting parties who are within the premises of
the office prior to the end of official working hours and during lunch break.
3
V. Lists of Services
Central Office 8
Internal Services 8
Process of Deployment of Janitorial and Security Services 9
Processing of Disbursement Voucher 10
Provision of Common-Use Supplies 13
Routing of Hand carried Correspondence 14
Routing and Mailing of Outgoing Correspondence 15
Routing of Registered Mail Correspondence 16
Routing and Mailing of Outgoing Correspondence 17
Routing of Registered Mail Correspondence 18
External Services 21
Issuance of Certificate of Lot Status on Cadastral Land 22
Collection of Payments from Paying Public 25
Payment of Obligations to Various Claimants 27
Preparation and Submission of Reports to the DBM, DOJ and other Government
Agencies 31
Processing of Claims (Disbursement Voucher/Payroll) 34
Publication of Notices of Initial Hearing on Applications for Original Registration 36
Submission of Reports of Checks Issued (RCI) and Report of Advice to Debit Account
Issued (RADAI) 38
Preparation and Submission of Reports to the DBM, DOJ and other Government
Agencies 40
Preparation and Submission of Reports to the DBM, DOJ an other Government
Agencies 43
Issuance of Obligation Request and Status (ORS) 45
Issuance of Obligation Request and Status (ORS) 48
Issuance of Certified True Copy of LRA Issuances 63
4
Issuance of Certification 65
Dispatching of Outgoing Correspondence 67
Routing of Issuances 68
Issuance of Certification 70
Routing of Issuances 72
Dispatching of Outgoing Correspondence 74
Issuance of Certified True Copy of LRA Issuances 75
Routing of Hand carried Correspondence 77
Application for Issuance of Decree of Registration in Ordinary Land Registration
Proceeding (Manuel/E-ORD Process) 78
Request for Certification of Status in Ordinary Land Registration Cases 81
Application for Issuance of Decree of Registration in Ordinary Land Registration
(Manual/E-ORD Process) 83
Request for Certification of Status in Ordinary Land Registration Cases 86
Issuance of Certification/Indorsement 88
Indorsement prepared under Inscription of Technical Description (Sec. 108 of PD 1529)
Electronic Judicial Amendment of Technical Description (EJAT) 90
Indorsement prepared under Inscription of Technical Description (Sec. 21 of PD1529)
Electronic Administrative Amendment of Technical Description (EAAT) 91
Judicial Reconstitution 92
Issuance of Decree of Registration Proceedings (Manual & Computerized Process) 93
Issuance of Decree of Registration Cadastral Proceedings Issuance of Decree of
Registration Proceedings (Manual & Computerized Process) 95
Issuance of Decree of Registration Ordinary Proceedings 96
Electronic Administrative Amendment of Technical Description (EAAT) 102
Judicial Reconstitution 103
Issuance of Decree of Registration Proceedings (Manual & Computerized Process) 104
5
Issuance of Decree of Registration Cadastral Proceedings (Manual & Computerized
Process) 105
Land Projection of CCV Cadastral Lots Survey 109
Land Projection of CCV Cadastral Lots Survey 115
Land Projection of CCV NCIP 119
Land Projection of Isolated Lots Survey 125
Land Projection of Isolated Lots Survey 129
Land Projection on Ordinary Land Proceedings (Manual and Computerize Process) 135
Land Projection of CCV NCIP 138
Land Projection on E-JAT and E-AAT 151
Land Projection on MTD 154
Land Projection on MTD 156
Land Projection on Technical Description Draft 160
Land Projection on Technical Description Draft 162
Regional/Field Offices 166
External Services 166

Annotation on Certificate of Title in Subsequent Registration (Multi-Stage Processing) 167
Annotation on Certificate of Title in Subsequent Registration 180
(Multi-Stage Processing) 180
Registration of Chattel Mortgage 194
Issuance of Registration of Chattel Mortgage 194
Service: Issuance of Certification, Certified True Copies, and Verification (CCV) of
Documents on File 205
Issuance of Certified True Copy of Title Already in Database 205
Issuance of Certification, Certified True Copies, and Verification (CCV) of Documents on
File (Multi-stage processing) 209
Issuance of Certified True Copy of Title (Title not yet in Database) 209
Subsequent Registration 216
6
Issuance of Certificate of Title in Subsequent Registration Error! Bookmark not defined.
Subsequent Registration (Multi-Stage Processing) 232
Issuance of Certificate of Title in Subsequent Registration 232
Registration of Owner's Duplicate Certificate of Title 247
Feedback and Complaints 262
List of Offices 265
7
Central Office
Internal Services
8
1. Process of Deployment of Janitorial and Security Services
Receives contract for Janitorial and Security Services for implementation.
Office or
GENERAL SERVICES DIVISION
Division:
Classification: Complex
Type of
G2G - Government to Government
Transaction:
Who may Avail: LRA Central Office and Registries of Deeds
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Contract (Approved) Land Registration Authority (LRA)
FEES
CLIENT AGENCY PROCESSING PERSON
TO BE
STEPS ACTION TIME RESPONSIBLE
PAID
1. Forwarde 1. Receives the
d approved
approved contract. NONE 3 minutes Chief of GSD
contract
from BAC.
2. Forward the
contract to the NONE 3 minutes Administrative
Chief of GSD. Aide IV
3. GSD conducts
meeting with
Service
Providers to
discuss
deployment of
people, guns /
ammunition for GSD Chief,
guards and GSD Assistant
delivery of NONE 45 minutes Chief,
supplies and Staff, Chief
materials for Security
janitorial
personnel to
different
Registries of
Deeds and in
the Central
Office.
9
4. GSD Chief
coordinates
with the
Registries of
Deeds for the NONE 15 minutes Chief of GSD
deployment of
security guards
and janitorial
personnel.
1 hour & 6
TOTAL:
minutes
2. Processing of Disbursement Voucher

Receives claims for payment of services and reimbursement of expenditures and
travelling.
Office or
GENERAL SERVICES DIVISION
Division:
Classification: Simple
Type of G2B - Government to Business / G2G - Government to
Transaction: Government
Who may Avail: PRIVATE SUPPLIERS / SERVICE PROVIDERS / LRA
EMPLOYEES
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Original Utility Bills Service Provider thru the Register of Deeds
Additional Requirements:
Electric Bills – EMMF if Shared Bill
LARES Head of Office Concerned
Telephone Bills - Certification of
Official Calls
Reimbursement of Expenses –
Disbursement Voucher / Purchase
Request / Original Receipts/
Summary of Expenses /
Reimbursement of Travelling Claimants
Expenses - LRA Employees
Itinerary of Travel / Certificate of
Travel Completed / Tickets /
Certificate of Appearance / Official
Receipts /
FEES
CLIENT AGENCY PROCESSING PERSON
TO BE
STEPS ACTION TIME RESPONSIBLE
PAID
10
1. Service 1. Receives
Provider Utility Bills
transmits and forward
Statement to in charge
of Account/ of preparation
Utility Bill to of
the Disbursement
Registry of Voucher /
Administrative
Deeds. Receives NONE 5 minutes
Aide IV
Disbursement
Voucher for
Reimburseme
nt of
Expenses.
2. Review of
supporting
documents
and NONE 5 minutes Administrative
preparation of Aide IV
Disbursement
Vouchers.
3. Forward
Disbursement
Voucher to
NONE 3 minutes Administrative
Chief of GSD
Aide IV
for review and
signature.
4. Review of
Disbursement
Voucher and NONE 5 minutes Chief of GSD
signature of
GSD Chief.
5. Transmit
signed
Disbursement
Voucher with
supporting NONE 3 minutes Administrative
documents to Aide IV
Budget
Section for
preparation of
Obligation
11
Request
Status.
6. Preparation
and
processing of
Obligation NONE Budget Section
Request
Status
(Budget
Section).
7. Receives
Disbursement
Voucher with
Obligation
Request Administrative
NONE 5 minutes
Status from Aide IV
Budget
Section for
signature of
GSD Chief.
8. GSD Chief
signs
Obligation
Request NONE 3 minutes Chief of GSD
Status for
utility
payments.
9. Transmit the
signed
Obligation
Request
Status
together with NONE 3 minutes Administrative
the Aide IV
Disbursement
Voucher to
Budget
Division for
processing
32 minutes
(Excluding
the
time/period
TOTAL: for the
processing of
12
Obligation
Request
Status at the
Budget
Section).
3. Provision of Common-Use Supplies

Issuance of Common-Use Supplies to the different Registries of Deeds and offices in
the Central Office, this Authority.
Office or Division: Property and Supply Section

Type of Transaction: Government to Government
Who may Avail: All LRA Employees
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Requisition and Issuance Slip
Property and Supply Section (PSS)
(RIS) or Letter Request (1
original copy)
CLIENT AGENCY FEES TO PROCESSIN PERSON
STEPS ACTION BE PAID G TIME RESPONSIBLE
1. Submit 1. PSS-Supply
letter Unit Chief, Property
request or examines NONE 2 minutes and Supply
RIS request Section
2. The Chief
shall
approve the
request for Chief, Property
the NONE 2 minutes and Supply
issuance of Section
available
common-
use supplies
3. PSS-Supply
Unit shall
prepare Chief, Property
Inventory NONE 3 minutes and Supply
Custodian Section
Slip (ICS)
for tangible
13
assets (e.g.
calculator,
cutter,
scissor)
4. If approved
PSS-Supply
Unit issues/ Chief, Property
dispatches 5 minutes and Supply
requested Section
office
equipment
TOTAL: 12 minutes
4. Routing of Hand carried Correspondence

Ensures accurate recording and dispatch of incoming correspondence
Office or Division: Central Records Section

Type of Transaction: Government to Government; Government to client
Who may Avail: LRA officials & employees
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Correspondence Clients
AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTION BE PAID TIME RESPONSIBLE
1. Hand over the 1. Check and

corresponden stamp date
ce of receipt in Central Records
NONE 15 minutes
the Section
corresponde
nce
2. Record the
corresponde Central Records
15 minutes
nce in the Section
logbook
3. Distribute to
all Central Records
15 minutes
concerned Section
office
14
TOTAL: 1 hour
Note: * Processing time is per transaction
5. Routing and Mailing of Outgoing Correspondence

Ensures accurate recording and timely dispatch of outgoing correspondence from the
Office of the Administrator, Office of the Deputy Administrators and Legal Service

Type of Transaction: Government to Government; Government to Client
Who may Avail: LRA officials
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Office of the Administrator, Office of the Deputy
Correspondence
Administrators, Legal Service
PERSON
AGENCY FEES TO PROCESSING
CLIENT STEPS RESPONSIBL
ACTION BE PAID TIME
E
1. Deliver the 1. Check
corresponden and Central
ce receive NONE 15 minutes Records
correspon Section
dence
2. Encode
the
received
correspon
dence
Central
2.1 Prepare 1 hour Records
the Section
correspo
ndence
for
mailing/di
stribution
3. Dispatch
Central
the
1 hour Records
correspon
Section
dence
2 hour & 45
TOTAL:
minutes
15
6. Routing of Registered Mail Correspondence

Ensures accurate recording and timely dispatch of incoming correspondence

CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Correspondence Philpost
CLIENT AGENCY FEES TO PROCESSING PERSON
STEPS ACTION BE PAID TIME RESPONSIBLE
registered received
mail mails
corresponden against Chief, Central
NONE 1 hour
ce the Records Section
transmitta
l of
Philpost
2. Stamp
date of
receipt in
the
envelope
and in the
attached Chief, Central
2 hours
registry Records Section
return
card
a. Detach
registry
return
card
3. Sorting
and
distributio Chief, Central
1 hour
n of Records Section
correspon
dence
16
4. Opening
of mails
and
stamping
Chief, Central
of date of 2 hours
Records Section
receipt in
every
page
5. Record/
encode
the
correspon
dence in
the CRS Chief, Central
2 days
system Records Section
a. Print the
encoded
data/trans
mittal
6. Dispatch
to all Chief, Central
2 hours
concerne Records Section
d
TOTAL: 3 days
Note:
* Processing time depends on the volume of registered mail delivered in bulk twice
a week
* Urgent correspondence are given priority
* All received correspondence for the day shall be distributed to all concerned every
3:00pm
* Urgent correspondence shall be delivered immediately upon receipt.
7. Routing and Mailing of Outgoing Correspondence

Ensures accurate recording and timely dispatch of outgoing correspondence from the
Office of the Administrator, Office of the Deputy Administrators and Legal Service

Who may Avail: LRA officials
17
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Office of the Administrator, Office of the
Correspondence
Deputy Administrators, Legal Service
CLIENT STEPS
1. Deliver the 1. Check and
corresponde receive Administrative
NONE 15 minutes
nce correspond Aide II
ence
2. Encode the
received
correspond
ence
a. Prepare
1 hour Administrative
the
Aide II
correspond
ence for
mailing/dist
ribution
3. Dispatch
the
1 hour Administrative
correspond
Aide II
ence
TOTAL: 2 hour & 45
minutes
Note:
* Processing time is per transaction
8. Routing of Registered Mail Correspondence

Ensures accurate recording and timely dispatch of incoming correspondence

CHECKLIST OF WHERE TO SECURE

REQUIREMENTS
Correspondence Philpost
18
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTION BE PAID G TIME RESPONSIBLE
registered received
1
mail mails
corresponden against
Administrative
ce the
Aide IV
transmittal
of Philpost
Administrative
Aide II
4.
NONE 1 hour
Records Officer I
5.
Administrative
Aide VI
6.
7
Administrative
Staff
2. Stamp
date of
receipt in Administrative
the Aide IV
envelope 3. F
and in the Administrative
attached Aide II
2 hours 4.
registry
return card Records Officer I
5.
a. Detach Administrative
registry Aide VI
return
card
3. Sorting Administrative
and Aide IV
distribution 3. F
of Administrative
correspon 1 hour Aide II
dence 4.
Records Officer I
5.
Administrative
Aide VI
19
4. Opening of Administrative
mails and Aide IV
stamping 3. F
of date of Administrative
receipt in 2 hours Aide II
every 4.
page Records Officer I
5.
Administrative
5. Record/en
code the Administrative
correspon Aide IV
dence in 3. F
the CRS Administrative
system 2 days Aide II
a. Print the 4.
encoded Records Officer I
data/trans 5.
mittal Administrative
TOTAL: 3 days
Note:
* Processing time depends on the volume of registered mail delivered in bulk twice
a week
* Urgent correspondence are given priority
Central Office
20
External Services
21
1. Issuance of Certificate of Lot Status on Cadastral Land
Certificate of Cadastral Lot Survey covered by Cadastral Land Registration Cases
Office or Division: Cadastral Decree Section
Classification: Simple – Individual and Multiple Transactions
G2C – Certification of Status of Cadastral Land

Type of Transaction: Registration Cases
(with record)
Who may Avail: ALL
CHECKLIST OF REQUIREMENTS IN CLAIMING WHERE TO

CERTIFICATION SECURE
Original Official Receipt Presenter
For representative claiming the certification:

Secure authorization letter from the presenter Requesting
Photocopy of (1) Government ID of the presenter and Party
representative
Original Official Receipt
CLIENTS AGENCY FEES TO PROCESSING PERSON

1. Fill out 1. Prepare the

and assessmen
submit t form.
request 10 minutes per
NONE Admin. Aide VI
form. request
Cartographer I
22
2. Pay the 2. Received
certificati payment LRA Fee
on fee. from the P 30.00
client and IT
issue an Service
official Fee
receipt. P143.72 10-15 minutes Cashier at One
+ 12% per lot Stop Shop
VAT Window 5
P17.25
Total
P190.97
3. Present 3. Received
the official
official receipt
receipt together 10 minutes per Admin. Aide VI
NONE
to the with the request Cartographer I
officer of request
the day. form.
4. Distribute
documents Examiners with
to assigned assigned ending
examiner number in E-
for CCV are the
verification following
and E-CCV no. 1
preparation Examiner I
of E-CCV no. 2
certification Examiner I
. E-CCV no. 3
Cartographer II
E-CCV no. 4
Examiner I
3 working days
NONE E-CCV no. 5
without plotting
Examiner I
E-CCV no. 6
Examiner I
E-CCV no. 7
Examiner I
E-CCV no. 8
Examiner I
E-CCV no. 9
Examiner I
E-CCV no. 10
Examiner I
23
5. Evaluated
prepared Chief, Cadastral
certification Decree Section
.
NONE 2 working days
Asst. Chief
Examiner II
6. Print the
approved
certification
with
signature of NONE 1 working day Data Controller I
the
examiner.
7. Signed
printed
certification Chief, Cadastral
and forward Decree Section
NONE 1 working day
the same to
the Asst. Chief
releasing Examiner II
clerk.
4. Receive 8. Released
certificati approved NONE 10-20 minutes Admin. Aide VI
on. certification per request Cartographer I
to the client
TOTAL: P 190.97 7 Days, 55

minutes
40-55 minutes
processing
time per
transaction.
7 working
days for
examination,
approval and
issuance of
certificate.
24
Note: Processing time is subject to changes depending on the volume of transactions
per individual(s) and other government agencies concerned.
2. Collection of Payments from Paying Public

Receives Order of Payment, issuance of receipt, remittance of collection to the
servicing bank, and preparation and submission of report.
Office or Division: CASHIERING SERVICES SECTION (CSS)
Type of
Transaction: G2C / G2B / G2G
Who may Avail: PUBLIC CLIENTS and GOVERNMENT AGENCIES

REQUIREMENTS
Order of Payment Processing Office
Duplicate copy of Official Receipt Cashiering Services Section
Validated Deposit Slips Government Servicing Bank
Receiving Copy of List of
Government Servicing Bank
Deposited Collections
Report of Collections and
Cashiering Services Section
Deposits
CLIENT STEPS
1. Submits 1. Receives
Order of Order of
Payment Payment,
issued by the encodes
Processing data and NONE 3 minutes Collecting
Office. prints the Officer
Official
Receipt
(OR)
2. Pays the 2. Collects
Fees
required fees payment
specified
and returns and
in the 1 minute Collecting
to the releases
Order of Officer
Processing the Official
Payment
Office. Receipt.
25
3. Compliance 3. Records
of COA Cir. daily
No. 2015-007 collections
dated in the
October 22, Cash
2015 Receipts
Prescribing Records
the (CRR). NONE 30 minutes Collecting
Government Officer
Accounting
Manual for
the Use of All
National
Government
Agencies
4. Reconciles
the OR
with the
amount
collected.
Prepares
the NONE 2 hours Administrative
deposit Staff
slip and
List of
Deposited
Collections
.
5. Deposits
collections
to the NONE 1 hours Collecting
servicing Officer
bank.
6. Prepares/
encodes
daily
collections
in the
Report of NONE 2 hours Administrative
Collections Staff
and
Deposits
based on
the copy
of OR and
26
validated
deposit
slip.
7. Print
monthly
Report of
Collections NONE 30 minutes Administrative
and Staff
Deposits
(RCD).
8. Signed the
RCD and
forward to
the
Collecting
Section NONE 2 minutes
Officer and
Chief for
Section Chief
signing the
“NOTED”
portion.
9. Submissio
n of the
Report. Collecting
10 days of the Officer
NONE
ensuing month Compliance with
Government
Accounting
Manual
10 days,
TOTAL: 6 hours &
6 minutes
3. Payment of Obligations to Various Claimants

Prepares payment and releasing of claims through the issuance of Checks or List of
Due and Demandable Accounts Payable-Advice to Debit Account (LDDAP-ADA).
Prepares Summary of LDDAP-ADAs Issued and Invalidated ADA Entries (SLIIE),
Advice of Checks Issued and Cancelled (ACIC) and Payroll Register through the
Financial Data Entry System (FinDES).
Office or Division: Cashiering Services Section (CSS)

Type of
G2C / G2B / G2G
Transaction:
27
Who may Avail: Government, Private Suppliers and Clients
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Approved payroll, voucher
and the attached supporting Approving Office
documents.
Official Receipt Supplier/Client
Authorization from Claimant
Claimant/payee
and Identification Card.
1. Inquires 1. Verifies the
the record if
status of already Administrative Staff
claim at paid and if
the none, Administrative Aide
NONE 3 minutes
counter. refers to VI
the
processing Administrative
units. Assistant II
2. Submits 2. Receives
the the
approve approved Administrative Staff
d payroll payroll or
or voucher Administrative Aide
NONE 1 minute
voucher. with VI
attached
supporting Administrative
documents. Assistant II
28
3. Determines
the mode of
payment if
either by
Check or
LDDAP-
ADA. Check Custodian
Forwards to NONE 2 minutes Administrative Officer
Section II
Chief if
payment is
through
LDDAP-
ADA.
4. Prepares Check Custodian

Check NONE 4 minutes Administrative Officer
II
5. Encodes
data in the
LDDAP-
ADA,
prepares NONE 6 minutes Section Chief
the SLIIE
and prints
the
documents.
6. Prepares
(ACIC),
encodes
data of
claimant in
NONE 15 minutes Administrative Staff
the FinDES
and prints
the ACIC
and Payroll
Register.
29
7. Verifies the
completene
ss of
signatures
on the
payroll or
voucher.
Reviews
the amount
of Check or
LDDA-ADA
against the
NONE 2 minutes Section Chief
voucher or
payroll.
Affixes
initial on
the
documents
prepared
and forward
to the Staff
for
recording.
8. Records in
the Log
Book and Administrative Staff
forwards NONE 2 minutes
the Administrative
documents Assistant II
to the
Signatories.
9. Receives
signed Administrative Staff
Check,
LDDAP-
ADA and Administrative Aide VI
the NONE 1 minute
documents Administrative
from the Assistant II
Signatories.
10. Delivers
LDDAP-
ADA, SLIIE, NONE 2 hours Administrative
ACIC and Assistant II
Payroll
30
Register to
the bank.
11. Records 5 minutes
, releases (Crediting of
or mails LDDAP-ADA
Check and and
LDDAP- encashment of
ADA to Check is not Check Custodian
NONE
Claimants. earlier than 24 (Administrative
hours pur. to Officer II)
DBM Cir. No.
2016-10 dated
November 14,
2018)
2 hours
TOTAL:
41 minutes
4. Preparation and Submission of Reports to the DBM, DOJ and

other Government Agencies
Monthly Physical Report of Operation and Quarterly Physical Report of Operation
(BAR #1) are timely submitted to report the respective accomplishments of the agency
against the approved annual outcome and output targets indicated in the General
Appropriations Act (GAA).
Office or Division: Statistical Section

Classification: Highly Technical
Type of
G2G
Transaction:
DBM, DOJ, LRA Top Management and other gov’t.
Who may Avail:
agencies
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
DBM and DOJ circulars DBM and DOJ offices and websites
Memorandum from LRA Top
LRA Record Section
Management
Extracted Data Land Registration System (LARES), Inc.
Scanned copy of Client Feedback LRA One-Stop-Shop and Registries of Deeds
Forms nationwide
Report on Complaint resolution Public Relations and Information Section
31
FEES PERSON
CLIENT PROCESSING
AGENCY ACTION TO BE RESPONSIBL
STEPS TIME
PAID E
1. Issue 1. Receive the
Departme copy of
nt DBM/DOJ/LRA
Circulars circulars and/or
to provide memorandum Chief,
guidelines Statistical
None 1 day
for the Section
preparatio
n and
submissio
n of
reports
2. Collect all
pertinent
data/report by
means of the
following:
2.1. Prepare and

forward to
signatories the
Request for
Data
Extraction by
LARES, Inc.
2.2. Record and

summarize
the scanned
Chief,
filled-out None 15 days
Statistical
Client
Section
Feedback
Forms
emailed by the
Registries of
Deeds
nationwide
2.3. Gather data
on complaints
resolution
from Public
Relations and
Information
Section
32
3. Record, check
and
consolidate the
data re:
Issuance of
None
Titles, Deeds
Registration,
Client
Feedback and
Complaints
4. Analyze the
consolidated
data and
prepare the
None
monthly
Physical
Report of
Operation
5. Review and
sign monthly
Physical None
Report of
Operation
6. On the 3rd
week after
each quarter,
consolidate the
3 months
reports and
submit online
thru the DBM Chief,
None 3 days
Unified Statistical
Reporting Section
System (URS)
the Quarterly
Physical
Report of
Operation
(BAR #1)
7. Forward
system
generated Chief,
report to None 5 days Statistical
signatories for Section
review and
approval
33
8. Submit the
approved
report to
Chief, Budget
DBM/DOJ None 1 day
Division
and/or other
government
agencies
TOTAL: 25 days
Note: End-to-end process of the service involves the gathering of data from different
offices in the Central Office and Registries of Deeds nationwide.
5. Processing of Claims (Disbursement Voucher/Payroll)

Checks validity of claims and reviews Disbursement Vouchers/Payrolls for
completeness and propriety of supporting documents.
Office or Division: Accounting Division

Classification: Simple / Complex / Highly Technical
Type of
G2C / G2B / G2G
Transaction:
Who may Avail: Creditors
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Disbursement
Claimant
Vouchers/Payroll
Obligation Request and
Budget Division
Status
Documentary requirements
under COA Circular No.
2012-001 and other Claimant
existing COA rules and
regulations
1. Receives
Disburse
ment NONE 5 minutes Administrative Aide
Voucher/P III
ayroll and
supporting
34
document
s
2. Checks
completen Accountant III
ess of
document Assistant III
s and
validity of Administrative
the Assistant III
amount
claimed Administrative
NONE 4 days Assistant II
Administrative
Assistant II
Administrative Aide
VI
Administrative Aide
VI
3. Fills in
Box B of Accountant III
the
Disburse Administrative
ment Assistant III
Voucher
Administrative
Assistant III
Administrative
NONE 5 minutes
Assistant II
Administrative
Assistant II
Administrative Aide
VI
Administrative Aide
VI
4. Signs Box
C of the NONE 1 day Accountant V
Disbursem
35
ent
Voucher
TOTAL:
6. Publication of Notices of Initial Hearing on Applications for

Original Registration
Pursuant to Sec 23, Presidential Decree No. 1529 the Land Registration Authority
through the Publication of Notices Section, Docket Division is mandated to prepare
the Notice of Initial Hearing for applications in ordinary registration proceedings, to be
published in the Official Gazette and once in a newspaper of general circulation in the
Philippines.
PUBLICATION OF NOTICES SECTION, DOCKET

Office or Division:
DIVISION
Classification: Complex
Type of
G2G
Transaction:
Who may Avail: All
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Application / Petition for Original
Registration (1 duplicate record)
consisting of :
1. Full size print copy of survey

plan duly approved by the
Regional Technical Director,
Land Management Service of
the DENR, certified as true
copy by the Branch Clerk of
Court. Court where Application / Petition was filed
2. Clear copy of the

accompanying technical
description certified as true
copy by the Branch Clerk of
Court;
3. Copy of the latest tax

declaration and / or tax
assessment;
36
4. Geodetic Engineer’s Certificate
on the approved plan or
Certification in lieu of Geodetic
Engineer’s Certificate issued by
the Regional Technical Director
concerned;
5. Proof of payment of the

publication fee by way of official
receipt, the case number and
name of applicant indicated
therein. Pursuant to the NPO
Memorandum Circular No. 01-
13 dated Dec. 4, 2013,
publication fee now costs
P2,000.00 for one lot plus
P650.00 per additional lot.
6. Order of the Honorable Court

setting the initial hearing of the
case. (must be received by the
Publication of Notices Section
at least 150 days before the
date of hearing)

