Disclosure of Information under Article 4 (1) (b) of the Right to Information Act, 2005 in respect of Regional Passport 1. Organisation and Function Item Details of disclosure Information Particulars of its organisation, functions and duties [Section 4(1)(b)(i)] (@ Name and address of the Regional Passport Office, Organization 1* Floor, Road No. 4, Brabourne Road, Kolkata ~ 700001. Gi Head of the organization Shri Ashish Middha Regional Passport Officer (iid Vision, Mission and Key objectives | To deliver passport services to citizens in a timely transparent, more accessible reliable manner and in a comfortable environment through streamlined processes and committed, | trained and motivated workforce. (iv)Funetion and duties This office deal document to the Districts of Sikkim. Page 1of 1412 Power and duties of its officers and employees [Section 4(1) (bMii)] ( Powers and duties of officers (administrative, financial and judicial) Regional Passport Officer is designated as Head of the Office for the smooth running of the office; financial powers as per GFR have been delegated to him. The financial powers of employees of Passport Office have been detailed in delegation of financial Power Rule, 1978 and subsequent orders issued in reference to the delegation of financial Power rules. These powers may be seen at annexure of delegation of financial rules and Passport rules. Other powers of the Passport Officer and officials of Passport Office are derived from the Passport Act. This Act and rules are available on the MEA’s website www.passportindia.gov.in, The duties of officers and officials flow from the Passport Act and Passport Rules website www.passportindia.gov.in. Procedure to be followed in the decision making process, including channels of supervision and authority Gi) Rules/orders under which powers and duty are derived CCS (CCA) Rules, CCS (Conduct) Rules, General Provident Fund Rules, Leave Travel Concession Rules, General Financial Rules, 2005 Delegation of Financial Power Rules, House Building Advance Rules, CCS (Revised Pay) Rules, 1997, Central Treasury Rules, Medical Attendance Rules. In addition various Manuals/Circulars etc., issued by Ministry are enforced. Procedure followed in decision making process [Section 4(1)(b)(ii @ Process of decision making Identify key decision making poi ii) Final decision making authority ns, acts, rules ete. 1g a decisions, if supervision and The Regional Passport Office, Kolkata follows the procedure indicated in Passport Manual 2020 (Restricted) for decision making in issuance of passports. The officers from the Superintendent to Regional Passport Officer level have been designated as Passport Issuing Authority (PLA) for issuance of passport and take decisions/actions with the help of Assistant Superintendents, Sr. Passport Assistants and Jr. Passport Assistants posted in the section in accordance with Passport Act, Passport Rules and Passport Manual. Page 2 of 14manual and records for charging functions [Section 4(1)(b)(v)] /instruction. Gi) List of Rules, regulations, instructions manuals and records. (iii) Acts/ Rules manuals etc. 14 [Norms for discharge of This office functions and discharges the services to citizens as functions Norms/ standards for functions/ | enumerated in the Citizens’ Charter available on [Section 4(1)(b)iv)] service delivery i iii) Process by which these services can be accessed (iv) Time-limit for achieving the targets (¥) Process of redress of grievances 15 | Rules, regulations, instructions | (i) Title and nature of the record/ manual | Passport Act and Passport Rules: These are already available on the MEA's website htip://www.mea.gov.in, In addition, the Passport Office also utilizes the relevant rules, regulations and orders of the Government of India, such as Civil Service Conduct Rules, Cc e Leave Travel Concession Rules, Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules etc. These rules are already in the public domain as printed publications