CLIENT STEPS
1. Transmit 1. Forms
duplicate Expediente
record of (folder),
Application / assigns
Petition with LRA Record
complete Number,
publication
requirements 1.1 Drafts
Preliminary Chief,
Report on None 8 days
Docket Division
complete
requirements
1.2 Prepares
the Notice of
Initial Hearing
for publication
in the Official
Gazette
37
TOTAL: None 8 days
7. Submission of Reports of Checks Issued (RCI) and Report of

Advice to Debit Account Issued (RADAI)
Prepares and submits the Report of Checks Issued (RCI) and Report of Advice to
Debit Account Issued (RADAI) certifying the actual issuance and amounts shown
therein.
Office or Division: Cashiering Services Section (CSS)

Type of
G2G
Transaction:
Who may Avail: Finance Service, Office of the Resident Auditor
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Paid vouchers and payrolls. Cashiering Services Section
Official Receipts Supplier/Client
Signed receipt of payment in
Claimant/payee
the vouchers or payrolls.
USB or e-mail address Requesting Office
Cashiering Services Section
Report of Check Issued
(Compliance with COA Cir. No. 2015-007 dated
(RCI) and Report of Advice
October 22, 2015 Prescribing the Government
to Debit Account Issued
Accounting Manual for the Use of All National
(RADAI).
Government Agencies)
1. Request 1. Encodes
s soft data of
copy of checks
the payment in
Report. the RCI and
NONE 1 day
LDDAP- Section Chief
ADAs
payment in
the RADAI.
2. Provide 2. E-mails or
s e-mail copies to
NONE 5 minutes Administrative
address the USB the
Assistant II
or USB. Report.
38
3. Encodes
RCI and
RADAI in
the Checks
and
Advices to
NONE 4 hours Section Chief
Debit
Account
Disburseme
nt Record
(CkADADR
ec).
4. Printing of
NONE 15 minutes Section Chief
the Report.
5. Grooms,
stamps
“PAID” and
Administrative Aide VI
files payroll
NONE 4 hours
and
Administrative
vouchers in
Assistant II
the vertical
folder.
6. Signs the
hard copy
of the
Report and
attached to NONE 2 minutes Section Chief
the filed
vouchers
and
payrolls.
7. Submits
hard copies
of the
Report 2 minutes
together (provided that
with paid NONE payments were Administrative
vouchers duly claimed by Assistant II
and payrolls Claimants)
to the
Disburseme
nt Section.
2 days,
TOTAL:
24 minutes
39
8. Preparation and Submission of Reports to the DBM, DOJ and
other Government Agencies

Type of
G2G
Transaction:
Who may Avail:
agencies
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
LRA Record Section
Management
Scanned copy of Client Feedback LRA One-Stop-Shop and Registries of
Forms Deeds nationwide
FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTION TIME RESPONSIBLE
PAID
Department copy of
Circulars to DBM/DOJ/L
provide RA circulars
Admin. Aide IV
guidelines for and/or None 1 day
the preparation memorandu
JO-Admin.Staff
and submission m
of reports
2. Collect all
pertinent Chief, Statistical
data/report Section
by means of
the None 15 days Statistician
following:
2.1 Prepare Admin. Aide IV
and forward to
signatories the JO-Admin.Staff
40
Request for
Data Extraction Chief, Statistical
by LARES, Inc. Section
2.2 Record and

summarize the
scanned filled-
out Client
Feedback
Forms emailed
by the
Registries of
Deeds
nationwide
2.3 Gather data

on complaints
resolution from
Public
Relations and
Information
Section
3. Record,
check and
consolidate
the data re:
Issuance of Statistician II
Titles,
None
Deeds
Registration, Chief, Statistical
Client Section
Feedback
and
Complaints
4. Analyze the
consolidated
data and
prepare the
None
monthly
Physical
Report of
Operation
5. Review and
Chief, Statistical
sign monthly None
Section
Physical
41
Report of
Operation
6. On the 3rd
week after
each
quarter,
consolidate
the 3
months
reports and
submit
online thru
None 3 days Chief, Statistical
the DBM
Section
Unified
Reporting
System
(URS) the
Quarterly
Physical
Report of
Operation
(BAR #1)
7. Forward
system
generated
report to
None 5 days Chief, Statistical
signatories
Section
for review
and
approval
8. Submit the
approved
report to
DBM/DOJ None 1 day Chief, Budget
and/or other Division
government
agencies
TOTAL: 25 days
42
9. Preparation and Submission of Reports to the DBM, DOJ an other
Government Agencies

Type of
G2G
Transaction:
Who may Avail:
agencies
LRA Record Section
Management
Scanned copy of Client Feedback LRA One-Stop-Shop and Registries of
Forms Deeds nationwide
FEES
CLIENT STEPS TO BE
PAID

Department copy of
Circulars to DBM/DOJ/L
provide RA circulars Chief, Statistical
guidelines for and/or None 1 day Section
the preparation memorandu
and m
submission of
reports
2. Collect all
pertinent
data/report
Chief, Statistical
by means of
None Section
the
following:
2.1 Prepare
and forward to
43
signatories the
Request for
Data Extraction
by LARES, Inc.
2.2 Record and

summarize the
scanned filled-
out Client
Feedback
Forms emailed
by the
Registries of
Deeds
nationwide
2.3 Gather data

on complaints
resolution from
Public
Relations and
Information
Section
3. Record,
check and
consolidate
the data re:
Issuance of
Titles,
None
Deeds
Registration,
Client
Feedback
and
Complaints
4. Analyze the
consolidated
data and
prepare the
None
monthly
Physical
Report of
Operation
44
5. Review and
sign monthly
Physical None
Report of
Operation
6. On the 3rd
week after
each
quarter,
consolidate
the 3 months
reports and
submit
online thru
the DBM None 3 days Chief, Statistical
Unified Section
Reporting
System
(URS) the
Quarterly
Physical
Report of
Operation
(BAR #1)
7. Forward
system
generated
Chief, Statistical
report to None 5 days
Section
signatories
for review
and approval
8. Submit the
approved
report to
Chief, Budget
DBM/DOJ None 1 day
Division
and/or other
government
agencies
TOTAL: 25 days
10. Issuance of Obligation Request and Status (ORS)

ORS is issued once an obligation is incurred. Obligation refers to a commitment which
binds the agency to the immediate or eventual payment of a sum of money chargeable
45
against allotments received in pursuit of its functions, programs, activities and
projects.
Office or Division: Budget Division

Type of
G2G
Transaction:
Who may Avail: GSD and HRDD
Main Document (MD) such as
Disbursement Voucher
From concerned office/personnel
(DV)/Payroll/Contract/Purchase Order
(PO)/Work Order (WO)/Job Order (JO)
Supporting Documents (SDs)per LRA
Circular No. 10-2017 and COA Circular No. From concerned office/personnel
2012-001 for PS transactions
Supporting Documents (SDs) pursuant to
COA Circular No. 2012-001 for MOOE From concerned office/personnel
transactions
CLIENT STEPS
1. Submit the MD 1. Receive the
and SDs to the transaction
Budget documents
Section and verify
completene
ss
If complete, None
sign the
logbook of
client / If
incomplete, 1 day Chief, Budget
return the Section
documents
to client
2. Enter
details in
the Control
Logbook None
and assign
ORS
number if
46
allotment is
available for
the
purpose.
Prepare the
ORS in 3
copies.
3. Review the
ORS,
record the
amount
obligated in None
the RAOD
and initial in
Section B of
the ORS.
2. Receive 4. Forward
ORS, MD ORS, MD
and SDs and and SDs to
sign in the client for the None
Control signing of
Logbook Section A of
the ORS
(Please refer to
GSD/HRDD
process)
3. Return the 5. Receive the
ORS, MD duly signed
and SDs ORS, MD
upon signing and SDs
of Section A and sign the Chief, Budget
None 3 hours
of the ORS logbook of Division
client. Enter
details in
the Control
Logbook
6. Review
ORS and
the other
documents. None
If in order,
sign the
certification
47
in Section B
of the ORS
7. For DV /
Payroll,
forward
ORS and
SDs to
Disburseme
nt Section
for
processing
of the claim
None
For
PO/JO/WO
or Contract,
forward
ORS and
SDs to
Accounting
Division for
processing
1 day 3
TOTAL:
hours
11. Issuance of Obligation Request and Status (ORS)

ORS is issued once an obligation is incurred. Obligation refers to a commitment which
binds the agency to the immediate or eventual payment of a sum of money chargeable
against allotments received in pursuit of its functions, programs, activities and
projects.
Office or Division: Budget Division
Type of
G2G
Transaction:
Who may Avail: GSD and HRDD
Main Document (MD) such as
Disbursement Voucher
From concerned office/personnel
(DV)/Payroll/Contract/Purchase Order
(PO)/Work Order (WO)/Job Order (JO)
48
Supporting Documents (SDs)per LRA
Circular No. 10-2017 and COA Circular No. From concerned office/personnel
2012-001 for PS transactions
Supporting Documents (SDs) pursuant to
COA Circular No. 2012-001 for MOOE From concerned office/personnel
transactions
CLIENT STEPS
1. Submit the MD 1. Receive
and SDs to the
the Budget transaction
Section documents
and verify
completen
ess
None
If complete,
sign the Adm. Asst. III
logbook of
client / If
incomplete,
return the
documents
to client
2. Enter
details in
the Control 1 day
Logbook
and assign
ORS
number if
allotment is None
Adm. Aide VI
available
for the
purpose.
Prepare the
ORS in 3
copies.
3. Review the
ORS,
record the
None Chief, Budget
amount
Section
obligated
in the
49
RAOD and
initial in
Section B
of the
ORS.
2. Receive ORS, 4. Forward
MD and SDs ORS, MD
and sign in and SDs to
the Control client for
None
Logbook the signing Adm. Asst. III
of Section
A of the
ORS
(Please refer to
GSD/HRDD
process)
3. Return the 5. Receive
ORS, MD the duly
and SDs signed
upon signing ORS, MD
of Section A and SDs
of the ORS and sign
the None 3 hours
Adm. Off. II
logbook of
client.
Enter
details in
the Control
Logbook
6. Review
ORS and
the other
documents
. If in
order, sign None Chief, Budget
the Division
certificatio
n in
Section B
of the ORS
7. For DV /
Payroll,
forward None
Adm. Off. II
ORS and
SDs to
50
Disbursem
ent Section
for
processing
of the claim
For
PO/JO/WO
or Contract,
forward
ORS and
SDs to
Accounting
Division for
processing
1 day 3
TOTAL:
hours

Type of G2C – Certification of Status of Cadastral Land

Transaction: Registration Cases
(with record)
Who may Avail: ALL

1. Original Official Receipt Presenter
2. For representative claiming the certification:

3. Secure authorization letter from the presenter
4. Photocopy of (1) Government ID of the presenter and Requesting

representative Party
5. Original Official Receipt

51
1. Fill out and 1. Prepare the
submit assessment
request form. form. Admin. Aide VI
10 minutes per
NONE
request
Cartographer I
2. Pay the 2. Received LRA Fee

certification payment P 30.00
fee. from the IT
client and Service
issue an Fee
Cashier at One
official P143.72 10-15 minutes
Stop Shop
receipt. + 12% per lot
Window 5
VAT
P17.25
Total
P190.97
3. Present the 3. Received

official receipt official
to the officer receipt Admin. Aide VI
of the day. together 10 minutes per
NONE
with the request
Cartographer I
request
form.
4. Distribute Examiners with
documents assigned ending
to assigned number in E-
examiner CCV are the
for following:
verification
and E-CCV no. 1
preparation Examiner I
of
certification. 3 working days E-CCV no. 2
NONE
without plotting Examiner I
E-CCV no. 3
Cartographer II
E-CCV no. 4
Examiner I
E-CCV no. 5
Examiner I
52
E-CCV no. 6
Examiner I
E-CCV no. 7
Examiner I
E-CCV no. 8
Examiner I
E-CCV no. 9
Examiner I
E-CCV no. 10
Examiner I
5. Evaluated
prepared
certification. Chief, Cadastral
Decree Section
NONE 2 working days
Asst. Chief
Examiner II
6. Print the
approved
certification
with
signature of NONE 1 working day Data Controller I
the
examiner.
7. Signed
printed
certification Chief, Cadastral
and forward Decree Section
the same to
NONE 1 working day
the Asst. Chief
releasing
clerk. Examiner II
53
certification. approved
certification
to the client 10-20 minutes Admin. Aide VI
NONE
per request
Cartographer I
TOTAL: P 190.97 7 Days, 55

minutes
40-55 minutes
processing
time per
transaction.
7 working
days for
examination,
approval and
issuance of
certificate.


Certificate of Cadastral Lot Survey not covered by Cadastral Land Registration Cases
Type of Transaction: G2C – Certification of Status of Cadastral Land

Registration on Cadastral Survey
Who may Avail: ALL
CHECKLIST OF REQUIREMENTS
54
WHERE TO
SECURE
Certified copy of Technical Description / Lot Data Computation

Blueprint / Certified True Copy of Cadastral Map with BL Cad DENR
Survey no. and BL Case no. REGIONAL
Geographic Position and Plane Coordinates (GPPC) OFFICES
Secure Certificate of No Record from DENR Regional Offices if
no record available
representative

1. Fill out and 1. Received

submit request
request form. form with
Cadastral
Map and
Technical 10 minutes per
Admin. Aide V
Description. request
NONE
30 minutes per
Cartographer I
1.1 Prepare request
the
assessment
form.
2. Pay the 2. Received

certification payment LRA Fee
fee. from the P 30.00
client and IT
issue an Service
official Fee Cashier at One
10-15 minutes
receipt. P143.72 Stop Shop
per lot
+ 12% Window 5
VAT
P17.25
Total
P190.97
55
to the officer receipt
of the day. together
with the
request 10 minutes per Admin. Aide VI
NONE
form and request
the Cartographer I
requirement
s
completed.
4. Verification Examiners with
of status of assigned ending
Cadastral number in E-
Lots CCV are the
(documents following:
to be
forwarded E-CCV no. 1
to Land Examiner I
Projection
Section for E-CCV no. 2
plotting) Examiner I
3 working days
upon receipt E-CCV no. 3
from One Stop Cartographer II
Shop for
scanning and E-CCV no. 4
uploading; Examiner I
(paused-clock)
NONE E-CCV no. 5
Examiner I
3.2.
5 working days E-CCV no. 6
after plotting Examiner I
from Land
Projection E-CCV no. 7
Section Examiner I
E-CCV no. 8
Examiner I
E-CCV no. 9
Examiner I
E-CCV no. 10
Examiner I
56
5. Evaluated
prepared
certification. Chief, Cadastral
Decree Section
NONE 2 working days Asst. Chief
.
Examiner II
6. Print the
approved
certification
with signature
of the NONE 1 working day Data Controller I
examiner.
7. Signed NONE 1 working day

printed Chief, Cadastral
certification Decree Section
and forward
the same to
the releasing Asst. Chief
clerk.
Examiner II
5. Receive 8. Released NONE 10-20 minutes

certification. approved per request Admin. Aide VI
certification to
the client
Cartographer I
TOTAL: P 190.97 12 Days, 1

hour & 5
minutes
1 hour and 5
minutes
processing
time per
transaction.
12 working
days for
examination,
57
approval and
issuance of
certificate.



Registration Cases (with record)
Who may Avail: ALL

Original official Receipt Presenter
Secure authorization letter from the presenter

Requesting
Party
Photocopy of (1) Government ID of the presenter and
representative

58
1. Fill out and 1. Prepare NONE 10 minutes per Chief, Cadastral
submit request the request Decree Section
form. assessme
nt form.
2. Pay the 2. Received LRA Fee 10-15 minutes Chief,

certification payment from P 30.00 per lot Cashiering
fee. the client and IT Services
issue an Service Section
official receipt. Fee
P143.72
+ 12%
VAT
P17.25
Total
P190.97
3. Present the 3. Received NONE 10 minutes per Chief, Cadastral

official receipt official receipt request Decree Section
to the officer together with
of the day. the request
form.
4. Distribute NONE 3 working days Chief, Cadastral

documents to without plotting Decree Section
assigned
examiner for
verification
and
preparation of
certification.
5. Evaluated NONE 2 working days Chief, Cadastral

prepared Decree Section
certification.
6. Print the NONE 1 working day Chief, Cadastral

approved Decree Section
certification
with signature
of the
examiner.
59
7. Signed NONE 1 working day Chief, Cadastral
printed Decree Section
certification
and forward
the same to
the releasing
clerk.
4. Receive 8. Released NONE 10-20 minutes Chief, Cadastral

certification. approved per request Decree Section
certification to
the client
TOTAL: P 190.97 7 Days, 55

minutes
40-55 minutes
processing
time per
transaction.
7 working days
for
examination,
approval and
issuance of
certificate.


Certificate of Cadastral Lot Survey not covered by Cadastral Land Registration Cases

Registration on Cadastral Survey
60
Who may Avail: ALL
CHECKLIST OF REQUIREMENTS WHERE TO

SECURE
Certified copy of Technical Description / Lot Data Computation

Blueprint / Certified True Copy of Cadastral Map with BL Cad
Survey no. and BL Case no. DENR
Geographic Position and Plane Coordinates (GPPC) REGIONAL
Secure Certificate of No Record from DENR Regional Offices if OFFICES
no record available
representative

1. Fill out and 1. Received

submit request
request form. form with
Cadastral
Map and 10 minutes per
Technical request
Chief, Cadastral
Description NONE
Decree Section
30 minutes per
1.1 Prepare request
the
assessment
form.
2. Pay the 2. Received LRA Fee
certification payment P 30.00
fee. from the IT
client and Service
issue an Fee Chief,
official P143.72 10-15 minutes Cashiering
receipt. + 12% per lot Services
VAT Section
P17.25
Total
P190.97
61
to the officer receipt
of the day. together
with the
request 10 minutes per Chief, Cadastral
NONE
form and request Decree Section
the
requireme
nts
completed.
4. Verification
of status of
Cadastral 3 working days
Lots upon receipt
(document from One Stop
s to be Shop for
forwarded scanning and
to Land uploading; Chief, Cadastral
Projection NONE Decree Section
Section for
plotting) 5 working days
after plotting
from Land
Projection
Section
5. Evaluated
prepared NONE 2 working days Chief, Cadastral
certification. Decree Section
6. Print the
approved
certification
with signature Chief, Cadastral
NONE 1 working day
of the Decree Section
examiner.
7. Signed
printed
certification
and forward Chief, Cadastral
the same to NONE 1 working day
Decree Section
the releasing
clerk.
62
certification. approved
certification to 10-20 minutes Chief, Cadastral
NONE
the client per request Decree Section
TOTAL: P 190.97 12 Days, 1

hour and 5
minutes
1 hour and 5
minutes
processing
time per
transaction.
12 working
days for
examination,
approval and
issuance of
certificate.

16. Issuance of Certified True Copy of LRA Issuances

Prompt issuance of certified true copy of LRA Circular, Memorandum and
Memorandum Circular, and correspondence on file

Type of
Government to Citizen and Government to Government
Transaction:
Who may Avail: All
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
Request form Room 410, Central Records Section
Official receipt Cashier - OSS
BIR, Post Office, DFA, PSA, SSS, GSIS, Pag-
Government issued ID
IBIG)
63
AGENCY FEES TO BE PROCESSI PERSON
CLIENT STEPS
ACTION PAID NG TIME RESPONSIBLE
1. Accomplish 1. Give the
the request request 10 Minutes Chief, Central
form form to the Records Section
client
2. Receive the
request
Certified true
form for
copy -
assessmen
PHP30 first
t of fees Chief, Central
page; PHP6 15 minutes
Records Section
per
2.1 Issue
succeeding
assessmen
page
t fee
2. Pay the 3. Prepare the

required fees requested
at the Cashier issuance
located at
One-stop-
shop (OSS)
by showing
the request
form with Chief, Central
50 minutes
assessment Records Section
fee. (Make
sure to
secure
Official
Receipt that
will be issued
upon
payment)
3. Return to 4. Check the
Room 410 for Official
the Receipt
processing
Chief, Central
and release 15 minutes
Records Section
of the 4.1 Issue the
requested requested
issuance. certified
true copy
1 hour & 30
TOTAL:
minutes
64
17. Issuance of Certification
Promptly issues certification as to the date of receipt

Type of
Transaction:
Who may Avail: All
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
BIR, Phil post, DFA, PSA, SSS, GSIS, PAG-

Government ID
IBIG)
Documentary stamp BIR
AGENCY FEES TO PROCESSI PERSON

CLIENT STEPS
ACTION BE PAID NG TIME RESPONSIBLE

the request request 10 Minutes Chief, Central
form form to the Records Section
client
2. Receive
the request
form for
assessmen
Certification Chief, Central
t of fees 15 minutes
fee - PHP30 Records Section
2.1 Issue
assessmen
t fee
2. Pay the 3. Start

required fees processing Chief, Central
at the Cashier the request 20 minutes
Records Section
located at
One-stop-
65
shop (OSS)
by showing
the request
form with
assessment
fee. (Make
sure to
secure
Official
Receipt that
will be issued
upon
payment)
3. Return to 4. Check the

the receipt;
processing and copy
and release the OR
of the number
Chief, Central
requested and 15 minutes
Records Section
certification amount
paid in the
space
provided in
the
certification
4. Provide 5. Print and

documentary attach
stamp documentar Chief, Central
15 minutes
y stamp Records Section
and affix
initial
6. Chief
signs the
certificatio
n
Chief, Central
15 minutes
6.1 Release Records Section
the
certificati
on
66
I hour & 30
TOTAL:
minutes
18. Dispatching of Outgoing Correspondence

Ensures accurate recording and on time transmitting of outgoing correspondence

Government to Government; Government to Client;
Type of Transaction:
Government to Business
Who may Avail: All
Correspondence Originator - concerned unit

CLIENT STEPS

outgoing receive
corresponden corresponden
ce ce
1.1 Sort received

corresponden
ce
Chief, Central
4 hours
NONE Records Section
1.2 Encode in the
CRS system
1.3 Print encoded

data
(transmittal
and registry
return card)
2. Cut and attach
Chief, Central
registry return 4 hours
Records Section
card in the
mail envelope
67
2.1 Attach
barcode in the
registry return
card and mail
envelope
2.2 Deliver to
Philpost
TOTAL: 1 day
Note: * For a daily average of 200 outgoing correspondence

* Daily delivery to Philpost @ 3:30pm
* Cut off time @ 12:00noon (All outgoing correspondence received after the cut off
time will be mailed the next day)
19. Routing of Issuances

Ensures accurate recording, prompt distribution and safekeeping of LRA issuances
(LRA circular, memorandum circular & memorandum)

Who may Avail: All
LRA circular Originator - (concerned unit)
Memorandum circular
Memorandum
FEES
CLIENT STEPS TO BE
PAID

issuance receive the 10 Minutes Chief, Central
NONE
(LRA issuance Records Section
circular,
68
memorandu
m,
memorandu
m circular
2. Record/enco
de the
Chief, Central
issuance in 10 minutes
Records Section
the CRS
system
3. Reproduce
for
Chief, Central
distribution 40 minutes
Records Section
to all
concerned
4. Stamp and
initial
issuance
with Chief, Central
"Certified 2 hours Records Section
True Copy"
4.1 Sign the

issuance
5. Prepare Chief, Central
distribution Records Section
15 minutes
list of the
issuance
6. Distribute to Chief, Central

all 4 hours Records Section
concerned
7. Scan the
original copy
then upload
Chief, Central
the
10 minutes Records Section
PDF/image
file in the
CRS system
8. File the
10 minutes
original copy
69
in the folder
for Chief, Central
safekeeping Records Section
7 hours & 35
TOTAL:
minutes
20. Issuance of Certification

Promptly issues certification as to date of receipt of correspondence

Type of
Transaction:
Who may Avail: All
BIR, Phil post, DFA, PSA, SSS, GSIS,
Government ID
PAG-IBIG)
Documentary stamp BIR
CLIENT STEPS

the request request form Records Officer
form to the client
Administrative
Staff
10 Minutes Assistant Land

Registration
Examiner
Administrative
Aide IV
Administrative
Aide II
70
2. Receive the Records Officer
request form
for Administrative
assessment Staff
of fees
Certificati Assistant Land
2.1. Issue Registration
assessme on fee - 15 minutes
PHP30 Examiner
nt fee
Administrative
Aide IV
Administrative
Aide II
2. Pay the 3. Start
required fees processing
at the Cashier the request Records Officer
located at
One-stop- Administrative
shop (OSS) Staff
by showing
the request Assistant Land
form with Registration
20 minutes
assessment Examiner
fee. (Make
sure to Administrative
secure Aide IV
Official
Receipt that Administrative
will be issued Aide II
upon
payment)
3. Return to 4. Check the Records Officer

the receipt; and Administrative
processing copy the OR Staff
and release number and
of the amount paid Assistant Land
requested in the space 15 minutes Registration
certification provided in Examiner
the
certification Administrative
Aide IV
Administrative
Aide II
71
4. Provide 5. Print and Records Officer
documentary attach
stamp documentary Administrative
stamp and Staff
affix initial
Assistant Land
15 minutes Registration
Examiner
Administrative
Aide IV
Administrative
Aide II
6. Chief signs Chief, Central
the Records Section
certification
Records Officer
Administrative
Staff
6.1 Release the 15 minutes
certification Assistant Land
Registration
Examiner
Administrative
Aide IV
Administrative
Aide II
1 hour & 30
TOTAL:
minutes
21. Routing of Issuances

Ensures accurate recording, prompt distribution and safekeeping of LRA issuances
(LRA circular, memorandum circular & memorandum) accurate
72
Who may Avail: All
LRA circular Originator - (concerned unit)
Memorandum circular
Memorandum

CLIENT STEPS
1. Deliver the 1. Check and Administrative

issuance receive the Aide VI
(LRA circular, issuance 10 Minutes
memorandu NONE
Administrative
m Aide II
2. Record/enco Administrative
de the Aide VI
issuance in 10 minutes
the CRS Administrative
system Aide II
3. Reproduce Administrative
for Aide VI
distribution to 40 minutes
all concerned Administrative
Aide II
4. Stamp and
initial Administrative
issuance with Aide VI
"Certified
True Copy" Administrative
4.1. Sign the 2 hours
Aide II
issuance
Chief, Central
Records Section
5. Prepare Administrative
distribution 15 minutes Aide VI
73
list of the Administrative
issuance Aide II
6. Distribute to Administrative
all concerned Aide VI
4 hours
Administrative
Aide II
7. Scan the
original copy Administrative
then upload Aide VI
the 10 minutes
PDF/image Administrative
file in the Aide II
CRS system
8. File the Administrative
original copy Aide VI
in the folder 10 minutes
for Administrative
safekeeping Aide II
7 hours &
TOTAL:
35 minutes
22. Dispatching of Outgoing Correspondence

Ensures accurate recording and transmitting of outgoing correspondence

Government to Government; Government to Client;
Type of Transaction:
Government to Business
Who may Avail: All
Correspondence Originator - concerned unit
CLIENT STEPS
outgoing receive 4 hours Administrative
NONE
corresponde corresponden Aide IV
nce ce
74
1.1. Sort Administrative
received Staff
corresponde
nce
1.2. Encode in
the CRS
system
1.3. Print
encoded
data
(transmittal
and registry
return card)
2. Cut and attach
registry return
card in the
mail envelope
2.1. Attach Administrative
barcode in Aide IV
the registry 4 hours
return card
and mail Administrative
envelope Staff
2.2. Deliver to
Philpost
TOTAL: 1 day
Note: * For a daily average of 200 outgoing correspondence

* Daily delivery to Philpost @ 3:30pm
* Cut off time @ 12:00noon (All outgoing correspondence received after the cut off
time will be mailed the next day)
23. Issuance of Certified True Copy of LRA Issuances

Prompt issuance of certified true copy of LRA Circular, Memorandum and
Memorandum Circular, and correspondence on file

Type of
Transaction:
Who may Avail: All
75
BIR, Post Office, DFA, PSA, SSS, GSIS,
Government issued ID
Pag-IBIG)
AGENCY FEES TO PROCESS PERSON
CLIENT STEPS
ACTION BE PAID ING TIME RESPONSIBLE
1. Accomplish 1. Give the Administrative
the request request form Aide VI
form to the client
10
Administrative
Minutes
Aide II
Administrative
Staff
2. Receive the Certified Administrative
request form true copy Aide VI
for - PHP30
assessment first Administrative
15 minutes
of fees page; Aide II
2.1. Issue PHP6 per
assessment succeedi Administrative
fee ng page Staff
2. Pay the 3. Prepare the
required requested
fees at the issuance
Cashier
located at
One-stop-
Administrative
shop (OSS)
Aide VI
by showing
the request
Administrative
form with 50 minutes
Aide II
assessment
fee. (Make
Administrative
sure to
Staff
secure
Official
Receipt that
will be
issued upon
payment)
76
3. Return to 4. Check the Administrative
Room 410 Official Aide VI
for the Receipt
processing 4.1. Issue the Administrative
15 minutes
and release requested Aide II
of the certified true
requested copy Administrative
issuance. Staff
1 hour &
TOTAL: 30
minutes
24. Routing of Hand carried Correspondence

Ensures accurate recording and dispatch of incoming correspondence

Who may Avail: All
Correspondence Clients
AGENCY FEES TO PROCESS RESPONSIBLE
CLIENT STEPS
ACTION BE PAID ING TIME PERSON
1. Hand over 1. Check and
the stamp date of 15
Administrative
corresponde receipt in the NONE Minutes
Office IV
nce corresponden
ce
2. Record the
correspondenc Administrative
15 minutes
e in the Office IV
logbook
3. Distribute to all
concerned 30 minutes Administrative
office Office IV
TOTAL: 1 hour

* All received correspondence for the day shall be distributed to all concerned every
3:00pm
* Urgent correspondence shall be delivered immediately upon receipt.
77
25. Application for Issuance of Decree of Registration in Ordinary
Land Registration Proceeding (Manuel/E-ORD Process)
The requirements and procedures being followed when the Folder of Documents
(Expedient) was assigned to Ordinary Decree Section.
Office or Ordinary Decree Section (Room 316)

Division:
Classification: Ordinary Land Registration Proceeding (Manual/E-ORD
Process)
Type of Issuance of Decree of Registration (Manual/E-ORD

Transaction: Process)
Who may avail: Public

REQUIREMENTS
Decision/Judgment Clerks of Court-Regional Trial Court/Municipal

Trial Court/ Municipal Trial Court in Cities
Order for Issuance of Decree w/ Clerks of Court-Regional Trial Court/Municipal
Certification by the Clerk of Court Trial Court/Municipal Trial Court in Cities
Decision of the Court of Appeals Information Section, Court of Appeals
Supreme Court Decision (in case Judgment Division, Supreme Court
of appeal)
LRA Report(After the case has Docket Division-Vault (Room 107)
been plotted & examined
Supplementary Docket Division-Vault (Room 107)
Report/Final/Report/Manifestation
Order or Resolution of the Court Clerks of Court-Regional Trial Court/Municipal
approving recommendation in Trial Court/Municipal Trial Court in Cities
LRA Report/Supplementary
Report/Final Report
CLIENT STEPS AGENCY FEES TO PROCESS PERSON
ACTION BE PAID ING TIME RESPONSIBLE
78
1. Applicants- 1. Receives
to verify if the Folder
plan ok by of
Plan Documents
Examination (Expedient
Section e) from
Plan
Examinatio
n Section
or Docket
Vault
Section,
records the
case in the
record
book, index
card & Section Chief
None 30 Minutes
assign the
Folder of
Documents
(expedient
e) to its
respective
examiner,
using the
ending
number of
the Folder
of
Documents
(Expedient
e) /LRA
Record
Number.
2. Examiner
examines
and
evaluates
the
completen Section Chief
None 3 Days
ess of the
records/do
cuments. If
the records
are
complete,
79
Examiner
prepares draft
of decree.
3. Assistant
Chief ODS,
reviews
and checks
the
completen
None 2 Days Section Chief
ess of
documents
and the
prepared
draft of
decree.
4. Approves
draft of
Decree
with the Section Chief
None 2 Days
Folder of
Documents
(Expedient
e).
5. Typist
types draft
of Decree None 2 Days Section Chief
and Title
6. Proof
reading of
typed None 2 Hours Section Chief
Title/Decre
e
7. Assistant
Chief
reviews/
None 2 Hours Section Chief
proofread
Title and
Decree.
80
8. Approves
and Signs
Title/Decre
e with the
None 3 Hours Section Chief
Folder of
Documents
(Expedient
e).
9. Recording
of title
/decree
with the 30 Minutes Section Chief
None
Folder of
Documents
(Expedient
e).
TOTAL: 10 Days
26. Request for Certification of Status in Ordinary Land Registration

Cases
The requirements and procedures for issuance of certification in Ordinary Land
Registration Cases.

Division:
Classification: Ordinary Land Registration Cases
Type of Issuance of Certification of Status
Transaction:
Who may Public
avail:
REQUIREMENTS
Updated Certified True
Copy of Original Register of Deeds
Certificate of One Stop Shop- Window 2 & 3
Title/Transfer Certificate
of Title. (Cancelled Title
will not be accepted).
OR
Certification of Status of
plan from Plan One Stop Shop- Window 11 & 12
Examination Section or
Cadastral Decree Section
OR
Certified photocopy of Vault Section - Room 107
decree
81
CLIENT STEPS AGENCY FEES TO PROCESSIN PERSON
1. Fill up 1. Evaluate
request request, as
form, to the
submit completenes
requirement s of
30 Minutes
s for entry requirement None Section Chief
(paused clock)
s. Verify
Record
Number
Issue bill of
payment
2. Pay the 2. Receives
certification payment of IT Fee
fee certification P160.97+
fee and Issuance (paused clock) Chief Cashier
issue Official Fee
Receipt P30.00 =
PHP190.6
7
3. Present 3. Assigns
Official Documents
Receipt & to Examiner
Receive
photocopy Section Chief
of Official
Receipt for
claiming the
certification
4. Examiner
examines 2 Days,
the None 7 Hours
submitted
documents Section Chief
and verifies
the status
5. Review
findings of
Section Chief
examiner
6. Approves/
signs the
Certification
82
4. Present 7. Dry seal and
photocopy release the
of Official Certification
Receipt and together
receive the with the
Certification Official
of Status in Receipt and
Ordinary submitted 30 Minutes Section Chief
None
Land requirement
Registration s.
Cases
Receive/Sig
n in the
logbook.
TOTAL: 3 Days
Note: Requirements should be at least 6 months from the date of issuance. If the title
is subject for reconstitution, a copy of the petition for reconstitution of title, duly
received by the court shall be submitted.
27. Application for Issuance of Decree of Registration in Ordinary

Land Registration (Manual/E-ORD Process)
The requirements and procedures being followed when the Folder of Documents
(Expediente) was assigned to Ordinary Decree Section.

Division:
Classification: Ordinary Land Registration Proceeding (Manual/E-ORD
Process)
Type of Issuance of Decree of Registration (Manual/E-ORD Process)
Transaction:
REQUIREMENTS
Decision/Judgment Clerks of Court-Regional Trial Court/Municipal
Trial Court/Municipal Trial Court in Cities
Order for Issuance of Decree w/ Clerks of Court-Regional Trial Court/Municipal
Certification by the Clerk of Trial Court/Municipal Trial Court in Cities
Court
Decision of the Court of Appeals Information Section, Court of Appeals
Supreme Court Decision (in Judgment Division, Supreme Court
case of appeal)
LRA Report(After the case has Docket Division-Vault (Room 107)
been plotted & examined
83
Supplementary Docket Division-Vault (Room 107)
Report/Final/Report/Manifestatio
n
Order or Resolution of the Court Clerks of Court-Regional Trial Court/Municipal
approving recommendation in Trial Court/Municipal Trial Court in Cities
LRA Report/Supplementary
Report/Final Report
CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
1. Applicants- 1. Receives
to verify if the Folder
plan ok by of
Plan Document
Examinatio s(Expedie
n Section nte) from
Plan
Examinatio
n Section
or Docket
Vault
Section,
records
the case in
the record
book,
index card Cartographer I,
& assign None 30 Minutes
the Folder ADA IV
of
Document
s(Expedie
nte) to its
respective
examiner,
using the
ending
number of
the Folder
Document
s
(Expedient
e)/LRA
Record
Number.
84
2. Examiner
examines
and
evaluate
the
completen
ess of the
records/do
cuments. If None 3 Days Examiner I
the
records
are
complete,
Examiner
prepares
draft of
decree.
3. Assistant
Chief
ODS,
reviews
and
checks the
completen None 2 Days Assistant Chief
ess of
documents
and the
prepared
draft of
decree.
4. Approves
draft of
Decree
with Folder
of
Document None 2 Days Acting Chief
s(Expedie
nte).
5. Typist
types draft
of Decree None 2 Days Typist
and Title.
85
6. Proof
reading of
typed None 2 Hours Examiner I
Title/Decre
e.
7. Assistant
Chief
reviews/
proofread None 2 Hours
Acting Assistant
Title and Chief
Decree.
8. Approves
and Signs
Title/Decre
e with
Folder of None
3 Hours Acting Chief
Document
s(Expedie
nte).
9. Recording
of
title/decree
with Folder Cartographer I,
of None 30 Minutes
Document ADA IV
s(Expedie
nte).
TOTAL: 10 Days
28. Request for Certification of Status in Ordinary Land Registration

Cases
The requirements and procedures for issuance of certification in Ordinary Land
Registration Cases.

Division:
Classification: Ordinary Land Registration Cases
Type of Issuance of Certification of Status
Transaction:
REQUIREMENTS
Updated Certified True
Copy of Original Certificate Register of Deeds
of Title/Transfer Certificate One Stop Shop- Window 2 & 3
86
of Title. (Cancelled Title will
not be accepted).
OR
Certification of Status of
plan from Plan Examination One Stop Shop- Window 11 & 12
Section or Cadastral
Decree Section
OR
Certified photocopy of Vault Section - Room 107
decree
ACTION BE PAID TIME RESPONSIBL
E
1. Fill up 1. Evaluate
request request,
form, as to the
submit completen
requirement ess of
s for entry. requireme None 30 Minutes
-ADA IV
nts. Verify (paused clock)
Record
No. Issue
bill of
payment
2. Pay the 2. Receives IT Fee
certification payment P160.97+ One Stop Shop
fee of Issuance (paused clock) Cashier
certificatio Fee P30.00 Window 5
n fee & =
issue PHP190.67
Official
Receipt
3. Present 3. Assigns
Official Document
Receipt & s to
Receive Examiner Cartographer I,
photocopy
of Official ADA IV
Receipt for
claiming the
certification
4. Examiner
examines
the None 2 Days,
submitted 7 Hours
document
87
s and LR Examiner I
verifies the
status
5. Review
findings of
examiner Acting Chief
ODS
6. Approves/
signs the
Certificatio
n
4. Present 7. Dry seal

photocopy and
of Official release
Receipt and the
receive the Certificatio
Certification n together
of Status in with the Cartographer I,
None 30 Minutes
Ordinary Official
Land Receipt ADA IV
Registration and
Cases submitted
Receive/Sig requireme
n in the nts.
logbook.
TOTAL: 3 Days
Note: Requirements should be at least 6 months from the date of issuance. If the title
is subject for reconstitution, a copy of the petition for reconstitution of title, duly
received by the court shall be submitted.
29. Issuance of Certification/Indorsement

(National Commission on Indigenous Peoples)
88
This procedure intends to provide a uniform system of controls to ensure that all the
requirements for the issuance of Certification are strictly complied and maintained.
Office or Original Registration Division

Division:
Classific Issuance of Certification thru Indorsement
ation:
Type of Issuance of Certification/Indorsement
Transacti
on:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
CLIENT AGENCY ACTION FEES TO PROCESSING PERSON
STEPS BE PAID TIME RESPONSIBLE
1. Receives and
record the Division Chief
prepared None 30 minutes
Certification/Ind
orsement.
2. Final review and None Division Chief
affixes signature 3 days
to the prepared
Certification/Ind
orsement.
3. Receive, record,
photocopy and
inform the NCIP None 30 minutes Division Chief
Office for pick-
up of the
Certification/Ind
orsement
TOTAL: 4 Days
89
30. Indorsement prepared under Inscription of Technical Description
(Sec. 108 of PD 1529) Electronic Judicial Amendment of Technical
Description (EJAT)
requirements of PD 1529 and other related laws are strictly complied and maintained.

Division:
Classification: Approval of Judicial Amendment of Technical Description
(Sec. 108)
Type of Issuance of approved Manifestation and Report
Transaction:
REQUIREMENTS
None None
OR
None None
OR
None None
1. Receives
and record Division Chief
the Report None 30 minutes
and
Manifestati
on (EJAT).
2. Final None
review and 3 days Division Chief
affixes
signature
to the
prepared
report and
Manifestati
on.
90
3. Receive,
record the
Report/ None 30 minutes Division Chief
Manifestati
on with
transmittal
and
forward to
Central
Records
Section for
mailing.
TOTAL: 4 Days
Note: Requirements should be complete.

(Sec. 21 of PD1529) Electronic Administrative Amendment of
Technical Description (EAAT)

Division:
Classification Approval of Inscription of Technical Description (Sec. 21)
:
Type of Issuance of Indorsement
Transaction:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
STEPS ACTION BE PAID G TIME RESPONSIBL
E
1. Receives and
record the
Inscription of Division Chief
Technical None 30 minutes
91
Description(EA
AT).
2. Final review
and affixes
signature to the None
prepared 3 days Division Chief
Indorsement.
3. Receive, record
and photocopy
(e.g.
Indorsement,
Letter request,
Technical
Description,
true electronic
copy of TCT
and print copy None 30 minutes Division Chief
or re-survey
plan) and
forward to
Central
Records
Section for
mailing.
TOTAL: 4 Days
Note: Requirements should be complete
32. Judicial Reconstitution

requirements of Republic Act No. 26 and other related laws are strictly complied and
maintained.

Division:
Classificatio Review and Approval of PR Plan and Technical Description
n: under Judicial Reconstitution
Type of Approval of PR Plan and Technical Description
Transaction:
Who may Public
avail:
REQUIREMENTS
92
None None
OR
None None
OR
None None
1. Receives
and records
the PR Plan
and Division Chief
Technical None 30 minutes
Description.
2. Review and
affixes initial
to the PR
Plan and None Division Chief
2 days
Technical
Description.
3. Final review
and affixes
signature to
the PR Plan None
and 2 days Division Chief
Technical
Description.
4. Receives,
check,
record and
forwards the
PR Plan None 30 minutes Division Chief
and
Technical
Description.
TOTAL: 5 Days
33. Issuance of Decree of Registration Proceedings (Manual &

Computerized Process)
93
Division:
Classification Issuance of Decree of Registration (Manual & Computerized
: Process)
Type of Reports and letters from Plan Examination Section, Cadastral
Transaction: Decree Section, Ordinary Decree Section
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
CLIENT AGENCY ACTION FEES PROCESSIN PERSON
STEPS TO BE G TIME RESPONSIBLE
PAID
1. Receives,
records and
photocopy the Division Chief
letters/ reports. None 30 minutes
2. Review and
affixes initial to
the prepared None Division Chief
2 days
letters/ reports.
3. Final review
and affixes
signature to the None
prepared 2 days Division Chief
letters/ reports.
4. Receives,
check, record
and forwards
the prepared
letters/ reports
with expediente
to Land None 30 minutes Division Chief
Registration
Operations
Service for
Directors
approval
94
TOTAL: 5 Days
Note: For transaction of complete documents.
34. Issuance of Decree of Registration Cadastral Proceedings

Issuance of Decree of Registration Proceedings (Manual &

Division:
Classificatio Cadastral Land Registration Proceedings
n:
Type of Issuance of Decree of Registration Cadastral Proceedings
Transaction: (Manual)
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
STEPS ACTION BE PAID G TIME RESPONSIBLE
1. Receives
and record
the prepared
Title/ Decree Division Chief
None 30 minutes
to ORD Book
2. Review and
affixes initial
to the
prepared None Division Chief
2 days
Title/
Decree.
3. Final review
and affixes
signature to
the prepared None
2 days Division Chief
Title/
Decree.
95
4. Receives
and record to
ORD Book
and forwards
the prepared
Title/Decree
with
expediente None 30 minutes Division Chief
to Land
Registration
Operations
Service for
Directors
approval
TOTAL: 5 Days
35. Issuance of Decree of Registration Ordinary Proceedings


Division:
Classification Ordinary Land Registration Proceedings
:
Type of Issuance of Decree of Registration (Manual & Computerized
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
STEPS ACTION BE PAID TIME RESPONSIBL
E
96
1. Receives
and record
the prepared
Title/ Decree Division Chief
None 30 minutes
to ORD Book
2. Review and
affixes initial
to the None Division Chief
prepared 2 days
Title/ Decree.
3. Final review
and affixes
signature to None
the prepared 2 days Division Chief
Title/ Decree.
4. Receives
and record to
ORD Book
and forwards
the prepared
Title/Decree
with
expediente to None 30 minutes Division Chief
Land
Registration
Operations
Service for
Directors
approval
TOTAL: 5 Days

requirements in the issuance of Certification are strictly complied and maintained.

Division:
Classificati Issuance of Certification thru Indorsement
on:
97
Transactio
n:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
CLIENT AGENCY ACTION FEES TO PROCESSING PERSON
STEPS BE PAID TIME RESPONSIBL
E
1.Receives and
record the prepared
Certification/Indorse None 30 minutes Administrative
ment. Staff
2 Final review and

affixes signature to
the prepared
None 3 days Division Chief
Certification/Indorse
ment.
3. Receive, record,
photocopy and
inform the NCIP
Office for pick-up of
the
Certification/Indorse
Administrative
ment None 30 minutes
Staff
TOTAL: 4 Days

Description (EJAT)
98
Division:
Classification Approval of Judicial Amendment of Technical Description
: (Sec. 108)
Transaction:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
CLIENT AGENCY FEES TO BE PROCESSING PERSON
STEPS ACTION PAID TIME RESPONSIBLE
1.Receives
and record
the Report None 30 minutes Administrative
and Staff
Manifestation
(EJAT). LRE I
2 Final review
and affixes
signature to
the prepared None
3 days Division Chief
report and
Manifestation
.
3. Receive,
record the
Report/ None 30 minutes LRE I
Manifestation
with
transmittal
and forward
to Central
Records
Section for
mailing.
TOTAL: 4 Days
99
requirements in the issuance of Certification are strictly complied and maintained.

Division:
Classificati Issuance of Certification thru Indorsement
on:
Transactio
n:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
1.Receives and
record the
Report and None 30 minutes Administrative
Manifestation Staff
(EJAT).
LRE I
2 Final review
and affixes
signature to the
None
prepared report 3 days Division Chief
and
Manifestation.
3. Receive,
record the
Report/ None 30 minutes LRE I
Manifestation
with transmittal
and forward to
Central Records
Section for
mailing.
TOTAL: 4 Days
100

Description (EJAT)

Division:
Classification Approval of Judicial Amendment of Technical Description
: (Sec. 108)
Transaction:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
CLIENT AGENCY ACTION FEES PROCESSING PERSON
STEPS TO BE TIME RESPONSIB
PAID LE
1.Receives and
record the Report Division Chief
and Manifestation None 30 minutes
(EJAT).
2 Final review and None

affixes signature to 3 days Division Chief
the prepared report
and Manifestation.
3. Receive, record
the Report/
Manifestation with None 30 minutes Division Chief
transmittal and
forward to Central
Records Section for
mailing.
TOTAL: 5 Days
101

(Sec. 21 of PD 1529) Electronic Administrative Amendment of
Technical Description (EAAT)

Division:
Classification Approval of Inscription of Technical Description (Sec. 21)
:
Type of Issuance of Indorsement
Transaction:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
PAID LE
1.Receives and
Inscription of None 30 minutes
Technical
Description(EAAT).
2 Final review and None
the prepared
Indorsement.
3. Receive, record
and photocopy (e.g.
Indorsement, Letter None 30 minutes Division Chief
request, Technical
Description, true
electronic copy of
TCT and print copy
or re-survey plan)
and forward to
102
Central Records
Section for mailing.
TOTAL: 4 Days
41. Judicial Reconstitution

requirements of Republic Act No. 26 and other related laws are strictly complied and
maintained.

Division:
Classification Review and Approval of PR Plan and Technical Description
: under Judicial Reconstitution
Type of Approval of PR Plan and Technical Description
Transaction:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
PAID LE
1.Receives and
records the PR Plan Division Chief
and Technical None 30 minutes
Description.
103
2. Review and None Division Chief
affixes initial to the 2 days
PR Plan and
Technical
Description.
3. Final review and
the PR Plan and None
Technical
Description.
4. Receives, check, None
record and forwards 30 minutes Division Chief
the PR Plan and
Technical
Description.
TOTAL: 5 Days
42. Issuance of Decree of Registration Proceedings (Manual &


Division:
Classification Issuance of Decree of Registration (Manual & Computerized
: Process)
Type of Reports and letters from Plan Examination Section, Cadastral
Transaction: Decree Section, Ordinary Decree Section
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
PAID LE
104
1.Receives, records
and photocopy the Division Chief
letters/ reports. None 30 minutes
prepared letters/
reports.
3. Final review and None
the prepared letters/
reports.
4. Receives, check,
record and forwards None 30 minutes Division Chief
the prepared letters/
reports with
expediente to Land
Registration
Operations Service
for Directors
approval
TOTAL: 5 Days
43. Issuance of Decree of Registration Cadastral Proceedings

(Manual & Computerized Process)

Division:
Classification Cadastral Land Registration Proceedings
:
Type of Issuance of Decree of Registration Cadastral Proceedings
Transaction: (Manual)
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
105
PAID LE
1.Receives and
record the prepared Division Chief
Title/ Decree to None 30 minutes
ORD Book
prepared Title/
Decree.
3. Final review and None
the prepared Title/
Decree.
4. Receives and
record to ORD Book None 30 minutes Division Chief
and forwards the
prepared
Title/Decree with
expediente to Land
Registration
Operations Service
for Directors
approval
TOTAL: 5 Days


Division:
:
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
106
OR
None None
1.Receives and
prepared Title/ None 30 minutes
Decree to ORD
Book
affixes initial to 2 days
the prepared
Title/ Decree.
3. Final review None
and affixes 2 days Division Chief
signature to the
prepared Title/
Decree.
4. Receives and
record to ORD None 30 minutes Division Chief
Book and
forwards the
prepared
Title/Decree
with expediente
to Land
Registration
Operations
Service for
Directors
approval
TOTAL: 5 Days


Division:
:
107
Who may Public
avail:
REQUIREMENTS
None None
OR
None None
OR
None None
1.Receives
and record the
prepared Title/ None 30 minutes Administrative
Decree to Staff
ORD Book
LRE I
2. Review and
affixes initial to
the prepared None
Title/ Decree. 2 days Assistant Chief
3. Final review
and affixes
signature to None
the prepared 2 days Division Chief
Title/ Decree.
4. Receives
and record to None 30 minutes
ORD Book and Administrative
forwards the Staff
prepared
Title/Decree
with LRE I
expediente to
Land
Registration
Operations
Service for
Directors
approval
TOTAL: 5 Days
108
46. Land Projection of CCV Cadastral Lots Survey
Determine the land projection status of the Cadastral lot/s in their geographic position
and determine for a possible overlapping with its adjoining lot/s or other findings that
may affect on the subject lot.
Office or Division: LAND PROJECTION SECTION

Type of
Government to Citizen
Transaction:
Who may Avail: ALL
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
NONE NONE
Clients steps Agency action FEES PROCESSIN PERSON

TO G TIME RESPONSIBLE
1. Upon
receiving the
Hard copies
from
Cadastral
Decree
Section
(room 203)
By the Frontliner
Frontliner NONE 2 Hours (Cartographer-I)
Cartographer
s
1.1 Record
the
received
hardcopy
in
incoming
Logbook
1.2 Trace the

CCV
EPEB no.
of the
client (ex.
E-CCV-
2019-
012345)
109
seen on
the Upper
right of
the
Receipt.
1.3 Assign the

Transacti
on on the
respective
Cartograp
hers
2. Distribute the Ending in number

Hard copies One (1).
to Unit
Cartographer
by the (Cartographer I)
Frontliner
Cartographer
s Ending in number
3 working Two (2).
None days (upon
receiving of (Cartographer II)
2.1 Received the Hard Copies)
Hard (Cartographer I)
copies of
Transaction
2.2 Write the

transaction Ending in number
Number on Three (3).
the
Monitoring
sheet. (Cartographer I)
2.3 Encode the (Cartographer II)