and online versions regulations, instructions, manuals and records held by under its control as used by its employees for discharging functions. In the discharge of its functions, the Regi uses various Central Acts, Rules, ents of the t-uses the following Rules in the cai of its functions:- Medical Attendance Rules, CCS (CCA) Rules, CCS (Conduct) Rules, General Provident Fund Rules, Leave Travel Concession Rules, General Financial Rules, 2005, Delegation of Financial Power Rules, House Building Advance Rules, CCS (Revised Pay) Rules, 1997, Central Treasury Rules. In addition various Manuals/Circulars etc., issued by our Ministry are also used. Statement of the categories of documents that are held by the Ministry or under its control. Regional Passport Page 3 of 14Office, Kolkata holds the following documents:- Copies of Reports released by Ministry, Parliament Questions related to Correspondence departments, state government individuals seeking information ete. letters/e-mails from, The administrative side of the office maintains files relating to the following:- Appointments, Personal files and service book (including leave account) of its employees, Court related litigation files, Continuation of temporary posts, Procurement of stationary, furniture and other miscellaneous items, Electricity and water bills, Circulars, Republic Day & Independence Day celebrations, Purchase and distribution of stationery items, Maintenance of Annual Performance Appraisal Report, Other miscellaneous matters. (i) Transfer policy and transfer orders Transfer Policy and related matters are governed as per order of CPV Division (MEA). employees [Section 4(1) (b) (ix)] 1.6 | Categories of documents held | (i) Categories of documents T. Ordinary Passport Booklets. by the authority under its 2. Official Passport Booklet control 3._Diplomatic Passport booklets. [Section 4(1)(b) (vi)] (ii) Custodian of documents/eategories | Regional Passport Officer, Kolkata 1.7 | Boards, Councils, Committees | Name of Boards, Council, Committee ete. | At the level of this office, one Rajbhasha Kriyanvayan and other Bodies constituted as Si (Official Language Implementation Committee) part of the Public Authority consisting of (10) members of this office has been [Section 4(1)(b)(viii)] constituted to review progress in implementation of Rajbhasha in day to day work of the office. 18 | Directory of officers and| (i) Name and designation The Name and Designation of the officials of RPO, Kolkata is as per Annexure “AY ~ (ii) Telephone , fax and email ID The details of Telephone, Fax and Email-id is as below: Phone No, 033-40071212 Fax No, 033-40054006 Page 4 of 1419 Monthly Remuneration received by officers & employees including system of compensation @ List of employees with Gross monthly remuneration ‘As per Annexure - B [Section 4(1) (b) (xvi)] Gi) ‘Address, telephone numbers and [Section 4(1) (b) (9)] ‘Name, designation and other | (i) Name and designation of the public ite Authority: particulars of +—_public information officer (PIO), Assistant | Shri Ashish Middha formation officers Public Information (s) & Appellate | Regional Passport Officer, Authority Regional Passport Office, 4, Brabourne Road, 1* Floor, Kolkata 700001, West Bengal. Phone No. 033-40071212 Fax No. 033-40054006 kolkata@mea.gov.in Central Public Information Officer:~ ‘Ms Mousumi Nath’ been proposed/ taken @ (Section 4(2)) Pending for Minor penalty or major penalty proceedings (3) Finalised for Minor penalty or major penalty proceedings email ID of each designated| Sr. Superintendent (Ad-hoc), official. Regional Passport Office, 4, Brabourne Road, 1“ Floor, Kolkata 700001, West Bengal Phone No. 033-40071212 Fax No. 033-40054006 E-mail: rpo.kolkata@mea.go 1.11 |No. Of employees against] No. of employees against whom isciplinary action has iplinary action has been Page Sof 142. Budget and Programme SNo. of disclosure Taformation 21 Total Budget for the public authority ‘As Per Annexure - C Budget for each