Technical
Description Ending in number
in PhiLARES Four (4).
System.
(Cartographer II)
2.4 Examine the
projected
subject lot (if (Cartographer I)
Record No.
110
are available Ending in number
get the Five (5).
Record No.
of Vault (LRE-1)
Room 106
for
Examination) (Cartographer I)
2.5 Encode the

initial Ending in number
findings. Six (6).
2.6 Pass the

Transaction (Cartographer I)
for the next
step with the
hard copies (Cartographer I)
to the assign
Unit Head. Ending in number
Seven (7).
(Cartographer I)
(LRE-1)
Ending in number
Eight (8).
(Cartographer I)
Ending in number
Nine (9).
(Cartographer I)
(LRE-1)
Ending in Zero (0).
(Admintrative
Officer IV)
111
(Cartographer II)
3. Assigned Ending in number

transaction to One (1).
Unit Head
along with
the hard (Cartographer I)
copy/ies
Ending in number
3.1 Record the Two (2).
received
Hard copies
on the (Cartographer I)
Monitoring
Sheet.
Ending in number
3.2 Check, verify Three (3).
and re-
examine the
Encoded (Cartographer IV)
Technical
Description None 2 Days
and the (Cartographer III)
findings of
the Unit
Cartographe Ending in number
rs. Four (4).
(If Unit head
see any
discrepancy (Cartographer I)
on the
finding of the
Cartographe Ending in number
r, the Five (5).
transactions
will be return
to the Unit (Cartographer I)
Cartographe
rs)
Ending in number
3.3 Encode the Six (6).
findings.
(Cartographer I)
112
3.4 Pass the
transaction Ending in number
in LPS Chief Seven (7).
for
Verification
along with (Cartographer II)
the hard
copies.
Ending in number
Eight (8).
(Cartographer II)
Ending in number
Nine (9).
(Cartographer II)
Ending in Zero (0).
(Cartographer I)
4. Assign to Numbers Ending in:

LPS Chief
along with (Cartographer IV)
the Hard
Copy/ies
(Cartographer III)
4.1 Record the None 2 Days
received (Engr. III)
Hard copies LPS. Assistant
on the Chief
Monitoring
Sheet.
(Cartographer III)
4.2 Re-check,
Re-verify
and Re- (Cartographer I)
113
examine the
finding of the Any number:
Unit Head.
4.3 The LPS (Engr. II)

chief will LPS Chief
send the
transaction
to Cadastral (LRE I)
Decree
Section
(room 203),
for the
examination.
4.4 Hard copies

of
Transaction
will return to
the
Frontliners
Cartographe
rs
5. Listing of all
Finish Hard *
Copies on the Frontliner
Out-Going Log (Cartographer-I)
book and return
it back to NONE 2 Hours
Cadastral Frontliner
Decree Section (Cartographer-I)
(room 203)
Frontliner
(Cartographer-I)
7 working
TOTAL NONE days and 4
hours
NOTICE TO THE PUBLIC:

● Some Transactions may have been delayed on releasing at the Land Projection
Section depending on the Technical Status of the applied subject lots.
114
● Assigned work on Cartographer/s may vary if the responsible Cartographer/s is/are
absent or on leave, the Frontliner Cartographers will pass the transaction on the
next last ending number of the EPEB Transaction Number.
47. Land Projection of CCV Cadastral Lots Survey

Determine the land projection status of the Cadastral lot/s in their geographic position

Type of
Transaction:
Who may Avail: ALL
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
● NONE ● NONE

BE
PAID
1. Upon
receiving the
Hard copies
from Cadastral
Decree Section
(room 203) By
the Frontliner
Cartographers
1.1 Record NONE 2 Hours

the Section Chief
received Land Projection
hardcopy Section
in
incoming
Logbook
1.2 Trace the

CCV
EPEB no.
of the
client (ex.
E-CCV-
115
2019-
012345)
seen on
the Upper
right of
the
Receipt.
1.3 Assign the

Transacti
on on the
respective
Cartograp
hers
2. Distribute the
Hard copies to
Unit
Cartographer by
the Frontliner
Cartographers
Section Chief
2.1 Received the 3 working Land Projection
Hard None days (upon Section
copies of receiving of
Transaction Hard Copies)
2.2 Write the

transaction
Number on
the
Monitoring
sheet.
2.3 Encode the

Technical
Description
in PhiLARES
System.
2.4 Examine the

projected
subject lot (if
Record No.
are available
116
get the
Record No.
of Vault
Room 106
for
Examination)
2.5 Encode the

initial
findings.
2.6 Pass the

Transaction
for the next
step with the
hard copies
to the assign
Unit Head.
3. Assigned
transaction to
Unit Head along
with the hard
copy/ies
3.1 Record the

received
Hard copies
on the
Monitoring
Sheet.
3.2 Check, verify

and re-
examine the
Encoded
Technical
Description
and the
findings of None 2 Days Section Chief
the Unit Land Projection
Cartographe Section
rs.
(If Unit head
see any
discrepancy
on the
finding of the
Cartographe
117
r, the
transactions
will be return
to the Unit
Cartographe
rs)
3.3 Encode the

findings.
3.4 Pass the

transaction
in LPS Chief
for
Verification
along with
the hard
copies.
4. Assign to LPS
Chief along with
the Hard
Copy/ies
4.1 Record the

received
Hard copies None 2 Days
on the
Monitoring Section Chief
Sheet. Land Projection
Section
4.2 Re-check,
Re-verify
and Re-
examine the
finding of the
Unit Head.
4.3 The LPS

chief will
send the
transaction
to Cadastral
Decree
118
Section
(room 203),
for the
examination.
4.4 Hard copies

of
Transaction
will return to
the
Frontliners
Cartographe
rs
5. Listing of all
Finish Hard
Copies on the
Out-Going Log Section Chief
book and return Land Projection
it back to NONE 2 Hours Section
Cadastral
Decree Section
(room 203)
7 working
hours


absent or on leave, the Front liner Cartographers will pass the transaction on the
48. Land Projection of CCV NCIP

Determine the land projection status of the Isolated lot/s in their geographic position

119
Type of
Transaction:
Who may Avail: ALL
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
NONE NONE
FEES
TO PROCESSIN PERSON
Clients steps Agency action
BE G TIME RESPONSIBLE
PAID
1. Upon receiving the
Hard copies
from Plan
Examination
Section (room
104) By the
Frontliner
Cartographers
1.1 Record
the
received
hardcopy NONE 2 Hours Section Chief
in Land Projection
incoming Section
Logbook
1.2 Trace the

CCV
EPEB
no. of the
client
(ex. E-
CCV-
2019-
012345)
seen on
the
Upper
right of
the
Receipt.
1.3 Assign
the
Transacti
120
on on the
respectiv
e
Cartogra
phers
2. Distribute the
Hard copies to
Unit
Cartographer
by the
Frontliner 8 working
Cartographers None days (upon Section Chief
receiving of Land Projection
Hard Copies) Section
2.1 Received
the Hard
copies of
Transaction
2.2 Write the

transaction
Number on
the
Monitoring
sheet.
2.3 Encode the

Technical
Description
in
PhiLARES
System.
2.4 Examine
the
projected
subject lot
(if Record
No. are
available
get the
Record No.
of Vault
Room 106
for
121
Examinatio
n)
2.5 Encode the

initial
findings.
2.6 Pass the

Transaction
for the next
step with
the hard
copies to
the assign
Unit Head.
3.Assigned
transaction to
Unit Head along
with the hard
copy/ies
3.1 Record the

received
Hard copies
on the
Monitoring
Sheet.
3.2 Check,
verify and
re-examine None 5 Days Section Chief
the Land Projection
Encoded Section
Technical
Description
and the
findings of
the Unit
Cartograph
ers.
(If Unit head
see any
discrepancy
on the
finding of
the
Cartograph
er, the
122
transactions
will be
return to the
Unit
Cartograph
ers)
3.3 Encode the

findings.
3.4 Pass the

transaction
in LPS
Chief for
Verification
along with
the hard
copies.
4. Assign to
LPS Chief
along with the
Hard Copy/ies
4.1 Record the None 5 Days Section Chief

Hard copies Section
on the
Monitoring
Sheet.
4.2 Re-check,
Re-verify
and Re-
examine the
finding of
the Unit
Head.
4.3 The LPS

chief will
send the
transaction
to Plan
Examinatio
n Section
(room 104),
123
for the
examination
.
4.4 Hard copies

of
Transaction
will return to
the
Frontliners
Cartograph
ers
5. Listing of all
Finish Hard
Copies on the
Out-Going Log
book and return
it back to Plan NONE 1 Day Section Chief
Examination Land Projection
Section (room Section
104)
19 working
hours


124
49. Land Projection of Isolated Lots Survey

Type of
Transaction:
Who may Avail: ALL
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
NONE NONE

BE
PAID
1. Upon
receiving the
Hard copies
from Plan
Examination
Section (room
104) By the
Frontliner
Cartographers Section Chief
NONE 2 Hours Land Projection
1.1 Record Section
the
received
hardcopy
in
incoming
Logbook
1.2 Trace the

CCV
EPEB
no. of the
client
(ex. E-
CCV-
2019-
012345)
125
seen on
the
Upper
right of
the
Receipt.
1.3 Assign
the
Transacti
on on the
respectiv
e
Cartogra
phers
2. Distribute the
Hard copies to
Unit
Cartographer
by the
Frontliner
Cartographers
2.1 Received 3 working

the Hard None days (upon Section Chief
copies of receiving of Land Projection
Transaction Hard Copies) Section
2.2 Write the

transaction
Number on
the
Monitoring
sheet.
2.3 Encode the

Technical
Description
in
PhiLARES
System.
2.4 Examine
the
projected
126
subject lot
(if Record
No. are
available
get the
Record No.
of Vault
Room 106
for
Examinatio
n)
2.5 Encode the

initial
findings.
2.6 Pass the

Transaction
for the next
step with
the hard
copies to
the assign
Unit Head.
3. Assigned
transaction to
Unit Head along
with the hard
copy/ies
3.1 Record the

received
Hard copies
on the
Monitoring
Sheet.
3.2 Check,
verify and Section Chief
re-examine None 2 Days Land Projection
the Section
Encoded
Technical
Description
and the
findings of
the Unit
127
Cartograph
ers.
(If Unit head
see any
discrepancy
on the
finding of
the
Cartograph
er, the
transactions
will be
return to the
Unit
Cartograph
ers)
3.3 Encode the

findings.
3.4 Pass the

transaction
in LPS
Chief for
Verification
along with
the hard
copies.
4. Assign to
LPS Chief
along with the
Hard Copy/ies
None 2 Days
4.1 Record the Section Chief
Hard copies Section
on the
Monitoring
Sheet.
4.2 Re-check,
Re-verify
and Re-
examine the
finding of
128
the Unit
Head.
4.3 The LPS

chief will
send the
transaction
to Plan
Examinatio
n Section
(room 104),
for the
examination
.
4.4 Hard copies

of
Transaction
will return to
the
Frontliners
Cartograph
ers
5. Listing of all
Finish Hard
Copies on the
Out-Going Log
book and return
it back to Plan NONE 2 Hours Section Chief
Examination Land Projection
Section (room Section
104)
7 working
hours


50. Land Projection of Isolated Lots Survey

129
Type of
Transaction:
Who may Avail: ALL
CHECKLIST OF
WHERE TO SECURE
REQUIREMENTS
NONE NONE
BE
PAID
1. Upon
receiving the
Hard copies
from Plan
Examination
Section (room
104) By the
Frontliner
Cartographers
NONE 2 Hours . Sanguyo
1.1 Record Frontliner
the (Cartographer-I)
received
hardcopy
in
incoming
Logbook
1.2 Trace the

CCV
EPEB
no. of the
client
(ex. E-
CCV-
2019-
012345)
seen on
the
Upper
right of
130
the
Receipt.
1.3 Assign
the
Transacti
on on the
respectiv
e
Cartogra
phers
2. Distribute the Ending in number

Hard copies to One (1).
Unit
Cartographer
by the (Cartographer I)
Frontliner
Cartographers
Ending in number
3 working Two (2).
2.1 Received None days (upon
the Hard receiving of
copies of Hard Copies) (Cartographer II)
Transaction
2.2 Write the (Cartographer I)

transaction
Number on
the Ending in number
Monitoring Three (3).
sheet.
(Cartographer I)
2.3 Encode the
Technical
Description (Cartographer II)
in
PhiLARES Ending in number
System. Four (4).
2.4 Examine
the (Cartographer II)
projected
subject lot
(if Record (Cartographer I)
No. are
131
available Ending in number
get the Five (5).
Record No.
of Vault
Room 106 (LRE-1)
for
Examinatio
n) (Cartographer I)
2.5 Encode the

initial Ending in number
findings. Six (6).
2.6 Pass the

Transaction (Cartographer I)
for the next
step with
the hard (Cartographer I)
copies to
the assign Ending in number
Unit Head. Seven (7).
(Cartographer I)
(LRE-1)
Ending in number
Eight (8).
(Cartographer I)
(Cartographer I)
(Cartographer I)
Ending in number
Nine (9).
Ralph Renz S. Paras

(Cartographer I)
Zeareen A. Vergara
(LRE-1)
132
Ending in Zero (0).
(Admintrative Officer
IV)
(Cartographer II)
3. Assigned
transaction to
Unit Head along
with the hard
copy/ies
3.1 Record the

received
Hard copies
on the
Monitoring
Sheet.
3.2 Check,
verify and
re-examine
the
Encoded
Technical
Description
and the None 2 Days
findings of
the Unit
Cartograph
ers.
(If Unit head
see any
discrepancy
on the
finding of
the
Cartograph
er, the
transactions
will be
return to the
133
Unit
Cartograph
ers)
3.3 Encode the

findings.
3.4 Pass the

transaction
in LPS
Chief for
Verification
along with
the hard
copies.
4. Assign to
LPS Chief
along with the
Hard Copy/ies
4.1 Record the

received
Hard copies None 2 Days
on the
Monitoring
Sheet.
4.2 Re-check,
Re-verify
and Re-
examine the
finding of
the Unit
Head.
4.3 The LPS

chief will
send the
transaction
to Plan
Examinatio
n Section
(room 104),
134
for the
examination
.
4.4 Hard copies

of
Transaction
will return to
the
Frontliners
Cartograph
ers
5. Listing of all
Finish Hard
Copies on the
Out-Going Log
book and return
it back to Plan
Examination
Section (room
104)
Frontliner
NONE 2 Hours (Cartographer-I)
7 working
hours

● Some Transactions may have been delayed on releasing at the Land
Projection Section depending on the Technical Status of the applied subject
lots.
● Assigned work on Cartographer/s may vary if the responsible Cartographer/s

is/are absent or on leave, the Frontliner Cartographers will pass the
transaction on the next last ending number of the EPEB Transaction Number.
51. Land Projection on Ordinary Land Proceedings (Manual and

Computerize Process)
Determine the land projection status of the subject lot/s in their geographic position
135
Type of
Transaction:
Who may Avail: ALL
NONE NONE
Clients steps Agency action FEES TO PROCESSING PERSON

BE PAID TIME RESPONSIBLE
1. Upon receiving
the Expediente
(Manual or
Computerize)
documents from
Cadastral Decree
Section by the
Frontliner
Cartographers
1.1 Record on
Incoming Section Chief
Record Book NONE 1 day Land Projection
and Index Section
Card
1.2 Assign the

Transaction
on the
respective
Cartographe
rs
1.3 Transactions
are assign to
the
Cartographe
rs using the
Ending
Numbers.
2. Unit
Cartographers
136
2.1 Encode the
Technical 8 working days
Description None (upon receiving Section Chief
of Hard Land Projection
2.2 Examine the Copies) Section
projected
subject Lots.
2.3 Encode the

initial
findings/
Remarks
3. Assign to LPS
Chief or Assistant
Chief along with
the hard copy/ies
3.1 Check and

Verify the Section Chief
encoded None 10 Days Land Projection
data and Section
findings of
the Unit
Cartographe
rs.
3.2 The
documents
will return to
the
Frontliner
Cartographe
rs
4.Listing of all
Finish Documents
on the Out-Going
Log book and
return it to
Cadastral Decree NONE 1 day Section Chief
Section (Room Land Projection
203) Section
137
20 Working
TOTAL NONE
Days

lots.
52. Land Projection of CCV NCIP

Office or
LAND PROJECTION SECTION
Division:
Type of
Transaction:
Who may Avail: ALL
NONE NONE
FEES
TO PROCESSING PERSON
BE TIME RESPONSIBLE
PAID
1. Upon receiving the
Hard copies from *
Plan Examination Frontliner
Section (room 104) (Cartographer-I)
By the Frontliner
Cartographers NONE 2 Hours
1.1 Record the

received
hardcopy in
incoming
Logbook
138
1.2 Trace the CCV
EPEB no. of
the client (ex.
E-CCV-2019-
012345) seen
on the Upper
right of the
Receipt.
1.3 Assign the

Transaction on
the respective
Cartographers
2. Distribute the Hard Ending in number

copies to Unit One (1).
Cartographer by the
Frontliner
Cartographers (Cartographer I)
2.1 Received the (Cartographer I)

Hard copies of 8 working days
Transaction None (upon
receiving of Ending in number
2.2 Write the Hard Copies) Two (2).
transaction
Number on the
Monitoring sheet. (Cartographer II)
2.3 Encode the (Cartographer I)

Technical
Description in
PhiLARES
System.
Ending in number
2.4 Examine the Three (3).
projected subject
lot (if Record No.
are available get (Cartographer I)
the Record No. of
Vault Room 106
for Examination) (Cartographer II)
2.5 Encode the initial Ending in number

findings. Four (4).
139
2.6 Pass the
Transaction for (Cartographer II)
the next step with
the hard copies Nina Jhen Tamayo
to the assigned (Cartographer I)
Unit Head.
Ending in number
Five (5).
(LRE-1)
(Cartographer I)
Ending in number
Six (6).
(Cartographer I)
(Cartographer I)
Ending in number
Seven (7).
(Cartographer I)
(LRE-1)
Ending in number
Eight (8).
(Cartographer I)
.
(Cartographer I)
(Cartographer I)
140
Ending in number
Nine (9).
(Cartographer I)
(LRE-1)
Ending in Zero (0).
(Admintrative Officer
IV)
(Cartographer II)
3. Assigned Ending in number
transaction to Unit One (1).
Head along with the
hard copy/ies
(Cartographer I)
3.1 Record the
received Hard
copies on the Ending in number
Monitoring Sheet. Two (2).
3.2 Check, verify and

re-examine the (Cartographer I)
Encoded
Technical
Description and Ending in number
the findings of the Three (3).
Unit
Cartographers.
(If Unit head see (Cartographer IV)
any discrepancy
on the finding of None 5 Days
the Cartographer,
the transactions (Cartographer III)
will be return to
the Unit
Cartographers) Ending in number
Four (4).
3.3 Encode the
findings.
(Cartographer I)
141
3.4 Pass the
transaction in
LPS Chief for Ending in number
Verification along Five (5).
with the hard
copies.
(Cartographer I)
Ending in number
Six (6).
(Cartographer I)
Ending in number
Seven (7).
R
(Cartographer II)
Ending in number
Eight (8).
(Cartographer II)
Ending in number
Nine (9).
(Cartographer II)
Ending in Zero (0).
(Cartographer I)
4. Assign to LPS Numbers Ending in:

Chief along with the
Hard Copy/ies
(Cartographer IV)
4.1 Record the
received Hard
(Cartographer III)
142
copies on the None 5 Days
Monitoring Sheet.
4.2 Re-check, Re-

verify and Re-
examine the (Engr. III)
finding of the Unit LPS. Assistant Chief
Head.
4.3 The LPS chief will (Cartographer III)

send the
transaction to (Cartographer I)
Plan Examination
Section (room Any number:
104), for the
examination.
(Engr. II)
4.4 Hard copies of LPS Chief
Transaction will
return to the
Frontliners (LRE I)
Cartographers
5. Listing of all Finish
Hard Copies on the .
Out-Going Log book .
and return it back to
Plan Examination
Section (room 104) NONE 1 Day (Cartographer-I)
19 working
hours

lots.
● Assigned work on Cartographer/s may vary if the responsible Cartographer/s

is/are absent or on leave, the Frontliner Cartographers will pass the
transaction on the next last ending number of the EPEB Transaction Number.
143
Type of
Transaction:
Who may Avail: ALL
NONE NONE

1. Upon receiving
the Expediente
(Manual or
Computerize)
documents from
Cadastral Decree
Section by the
Frontliner
Cartographers
1.1 Record on
Incoming
Record Book
and Index Frontliner
NONE 1 day
Card (Cartographer-I)
1.2 Assign the

Transaction
on the
respective
Cartographer
s
1.3 Transactions
are assign to
the
Cartographer
s using the
144
Ending
Numbers.
2. Unit Ending in number

Cartographers One (1).

Technical
Description
(Cartographer I)
2.2 Examine the 8 working days
projected None (upon receiving
subject Lots. of Hard Ending in number
Copies) Two (2).
2.3 Encode the
initial findings/ (Cartographer I)
Remarks
Ending in number
Three (3).
(Cartographer I)
Ending in number
Four (4).
(Cartographer II)
Ending in number
Five (5).
(Cartographer II)
Ending in number
Six (6).
(Cartographer III)
(Cartographer III)
145
Ending in number
Seven (7).
(Cartographer I)
Ending in number
Eight (8).
(Cartographer I)
Ending in number
Nine (9).
(Cartographer I)
Ending in Zero (0).
(Cartographer I)
(LRE-I)
3. Assign to LPS
Chief or Assistant
Chief along with
the hard copy/ies
3.1 Check and

Verify the (Engr. II)
encoded data LPS Chief
and findings
of the Unit
Cartographer
s. (Engr. III)
None 10 Days LPS. Assistant
3.2 The Chief
documents
will return to
the Frontliner
Cartographer
s
146
4.Listing of all
Finish Documents
on the Out-Going Frontliner
Log book and (Cartographer-I)
return it to
Cadastral Decree NONE 1 day
Section (Room Frontliner
203) (Cartographer-I)
Frontliner
(Cartographer-I)
20 Working
TOTAL NONE
Days

lots.


Type of
Transaction:
Who may Avail: ALL
NONE NONE

1. Upon receiving
the Expediente
(Manual or
Computerize)
147
documents from
Cadastral Decree
Section by the
Frontliner
Cartographers
1.1 Record on
Incoming
Record Book NONE 1 day Cartographer-I
and Index
Card
1.2 Assign the

Transaction
on the
respective
Cartographer
s
1.3 Transactions
are assign to
the
Cartographer
s using the
Ending
Numbers.


Technical
Description
(Cartographer I)
2.2 Examine the
projected
subject Lots. Ending in number
Two (2).
8 working days
2.3 Encode the (upon receiving
initial None of Hard
findings/ (Cartographer I)
Copies)
Remarks
Ending in number
Three (3).
148
(Cartographer I)
Ending in number
Four (4).
(Cartographer II)
Ending in number
Five (5).
(Cartographer II)
Ending in number
Six (6).
(Cartographer III)
(Cartographer III)
Ending in number
Seven (7).
(Cartographer I)
Ending in number
Eight (8).
(Cartographer I)
Ending in number
Nine (9).
(Cartographer I)
Ending in Zero (0).
(Cartographer I)
149
(LRE-I)
3. Assign to LPS
Chief or Assistant
Chief along with
the hard copy/ies
3.1 Check and

Verify the (Engr. II)
encoded data LPS Chief
and findings
of the Unit
Cartographer
s.
None 10 Days (Engr. III)
3.2 The LPS. Assistant
documents Chief
will return to
the Frontliner
Cartographer
s
4.Listing of all
Finish Documents
on the Out-Going Frontliner
Log book and (Cartographer-I)
return it to
Cadastral Decree NONE 1 day
Section (Room Frontliner
203) (Cartographer-I)
Frontliner
(Cartographer-I)
20 Working
TOTAL NONE
Days

lots.
150
55. Land Projection on E-JAT and E-AAT

Type of
Transaction:
Who may Avail: ALL
NONE NONE

1. Upon receiving
the E-Jat or E-
AAT documents
from Cadastral
Decree Section
by the Frontliner
Cartographers
1.1 Record on
Incoming
Record
Book and
Index Card
1.2 Assign the (Cartographer-I)

Transaction NONE 1 day
on the
respective
Cartographe
rs
1.3
Transaction
s are assign
to the
Cartographe
rs using the
Ending
Numbers.
151
(Cartographer I)
2.1 Encode the
Technical Ending in number
Description Two (2).

projected None (upon receiving (Cartographer I)
subject Lots. of Hard Copies)
(Cartographer II)
2.3 Encode the
initial
findings/
Remarks
Ending in number
Three (3).
(Cartographer II)
Ending in number
Four (4).
(Cartographer I)
Ending in number
Five (5).
(Cartographer III)
(Cartographer I)
Ending in number
Six (6).
(Cartographer I)
152
Ending in number
Seven (7).
(Cartographer II)
Ending in number
Eight (8).
(Cartographer II)
Ending in number
Nine (9).
(Cartographer III)
Charisse Amurao
(Cartographer I)
Ending in Zero (0).
(Cartographer I)
3. Assign to LPS
Chief or Assistant
Chief along with
the hard copy/ies
3.1 Check and

(Engr. II)
Verify the
LPS Chief
encoded
data and
findings of
the Unit
Cartographe
(Engr. III)
rs.
LPS. Assistant
None 10 Days Chief
3.2 The
documents
will return to
the
153
Frontliner
Cartographe
rs
4.Listing of all
Finish Documents Frontliner
on the Out-Going (Cartographer-I)
Log book and
return it to
Cadastral Decree NONE 1 day Frontliner
Section (Room (Cartographer-I)
203)
Frontliner
(Cartographer-I)
20 Working
TOTAL NONE
Days

lots.
56. Land Projection on MTD


Type of
Transaction:
Who may Avail: ALL
NONE NONE
FEES TO PROCESSING PERSON

154
1. Upon receiving
the MTD
documents from
Cadastral Decree
Section by the
Frontliner
Cartographers
1.1 Record on
Incoming
Record Book
and Index
Card
1.2 Assign the

Transaction
on the
respective
Cartographers Section Chief
Land Projection
1.3 Transactions NONE 1 day
Section
are assign to
the
Cartographers
using the
Ending
Numbers.
2. Unit
Cartographers
2.1 Encode the

Technical
Description
8 working days Section Chief
2.2 Examine the None (upon receiving Land Projection
projected of Hard Section
subject Lots. Copies)
2.3 Encode the

initial findings/
Remarks
3. Assign to LPS
Chief or Assistant
155
hard copy/ies
3.1 Check and

Verify the
encoded data Section Chief
and findings None 10 Days Land Projection
of the Unit Section
Cartographers
.
3.2 The
documents
will return to
the Frontliner
Cartographers
4.Listing of all
Finish Documents
on the Out-Going
Log book and
return it to
Cadastral Decree NONE 1 day Section Chief
Section (Room Land Projection
203) Section
20 Working
TOTAL NONE
Days

lots.
57. Land Projection on MTD


Type of
Transaction: Government to Citizen
156
Who may Avail: ALL
NONE NONE
FEES
TO PROCESSING PERSON
BE TIME RESPONSIBLE
PAID
1. Upon receiving the MTD
documents from
Cadastral Decree
Section by the
Frontliner
Cartographers
1.1 Record on
Incoming
Record Book
and Index
Card
NONE 1 day (Cartographer-I)
1.2 Assign the
Transaction on
the respective
Cartographers
1.3 Transactions
are assign to
the
Cartographers
using the
Ending
Numbers.
2. Unit Ending in number One

Cartographers (1).
2.1 Encode the (Cartographer I)

Technical
Description Ending in number Two
(2).
projected None (upon
subject Lots. (Cartographer I)
157
receiving of
Hard Copies) (Cartographer II)
2.3 Encode the
initial findings/
Remarks
Ending in number
Three (3).
(Cartographer II)
Ending in number Four

(4).
(Cartographer I)
Ending in number Five

(5).
(Cartographer III)
o
(Cartographer I)
Ending in number Six

(6).
(Cartographer I)
Ending in number
Seven (7).
(Cartographer II)
Ending in number
Eight (8).
(Cartographer II)
Ending in number Nine

(9).
158
(Cartographer III)
(Cartographer I)
Ending in Zero (0).
(Cartographer I)
3. Assign to LPS
Chief or Assistant
hard copy/ies (Engr. II)
LPS Chief
3.1 Check and
Verify the
encoded data
and findings of None 10 Days
the Unit (Engr. III)
Cartographers. LPS. Assistant Chief
3.2 The
documents will
return to the
Frontliner
Cartographers
4.Listing of all
Finish Documents
on the Out-Going
Log book and return
it to Cadastral Frontliner
NONE 1 day
Decree Section (Cartographer-I)
(Room 203)
159
20 Working
TOTAL NONE
Days

lots.
58. Land Projection on Technical Description Draft


Type of
Transaction:
Who may Avail: ALL
NONE NONE
1. Upon receiving
the documents
from Cadastral
Decree Section by
the Frontliner
Cartographers
1.1 Record on
Incoming
Record Book
and Index
Card NONE 2 Hours Section Chief
Land Projection
Section
1.2 Assign the
Transaction on
the respective
Cartographers
160
1.3 Transactions
are assign to
the
Cartographers
using the
Ending
Numbers.
2. Unit
Cartographers
2.1 Encode the

Technical
Description None 3 working days
(upon receiving Section Chief
2.2 Examine the of Hard Copies) Land Projection
projected Section
subject Lots.
2.3 Encode the

initial findings/
Remarks
3. Assign to
Preliminary
Checker with the None 2 working Days Section Chief
hard copy/ies Land Projection
Section
3.1 Check and Verify the
encoded data and
findings of the Unit
Cartographers.
4. Assign to Final
Checker hard
copy/ies
Section Chief
4.1Check and None 2 working Days Land Projection
Verify the Section
encoded data
and findings of
the Preliminary
Checker.
161
5. Listing of all
Finish Documents
on the Out-Going
Log book and NONE 2 Hours Section Chief
return it to Land Projection
Cadastral Decree Section
Section (room
203)
7 Working Days
TOTAL NONE
and 2 Hours

lots.
59. Land Projection on Technical Description Draft


Type of
Transaction:
Who may Avail: ALL
NONE NONE
1. Upon receiving
the documents
from Cadastral
Decree Section
Frontliner
by the Frontliner
NONE 2 Hours (Cartographer-I)
Cartographers
1.1 Record on
Incoming
162
Record Book
and Index
Card
1.2 Assign the

Transaction
on the
respective
Cartographer
s
1.3 Transactions
are assign to
the
Cartographer
s using the
Ending
Numbers.
2. Unit Ending in
Cartographers number One (1)
and Two (2).
2.1 Encode the
Technical
Description
(Cartographer I)
2.2 Examine the
projected 3 working days
subject Lots. None (upon Ending in
receiving of number Three
2.3 Encode the Hard Copies) (3).
initial
findings/
Remarks
(Cartographer II)
Ending in
number Four (4)
and Five (5).
(Cartographer II)
Ending in
number Six (6).
163
(Cartographer I)
Ending in
number Seven
(7).
(Cartographer I)
Ending in
number Eight
(8).
(LRE-I)
Ending in
number Nine
(9).
(Cartographer I)
Ending in Zero
(0).
Person
assigned in the
next Number
3. Assign to
Preliminary
Checker with the
hard copy/ies
3.1 Check and Verify the None 2 working Cartographer II

encoded data Days
and findings of
the Unit
Cartographers.
4. Assign to Final
Checker hard
copy/ies
None Cartographer III

164
4.1Check and 2 working
Verify the Days
encoded data
and findings of
the Preliminary
Checker.
5. Listing of all
Finish
Documents on
the Out-Going
Log book and
return it to
Cadastral Decree NONE 2 Hours Cartographer-I
Section (room
203)
7 Working
TOTAL NONE Days and 2
Hours

lots.
165
Regional/Field Offices
External Services
166
1. Annotation on Certificate of Title in Subsequent
Registration (Multi-Stage Processing)
Issuance of Annotation on Certificate of Title
Office or Division: Registries of Deeds

Type of Cancellation/Release Of Real Estate Mortgage

Transaction:
Who may Avail: All
1. Original Copy of Owners
Registered Owner
Duplicate Copy of Title
2. Original Copy of
Cancellation/Release of Real Mortgagee
Estate Mortgage Contract
3. Original Copy of Secretary’s
Certificate or Board Resolution Mortgagee
(if Corporation)
4. Photocopy of the Presenters
Client
valid Identification Card (ID)
STEPS AGENCY FEES PROCESSING PERSON
ACTION TO BE TIME RESPONSIBLE
PAID
Place all the requirements in a sequential manner as enumerated above in the
Checklist of Required Documents in a long and clean folder.
1. Place all 1. Provide RAF

the to the Client.
requiremen
ts in a long
folder.
Secure and
None 5 minutes Client
fill out
application
/
Registratio
n
Application
167
Form
(“RAF”)
2. Submit the RIO shall call the

folder with queueing number
all the of the client, and;
requiremen 1. Check the
ts to the completene
Registratio ss of the
n requirement
Information s submitted
Officer for
(“RIO”) registration;
together
with the 2. Verify from
filled-up the vault
RAF for whether
checking if original
all copy of
documentar title/s are
y intact; and
requiremen 3. Prepare 15 minutes
ts are RIO per
complete. Assessment transaction
Form if None (depends on RIO
necessary, the number of
The Client to titles
shall wait determine submitted)
for his/her the
queue to be Registration
called. Fees to be
paid.
After confirming
that the client has
all the necessary
documents for
the transaction,
the RIO shall
then forward the
documents to the
Entry Clerk.
Otherwise, the
client shall be
informed of the
168
lacking
requirements and
return the
folder/documents
3. If 1. The Entry
documents Clerk shall
are call the
complete, queueing
the client number of the
shall wait client and
for his/her shall enter
queue to be the
called. transaction in
the Electronic
Primary Entry
Book
(“EPEB”)
which shall
generate
EPEB
Number.
Information to be 10 minutes
encoded are the (depends on
following: None the number of Entry Clerk
1.1. Presenter title to be
s Name, entered)
address,
contact
number,
valid ID
presented
;
1.2. Transactio
n Type
including
the
considerat
ion value;
1.3. Title
Reference
(type and
number);
1.4. Notarial
Informatio
n;
169
1.5. Name of
parties
who
executed
the
document.
2. Select the
documents
submitted
and
additional
documents
as necessary.
3. The Entry
Clerk shall
then generate
the fees and
print a copy
of the AFPO
and the Title
Preview
Notice
(“TPN”).
4. The Client 1. Entry Clerk

shall shall provide
carefully the printed
review and AFPO and
sign the TPN to the
Title client.
Preview
Notice
(“TPN”).
None 10 minutes Entry Clerk
In case of
erroneous
data, the Client
shall need to
immediately
inform the
Entry Clerk for
the necessary
corrections.
170
5. Client shall 1. Cashier shall 30.00
wait for call the
his/her queueing (Entry
queue to be number of the Fees)
called and client and +
pay the accept the
amount payment from (10% of
reflected in the Client and Considerat
the AFPO issue an ion Value)
to the official +
Cashier. receipt.
344.93
(IT Service
Fee per
Deed/
Document)
+
30.00
(For new
annotation)
+
5 minutes Cashier
30.00
(For each
subsequen
t certificate
of title)
+
30.00
(For each
annotation
carried
over)
+
150.00
(IT Service
Fee for
each
subsequen
t certificate
of title)
171
+
150.00
(IT Service
Fee for
each
annotation
carried
over)
+
(1% of reg.
fee or Php
10
whichever
is higher)
+
30.00
(Fee for
additional
page)
6. Client shall 1. The

go to the Scheduler
assigned shall advise
Scheduler the client of
to get the the release of
date of the
release of transaction,
the and indicate
transaction. the same in
Client shall the the AFPO
return on which shall
Assigned
the date of be presented None 5 minutes
Scheduler
the release during the
of the release of the
transaction. transaction.
2. For manual
Titles, the
Scheduler
shall forward
the submitted
documents to
the vault
section for
172
retrieval of
the original
copy of the
title and
verification of
owner’s
duplicate
copy by the
Records
Officer.
1. For manual
titles, the
Vault Keeper
shall:
1.1. Retrieve
the
original
copy of
the
certificate
of title
from its
volume/pa
ge;
1.2. Attach the
original 3 working
copy of days
the (for Manual
certificate None Titles) Vault Keeper
of title to
each 1 day for
folder/tran eTtile
saction;
1.3. Record
the
transactio
n and
subject
titles;
1.4. Forward
each
folder/tran
saction to
the
Records
Officer for
verificatio
173
n of
owner’s
duplicate
copy
submitted
by the
client.
2. For eTitles,
record the
transaction
and forward
the same to
the Encoder.
1. For manual
titles, the
Records
Officer shall
validate the
submitted
Owner’s
Duplicate
Copy of Title
by comparing
2 working
the same to None Records Officer
days
the original
on file with
the Registry
of Deeds and
affix his/her
initial before
forwarding
the
transaction to
the Encoder.
1. The Encoder 2 working

shall encode days
the (for 1-15 titles)
appropriate
annotations
on the 5 working
subject title. None days Encoder
2. The Encoder (for 16-50
shall also titles)
proofread the
encoded data 10 working
before days
174
forwarding to (for 51-100
the next titles)
module.
15 working
days
(for more than
100 titles)
1. If the Title is
not yet in the
database, the
Encoder shall
initiate
Conversion None 15 days RD/IMC
On Demand
(“COD”)
process. (See
COD
process)
1. For manual
title. the
Examiner
shall examine
the submitted 2 working
Owner’s days
Duplicate (for 1-15 titles)
Copy of Title
as against 3 working
the original days
on file. (for 16-50
2. For eTitle, the titles)
Examiner Land
shall examine None Registration
the submitted 5 working Examiner
Owner’s days
Duplicate (for 51-100
Copy of Title titles)
as against
the file in the 10 working
database. days
3. Evaluate all (for more than
the 100 titles)
documents
and
determine the
correctness
175
of the
document
submitted
with respect
to legal
requirements;
4. Determine
the
sufficiency of
the payment
of registration
and other
LRA fees;
5. Review and
determine
that all valid
and active
encumbrance
s of the
subject title
have been
carried over
to the new
title, and the
creation of
the new
annotation/s
have been
made;
6. Evaluate and
determine the
registrability
of the
documents
submitted
for registratio
n;
7. The
Examiner
shall check
and
proofread all
the encoded
data, and
ensure that
the output or
the new title
176
to be
generated is
accurate
based on the
documents
submitted.
8. The
Examiner
shall
recommend
the approval
or denial of
the
transaction.
1. The
Approver,
after
considering
all the legal
requirements
of the
transaction, Registrar of
3 working
shall decide Deeds
days
whether to
(for 1-15 titles)
approve or
deny the OIC - Registrar
transaction. 4 working of Deeds
days
None (for 16-50 Deputy
1.1. If denied,
titles) Registrar of
the
Approver Deeds
shall put 5 working
in days Acting Deputy
reason(s) (for more than Registrar of
for 100 titles) Deeds
denial.
2. The Approver
will send the
transaction to
the Uploading
module.
1. The 1 working
Uploading
Uploading None days
Clerk
Clerk shall (for 1-15 titles)
177
check the
submitted
documents 3 working
and title/s if days
the main (for 16-50
documents titles)
and title bears
the signature 5 working
of the days
approver. (for more than
2. All submitted 50 titles)
documentary
requirements
are scanned,
uploaded,
and
converted for
digital
storage.
1. The Printing
Clerk shall
check and
proofread all
the data of the
title to be
printed from
Technical 1 working
Description to days (for 1-15
all the titles)
annotations;
2. Print the
annotation 5 working
page of the days (for 16-
None Printing Clerk
subject title. 50 titles)
2.1. For the 10 working

denied days
transacti (for more than
on, a 50 titles)
Notice of
Denial
shall be
printed.
3. The Printing
Clerk shall
submit the
178
printed title/s
or the Notice
of Denial to
the Examiner
and Approver
for signature.
1. The Approver
shall sign the 1 working
printed days
Memorandum (for 1-15 titles)
of Registrar of
Encumbrance Deeds
(“MOE”), and 3 working
all the main days
OIC - Registrar
documents (for 16-50
of Deeds
for the titles)
approved
None Deputy
transaction. 5 working
1.1. The Registrar of
days
Approve Deeds
(for 51-100
r shall titles)
sign the Acting Deputy
Notice of Registrar of
Denial 10 working
Deeds
for the days
denied (for more than
transacti 100 titles)
on.
7. The client 1. The Releasing

shall return Clerk shall call
to the the queueing
Registry of number of the
Deeds on client and ask
the for the AFPO,
specified OR, and valid
date of proof of
release of identification,
None 10 minutes Releasing Clerk
the and SPA, if
transaction. Authorized
Representativ
e;
The client 2. Retrieve the
shall wait documents
for his/her and titles from
queue to be the files;
called.
179
3. Print the
Client shall Acknowledge
present the ment Receipt;
AFPO, OR, 4. Release the
and valid Owner’s
proof of Duplicate
identificatio Copy with
n to the Annotation to
Releasing the client.
Clerk.
For
Authorize
Representa
tive, a
Special
Power of
Attorney
shall be
presented
by the
client.
The Client
shall
carefully
review the
Annotation
before
signing the
Acknowled
gement
Receipt.
TOTAL: For 1 - 15 Titles 15 working days
For 16 - 50 Titles 30 working days
For more than 100 Titles 60 working days
Manal Title with COD Process
For 1 - 15 Titles
120 working days
2. Annotation on Certificate of Title in Subsequent Registration

(Multi-Stage Processing)
180
Issuance of Annotation on Certificate of Title

Type of Real Estate Mortgage
Transaction:
Who may Avail: All
1. Original Copy of Owners

Registered Owner
2. Original Copy of Real Estate Mortgagor or Mortgagee
Mortgage Contract
3. Original Copy of Documentary Bureau of Internal Revenue (BIR)
Stamp Return (BIR Form No.
2000)
4. Original Copy of Documentary Banks
Stamp Tax
(Metered/Stamp/electronic)
5. Original Copy of Realty Tax
City or Municipal/ Provincial Treasurer’s
Clearance (Land and Building if
Office
any)
6. Certified Copy of Tax City or Municipal/ Provincial Assessor’s
Declaration (Land and Building if Office
any)
7. Original Copy of Secretary’s Mortgagor or Mortgagee, as the case may be
Certificate or Board Resolution
(if Corporation)
Client
STEPS AGENCY ACTION FEES TO PROCESSING PERSON

1. Place all 1. Provide RAF

the to the Client.
requiremen None 5 minutes Client
ts in a long
folder.
181
Secure and
fill out
application
/
Registratio
n
Application
Form
(“RAF”)

requiremen 1. Check the
ts to the completenes
Registratio s of the
n requirements
Information submitted for
Officer registration;
(“RIO”) 2. Verify from
together the vault
with the whether
filled-up original copy
RAF for of title/s are
checking if intact; and
all 3. Prepare RIO 15 minutes
documenta Assessment per
ry Form if transaction
requiremen necessary, to None (depends on RIO
ts are determine the number of
complete. the titles
Registration submitted)
Fees to be
The Client paid.
shall wait
for his/her
queue to be After confirming
called. that the client has
all the necessary
documents for the
transaction, the
RIO shall then
forward the
documents to the
Entry Clerk.
Otherwise, the
client shall be
informed of the
182
lacking
requirements and
return the
folder/documents
3. If 1. The Entry
documents Clerk shall call
are the queueing
complete, number of the
the client client and shall
shall wait enter the
for his/her transaction in
queue to the Electronic
be called. Primary Entry
Book (“EPEB”)
which shall
generate
EPEB Number
.
Information to be
encoded are the
following:
1.1. Presenter 10 minutes
s Name, (depends on
address, None the number of Entry Clerk
contact title to be
number, entered)
valid ID
presented
;
1.2. Transacti
on Type
including
the
considera
tion
value;
1.3. Title
Referenc
e
(type and
number);
1.4. Notarial
Informatio
n;
183
1.5. Name of
parties
who
executed
the
document
.
1.6. Select the
document
s
submitted
and
additional
document
s as
necessar
y.
2. The Entry
Clerk shall
then generate
the fees and
print a copy of
the AFPO and
the Title
Preview Notice
(“TPN”).

shall shall provide
review and Assessment
sign the Form and
Title Payment
Preview Order
Notice (“AFPO”) and
(“TPN”). TPN to the None 10 minutes Entry Clerk
client.
In case of
erroneous
data, the Client
shall need to
immediately
inform the
Entry Clerk for
184
the necessary
corrections.

wait for call the
his/her queueing (Entry Fee)
queue to number of the +
be called client and
and pay accept the (10% of
the amount payment from Considerat
reflected in the Client and ion Value)
the AFPO issue an official +
to the receipt.
Cashier. 344.93
(IT Service
Fee per
Deed/
Document)
+
30.00
(For new
annotation)
5 minutes Cashier
+
30.00
(For each
subsequen
t certificate
of title)
+
30.00
(For each
annotation
carried
over)
+
150.00
(IT Service
Fee for
each
185
subsequen
t certificate
of title)
+
150.00
(IT Service
Fee for
each
annotation
carried
over)
+
(1% of reg.
fee or Php
10
whichever
is higher)
+
30.00
(Fee for
additional
page)
6. Client shall 1. The Scheduler

go to the shall advise the
assigned client of the
Scheduler release of the
to get the transaction, and
date of indicate the
release of same in the
the AFPO which
transaction. shall be
Client shall presented Assigned
None 5 minutes
return on during the Scheduler
the date of release of the
the release transaction.
of the 2. For manual
transaction. Titles, the
Scheduler shall
forward the
submitted
documents to
the vault section
186
for retrieval of
the original
copy of the title
and verification
of owner’s
duplicate copy
by the Records
Officer.
1. For manual
titles, the Vault
Keeper shall:
1.1. Retrieve
the original
copy of the
certificate
of title from
its volume/
page;
1.2. Attach the
original
copy of the
certificate
of title to
each
folder/tran 3 working
saction; days (for
1.3. Record the Manual Titles)
transactio None Vault Keeper
n and
subject 1 day for
titles; eTtile
1.4. Forward
each
folder/tran
saction to
the
Records
Officer for
verification
of owner’s
duplicate
copy
submitted
by the
client.
5.1. For eTitles,
record the
187
transaction and
forward the
same to the
Encoder.
1. For manual
titles, the
Records Officer
shall validate
the submitted
Owner’s
Duplicate Copy
of Title by
comparing the
2 working Records
same to the None
days Officer
original on file
with the
Registry of
Deeds and affix
his/her initial
before
forwarding the
transaction to
the Encoder.
1. The Encoder 2 working

shall encode days
the appropriate (for 1-15
annotations on titles)
the subject title.
2. The Encoder
shall also 5 working
proofread the days
encoded data (for 16-50
before titles)
forwarding to None Encoder
the next 10 working
module. days
(for 51-100
titles)
15 working
days
(for more than
100 titles)
188
1. If the Title is not
yet in the
database, the
Encoder shall
initiate
15 working
Conversion On None RD/IMC
days
Demand
(“COD”)
process.
(See COD
process)
1. For manual title.

the Examiner
shall examine
the submitted
Owner’s
Duplicate Copy
of Title as
against the
original on file. 2 working
2. For eTitle, the days
Examiner shall (for 1-15
examine the titles)
submitted
Owner’s 3 working
Duplicate Copy days
of Title as (for 16-50
against the file titles) Land
in the database.
None Registration
3. Evaluate all the
5 working Examiner
documents and
determine the days
correctness of (for 51-100
the document titles)
submitted with
respect to legal 10 working
requirements; days
4. Determine the (for more than
sufficiency of 100 titles)
the payment of
registration and
other LRA fees;
5. Review and
determine that
all valid and
active
encumbrances
189
of the subject
title have been
carried over to
the new title,
and the creation
of the new
annotation/s
have been
made;
6. Evaluate and
determine the
registrability of
the documents
submitted for
registration;
7. The Examiner
shall check and
proofread all the
encoded data,
and ensure that
the output or the
new title to be
generated is
accurate based
on the
documents
submitted.
8. The Examiner
shall
recommend the
approval or
denial of the
transaction.
1. The Approver, 3 working

after days Registrar of
considering (for 1-15 Deeds
all the legal titles)
requirements of
OIC - Registrar
the transaction,
4 working of Deeds
shall decide None
whether to days
approve or deny (for 16-50 Deputy
the transaction. titles) Registrar of
Deeds
a. If denied, 5 working
the days
190
Approver (for more than Acting Deputy
shall put in 100 titles) Registrar of
reason(s) Deeds
for denial.
2. The Approver
will send the
transaction to
the Uploading
module.
1. The Uploading
Clerk shall 1 working
check the days
submitted (for 1-15
documents and titles)
title/s if the main
documents and
3 working
title bears
days Uploading
the signature of None
(for 16-50 Clerk
the approver.
titles)
2. All submitted
documentary
requirements 5 working
are scanned, days
uploaded, and (for more than
converted for 50 titles)
digital storage.
1. The Printing
Clerk shall
check and 1 working
proofread all the days
data of the title (for 1-15
to be printed titles)
from Technical
Description to 5 working
all the days
annotations; None Printing Clerk
(for 16-50
2. Print the titles)
annotation
page of the
subject title. 10 working
days
(for more than
a. For the 50 titles)
denied
transaction, a
191
Notice of
Denial shall be
printed.
3. The Printing
Clerk shall
submit the
printed title/s or
the Notice of
Denial to the
Examiner and
Approver for
signature.
1. The Approver 1 working

shall sign the days
printed (for 1-15
Memorandum titles) Registrar of
of Deeds
Encumbrance
(“MOE”), and all 3 working
the main days OIC - Registrar
documents for (for 16-50 of Deeds
the approved titles)
transaction. None Deputy
2. The Approver 5 working Registrar of
shall sign the days Deeds
Notice of Denial (for 51-100
for the denied titles)
transaction. Acting Deputy
Registrar of
10 working Deeds
days
(for more than
100 titles)

to the the queueing
Registry of number of the
Deeds on client and ask
the for the AFPO, Releasing
None 10 minutes
specified OR, and valid Clerk
date of proof of
release of identification,
the and SPA, if
transaction. Authorized
Representative;
192
2. Retrieve the
documents and
The client titles from the
shall wait for files;
his/her 3. Print the
queue to be Acknowledgem
called. ent Receipt;
4. Release the
Client shall Owner’s
present the Duplicate Copy
AFPO, OR, with Annotation
and valid to the client.
proof of
identification
to the
Releasing
Clerk.
For
Authorize
Representat
ive, a
Special
Power of
Attorney
shall be
presented
by the
client.
The Client
shall
carefully
review the
Annotation
before
signing the
Acknowledg
ement
Receipt.
TOTAL: For 1 - 15 Titles 15 working days

193
Manal Title with COD Process
3. Registration of Chattel Mortgage
Issuance of Registration of Chattel Mortgage

Type of Transaction: Chattel Mortgage with Assignment
Who may Avail: All
1. Original Copy of Deed of

Chattel Mortgage with
Mortgagor or Mortgagee
Assignment with Affidavit of
Good Faith
2. Photocopy of Articles of Mortgagor
Incorporation and By-Laws (if
corporation)
3. Original or Certified True Copy Mortgagor or Mortgagee, as the case may be
of Secretary’s Certificate or
Board Resolution (if
Corporation) of DTI Certificate
of Registration for Single
Proprietorship
4. Original Copy of Documentary Bureau of Internal Revenue (BIR) / Banks
Stamp Tax Return with Official
Receipts (BIR Form No. 2000
or Metered/ Stamped/
Electronic)
Client
STEPS AGENCY FEES TO PROCESSIN PERSON
194
1. Place all the 1. Provide

requirement RAF to the
s in a long Client.
folder.
Secure and
fill out None 5 minutes Client
application /
Registration
Application
Form
(“RAF”)
2. Submit the 1. The Entry
folder with Clerk shall
all the call the
requirement
queueing
s to
the Entry number of
Clerk the client
together with and shall
the filled-up check the
RAF for completene
checking if ss of the
all
requirement
documentary
requirement s submitted
s are for Entry Clerk for
complete. registration; 15 minutes per Chattel
None
2. After transaction Mortgage (“CM”)
The Client shall confirming Transaction
wait for his/her that the
queue to be
client has all
called.
the
necessary
documents
for the
transaction,
the
transaction
shall be
entered in
the Chattel
195
Mortgage
(“CM”)
Electronic
Primary
Entry Book.
Information to
be encoded are
the following:
2.1. Presente
rs Name,
address,
contact
number,
valid ID
presented
;
2.2. Transact
ion Type
including
the
considera
tion
value;
2.3. Name of
parties
who
executed
the
document
.
3. In case of
lacking
requirement
s, the client
shall be
informed
and the
documents
shall be
returned by
196
the Entry
Clerk.
4. Prepare
RIO
Assessment
Form if
necessary,
to determine
the
Registration
Fees to be
paid.
5. The Entry
Clerk shall
then
generate
the fees and
print a copy
of the
Assessment
Form and
Payment
Order
(“AFPO”).
6. The Entry
Clerk shall
stamp the
date of
release of
the
transaction
on the
AFPO.
3. Client shall 1. Cashier 30.00
wait for shall call the
his/her (Entry
queueing Fee)
queue to be
number of
called and + 5 minutes Cashier
pay the the client
amount and accept 344.93
reflected in the payment (IT
from the Service
197
the AFPO to Client and Fee per
the Cashier. issue an Deed/
Client shall official Document
return on the )
receipt.
date of the
release of the +
transaction. (10% of
the
considerat
ion value)
+
(1% of
reg. fee or
Php 10
whichever
is higher)
1. The
Encoder
shall
encode the
general
information
of the deed
such as;
1.1. N
ames
and
address
4 working
es of the None Encoder
days
Mortgag
or/s and
Mortgag
ee/s and
their
represen
tative;
1.2. If
any, the
consider
ation
value
198
and
notarial
informati
on;
1.3. T
he
details of
the
mortgag
ed unit
and the
appropri
ate
annotati
ons.
2. The
Encoder
shall also
proofread
the encoded
data before
forwarding
to the next
module.
1. Evaluate all
the
documents
and
determine
the
correctness
of the Land
2 working
None Registration
document days
Examiner
submitted
with respect
to legal
requirement
s;
2. Determine
the
199
sufficiency
of the
payment of
registration
and other
LRA fees;
3. Evaluate
and
determine
the
registrability
of the
documents
submitted
for registrati
on;
4. The
Examiner
shall check
and
proofread all
the encoded
data, and
ensure the
accuracy of
the same;
5. The
Examiner
shall
recommend
the approval
or denial of
the
transaction.
200
1. The
Approver,
after
considering
all the legal
requirement
s of the
transaction,
shall decide
whether to
approve or
deny the
transaction.
1.1. The Registrar of

system Deeds
shall
generate
OIC - Registrar
a Chattel of Deeds
Mortgage
2 working
Inscriptio None
days Deputy Registrar
n (“CMI”)
of Deeds
Number
once
approved. Acting Deputy
Registrar of
The
Deeds
Approver
shall
indicate
the
generate
d CMI
Number
on the
main
document
subject of
registratio
n.
1.2. If denied,
the
201
Approver
shall
estate in
reason/
ground
for
denial.
2. The
Approver
shall send
the
transaction
to the
Uploading
module.
1. The
Uploading
Clerk shall
check the
submitted
documents
and title/s if 2 working
None Uploading Clerk
the main days
documents
and title
bears
the signatur
e of the
Approver.
202
2. All submitte
d
documentar
y
requirement
s are
scanned,
uploaded,
and
converted
for digital
storage.
4. The client 1. The

shall return Releasing
to the Clerk shall
Registry of
call the
Deeds on
the specified queueing
date of number of
release of the client
the and ask for
transaction. the AFPO,
OR, and
The client
valid proof
shall wait for
his/her queue of
to be called. identification
, and SPA, if
Client shall Authorized None 10 minutes Releasing Clerk
present the Representat
AFPO, OR, ive;
and valid
2. Retrieve the
proof of
identification documents
(Government and titles
issued ID) to from the
the files;
Releasing 3. Print the
Clerk.
Acknowledg
ement
For Authorize Receipt;
Representati
ve, a Special
Power of
203
Attorney shall
be presented
by the client.
The Client
shall sign the
Acknowledge
ment
Receipt.
TOTAL: 10 working
days
204
4. Service: Issuance of Certification, Certified True Copies, and
Verification (CCV) of Documents on File
Issuance of Certified True Copy of Title Already in Database
Office or Division: Registry of Deeds, LRA One Stop Shop, LRA Kiosk
Type of Transaction: Request for Issuance of Certified True Copy of Title
Who may Avail: All
Client
valid Identification Card
2. Filled-up Information Request Registry of Deeds, LRA One Stop Shop, LRA
Form Kiosk
FEES
CLIENT AGENCY PROCESSIN PERSON
TO BE
STEPS ACTION G TIME RESPONSIBLE
PAID
1. Fill out the 1. Provide
Information Information
Request Request Form
Form None 5 minutes Client
(IRF) to the
(“IRF”)
completely client.
and legibly.