agency and plan & programmes proposed Proposed expenditures expenditure and| (iv) Revised budget for each agency, if any reports on| (v) Report on disbursements made and place where the related reports disbursements made are available ete. [Section 4(1)(b)(xi)] 22 [Foreign and domestic| (i) Budget The Domestic tours undertaken by tours (F. No. 1/8/2012- IR dt. 11.9.2012) the officials is as per their entitlements and the Budget for the same is mentioned in Annexure —“C” Gi) Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, b) of the bids awarded comprising the names of the suppliers of goods/ services being procured, ©) The works contracts concluded — in any such combination of the above-and The rate /rates and the total amount at which such procurement or works contract is to be executed. d) The procurement of services is done through CPP/GeM whereas stores (Miscellaneous items/stationary/IT products) are procured through GEM. Page 6 of 143. Publicity Band Public interface S.No. | Item Details of disclosure Information 3.1 Particulars for any | Arrangement for consultations with or representation by the members of | This office organises regular arrangement for | the public Adalats for communication of the consultation with or (i Relevant Acts, Rules, Forms and other documents which are | changes made in the process of. representation by the normally accessed by citizens obtaining passports and does a members of the public timely review of pendency of in relation to the cases. formulation of p (i) Arrangements for consultation with or represent 250 online appointments are or implementation a) Members of the public in policy formulation/ policy | released on daily basis for the there of plementation: citizens to resolve their problems b) Day & time allotted for visitors related to passport. Offline [Section 4(1)(b)(vi appointments are given on need to provide publications frequently sought by RTI applicants | basis. [F No 1/6/2011-IR dt. 15.04.2013] 3.3 Dissemination: of | Use of the most effective means of communi Updates are available on website. information — widely (i) Internet (website) and in such form and manner which is easily accessible to the public [Section 4(3)] o 34 Form of acces: Information manual/handbook available in ‘Available on Website of information (i) Electronic format manual/ handbook (ii) Printed format Do [Section 4(1)(b)] Page 7 of 144. Information as may be prescribed S.No. | Ttem Details of disclosure Information 41 | Such other First Appellate Authority:- information as may be | (i) Name & details of Current CPIOs & FAAS Shri Ashish Middha prescribed [F.No. Regional Passport Officer, 1/2/2016-IR at, Regional Passport Offic 178.2016, F No. 4, Brabourne Road, 1* Floor, 1/6/2011-IR at. Kolkata 700001, West Bengal. 15.4.2013] Phone No. 033-40071212 033-40054006 _kolkata/@mea.gov.in Central Public Information Officer:- Ms Mousumi Nath Sr. Superintendent (Ad-hoc), Regional Passport Office 4, Brabourne Road, 1° Floor, Kolkata 700001, West Bengal. Phone No. 033-40071212 Fax No. 033-40054006 E-mail: rpo.kolkata@mea.gov.in Page 8 of 14STAFF LIST OF RPO, KOLKATA AS ON 21.04.2022 Annexure “A” Name Shri Ashish Middha (IFS:2009), RPO Shri Tapan Das, DPO ‘Shri Manoj Kumar Mishra, APO Shri Madhab Mandi, APO Shri Bhakti Pada Rajak, APO Shri Manoj Kumar Roy, APO Shri Dilip Kar, APO Shri Gouranga Sundar Kar, APO Shri Gopal Malakar, Senior Superintendent Shri Angshuman Datia, Senior Superintendent Ms. Mousumi Nath, Senior Superintendent (Ad-hoc) Shri Joey Kar, Senior Superintendent (Ad-hoc) Shri Gagan Chandra Hansda, Senior Superintendent (Ad-hoc) Shri Goutam Kumar Saha, Senior Superintendent (Ad-hoc) Shri Saikat Ray, Superintendent Shri Som Nath Mitra, Superintendent Shri Gautam Sen, Superintendent Shri Biplab Mudi, Superintendent Shri Partha Das, Superintendent Shri Anil Kumar, STO Shri Amal Das, Assistant Superintendent Shri Birendra Nath Banerjee, Assistant Superintendent Shri Goutam Bhattacharya, Assistant Superintendent Page 9 of 14Shri Saradindu Bose, Assistant Superintendent 25. _ | Shri Probodh Mazumdar, Assistant Superintendent 26. Shri Radha Gobinda Halder, Assistant Superintendent 27. _ | Shri Nirmal Kanti Dey, Assistant Superintendent 28. _| Shri Sudip Kumar Dey, Assistant Superintendent 29. _ | Shri Sukanta Dey, Assistant Superintendent 30. _ | Shri Hariom Rawat, Assistant Superintendent 31. _ | Shri Deb Ratan Das, Assistant Superintendent 32. _| Shri Manoranjan Barui, Assistant Superintendent 33. _ | Shri Haradhan Dutta, Assistant Superintendent 34.__ | Shri Manish Kumar Gupta, Steno 35. _ | Shri Uttam Kumar Behera, SPA. 36. _ | Shri Prabir Saha, SPA 37. _ | Shri Dipankar Mondal, SPA 38. | Shri Shambhu Tirkey, SPA 39. Smt. Eliza Sarkar Biswas, SPA. 40. _ | Shri Amit Kumar, SPA 41.__ | Smt. Shilpi Kar, SPA 42. _ | Shri Gobinda Saha, SPA 43. | Smt. Pranati Manna, SPA ~_ 44. _ | Shri Bilas Kumar Naskar, SPA_ 45. _ | Shri Ramesh Kumar Sahoo, SPA 46. _ | Shri Sanjib Saha, SPA 47.__ | Shri Somnath Deb, SPA 48. Shri Nishith Baran Saha, SPA. 49. Smt. Chhabi Dey Majumder, SPA Shri Pradip Kumar Bairagi, SPA Page 10 of 1451. Shri Jayanta Kumar Mukherjee, SPA 52. __ | Shri Dinanath Yadav, SPA 53. Shri Goutam Hela, SPA 34. Smt. Manasi Das, SPA 55. | Smt. Sampa Kar, SPA 36. __ | Smt. Kaberi Paul, SPA 57.__| Shri Somenath Bera, SPA 58.__| Shri Laxman Prasad Ray, SPA 59. _ | Shri Debashish Bhattacharjee, SPA 60.__ | Smt. Jhuma Chakraborty, SPA 61. _ | Shri Mrityunjoy Das, SPA 62. _ | Smt. Kamala Saha, SPA 63. Shri Surojit Shaw, SPA 64, _ | Smt Papri Mitra, SPA 65. _| Shri Ravi Shankar Kumar, SPA 66, _ | Smt. Nisha Kumari, SPA 67.__| Shri Subhash Shaw, SPA 68. | Shri Kumar Deepak, SPA 69. _ | Shri Pema Galjay Sherpa, SPA 70. _| Smt. Shubhra Roy, JPA 71. Smt. Chandana Ghosh, JPA 72. | Smt. Pritha Biswas, JPA ma Ms. Mantu Kundu, JPA. 74,__| Shri Kumar Aditya Ranjan, JPA 73, Shri Sanjay Kumar, JPA 76. _| Shri Debashis Sarkar, JPA The Shri Sahdev Prasad Gupta, JPA Page 11 of 1478. Shri Arun Saha, JPA bis Shri Nitesh Das, JPA 80. Shri Tenji Nima Sherpa, JPA 81. Smt, Anjali Bose, IPA 82. Shri Susanta Mondal, JPA. 83. Shri B. N. Thakur, Chauffeur 84. Shri Ashok Rabidas, Office Assistant 85. Shri Krishna Lal Sriwastav, Office Assistant 86. Shri Manoj Chakrabarty, Office Assistant 87. Shri Ashish Sarkar, Office Assistant 88. Shri Arghya Ghosh, MTS 89, Shri Birju Singh, MTS In addition to above, following outsourced employees are working with Regional Passport Office, Kolkata, 1. No. ‘Name and Designation ‘Shri. Narotam Kumar Sah, DEO. Shri Abhishek Halder, DEO Shri SK Sahanur Rahamen, DEO Shri Somen Devnath, DEO Shri Debabrata Biswas, DEO Subhankar Mondal, DEO Shri Prithwish Chandra Roy, DEO Shri Debansu Paul, DEO ‘Smt, Sonia Mallick, DEO Shri Ashoke Saha, DEO. Ms. Disha Dey, DEO Shri Abhishek Shaw, DEO Page 12 of 14Annexure “B” Details of monthly remuneration of Passport Office, Kolkata Zz g a & SLNo | Category of Officers/Officials ~__| Regional Passport Officer Deputy Passport Officer Assistant Passport Officer 1 2. 3 4.__| Sr. Superintendent 5.__| Sr. Superintendent (Ad-hoc) 6 i 8. Superintendent Senior Translation Officer Hlalalry| al-|— Assistant Superintendent Junior Trans! Stenographer Senior Passport Assistant 13. | Junior Passport Assistant 14. | Office Assistant 15._| MTS (Non-Technical) 16. | Chauffeur ion Officer alo ES Outsourced Employee 1,_| Data Entry Operators 2 is : 2. [MTS eet PEE ErreO. = Page 13 of 14 eeAnnexure “C” Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made. Abstract of Budget estimates 2022-23 and expenditure: BUDGET ESTIMATES 8 ACTUAL EXPENDITURE IN RS 1.04. (In Rs.) ¢ 2022 ) 80,000,000.00 6615,522.00 0 0 [ : ______1,800,000.00 : ___0.00 J 12,000,000.00 474,990.00 [: 12,000,000.00 409,125.00 15,000,000.00 1,102,892.00 15,000,000.00 520,785.00 100,000.00 0.00 [ ____ Professional Services Ht 120,000.00 : 0.00 ain 300,000.00 0.00 a Swachhta Action Plan 200,000.00 - 1,450.00 Total 13,65,20,000.00 91,24,764.00 Page 14 of 14