duly filled Clerk shall call
application/ the queueing
Information
number of the
Request
Form client and shall
(“IRF”) and receive the
all the IRF. 15 minutes
requirement 2. Entry Clerk None per Entry Clerk
s to the shall enter the transaction
Entry Clerk. transaction in
the CCV
The Client
shall wait Electronic
for his/her Primary Entry
queue to be Book (“EPEB”)
called. which shall
205
generate
EPEB Number.
Information to
be encoded are
the following:
2.1. Presenters
Name,
address,
contact
number,
valid ID
presented;
2.2. Title
Number of
the
requested
certificate
of title;
2.3. Number of
copies to
be
requested.
3. The Entry
Clerk shall
generate the
fees and print
a copy of the
Assessment
Form and
Payment Order
(“AFPO”).
4. The Entry
Clerk shall
stamp the date
of release of
the transaction
on the AFPO.
3. Client shall 1. Cashier shall

wait for call the 36.00 5 minutes Cashier
his/her queueing
queue to be
206
called and number of the (For the
pay the client and first two (2)
amount accept the pages)
reflected in
payment from +
the AFPO to
the Cashier. the Client and
6.00
issue an official
receipt (For each
subsequen
t page(s)
(pg 3+)
+
143.72
(IT Service
Fee for the
first two (2)
pages)
+
28.74
IT Service
Fee for
each
subsequen
t page(s)
(pg 3+)
+
400.00
(IT Service
Fee for
network
transmissi
on)
+
30.00
(LRA Fee)
+
52.00
(IT Service
Fee)
207
1. Record Officer
(“RO”) shall
approve the
None 1 day Records Officer
request for
Certified True
Copy.
1. The Printing
Clerk shall
print the
requested title
on a CCV
Form and must
ensure that the
serial of the
CCV Form
2 working
matches in the None Printing Clerk
days
system before
printing.
2. The Printing
Clerk shall
submit the
printed CTC of
title/s to the
Releasing
Clerk.

to the the queueing
Registry of
number of the
Deeds on
the client and ask
specified for the AFPO,
date of OR, and valid
release of proof of None 10 minutes Releasing Clerk
the identification,
transaction. and SPA, if
Authorized
The client
shall wait Representative
for his/her ;
queue to be 2. Retrieve the
called. documents and
208
titles from the
Client shall files;
present the 3. Print the
AFPO, OR,
Acknowledgem
and valid
proof of ent Receipt;
identificatio
n to the
Releasing
Clerk.
For
Authorize
Representa
tive, a
Special
Power of
Attorney
shall be
presented
by the
client.
The Client
shall
carefully
review the
Certified
True Copy
of Title and
sign the
Acknowledg
ement
Receipt.
3 working
TOTAL:
days
5. Issuance of Certification, Certified True Copies, and Verification

(CCV) of Documents on File (Multi-stage processing)
Issuance of Certified True Copy of Title (Title not yet in Database)
Office or Division: Registry of Deeds, LRA One Stop Shop, LRA Kiosk
209
Type of Transaction: Request for Issuance of Certified True Copy of Title
Who may Avail: All
Client
2. Filled-up Information Request Registry of Deeds, LRA One Stop Shop, LRA
Form Kiosk
FEES
AGENCY PROCESSIN PERSON
CLIENT STEPS TO BE
ACTION G TIME RESPONSIBLE
PAID
1. Fill out the 1. Provide
Information Information
Request Form Request 5 minutes Client
None
(“IRF”) Form (IRF)
completely to the client.
and legibly.

duly filled Clerk shall
application/ call the
Information queueing
Request Form number of
(“IRF”) and all the client
the and shall 15 minutes
requirements receive the per Entry Clerk
None
to the Entry IRF. transaction
Clerk. 2. The Entry
The Client Clerk shall
shall wait for check the
his/her queue existence of
to be called. the subject
title in the
database.
1. If the subject
Title is not
yet in the
database,
the Entry 15 working
None RD/ IMC
Clerk shall days
initiate
Conversion
On Demand
(“COD”)
210
process.
(See COD
process)
3. The client 1. Once the

shall proceed image of the
to the subject title
Registry of is already in
Deeds where the
the subject database,
title is the Entry 7 working
requested. Clerk shall days
contact the
client (depending Entry Clerk/
None Client
through on the
telephone or response of
SMS, the client)
whichever is
available, to
inform the
client that
the request
can now
proceed.
1. The Entry
Clerk shall
enter the
transaction
in the CCV
Electronic
Primary
Entry Book
(“EPEB”)
which shall 15 minutes
generate per Entry Clerk
None
EPEB transaction
Number.
Information to
be encoded
are the
following:
1.1. Presenter
s Name,
address,
contact
number,
211
valid ID
presented
;
1.2. Title
Number
of the
requested
certificate
of title;
1.3. Number
of copies
to be
requested
.
2. The Entry
Clerk shall
generate the
fees and
print a copy
of the
Assessment
Form and
Payment
Order
(“AFPO”).
3. The Entry
Clerk shall
stamp the
date of
release of
the
transaction
on the
AFPO.
wait for call the
his/her queue queueing (For the
to be called number of first two
and pay the the client (2) pages)
amount and accept +
reflected in the payment 5 minutes Cashier
the AFPO to from the 6.00
the Cashier. Client and (For each
issue an subseque
official nt page(s)
receipt (pg 3+)
212
+
143.72
(IT
Service
Fee for
the first
two (2)
pages)
+
28.74
IT Service
Fee for
each
subseque
nt page(s)
(pg 3+)
+
400.00
(IT
Service
Fee for
network
transmissi
on)
+
30.00
(LRA Fee)
+
52.00
(IT
Service
Fee)
1. Record
Officer
(“RO”) shall
approve the None 1 day Records Officer
request for
Certified
True Copy.
213
1. The Printing
Clerk shall
print the
requested
title on a
CCV Form
and must
ensure that
the serial of
2 working
the CCV
days
Form
(depends on
matches in None Printing Clerk
the number
the system
of titles
before
requested)
printing.
2. The Printing
Clerk shall
submit the
printed CTC
of title/s to
the
Releasing
Clerk.

shall return to Releasing
the Registry Clerk shall
of Deeds on call the
the specified queueing
date of number of
release of the the client
transaction. and ask for
the AFPO,
The client OR, and
shall wait for valid proof of
his/her queue identification, None 10 minutes Releasing Clerk
to be called. and SPA, if
Authorized
Representati
Client shall ve;
present the 2. Retrieve the
AFPO, OR, documents
and valid and titles
proof of from the
identification files;
to the 3. Print the
Acknowledg
214
Releasing ement
Clerk. Receipt;
For Authorize
Representativ
e, a Special
Power of
Attorney shall
be presented
by the client.
The Client
shall carefully
review the
Certified True
Copy of Title
and sign the
Acknowledge
ment Receipt.
25 working
TOTAL:
days
215
6. Subsequent Registration
Issuance of Certificate of Title in Subsequent Registration

Type of Transaction: Extra-Judicial Settlement Of Estate
Who may Avail: All
1. Original Copy of Owners Registered Owner

2. Original Copy of Deed of Seller and Buyer
Absolute Sale with BIR-eCAR
printed/stamped
3. Original Copy of BIR Certificate Bureau of Internal Revenue (BIR)
Authorizing Registration (“CAR”)
4. Original Copy of Realty Tax City or Municipal/Provincial Treasurer’s
Clearance (Land and Building if Office
any)
5. Certified Copy of Tax City or Municipal/Provincial Assessors
any)
6. Original Copy or Certified Copy City or Municipal/Provincial Treasurer’s
of Transfer Tax Office
Receipt/Clearance
7. Original Copy of Affidavit of Newspaper Publication
Publication
8. Affidavit/s - in case there are Buyer
essential elements which are not
indicated on the Deed of Sale
such as citizenships of buyer/s
and spouse, name of spouse,
age of minors and the like
9. Photocopy of the Presenters Client
STEPS AGENCY FEES PROCESSIN PERSON
ACTION TO BE G TIME RESPONSIBL
PAID E
216
1. Place all the 1. Provide RAF

requirement to the Client.
s in a long
folder.
Secure and
application /
Registration
Application
Form
(“RAF”)
2. Submit the 1. RIO shall call

folder with the queueing
all the number of the
requirement client, and;
s to 2. Check the
the Registra completeness
tion of the
Information requirements
Officer submitted for
together 3. Verify from the
with the vault whether
filled-up original copy
15 minutes
RAF for of title/s are
per
checking if intact; and
transaction
all 4. Prepare RIO
None (depends on RIO
documentar Assessment
the number of
y Form if
titles
requirement necessary, to
submitted)
s are determine the
complete. Registration
Fees to be
The Client paid.
shall wait 5. After
for his/her confirming that
queue to be the client has
called. all the
necessary
documents for
the
transaction,
the RIO shall
217
then forward
the documents
to the Entry
Clerk.
Otherwise, the
client shall be
informed of the
lacking
requirements
and return the
folder/docume
nts.
3. If 1. The Entry
are the queueing
complete, number of the
the client client and
shall wait for shall enter the
his/her transaction in
queue to be the Electronic
called. Primary Entry
Book (“EPEB”)
which shall
generate
EPEB Number
.
10 minutes
Information to (depends on
be encoded are None the number of Entry Clerk
the following: title to be
1.1. Presenters entered)
Name,
address,
contact
number,
valid ID
presented;
1.2. Transactio
n Type
including
the
considerati
on value;
1.3. Title
Reference
218
(type and
number);
1.4. Notarial
Information
;
1.5. Name of
parties
who
executed
the
document.
1.6. Select the
documents
submitted
and
additional
documents
as
necessary.
2. The Entry
Clerk shall
then generate
the fees and
print a copy of
the AFPO and
the Title
Preview
Notice
(“TPN”).

shall shall provide
review and AFPO and
sign the TPN to the
Title client.
Preview
Notice
(“TPN”).
In case of
erroneous data,
the Client shall
need to
immediately
inform the Entry
219
Clerk for the
necessary
corrections.

wait for call the
queue to be number of the +
called and client and
pay the accept the (On
amount payment from Assessed
reflected in the Client and Value)
the AFPO to issue an +
the Cashier. official receipt.
344.93
(IT Service
Fee per
Deed/
Document)
+
60.00
(For each
certificate
5 minutes Cashier
of title
issued
(owners
duplicate)
+
30.00
(For each
additional
parcel)
+
215.58
(IT Service
Fee per
title)
+
30.00
220
(For new
annotation)
+
30.00
(For each
subsequent
certificate
of title)
+
30.00
(For each
annotation
carried
over)
+
30.00
(For BIR
CAR
annotation)
+
150.00
(IT Service
Fee for
each
subsequent
certificate
of title)
+
150.00
(IT Service
Fee for
each
annotation
carried
over)
+
(1% of reg.
fee or Php
221
10
whichever
is higher)
+
30.00
(Fee for
additional
page)
6. Client shall 1. The Scheduler

go to the shall advise
assigned the client of
Scheduler the release of
to get the the
date of transaction,
release of and indicate
the the same in
transaction. the AFPO
Client shall which shall be
return on presented
the date of during the
the release release of the
of the transaction.
transaction. 2. For manual
Assigned
Titles, the None 5 minutes
Scheduler
Scheduler
shall forward
the submitted
documents to
the vault
section for
retrieval of the
original copy
of the title and
verification of
owner’s
duplicate copy
by the
Records
Officer.
1. For manual 3 working

titles, the Vault days (for
Keeper shall: None Manual Titles) Vault Keeper
1.1. Retrieve
the
222
original 1 day for
copy of eTtile
the
certificate
of title
from its
volume/
page;
1.2. Attach the
original
copy of
the
certificate
of title to
each
folder/tran
saction;
1.3. Record
the
transactio
n and
subject
titles;
1.4. Forward
each
folder/tran
saction to
the
Records
Officer for
verificatio
n of
owner’s
duplicate
copy
submitted
by the
client.
1. For eTitles,
record the
transaction
and forward
the same to
the Encoder.
1. For manual
2 working Records
titles, the None
days Officer
Records
223
Officer shall
validate the
submitted
Owner’s
Duplicate
Copy of Title
by comparing
the same to
the original on
file with the
Registry of
Deeds and
affix his/her
initial before
forwarding the
transaction to
the Encoder.
1. The Encoder
shall encode
the general
information of
the subject
title, the
appropriate
annotations
and the details
of the new
Title;
8 working
For manual days (for
Titles, the Manual Title)
Encoder shall:
None Encoder
1.1. Data
correct the 5 working
descriptio days
n/s of the (for eTitle)
lot;
1.2. Encode in
the New
Annotatio
n Tab all
carried
over
encumbra
nces.
2. For eTitle, the
Encoder shall
224
transfer all
valid/active
annotations to
the new title to
be used.
3. The Encoder
shall also
proofread the
encoded data
before
forwarding to
the next
module.
1. If the Title is
not yet in the
database, the
Encoder shall
initiate 15 working
None RD/IMC
Conversion On days
Demand
(“COD”)
process.(See
COD process)
1. For manual
title. the
Examiner
shall examine
the submitted
Owner’s
Duplicate
Copy of Title 5 working
as against the days
original on (for Manual
file. Title) Land
2. For eTitle, the None Registration
Examiner Examiner
shall examine 3 working
the submitted days
Owner’s (for eTitle)
Duplicate
Copy of Title
as against the
file in the
database.
3. Evaluate all
the
225
documents
and
determine the
correctness
of the
document
submitted
with respect
to legal
requirements;
4. Determine
the
sufficiency of
the payment
of registration
and other
LRA fees;
5. Review and
determine
that all valid
and active
encumbrance
s of the
subject title
have been
carried over
to the new
title, and the
creation of
the new
annotation/s
have been
made;
6. Evaluate and
determine the
registrability
of the
documents
submitted for
registration;
7. The Examiner
shall check
and proofread
all the
encoded
data, and
ensure that
226
the output or
the new title
to be
generated is
accurate
based on the
documents
submitted.
8. The Examiner
shall
recommend
the approval
or denial of
the
transaction.
1. The
Approver,
after
considering
all the legal
requirements
of the
transaction,
shall decide Registrar of
whether to Deeds
approve or
deny the
5 working
transaction. OIC - Registrar
days
The system of Deeds
(for Manual
will generate
Title)
a New Title None
Number once Deputy
approved. Registrar of
3 working
The Approver Deeds
days
indicates the (for eTitle)
New Acting Deputy
Generated Registrar of
Title Number Deeds
on the main
document
subject of the
registration.
1.1. If denied,
the
Approver
227
shall put in
reason(s)
for denial.
2. The Approver
will send the
transaction to
the Uploading
module.
1. The
Uploading
Clerk shall
check the
submitted
documents
and title/s if
the main
documents
and title bears 3 working
the signature days Uploading
None
of the Clerk
approver.
2. All submitted
documentary
requirements
are scanned,
uploaded,
and
converted for
digital
storage.
3.1. The Printing

Clerk shall
check and
proofread all
the data of the
title to be
3 working
printed from None Printing Clerk
days
Technical
Description to
all the
annotations;
3.2. Print the
annotation
228
page of the
subject title.
3.3. Print the New
Generated
Title (“NGT”),
bearing the
new
generated
title number;
3.4. Ensure that
the title
subject of
cancellation
is marked
CANCELLED
, if the
transaction is
approved.
4.1 For the

denied
transactio
n, a
Notice of
Denial
shall be
printed.
3.5. The Printing

Clerk shall
submit the
printed title/s
or the Notice
of Denial to
the Examiner
and Approver
for signature.
1. The Approver Registrar of

shall sign the Deeds
printed
Memorandum
None 1 day
of OIC - Registrar
Encumbrance of Deeds
(“MOE”), and
the New
229
Generated Deputy
Title (“NGT”). Registrar of
2. The Approver Deeds
shall sign the
Notice of
Denial for the Acting Deputy
denied Registrar of
transaction. Deeds

to the Clerk shall
Registry of call the
Deeds on queueing
the number of the
specified client and ask
date of for the AFPO,
release of OR, and valid
the proof of
transaction. identification,
and SPA, if
Authorized
The client Representativ
shall wait for e;
his/her 2. Retrieve the
queue to be documents
called. and titles from
the files; Releasing
Client shall 3. Print the None 10 minutes
Clerk
present the Acknowledge
AFPO, OR, ment Receipt;
and valid 4. Show the
proof of NGT to the
identificatio client for
n to the review.
Releasing 5. Release the
Clerk. NGT to the
client.
For
Authorize
Representat
ive, a
Special
Power of
Attorney
shall be
presented
230
by the
client.
The Client
shall
carefully
review the
NGT and
sign the
Acknowledg
ement
Receipt.
TOTAL: eTitle 20 working days
Manal Title 30 working days
Manual Title with COD Process 45 working days
231
7. Subsequent Registration (Multi-Stage Processing)
Issuance of Certificate of Title in Subsequent Registration

Type of Transaction: Sale
Who may Avail: All
1. Original Copy of Owners Registered Owner

2. Original Copy of Deed of Seller and Buyer
Absolute Sale with BIR-eCAR
printed/stamped
3. Original Copy of BIR Certificate Bureau of Internal Revenue (BIR)
Authorizing Registration (“CAR”)
any)
5. Certified Copy of Tax City or Municipal/Provincial Assessor’s
any)
6. Original Copy or Certified Copy City or Municipal/Provincial Treasurer’s Office
of Transfer Tax
Receipt/Clearance
7. Original Copy of Secretary’s Seller or Buyer
Certificate or Board Resolution
(if necessary)
8. Photocopy of Articles of Seller or Buyer
Incorporation and By-Laws (if
necessary)
9. Affidavit/s - in case there are Buyer
essential elements which are
not indicated on the Deed of
Sale such as citizenships of
buyer/s and spouse, name of
spouse, age of minors and the
like
10.Original Copy of Special Power Buyer
of Attorney - if Buyer is
232
represented by his/her Attorney-
in-Fact
11.Original Copy of Management Administrator of the Condominium
Certificate - for subsequent sale Building/Project
of condominium units
12.Photocopy of the Presenters Client
STEPS AGENCY FEES PROCESSIN PERSON
ACTION TO BE G TIME RESPONSIBL
PAID E

s in a long
folder.
Secure and
application /
Registration
Application
Form
(“RAF”)
2. Submit the 1. RIO shall call

folder with the queueing
all the number of the
requirement client, and;
s to 2. Check the
the Registra completeness
tion of the
15 minutes
Information requirements
per
Officer submitted for
transaction
None (depends on RIO
together 3. Verify from
the number of
with the the vault
titles
filled-up whether
submitted)
RAF for original copy
checking if of title/s are
all intact; and
documentar 4. Prepare RIO
y Assessment
requirement Form if
necessary, to
233
s are determine the
complete. Registration
Fees to be
The Client paid.
shall wait
for his/her
queue to be After confirming
called. that the client has
all the necessary
documents for the
transaction, the
RIO shall then
forward the
documents to the
Entry Clerk.
Otherwise, the
client shall be
informed of the
lacking
requirements and
return the
folder/documents.
3. If 1. The Entry
documents Clerk shall
are call the
complete, queueing
the client number of the
shall wait client and
for his/her shall enter the
queue to be transaction in
called. the Electronic
Primary Entry
Book 10 minutes
(“EPEB”) (depends on
which shall None the number of Entry Clerk
generate title to be
EPEB Numb entered)
er.
Information to be
encoded are the
following:
1.1. Presenters
Name,
address,
contact
number,
234
valid ID
presented;
1.2. Transactio
n Type
including
the
considerati
on value;
1.3. Title
Reference
(type and
number);
1.4. Notarial
Information
;
1.5. Name of
parties who
executed
the
document.
1.6. Select the
documents
submitted
and
additional
documents
as
necessary.
2. The Entry
Clerk shall
then generate
the fees and
print a copy of
the AFPO and
the Title
Preview
Notice
(“TPN”).

shall shall provide
review and AFPO and None 10 minutes Entry Clerk
sign the TPN to the
Title client.
Preview
235
Notice
(“TPN”).
In case of
erroneous
data, the Client
shall need to
immediately
inform the
Entry Clerk for
the necessary
corrections.
wait for call the
pay the accept the (Higher of
amount payment from Considerati
reflected in the Client and on value &
the AFPO to issue an Assessed
the Cashier. official Value)
receipt. +
344.93
(IT Service
Fee per
Deed/
Document) 5 minutes Cashier
+
60.00
(For each
certificate
of title
issued
(owners
duplicate)
+
30.00
(For each
additional
parcel)
236
+
215.58
(IT Service
Fee per
title)
+
30.00
(For new
annotation)
+
30.00
(For each
subsequen
t certificate
of title)
+
30.00
(For each
annotation
carried
over)
+
30.00
(For BIR
CAR
annotation)
+
150.00
(IT Service
Fee for
each
subsequen
t certificate
of title)
+
150.00
237
(IT Service
Fee for
each
annotation
carried
over)
+
(1% of reg.
fee or Php
10
whichever
is higher)
+
30.00
(Fee for
additional
page)

go to the Scheduler
date of the
the and indicate
Client shall the AFPO
return on which shall be
the date of presented
the release during the Assigned
None 5 minutes
of the release of the Scheduler
transaction. transaction.
2. For manual
Titles, the
Scheduler
shall forward
the submitted
documents to
the vault
section for
retrieval of
the original
copy of the
238
title and
verification of
owner’s
duplicate
copy by the
Records
Officer.
1. For manual
titles, he
Vault Keeper
shall:
1.1. Retrieve
the
original
copy of
the
certificate
of title
from its
volume/
page;
1.2. Attach the
original
copy of 3 working
the days
certificate (for Manual
of title to Titles)
None Vault Keeper
each
folder/tran
saction; 1 day for
1.3. Record eTtile
the
transactio
n and
subject
titles;
1.4. Forward
each
folder/tran
saction to
the
Records
Officer for
verificatio
n of
owner’s
duplicate
239
copy
submitted
by the
client.
2. For eTitles,
record the
transaction
and forward
the same to
the Encoder.
1. For manual
titles, the
Records
Officer shall
validate the
submitted
Owner’s
Duplicate
Copy of Title
by comparing
2 working Records
the same to None
days Officer
the original on
file with the
Registry of
Deeds and
affix his/her
initial before
forwarding
the
transaction to
the Encoder.
1. The Encoder
shall encode
the general
information of 8 working
the subject days
title, the (for Manual
appropriate Title)
annotations None Encoder
and the
details of the 5 working
new Title; days
2. For manual (for eTitle)
Titles, the
Encoder
shall:
240
2.1. Dat
a correct
the
descriptio
n/s of the
lot;
2.2. Enc
ode in the
New
Annotatio
n Tab all
carried
over
encum-
brances.
3. For eTitle, the
Encoder shall
transfer all
valid/active
annotations to
the new title
to be used.
4. The Encoder
shall also
proofread the
encoded data
before
forwarding to
the next
module.
1. If the Title is
not yet in the
database, the
Encoder shall
initiate
15 working
Conversion None RD/IMC
days
On Demand
(“COD”)
process.(See
COD
process)
241
1. For manual
title. the
Examiner
shall examine
the submitted
Owner’s
Duplicate
Copy of Title
as against the
original on
file.
2. For eTitle, the
Examiner
shall examine
the submitted
Owner’s
Duplicate
Copy of Title
as against the
file in the 5 working
database. days
3. Evaluate all (for Manual
the Title) Land
documents None Registration
and Examiner
determine the 3 working
correctness days
of the (for eTitle)
document
submitted
with respect
to legal
requirements;
4. Determine
the
sufficiency of
the payment
of registration
and other
LRA fees;
5. Review and
determine
that all valid
and active
encumbrance
s of the
subject title
242
have been
carried over
to the new
title, and the
creation of
the new
annotation/s
have been
made;
6. Evaluate and
determine the
registrability
of the
documents
submitted
for registratio
n;
7. The Examiner
shall check
and proofread
all the
encoded
data, and
ensure that
the output or
the new title
to be
generated is
accurate
based on the
documents
submitted.
8. The Examiner
shall
recommend
the approval
or denial of
the
transaction.
1. The 5 working Registrar of

Approver, days (for Deeds
after Manual Title)
considering
None
all the legal OIC - Registrar
requirements 3 working of Deeds
of the days
transaction, (for eTitle)
243
shall decide Deputy
whether to Registrar of
approve or Deeds
deny the
transaction.
The system Acting Deputy
will generate Registrar of
a New Title Deeds
Number once
approved.
The Approver
indicates the
New
Generated
Title Number
on the main
document
subject of the
registration.
a. If denied,
the
Approver
shall put in
reason(s)
for denial.
2. The Approver
will send the
transaction to
the Uploading
module.
1. The
Uploading
Clerk shall
check the
submitted
documents 3 working
days Uploading
and title/s if None
Clerk
the main
documents
and title bears
the signature
of the
approver.
244
2. All submitted
documentary
requirements
are scanned,
uploaded,
and
converted for
digital
storage.
1. The Printing
Clerk shall
check and
proofread all
the data of the
title to be
printed from
Technical
Description to
all the
annotations;
2. Print the
annotation
page of the
subject title.
3. Print the New
Generated
Title (“NGT”),
bearing the 3 working
None Printing Clerk
new days
generated
title number;
4. Ensure that
the title
subject of
cancellation
is marked
CANCELLED
, if the
transaction is
approved.
4.1 For the

denied
transactio
n, a Notice
of Denial
245
shall be
printed.
5. The Printing
Clerk shall
submit the
printed title/s
or the Notice
of Denial to
the Examiner
and Approver
for signature.
1. The Approver
shall sign the Registrar of
printed Deeds
Memorandum
of OIC - Registrar
(“MOE”), and
the New
None 1 day Deputy
Generated
Title (“NGT”). Registrar of
2. The Approver Deeds
shall sign the
Notice of Acting Deputy
Denial for the Registrar of
denied Deeds
transaction.

to the Clerk shall
Deeds on queueing
the number of the
release of OR, and valid Releasing
None 10 minutes
the proof of Clerk
and SPA, if
Authorized
shall wait e;
for his/her 2. Retrieve the
queue to be documents
called.
246
and titles from
the files;
Client shall 3. Print the
proof of NGT to the
n to the review.
Clerk. NGT to the
client.
For
Authorize
Representa
tive, a
Special
Power of
Attorney
shall be
presented
by the
client.
The Client
shall
carefully
review the
NGT and
sign the
Acknowledg
ement
Receipt.
Manual Title with COD Process 45 working days
8. Registration of Owner's Duplicate Certificate of Title
Issuance of Owner's Duplicate Certificate of Title
247
Type of Transaction: Replacement Of Owner’s Duplicate Certificate Of Title
Who may Avail: All
1. Original or Certified Copy of Court

Court Order/ Decision
2. Original Copy of Finality Court

any)
4. Photocopy of the Presenters Client
STEPS AGENCY FEES PROCESSI PERSON
ACTION TO BE NG TIME RESPONSIBLE
PAID

s in a long
folder.
Secure and
application /
Registration
Application
Form
(“RAF”)

requirement 1. Check the
15 minutes
s to completen
None per RIO
the Registra ess of the
transaction
tion requiremen
Information ts
Officer submitted
(“RIO”) for
248
together registration
with the ;
filled-up
RAF for 2. Verify from
checking if the vault
all whether
documentar original
y copy of
requirement title/s are
s are intact; and
complete.
3. Prepare
The Client
RIO
shall wait for
Assessme
his/her
nt Form if
queue to be
necessary,
called.
to
determine
the
Registratio
n Fees to
be paid.
After confirming
that the client has
all the necessary
documents for the
transaction, the
RIO shall then
forward the
documents to the
Entry Clerk.
Otherwise, the
client shall be
informed of the
lacking
requirements and
return the
folder/documents.
3. If 1. The Entry
are the queueing
complete, number of the None 10 minutes Entry Clerk
the client client and shall
shall wait enter the
for his/her transaction in
249
queue to be the Electronic
called. Primary Entry
Book (“EPEB”)
which shall
generate
EPEB Number
.
Information to
be encoded are
the following:
1.1. Presenter
s Name,
address,
contact
number,
valid ID
presented
;
1.2. Transactio
n Type;
1.3. Title
Reference
(type and
number);
1.4. Name of
parties
(Executed
by/ In
favor Of).
1.5. Select the
document
s
submitted
and
additional
document
s as
necessary
.
1. The Entry
Clerk shall
then generate
the fees and
print a copy of
the AFPO
and the Title
250
Preview
Notice
(“TPN”).

shall shall provide
review and AFPO and
sign the TPN to the
Title client.
Preview
Notice
(“TPN”).
In case of
erroneous
data, the Client
shall need to
immediately
inform the
Entry Clerk for
the necessary
corrections.
wait for call the
pay the accept the 344.93
amount payment from (IT Service
reflected in the Client and Fee per
the AFPO issue an Deed/
to the official Document)
Cashier. receipt.
+ 5 minutes Cashier
60.00
(Fixed Fee/
Registratio
n Fee)
+
60.00
(For each
certificate
251
of title
issued
(owners
duplicate))
+
215.58
(IT Service
Fee per
title)
+
30.00
(For new
annotation)
+
30.00
(For each
subsequen
t certificate
of title)
+
30.00
(For each
annotation
carried
over)
+
150.00
(IT Service
Fee for
each
subsequen
t certificate
of title)
+
150.00
(IT Service
Fee for
252
each
annotation
carried
over)
+
10.00
(Legal
Research
Fund)
30.00
(Fee for
additional
page)

go to the Scheduler
date of the
the and indicate
Client shall the the AFPO
return on which shall be
the date of presented
the release during the
of the release of the
Assigned
transaction. transaction. None 5 minutes
Scheduler
2. For manual
Titles, the
Scheduler
shall forward
the submitted
documents to
the vault
section for
retrieval of
the original
copy of the
title and
recording of
transaction.
253
1. For manual
titles, the
Vault Keeper
shall:
1.1. Retrieve
the
original
copy of
the
certificate
of title
from its
volume/p
age;
1.2. Attach
the
original
copy of
the
certificate
of title to
3 working
each
days (for
folder/tra
Manual
nsaction; None Vault Keeper
Titles)
1.3. Record
the
transactio
n and
subject
titles;
1.4. Forward
each
folder/tra
nsaction
to the
Records
Officer for
verificatio
n.
1.5. For
eTitles,
record
the
transactio
n and
forward
the same
254
to the
Encoder.
1. For manual
titles, the
Records
Officer shall
verify the
same and 2 working
None Records Officer
affix his/her days
initial before
forwarding
the
transaction to
the Encoder.
1. The Encoder
shall encode
the general
information of
the subject
title, the
owner’s
information
and the
appropriate
15 working
annotations.
days
2. For manual
(depends on
Titles, the
the number
Encoder shall
of Technical
encode in the
Description/s
New
None of Lot/s to be Encoder
Annotation
encoded and
Tab all
the number
carried over
of
encumbrance
annotations
s.
to be carried
3. For eTitle, the
over)
Encoder shall
transfer all
valid/active
annotations
to the new
title to be
used.
4. The Encoder
shall also
proofread the
255
encoded data
before
forwarding to
the next
module.
1. Verification of 8 working
Court Order days
and (depends on
Certificate of None the Court Verifier
Finality from availability of
the issuing the Clerk of
Court. Court)
1. Evaluate all
the
documents
and
determine the
correctness
of the
document
submitted
with respect
to legal
requirements;
2. Determine
the
sufficiency of
the payment Land
5 working
of registration None Registration
days
and other Examiner
LRA fees;
3. Review and
determine
that all valid
and active
encumbrance
s of the
subject title
have been
carried over
to the new
title, and the
creation of
the new
annotation/s
256
have been
made;
4. Evaluate and
determine the
registrability
of the
documents
submitted
for registratio
n;
5. The Examiner
shall check
and proofread
all the
encoded
data, and
ensure that
the output or
the new title
to be
generated is
accurate
based on the
documents
submitted.
6. The Examiner
shall
recommend
the approval
or denial of
the
transaction.
1. The
Approver, Registrar of
after Deeds
considering
all the legal OIC - Registrar
requirements of Deeds
of the
5 working
transaction, None
days Deputy Registrar
shall decide
whether to of Deeds
approve or
deny the Acting Deputy
transaction. Registrar of
The system Deeds
will generate
257
a New Title
Number once
approved.
The Approver
shall indicate
the New
Generated
Title Number
on the main
document
subject of the
registration.
a. If denied,
the
Approver
shall state
in
reason(s)/
ground for
denial.
2. The Approver
will send the
transaction to
the Uploading
module.
1. The
Uploading
Clerk shall
check the
submitted
documents
and title/s if
the main
documents 2 working
None Uploading Clerk
and title bears days
the signature
of the
approver.
2. All submitted
documentary
requirements
are scanned,
uploaded,
258
and
converted for
digital
storage.
1. The Printing
Clerk shall
check and
proofread all
the data of the
title to be
printed from
Technical
Description to
all the
annotations;
2. Print the
Memorandum
of
Encumbrance 3 working
(“MOE”) of days
the subject (depends on
title. the number
3. Print the Title; of Technical
Description/s
None of Lot/s to be Printing Clerk
3.1. For the encoded and
denied the number
transact of
ion, a annotations
Notice to be carried
of over)
Denial
shall be
printed.
4. The Printing
Clerk shall
submit the
printed title/s
or the Notice
of Denial to
the Examiner
and Approver
for signature.
1. The Approver 1 working Registrar of

None
shall sign the days Deeds
259
printed
Memorandum
of OIC - Registrar
(“MOE”), and
the New Deputy Registrar
Generated of Deeds
Title (“NGT”).
2. The Approver
shall sign the Acting Deputy
Notice of Registrar of
Denial for the Deeds
denied
transaction.

to the Clerk shall
Deeds on queueing
the number of the
release of OR, and valid
the proof of
and SPA, if
Authorized
shall wait for e;
his/her 2. Retrieve the
queue to be documents None 10 minutes Releasing Clerk
called. and titles from
the files;
Client shall 3. Print the
proof of NGT to the
n to the review.
Clerk. NGT to the
For client.
Authorize
Representat
ive, a
260
Special
Power of
Attorney
shall be
presented
by the
client.
The Client
shall
carefully
review the
NGT and
sign the
Acknowledg
ement
Receipt.

261
VI. Feedback and Complaints
FEEDBACK AND COMPLAINTS MECHANISM
How to send a feedback? Answer the client feedback form

and drop it at the designated drop
box inside the Registry of Deeds
Office.
pris_lra@yahoo.com
LRA Aksyon Agad Center Contact
No. 921-1383
How feedback is processed? Filled up Client Feedback Form

(with office name, control number
and EPEB Number) will be
distributed to the transacting
public/client before the release of
their completed transaction.
The client will accomplish the Client

Feedback Form and drop it at the
designated Client Feedback Box
before leaving the RD Office.
The designated RD Staff and

PRIS/OSS Staff will collate the
filled-out CFFs and arrange them in
chronological order on a bi-monthly
basis.
The RD Staff and PRIS/OSS Staff

will scan the filled-out Client
Feedback Forms and send each
scanned copy to the Statistical
Section, LRA Central Office, via
Helpdesk.
The RD Staff and PRIS/OSS Staff

will file and keep the original copies
of the filled-out CFFs for purposes
of the conduct of spot audits in their
respective offices.
The Statistical Section Staff will

summarize all the data indicated on
the filled-out CFFs using the form
262
for Summary of Client Feedback
Data and a Tally sheet.
The Statistical Section Staff will

consolidate and check all the
summarized Client Feedback Data
from the PRIS/OSS and the
Registry nationwide, and will
analyze the data.
From the analyzed data, the

Statistical Section Chief extracts
the necessary information in order
to prepare the report regarding the
percentage of clients satisfied with
the agency service.
How to file complaints? For walk-in Clients, answer the

client feedback/complaints form
and drop it at the designated drop
box inside the Registry of Deeds
Office.
Client may also file their complaints

through the contact numbers and
email addresses of each Registries
of Deeds and PRIS.
How complaints are processed? Complaints through letters,

indorsement, memoranda, emails,
sms, phone calls coming from all
sources were received by the
Public Relations and Information
Section of PRIS.
For walk-in Clients, whose

informations on the filled up
Complaint Form is incomplete, will
be interviewed by any PRIS Staff to
determine the details such as
EPEB Number, Title Number,
Registered Owner and/or
Presenter’s name of the matter
being complained of. If the
resolution to the complaint can be
readily addressed, the complaint
will be acted upon within the day by
the PRIS using Helpdesk of VOIP
263
and will be concluded complaint as
closed and terminated. Complaints
through SMS or phone calls, the
PRIS staff will fill up the Complaint
form and interview clients of the
details of the complaint in order to
determine the appropriate action
necessary to resolve the complaint.
Information such as date of receipt

of the complaint, the reference
number, the name of the
complainant or anonymous as the
case may be, the contact number
and email address of the
complainant, the subject matter of
the complaint, the respondent, date
of indorsement, action taken and
remarks will be encoded in the
database. The database will serve
as the monitoring tool in order to
determine whether or not the
complaint has been resolved.
Endorsement of the complaint will

be prepared by filling out the
information required in the pre-
formatted indorsement and have it
signed by the Chief of PRIS.
Documents shall be scanned and
uploaded for sending to the office
concerned.
Indorsement to the Register of

Deeds concerned shall be sent via
LRA’s Intranet E-mail System (LRA
Helpdesk) and personal service for
offices in the LRA Central Office.
The database shall be updated with
respect to the date indorsement
has been sent to respondent.
If the indorsement is acted upon by

the respondent, the Chief of PRIS
will conclude the complaint as
closed and terminated.
264
In case no response is received, 2nd
indorsement will be sent via LRA’s
Intranet E-mail System (LRA
Helpdesk).
Failure on the part of the

respondent to reply within 15-day
regalmentary period, the complaint
will be forwarded to the Land
Registration Monitoring Division for
formal investigation or to other
appropriate office which can
address the matter complained of.
The complaint and the agency that

made the endorsement to the LRA,
if applicable, will be informed of the
status of the complaint through
postal mail, email or SMS.
The database will be updated from

time to time and the Chief of PRIS
will monitor the status of the
complaints.
Contact Information pris_lra@yahoo.com
VII. List of Offices
REGIONAL OFFICES
Region Register Of Registry Of Address HOTLINE NUMBER /

Deeds Deeds CONTACT NUMBER
265
NCR Atty. Marissa Manila 2ND Floor Manila 02-85674871-Landline
E. Timones City Hall 0916-284-9408 – Globe
Building, City of 0999-797-6545
Manila Emailadd:
Rdmanila88@yahoo.com.ph
Ground Floor,
CAR Atty. John Baguio City City Hall 0939-457-9611 (Acting DRD
Felix Building, Clementine Cruz)
Abanao Ext.,
Baguio City
2600
Sevilla
Region I Atty. Laura San Government 0998-542-1150
Irynn May O. Fernando, La Center, San
Padua Union Fernando, La
Union 2500
Region II
Atty. Tuguegarao, Brgy Carig, 0917-5775735
Alexander P. Cagayan Tuguegarao
Simeon, Jr. City, Cagayan
3500
Region LRA Building,
III Atty. Lorna S. San Provincial
Dee Fernando, Capitol 0998-8620963
Pampanga Compound, San
Fernando
Pampanga
Manila East
Region Atty. Anthony Binangonan, Road, Barangay
IV-A Francis Andal Rizal Calumpang, 0935-199-0306
Binangonan,
Rizal 1903
Region Atty. Warren- Calapan, Or. Quadro Aguas (043)286-7036; 0922-

IV-B Derick T. Mindoro Sta. Isabel, 8931944
Legaspi Calapan City
(Acting)
Region V Atty. Ruperto Albay Terminal Road 820-5377;

C. Gadia Province 3, Brgy. Bitano, 0949-9416000
(Acting) Legaspi City
LRA Building,
Region Atty. Giovanni Iloilo City Muelle Loney (033)337-95-82
VI Alfonso F. Street, Iloilo City
Miraflores 5000
266
M. Velez Street
Region Atty. Marlo O. Cebu City Dept. of 0918-9090258
VII Cugtas Agriculture
(Acting) Compound,
Cebu City
Region Atty. Emeterio Tacloban Justice 0997-837-66-25 (c/o Atty.

VIII D. Villanoza, City, Romualdez St., Quirino Revilla, Jr)
Jr. Northern Tacloban City
Leyte 6500
Region Mr. Jaybee Zamboanga Pettit Barracks, (062)990-1454;

IX Robert V. City Rizal Street, 0917-7113342
Baginda, Zamboanga
ADOF V (OIC City 7000
RDIV and
concurrent
Reg RD for
Reg IX)
Archbishop
Region X Atty. Cipriano Cagayan De Hayes- 0942-650-0252
Benedicto E. Oro City Fernandez
Ratunil II Street, Cagayan
De Oro City
Region Atty. Hanniyah Davao City Hall of Justice

XI P. Sevilla Building, 0927-530-7046
(Acting) Ecoland, Davao
City 8000
Region Mr.Faisal B. Cotabato Capitol Building, 0917-7260359

XII Ungkakay City Cotabato City
(OIC) 9600
Ms. Ma. Butuan City Acerado (085)342-5548;

CARAGA Celeste A. Building, Ochoa 0917-7188036;
Aldana Avenue, Butuan 0919-2118470
(Acting) City 8600
ARMM Mr. Ansari L. Marawi City City Hall, 0975-6006067

Moctar (OIC) Marawi City 0928-6600983
DIRECTORY OF ALL THE REGISTRY OF DEEDS
Registry of
Region Deeds Address
267
Register of Hotline Number / Contact
Deeds Number
National Capital Region
TPI Building, 9th

NCR Atty. Caloocan City Avenue, Grace 0917-817-8388
Emmanuel Park, Caloocan
Leonardo City 1400
(Acting RD)
NCR Atty. Sofia H. Las Piñas City Hall 0939-269-79-53

Barcena City Compound, Las
Piñas City 1701
Casimiro Street,
NCR Atty. Dina M. Malabon- cor MH Del Pilar, NO HOTLINE NUMBER
Lao Navotas Tugatog,
Malabon 1404
2ND Floor Manila 02-85674871-Landline

NCR Atty. Marissa City of Manila City Hall 0916-284-9408 – Globe
E. Timones Building, City of 0999-797-6545
Manila Emailadd:
Rdmanila88@yahoo.com.ph
NCR Atty. Makati City 5th Floor, City 896-56-35

Constante P. Hall, Makati City
Caluya, Jr. 1200
NCR Atty. Richard Marikina City 103 J.P. Rizal,

Alvin Nangka, 0927-3726743 (c/o Julie
Nalupta Marikina City Anne Martinez)
Manaloto
NCR Atty. Sedfrey Mandaluyong Building, Boni
H. Garcia City Avenue, (02)532-56-36
Mandaluyong
City 1501
Muntinlupa City
NCR Atty. Silverio Muntinlupa Hall, Putatan 0939-453-6830
R. Garing City Street,
Muntinlupa City
3rd Floor, City
NCR Atty. Arnold Pasig City Hall, Market 460-76-39
A. Bautista
268
Avenue, Pasig
City 1600
Municipal Hall
NCR Atty. Parañaque Complex, Dr. (8) 825-79-86
Raymond G. City Santos Avenue,
Ramos Parañaque City
Room 108
NCR Atty. Robert Pasay City Ground (02) 551-7578
M. Guillermo Floor, Pasay City
Hall, F.B.
Harisson Street,
Pasay City 1300
LRA Compound,
NCR Atty. Elbert Quezon City East Avenue, 0923-8225752 (SMS ONLY)
T. Quilala Quezon City
1100
NCR Atty. Michael San Juan City 2nd Floor 0966-791-2241 (c/o Atty.
Superable Glialcon Building San Pedro)
(Acting) 3, No. 5F
Blumentritt
Street, Brgy.
Batis, San Juan
City 1500
NCR Atty. Taguig / 8th Floor, SM 0933-8268355

Dorylene Pateros Aura, Bonifacio
S.B. Yara Global City,
(Acting) Taguig City
2nd Floor, JEM

NCR Atty. Dalisay Valenzuela Building, Maysan (028)2779621
V. Sacdalan- City Road,
Martines Valenzuela City
1405
Cordillera Administrative Region
CAR Atty. Danilo Bangued, Provincial NO HOTLINE NUMBER

V. Molina Abra Capitol
269
Compound,
Bangued, Abra
Capitol
CAR Atty. Luna, Apayao Compound, San NO HOTLINE NUMBER
Ranvylle O. Isidro Sur, Luna ,
Albano Apayao
Ground Floor,
CAR Atty. John B. Baguio City City Hall Bldg., 0939-457-9611 (Acting DRD
Felix Abanao Ext., Clementine Cruz)
Baguio City,
2600
La Trinidad, Capitol Bldg.,
CAR Atty. Benguet Km.6, Ground
Guerrero A. Province Flr., La Trinidad, (074)422-2182
Felipe Benguet 2601
CAR Atty. Bontoc, Provincial

Consuelo F. Mountain Capitol, Bontoc, 0946-373-3764
Filog Province Province 2661
2nd Flr., Bahni

CAR Mr. Clarence Lamut, Ifugao Commercial 0927-9386867
B. Guinid Bldg., Poblacion,
(OIC) Lamut, Province
of Ifugao 3605
Capitol
CAR Atty. Maria Tabuk, Compound, 0977-673-8797
Elnora D. Kalinga Bulanao, Tabuk,
Puday Kalinga-Apayao
3800
Region 1
2/F Monte Rio
Region I Atty. William Alaminos, Bldg. TEXTED BUT DID NOT
S. Peralta, Pangasinan Montemayor GIVE THEIR HOTLINE
Jr. Street, NUMBER
Poblacion, 0998-583-2263 ; 0977-
Alaminos City, 8116590
Pangasinan
2402
Government
Region I Mr. Lowell A. Batac City, Center, National 0939-4800917;
Agdeppa Ilocos Norte Highway, Quiling 0917-5189738
(OIC) Sur, Batac City,
Ilocos Norte
2906
270
A.B. Fernandez
Region I Atty. Rufino Dagupan City Street, City Hall
A. Moreno Bldg., Left Wing, 0949-8835053
Jr. Dagupan City
2400
Atty. Rex
Region I Vincent C. Laoag City Marcos Hall Bldg., 0967-792-6650;
Riveral Margal Street, 0939-019-8399
(Concurrent Laoag City
Acting RD)
Region I Atty. Lingayen, Capitol 0915-3190957;

Remarque L. Pangasinan Compound 0921-655-1613
Ravanzo (Near Girl Scout (SMS ONLY)
Bldg.) Lingayen,
Pangasinan
Region I San Carlos City Hall Bldg., 0910-851-9964

Mr. Felimon City, San Carlos City,
Marcelino, Pangasinan Pangasinan
Jr.
(OIC-RD)
Government
Region I Atty. Laura San Center Sevilla, 0998-542-1150
Irynn May O. Fernando, La San Fernando
Padua Union City, La Union
2500
Region I Atty. Salud Tayug, Rizal Street,

P. Aldana Pangasinan Plaza NO HOTLINE NUMBER
Compound,
Tayug,
Pangasinan
Region I Atty. Sheila Vigan Zone V, Quirino

R. Rafanan Province, Boulevard, 0966-650-0961
Ilocos Sur Bantay, Ilocos
Sur
Twin Bldg. Brgy.
Region I Atty. Rex Ilocos Norte 7-B, Giron St., 0928-592-0954
Vincent C. Laoag City,
Riveral Ilocos Norte
Region 2
271
Region II Ms. Ma. Basco, Provincial 0917-9437722;
Jocelyn B. Batanes Capitol Bldg., 0947-3022888
Puriran Basco, Batanes ,
3900
Region II Atty. Melba Bayombong Capitol 0966-623-2033 (Globe)

Niña A. Nueva Compound, 0949-119-2938 (Smart)
Quinto Vizcaya , Bayombong,
Province Nueva Vizcaya ,
3700
Region Atty. Ariel C. Cabarroguis, Capitol Bldg., 0919-787-9484

II Vallejo Quirino Cabarroguis,
Quirino, 3400
Ground Floor,
Region Atty. Egdona Ilagan City Capitol Bldg., 0967-764-1600
II M. Barangay
Mananquil Alibago, Ilagan
Isabela
Region Atty. Sanchez City Hall,

II Herminio C. Mira, Compound, 0917-8667306
Sychangco Cagayan Gomez Street, (
Jr. Centro) Sanchez
Mira, Cagayan
Maharlika
Region Atty. Ariel C. Santiago City, Highway Street,
II Vallejo Isabela St. James Batal 0919-787-9484
Subdivision,
Santiago City
3311
Centro Tuao,
Region Atty. Tuao, Cagayan (Wing 0917-8667306
II Herminio C. Cagayan Gymnasium) In
Sychangco Front Of
Jr. Municipal Hall
3518
Regional
Region Atty. Tuguegarao, Government (078)846-8261;
II Alexander P. Cagayan Center, 0917-5775735
Simeon, Jr. Barangay Carig,
Tuguegarao
City, Cagayan
3500
Region 3
272
Region Atty. Bayani Angeles City, City Hall (045)322-3558;
III A. Maniquis Pampanga Compound, 0939-9081962
Pulung Maragul,
Angeles City,
2009
Region Atty. Amante Balanga, LRA Bldg. 0910-542-5478;

III R. Bataan Provincial 0965-031-0662
Capuchino Capitol
Compound,
Balanga City,
2100
Region Atty. Sharon Baler, Aurora Sitio Setan, 0919-261-1554;

III R. Teh Suklayin, Baler, 0905-361-5047
Ylanan Aurora, 3200
Cabanatuan City
Region Atty. Joseph Hall Compound,
III S. Nueva Ecija Kapitan Pepe 0915-996-0017
Dimaiyacan Subdivision,
Phase II,
Cabanatuan City
Sta. Rita Mini
Region Atty. Ramon Guiguinto, Market (044)794-1480;
III C. Sampana Bulacan Compound, Sta. 0915-9442670
Rita , Guiguinto,
Bulacan
Region Atty.Hilarion Iba, Barangay Balili,

III C. Mogello, Zambales Palanginan Iba, 0923-855-9077
Jr. ( Acting Zambales 2201
RD)
0917-828-3297- Atty.
Region Meycauayan, Brgy. Iba, Hidalgo;
III Atty. Julius Bulacan Moralla St., 0906-268-2370 – Atty.
A. Hidalgo Meycauayan, Falcon;
San Rafael 0926-392-3346 – Bernie
Flores
Region Atty. Hilarion 3rd Floor Villa

III C. Mogello, Olongapo Garcia (047)611-0519;
Jr. / Atty. City Bldg., West 0925-530-1110
Christian Bajac-Olongapo
Gonzales City
(Acting RD)
273
LRA Compound,
Region Mr. Alfredo Palayan City, Barangay 0927-230-0198
III S. Alejandria Nueva Ecija Singalat,
(OIC) Palayan City,
Nueva Ecija
3132
Region Provincial
III Atty. Lorna San Capitol 0998-862-0963
S. Dee Fernando, Compound, San
Pampanga Fernando,
Pampanga
Cabanatuan City
Region Atty. Cabanatuan Hall Compound, 0927-2300198;
III Napoleon M. City, Nueva Kapitan Pepe 0977-6545984
Reyes Ecija Subdivision,
Phase II,
Cabanatuan City
Justice Hall,
Region Atty. Noel San Jose Maharlika (047)611-0519;
III Aperocho City, Nueva Highway, (044)947-1972;
(Concurrent Ecija Malasin, San
Acting RD) Jose City, Nueva
Ecija 3121
Region Municipal Hall
III Atty. Dion Talavera, Compound, 0956-017-4860
Rex A. Africa Nueva Ecija Talavera, Nueva
Ecija, 3114
Romulo
Region Atty. Ronnie Tarlac, Tarlac Boulevard, San (045)982-2353;
III T. Tababa Vicente, Tarlac, 0918-8252525
Tarlac, 2300
Region 4
Manuel L.
Region Atty. Jose S. Antipolo City, Quezon Street,
IV-A Loriega, Jr. Rizal Ext. LORES 0916-5854045 (Globe)
Country Plaza 0929-814-0254 (Smart)
Bldg., Brgy.San
Roque, Antipolo
City 1870
Quirino Street,
Region Atty. Neil Batangas Sitio Santolan, (043)723-7697
IV-A Adrian B. City, Pallocan West,
Pargas Batangas Batangas City
4200
274
Batangas Tolentino,
Region Atty. Eva G. Province, Registry Of 0929-267-9325
IV-A Valenton Batangas Deeds,
Kumintang
Ibaba, Batangas
City
New City Hall,
Region Atty. Marites Bacoor, Molino Blvd., 481-4100
IV-A C. Tamayo Cavite Molino Bacoor
City
Manila East
Region Atty. Binangonan, Road, Barangay
IV-A Anthony Rizal Calumpang, 0935-199-0306
Francis Province Binangonan
Andal Rizal 1903
J.P. Rizal Street,
Region Atty. Rodolfo Calamba, Barangay 2, 0950-524-6171
IV-A A. Sol, Jr. Laguna Calamba City,
Laguna
Region Atty. Capitol Bldg., 0936-760-7640

IV-A Rowaisa M. Cavite City Cavite City,
Pandapatan Cavite 4100
Region Atty. Neil Infanta, Barangay 0946-584-3919

IV-A Tabbu, Quezon Prov. Common,
(Acting RD) Infanta, Quezon
Prov. 4336
Municipal Hall
Region Atty. Gil R. Lemery, Bldg., Illustre 0915-5374365
IV-A Marasigan Batangas Avenue, Lemery,
(Acting RD) Batangas 4209
New City Hall
Region Atty. Mimi A. Lipa City, Compound, 0915-316-5472
IV-A Santos Batangas Marawoy, Lipa
City 4217
Ground Flr. City
Region Atty. Patrick Hall, Annex
IV-A Henrich Lucena City, Building, Brgy. 0917-5605613
Wendell R. Quezon Isabang, Better
Ilagan Living
Subdivision,
Lucena City
275
Region Atty. Brgy.Talipan, 0943-2800834
IV-A Sherwin M. Quezon Pagbilao
Fernandez Province Quezon
Province, Infront
Of La Fuerta
Mega
Warehouse
Brgy. San Pedro
Region Atty. Edwin Morong, Rizal Poblacion, 0997-853-0979
IV-A Flor V. Public Market,
Barroga Morong Rizal
1960
Region Atty. Rodil A. Nasugbu, RD Bldg., J. P. 0945-755-1427 (Globe)

IV-A Rivera Batangas Rizal Street, 0920-623-1095 (Smart)
(Acting Rd) Nasugbu,
Batangas
Capitol
Region Atty. San Pablo Compound, (049)562-3342
IV-A Antonieta C. City, Laguna Doña Leonila
Lamar Park, San Pablo
City, Laguna
4000
Event Center of
Siniloan Pioneer
Region Atty. Roy J. Siniloan, General Hospital 0947-548-5564
IV-A Arriola Laguna L. De Leon St.
Brgy. Acevida,
Siniloan Laguna
Region Atty. Edwin Sta. Cruz, Ground Floor, 0998-345-0263

IV-A S. Lagac Laguna Provincial
(Acting) Capitol Bldg.,
P.Guevarra
Street, Sta.
Cruz, Laguna
Akle Street,
Region Atty. Roberto Tagaytay Barangay NO HOTLINE NUMBER
IV-A B. Salcedo City, Cavite Kaybagal South,
Tagaytay City,
4120
Mayapis St., Mt.
Region Atty. Gil R. Tanauan City, View Subd., 0929-6402067;
IV-A Marasigan Batangas Brgy. Poblacion 0956-078-5505
3, Tanauan City
Ground Flr.,
Region Trece Martirez
276
IV-A Atty. Peter Trece City Hall, Brgy. 0926-7500535
Joseph L. Martirez City, San Agustin,
Fauni Cavite Trece Martirez
City, Cavite 4109
Region Ground Flr., NO HOTLINE NUMBER

IV-A Atty. Edgar Cavite Capitol Bldg.,
D. Santos Province Barangay
Luciano, Trece
Martirez
Provincial
Region Mr. Boac, Capitol 0908-164-1152;
IV-B Leonardo D. Marinduque Compound, 0977-121-1120
Mendoza Bangbangalon,
(OIC) Boac,
Marinduque
4900
Region Atty. Warren Calapan City, Quadro Aguas 0930-198-4746

IV-B Derick T. Oriental Sta. Isabel,
Legaspi Mindoro Calapan City
Region Mr. Mariel A. Mamburao, Capitol 0949-967-5077

IV-B Ponce (OIC) Mindoro Compound,
Occidental Mamburao,
Occidental
Mindoro 5106
Region Atty. Maricar Palawan LRA Bldg., Sta. 0999-712-1400

IV-B O. Misa-Tan Province Monica, Puerto
Princesa City
5300
Ground Flr.,
Region Atty. Ma. Puerto Capitol Bldg., 0946-434-6342
IV-B Rachel Fe F. Princesa City, Rizal Street,
Dilig Palawan Puerto Princesa
City 5300
Region Atty. Renie Brgy. Capaclan,

IV-B M. Catajay, Romblon Beside 0910-931-7150
DRD II Romblon Provincial
(Acting RD) Capitol Bldg.,
Ms. Myrna Romblon,
R. Rosales Romblon 5500
(OIC DRD)
277
Municipal
Region Mr. Mariel A. San Jose, Compound,
IV-B Ponce (OIC) Mindoro Rizal Street, San 0909-122-2110
Occidental Jose, Mindoro
Occidental 5100
Region 5
Brgy. Magang 0939-918-3244 - Mrs.
Region Mr. Romel Daet, Beige Street, Villagracia
V C. Jacinto Camarines Daet, Camarines 0920-4247777 - Mr.
(OIC) Norte Norte 4600 Rommel Jacinto
Region Ms. 2nd Flr., (054)299-2410;

V Winefreda L. Iriga City Peñafrancia 0917-8782077;
Villareal Saving & Loan
(OIC) Association Ldg.,
San Roque, Iriga
City 4431
Twin Registry of
Region Atty. Ruperto Legaspi City Deeds Bldg. of (052)820-1896;
V C. Gadia Albay Province, 0949-9416000
Terminal Road
3, Brgy. Bitano,
Legaspi City
Twin Registry of
Region Atty. Ruperto Albay Deeds Bldg. of 0926-7431404
V C. Gadia Province Albay Province,
(Acting RD) Terminal Road
3, Brgy. Bitano,
Legaspi City
Region Mr. Noel C. Masbate, Provincial 0928-6167723

V Artillero Masbate Capitol Bldg.,
(OIC) Masbate City,
5400
Region Atty. Glenn Naga City, City Hall 473-2046;

V R. Perillo Camarines Compound, J. 0929-8071343;
Sur Miranda Avenue, 0915-4573500
Naga City
Atty. Province of Hospital Road,
Region Victoriano D. Camarines Panganiban 0915-5681260
V Caubang II Sur Drive, Naga City
Region Mr. Elmer C. Sorsogon Registry Of

V Jimena Deeds, Capitol 0929-8793053
(OIC) Compound,
278
Sorsogon City
4700
Region Mr. Virac, 1st Flr.,

V Emmanuel Catanduanes Provincial 0950-2794755
T. Sosito Capitol Bldg.,
(OIC) Virac,
Catanduanes
4900
Region 6
Hall Of Justice,
Region Atty. Negros Ground Flr., 0917-7000898
VI Raymond R. Occidental Gatuslao Street,
Danico, DRD Bacolod City,
Bacolod City Negros
(Acting RD Occidental 6100
of Negros
Occidental)
Mr. Teody P.
Region Teovisio, Bacolod City,
VI (OIC RDs of Negros 09273775218
Bacolod City Occidental
and
concurrent
DRD of
Negros
Occ.)
Registry Of
Region Ms. Carolyn Bago City, Deeds, Hall Of
VI C. Chaves Negros Justice 0918-965-0343
(OIC) Occidental Compound,
Rafael Salas
Drive, Bago City,
Negros
Occidental 6101
Region Ms. Erlene Cadiz City, Cadiz City Hall, 0918-253-3315

VI B. Caballero Negros Cabahug Street,
(OIC) Occidental Cadiz City
Region Atty. Iloilo City LRA Bldg., (033)337-95-82; 0917-

VI Giovanni Muella Loney 7000898
279
Alfonso F. Street, Iloilo City
Miraflores 5000
LRA Bldg., (033) 337-9582;

Region Ms. Mara M. Guimaras Muelle Loney 0908-5395345;
VI Ausan Province Street, Iloilo City 0908-1939791
5000
Region Atty. Iloilo Province LRA Bldg., (033) 337-3584

VI Marjorie Ann Muella Loney
Tio-Manikan Street, Iloilo City
5000
Region Mr. Teody P. Kabankalan C.V. Garcia, Old 0947-9868612

VI Teovisio City, Negros City Hall Bldg.,
Occidental Kabankalan City,
Negros
Occidental
Region Atty. Victor Capitol Site, (036) 460-3284;

VI E. Tesosero Kalibo, Aklan Brgy. Istansya, 0917-1371726
Kalibo, Aklan,
5600
La Carlota Door No.2, 2nd
Region Ms. Carolyn City, Negros Flr., Agora 0918-9650343
VI C. Chavez Occidental Annex Bldg.
Burgos Street,
La Carlota City,
Negros
Occidental
Region Atty. Julie Roxas City Bangbang (036) 621-1430

VI Mae Street, Barangay
Monique M. Inzo, Roxas City
Abela 5800
3rd Floor, Room
6, Capiz
Region Atty. Province of Government And (036) 621-06-78
VI Rochelle G. Capiz Business Center
Dadivas Bldg., Fuentez
Drive, Roxas
City, Capiz
280
Ground Floor,
San Carlos City Hall Bldg.
Region Ms. Divina City, Negros F.C. Ledesma
VI B. Francia Occidental Ave., Brgy. (034) 312-65-46
(OIC) Palampas, San
Carlos City,
Negros
Occidental 6127
2nd Floor, Bc
Region Mr. Jose Leo San Jose, Bank Bldg.,
VI A. Casibual Antique Governor, 0943-4949174
(OIC) Villabert Street,
San Jose,
Antique
Silay City,
Region Ms. Sheila Negros City Hall, Silay NO HOTLINE NUMBER
VI B. Nicolas Occidental City 6116
(OIC)
Region 7
Region Atty. Odyssa Bais City, Hangyad, Near

VII A. Dueñas Negros Satellite Market, (035) 402-30-72
Arapoc Occidental Beside LTO,
(Acting RD) Bais City,
Negros
Occidental 6206
Region Atty. Bogo City, Ground Flr., (032)260-5310;

VII Reynaldo Province of Bogo City Hall, 0977-8473833
Paredes Cebu Brgy. Kayang,
Mayol Bogo City, Cebu
(Acting RD) 6010
nd
2 Flr., Oval
Region Ms. Czarina Canlaon City, Bldg. Exodus 0939-9231388
VII Isabelle M. Negros Ave., Canlaon
Almine (OIC) Oriental City, Negros
Oriental 6223
M. Velez Street,
Region Atty. Marlo Cebu City Department Of (107) 253-4450;
VII O. Cugtas Agriculture 0918-9090258;
Compound,
Cebu City
M. Velez Street,
Region Department Of (032) 254-0063;
281
VII Atty. Cebu Agriculture 0977-7682814;
Benedicto P. Province, Compound,
Taylan Cebu Cebu City
Region Atty. Virgie Danao City Old City Hall

VII Lyn O. Bldg., Poblacion, (032) 260-1886
Pelayo Danao City,
Cebu
3rd Floor, Infant
Region Ma. Luche Negros Bldg., National 0927-6968818
VII G. Remollo Oriental Highway, Capitol
(OIC) Province Area,
Dumaguete City
6200
rd
3 Floor, Infant
Region Atty. Dumaguete Bldg., National 0936-8666805
VII Chrislyned City, Negros Highway, Capitol
G. Garces- Oriental Area,
Tan Dumaguete City
6200
Region Atty. Virgie Lapu-Lapu Ground Floor

VII Lynn O. City City Hall Bldg., (032) 340-8250
Pelayo Barangay Pusok,
(Acting RD) Lapu-Lapu City,
Cebu 6015
Region Registry of
VII Atty. Michael Larena, Deeds, Old 0915-8178950
V. Panzo Siquijor Capitol Bldg.,
Province Bonifacio Street,
Larena, Siquijor
6226
Doors E-7,
Region Atty. Mandaue Mandaue City
VII Reynaldo P. City, Cebu Sports And 0942-581-1811
Mayol Cultural
Complex,
Soriano Ave.,
Barangay
Centro,
Mandaue City
Cooperative
Region Atty. Maria Tagbilaran Bank Of Bohol
VII Iodine Tirol City, Bohol Training Center, (038) 412-3475
Andan CTG East
Dolino Avenue,
282
Tagbilaran City,
Bohol 6300
Cooperative
Region Atty. Bank Of Bohol (038) 412-3475
VII Carmelo D. Bohol Training Center,
Echica Province CTG East Ave.,
Tagbilaran City,
Bohol 6300
2nd Floor, JLM
Region Atty. Bryant Bldg., D.
VII E. Ouano Toledo City, Macapagal (032)467-9151
Cebu Highway,
Poblacion,
Toledo City 6038
Region 8
Capitol Ground
Region Mr. Eleuterio Biliran, Biliran Compound, 0906-6194603
VIII D. Bilbao Brgy.,
(OIC) Calumpang,
Naval, Biliran
Registry of
Region Ms. Calbayog Deeds, Justice (055)209-4046;
VIII Fernandina City, Western Road, Brgy. 0918-9381590
S. Reyes Samar Capoocan,
(OIC) Calbayog City,
Western Samar
6710
Region Atty. Ryan Catbalogan Del Rosario St., NO HOTLINE NUMBER

VIII D. City, Western Brgy. Ubanon
Villablanca Samar Catbalogan City
(Acting)
JP Rizal Corner
Region Ms. Emily L. Catarman, Aguinaldo St.,
VIII Laniwan Northern Brgy. 0921-6629721
(OIC) Samar Calachuchi,
Catarman,
Northern Samar
Region Capitol Site,

VIII Ms. Nelia B. Eastern Barangay Alang- 0916-3374582
Amoyo Samar Alang, Borongan
(OIC) City, Eastern
Samar 6800
283
Capitol Street,
Region Ms. Lemy L. Maasin, Asuncion, 0917-555-2976;
VIII Loteyro Southern Maasin City, 0955-603-7910;
(OIC) Leyte Southern Leyte 0927-456-0247 – OIC-RD
6600
Region Atty. Cleto L. Ormoc City, 3rd Floor New (053) 560-8151;
VIII Evangelista Leyte City Hall Bldg.,
Jr. Ormoc City 6541
Region Atty. Palo Leyte OSS Bldg., 0937-1507900;

VIII Emeterio D. Province Government 0919-3695929
Villanoza Jr. Northern Center
Leyte Candahug, Palo
Leyte
Region Atty. Tacloban Justice

VIII Emeterio D. City, Northern Romualdez St., 0937-150-7900
Villanoza Jr. Leyte Tacloban City
(Concurrent 6500
Acting RD)
Region 9
Region Mr. Allain M. Dapitan City, City Hall Bldg.,

IX Carpio (OIC) Zamboanga City Hall Drive, 0947-466-8425
Del Norte Dapitan City
7101
Region Ms. Ma. Dipolog City, City Hall Annex, (065)212-2493;

IX Charlene Y. Zamboanga Jones St., 0921-716-0032;
Abarquez Del Norte Dipolog City 0926-741-5333
(OIC)
President
Region Atty. Pagadian Corazon C.
IX Samrollah City, Aquino, 0921-415-3521
M. Dekire Zamboanga Regional
Del Sur Government
Center, Brgy.
Balintawak,
Pagadian City
284
Region President
IX Atty. Zamboanga Corazon C.
Samrollah Del Sur Aquino, 0906-338-8940
M. Dekire Province Regional
(Concurrent Government
Acting RD) Center, Brgy.
Balintawak,
Pagadian City
Region Mr. Jaybee Zamboanga Pattit Barracks, 0917-7113342

IX Robert V. City, Rizal St.,
Baginda, Zamboanga Zamboanga City
ADOF V 7000
(OIC RDIV
and
concurrent
Reg RD for
Reg IX)
Region 10
Region Atty. Cagayan De LRA Twin RD In

X Cipriano Oro City, Front City Health 0917-7012200
Benedicto E. Misamis Office
Ratunil Oriental Fernandez
Extension,
Cagayan De Oro
City
Region Atty. Sigrid Misamis LRA Twin RD In

X Kitchie Oriental Front City Health 0995-212-3206
Maputol- Province Office
Cocon Fernandez
(Acting RD) Extension,
Cagayan De Oro
City
Region Gingoog City, Brgy.26, Felix V.

X Atty. Glenda Misamis Hurtado St., (088) 842-71-33
Dale J. Oriental Gingoog City,
Rodriguez Misamis Oriental
(Acting RD) 9014
285
Region Atty. Joerich Iligan City, PVB Bldg., 0917-703-9524
X M. Cuevas Lanao Del Mahayahay,
Norte Iligan City 9200
Region Atty. Manuel Malaybalay, San Victores St., 0917-3079068

X C. Felicia Bukidnon Malaybalay,
Province Bukidnon
Region Atty. Fiel Mambajao, Lakas, 0935-252-5274

X Damian Camiguin Mambajao,
Decena Camiguin 9100
(Acting RD)
Region Atty. Cristine Oroquieta Paseo De

X M. Casiple City, Misamis Oroquieta, (088) 586-06-99
Occidental Poblacion 2,
Oroquieta City
Region Atty. Misamis City Hall Drive,

X Eduardo D. Occidental Bernat Subd., 0939-798-8382 (c/o Ms.
Daral Province Ozamis City, Ebarle)
Misamis
Occidental
Region Mr. Rudy C. Tangub City, Marciano 0926-3220126

X Castro, Jr. Misamis Balatero St.,
(OIC) Occidental Maloro, Tangub
City 7214
City Hall Drive,
Region Atty. Sherry Ozamis City Bernad Subd., new
X L. Pepito Ozamis City,
Misamis
Occidental,
Mindanao
Registry Of
Region Atty. Arthur Tubod, Lanao Deeds Lanao 0916-583-3127 – c/o Vivian
X C. Del Norte Del Norte, Dabalos
Abamonga Provincial
Capitol
Compound,
Tubod, Lanao
Del Norte
286
Region 11
LRA Bldg., A
Region Atty. Davao City Pichon Corner 0917-7178149
XI Hanniyah P. Bolton St.,
Sevilla Davao City
(Acting RD)
Region Atty. Peter Digos City, Registry Of 0925-5566351;

XI Armand L. Davao Del Deeds, LRA 0925-5556355
Henares Sur Bldg., Luna
(Acting) Bataan St.,
Brgy.Aplaya,
Digos City,
Davao Del Sur
8002
Region Ms. Janet C. Mati, Davao Government (087)388-3560;

XI Barnes Oriental Center, 0907-1496833
(OIC) Brgy.Dahican,
Mati City, Davao
Oriental
Region Atty. John Tagum City, Brgy. Mankilam, (084) 655-0740;

XI Paulo O. Davao Del Provincial 0919-2502579
Devilleres Norte Capitol
Compound,
Tagum City 8100
Region 12
Region Atty. Maguindanao 3rd Flr., H&J 0927-3921017

XII Norhussein Province Bldg., Sinsuat
U. Lauban Ave., Cotobato
(Acting RD) City 9506
Region Atty. 0917-7260359

XII Norhussien Cotobato City 3rd
Flr., H&J
U. Lauban Bldg., Sinsuat
(Acting Ave., Cotobato
Concurrent City 9506
RD)
287
Region Atty. Maria General City Hall Drive,
XII Theresa B. Santos City, City Hall 0977-642-0082;
Pescadera South Compound, 0965-680-7953
(Concurrent Cotobato Registry Of
Acting RD) Deeds General
Santos City
Registry Of
Region Ms. Darlen Isulan, Sultan Deeds Sultan 0926-9133353
XII P. Patriarca Kudarat Kudarat,
(OIC) Provincial
Gymnasium,
Capitol
Compound,
Isulan, Sultan
Kudarat 9805
Registry Of
Region Atty. Maria Kidapawan, Deeds, Capitol 0977-642-0082;
XII Theresa B. North Compound, 0907-969-6519
Pescadera Cotobato Amass
Kidapawan City,
North Cotabato
Province
Region Ms. Marichu Koronadal, Provincial (083)2282440;

XII S. South Capitol 0942-716-7442
Formacion Cotobato Compound,
(OIC) Alunan Ave.,
Koronadal City,
South Cotobato
9506
Region Mr. Jonathan Sarangani Capitol Bldg.

XII V. Domantay Alabel, 0922-875-3295
(OIC) Saranggani
9501
CARAGA
288
CARAGA Ms. Maria Butuan City, LRA Building J.
Celeste A. Agusan Del Rosales Avenue 0977-827-1106
Aldana (OIC) Norte (near
COMELEC)
Brgy. Bayanihan,
Butuan City
CARAGA Ms. Lielane Province of LRA Building J.

Mary C. Agusan Del Rosales Avenue 0910-088-9256
Gonzales Norte (near
(OIC) COMELEC)
Brgy. Bayanihan,
Butuan City
CARAGA Mr. Reginald Prosperidad, Capitol Bldg.,

J. Romero Agusan Del Prosperidad, 0948-775-0353;
(OIC) Sur Agusan Del Sur 0915-625-6450
CARAGA Ms. Teresa Surigao City, LRA Bldg.,

J. Paredes Surigao Del Parucho St., 0998-8536607
(OIC) Norte Brgy.Washington
, Surigao City
8400
CARAGA Ms. Emily B. Surigao LRA Bldg., 0938-299-5837

Quines Province, Paruccho St.,
(OIC) Surigao Del Brgy.Washington
Norte , Surigao City
8400
CARAGA Mr. Percival Tandag, Purok Jupiter, (086) 211-3839;

C. Cañete Surigao Del Telaje, Tandag 0916-555-7641
(OIC) Sur City, Province Of
Surigao Del Sur
ARMM
ARMM Ms. Nashri Bongao, Municipal Hall, NO HOTLINE NUMBER

A. Aud, LRE Tawi-Tawi Bongao, Tawi-
I of Basilan Tawi 7300
(OIC RD)
289
ARMM Ms. Rapia E. Isabela, Justice Hall, 0915-7700690
Ansaruddin Basilan Strong
(OIC) Boulevard,
Isabela City,
Basilan 7300
ARMM Mr. Ali G. Jolo, Sulu Martirez Street, 0927-3413598

Mistul (OIC) Province Jolo Sulu 7400
ARMM Mr. Lanao Del Capitol Bldg., 0905-775-6526

Mamolawan Sur Province Lanao Del Sur
A. Province
Macapado
(OIC)
ARMM Mr. Ansari L. Marawi City, City Hall, Marawi 0975-600-6067

Moctar (OIC) Lanao Del City 9700
Sur
290

LRA CITIZEN CHARTER HANDBOOK (Form) - FINAL 2019.12.06 PDF

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LRA CITIZEN CHARTER HANDBOOK (Form) - FINAL 2019.12.06 PDF

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LAND REGISTRATION AUTHORITY

It issues decrees of registration pursuant to final judgment of the courts in land

A LAND REGISTRATION AUTHORITY (LRA) that is:

● An independent corporate body exercising quasi-judicial functions using

⮚ Advocate for the adoption of effective government practices for efficient

⮚ Capacitate government agencies to reengineer its systems and procedures to

⮚ Promote the implementation of simplified requirements and procedures that

⮚ Provide assistance to the public in filing and investigating complaints against

Regional/Field Offices 166

External Services 166

Feedback and Complaints 262

List of Offices 265

2. Processing of Disbursement Voucher

3. Provision of Common-Use Supplies

Office or Division: Property and Supply Section

4. Routing of Hand carried Correspondence

Office or Division: Central Records Section

AGENCY FEES TO PROCESSING PERSON

1. Hand over the 1. Check and

Note: * Processing time is per transaction

5. Routing and Mailing of Outgoing Correspondence

Office or Division: Central Records Section

6. Routing of Registered Mail Correspondence

Office or Division: Central Records Section

7. Routing and Mailing of Outgoing Correspondence

Office or Division: Central Records Section

8. Routing of Registered Mail Correspondence

Office or Division: Central Records Section

CHECKLIST OF WHERE TO SECURE

Office or Division: Cadastral Decree Section

Classification: Simple – Individual and Multiple Transactions

G2C – Certification of Status of Cadastral Land

Who may Avail: ALL

CHECKLIST OF REQUIREMENTS IN CLAIMING WHERE TO

Original Official Receipt Presenter

For representative claiming the certification:

CLIENTS AGENCY FEES TO PROCESSING PERSON

1. Fill out 1. Prepare the

TOTAL: P 190.97 7 Days, 55

2. Collection of Payments from Paying Public

Office or Division: CASHIERING SERVICES SECTION (CSS)

Who may Avail: PUBLIC CLIENTS and GOVERNMENT AGENCIES

CHECKLIST OF WHERE TO SECURE

3. Payment of Obligations to Various Claimants

Office or Division: Cashiering Services Section (CSS)

4. Prepares Check Custodian

4. Preparation and Submission of Reports to the DBM, DOJ and

Office or Division: Statistical Section

2.1. Prepare and

2.2. Record and

5. Processing of Claims (Disbursement Voucher/Payroll)

Office or Division: Accounting Division

6. Publication of Notices of Initial Hearing on Applications for

PUBLICATION OF NOTICES SECTION, DOCKET

1. Full size print copy of survey

2. Clear copy of the

3. Copy of the latest tax

5. Proof of payment of the

6. Order of the Honorable Court

AGENCY FEES TO PROCESSING PERSON

7. Submission of Reports of Checks Issued (RCI) and Report of

Office or Division: Cashiering Services Section (CSS)