Smart Idea Proposed Solution

Presented to Miyamiko PTY Ltd

17 February 2023
 MIYAMIKO PTY LTD
ATTENTION: MICHELLE DE BEER
TEL: 0638929615

OVERVIEW

Smart Idea is an Authorised Dealer for PanSolutions which distribute the ever reliable Kyocera Document Solutions
in addition to being an authorised dealer for the never- say-die Panasonic PABX business systems. In addition to
these global giants, Smart Idea has a Smart product and service offering, which has been specifically selected to
enable your business technologically.

Our business is about people. We create exciting environments in which people grow.
Our hierarchy of needs: Our People, our Clients, our Shareholders – in that order.

We have you covered when it comes to your home office or organization; we offer innovative office technology and
modern business solutions that will considerably enhance workflow and productivity in your business. Whether
you’re looking for a single printer to suit a modest home office or a comprehensive unified communications system
for a thriving organization, Smart Idea has the products and services to meet your unique requirements.

Flexibility, choice and affordability are top priority in all of our dealings and our knowledgeable technical and sales
teams are dedicated to understanding your business requirements so that they can provide you with flexible
product offerings that fit your company, no matter how large or small.
Smart Idea’s offerings include the best from industry pioneers such as Kyocera, Panasonic and Riso, and feature a
wide choice of:

• Multifunction printers and copiers • Digital Media Solutions

• High volume industrial printers • Smart Education Solutions
• Office printers and software solutions • Video Conferencing
• Smart Mobile Logistics • Access Control and CCTV
• PABX systems • Power Solutions

You can be certain that when you invest in a product or service from Smart Idea, you’ll not only be receiving value
for your money, but a lasting commitment to high levels of professionalism and customer care. Providing
comprehensive business hardware and software solutions, we aim to please each and every customer, meeting
their individual needs – not only with quality products – but with forthcoming, valuable service, assistance and
insight. That's the reason our slogan reads, 'Growth | Thinking | Technology'.
 Proposed Solution
Option 1

1 X ECOSYS M5526CDW

26 Page Per Minute A4 Colour MFP

50 Sheet Dual Scan Document Processor
250 Sheet Paper Tray
100 Sheet Bypass Tray
Automatic Duplex Unit
4.3 Inch Full Colour Touch Panel
PCL & Postscript Printing Standard
Network Card R 450.00 p/m
USB Host Facility
Network Colour Scanner 60 Months
Super G3 Fax Board
Mobile Print Support
Wi-Fi Direct Print Functionality

Included

1x Combotector Power Filter

Cost Per Copy Charge (As Per Service Level Agreement)

Cost per copy charges Mono on ECOSYS M5526cdw Cost per copy @ 28 c

Cost per copy charges Colour on ECOSYS M5526cdw Cost per copy @ 125 c
 Proposed Solution
Option 2

1 X ECOSYS M6630CIDN

30 Page Per Minute A4 Colour MFP

75 Sheet Reverse Document Processor
250 Sheet Paper Tray
100 Sheet Bypass Tray
Automatic Duplex Unit
PCL & Postscript Printing Standard
Network Card
USB Host Facility
Network Colour Scanner
Super G3 Fax Board
1GB RAM R 550.00 p/m

Included 60 Months
1x Combotector Power Filter

Cost Per Copy Charge (As Per Service Level Agreement)

Cost per copy charges Mono on ECOSYS M6630cidn Cost per copy @ 15 c

Cost per copy charges Colour on ECOSYS M6630cidn Cost per copy @ 98 c
 Proposed Solution
Option 3

1 X TASKALFA 352CI

35 Page Per Minute A4 Colour MFP

62 Images Per Minute Network Colour Scanner
100 Sheet Dual Scan Document Processor
250 Sheet Paper Tray
100 Sheet Bypass Tray
Automatic Duplex Unit
7 Inch Full Colour Touch Panel
PCL & Postscript Printing Standard R 750.00 p/m
Network Card
USB Host Facility 60 Months
1GB RAM

Included

1x Combotector Power Manager

Cost Per Copy Charge (As Per Service Level Agreement)

Cost per copy charges Mono on TASKalfa 352Ci Cost per copy @ 12 c

Cost per copy charges Colour on TASKalfa 352Ci Cost per copy @ 80 c
 Proposed Service Level
Agreement

Our Service Delivery model puts the customer first. It reflects our unique ability to adapt in a
competitive and changing market, with evolving customer needs. From our comprehensive
knowledge base to our service-oriented technology, we focus our efforts on maximizing your
uptime and productivity:

We require that our service technicians are certified on your particular machine.

We only use authorized parts and supplies when servicing your machine.

Smart Idea takes great care in planning your equipment installation to ensure that it goes
smoothly. This includes providing pre- and post- installation support.

Upon acceptance of this proposal, a representative from Smart Idea will work with you to finalize
implementation planning and scheduling to meet your organizational requirements.

Includes: Drum, Toner, Developer, Spare Parts, Call Out Fee, Labour, Traveling, Installation

Proudly Presented By

Reagan Watson
Sales Executive
082 395 1111
reagan@thesmartgroup.co.za
 Software You Should Know
About

Smart Idea Document management in essence is an electronic filing cabinet with the added benefit of
managed workflow and enhanced security features. All documentation may be stored according to your
own customized filing cabinet set up by user or by department. A system supervisor will define access
rights to this documentation for each user or department. Specific emphasis has been put on the
document authentication process and the handling of the raw file or original document.

This is exactly what SmartPrint was developed for. Irrespective of whether you are focused on economic
efficiency, productivity, environmental protection or any other criteria: with SmartPrint you will achieve
your goals and implement a comprehensive print policy in order to ensure compliance. The innovative
software controls all print jobs and accounts in the network and automatically routes them to the most
suitable system – according to your print policy. You decide who has access to which system and you
monitor every copy, fax, print and scan made by each user or department. You decide who is allowed to
print in colour and who is not allowed to print at all. You decide how environmentally conscious your
printouts are. And thanks to the integrated scripting language, SmartPrint can be adapted perfectly to your
own specific requirements.
The fact is, no matter how well-organized your office is, invoices and other important office documents
often arrive on paper or in formats that are difficult to integrate into your workflow. Converting, indexing
and filing the documents in the correct target applications takes up a lot of time and money. Automating
this process effectively streamlines your office workflow, reducing operating costs and significantly
increasing productivity. Smart Idea’s KYO capture 5.0, a fast and efficient document capture software,
releases your employees from many of the burdens of administration, leaving them free to do what they
do best.

We want to partner with you to optimize your workflow and create new business-specific technology
to enhance every aspect of your organization. We understand that this is a large investment that will
impact your business. But, Smart Idea believes in accountability to our customers and will support
you every step of the way. If you have any questions concerning this proposal’s strategic
recommendations, please do not hesitate to contact us.
 Terms and Conditions
In the event of an order being cancelled, the customer will be liable for all installation costs and a
25% handling fee for all equipment installed.
All prices quoted are at 15% escalation and 60 months payment term unless otherwise stated.
Installations will be done during normal office hours.
All rentals exclude comprehensive insurance.
Masonry work will be done at your expense.
Transport outside Gauteng is not included in this quotation unless otherwise specified.
Smart Idea will not be held responsible for any consequential damages for whatever reason.
This quotation is valid for 7 days.
All terms and conditions outside of our standard quotation must be authorized by the General
Manager / Director before any changes to the Terms and Conditions are accepted.
All prices exclude VAT.
 ORDER / ACCEPTANCE
Option 1
Company Name: Miyamiko PTY Ltd (Hereinafter referred to as "the company")
Date order placed:
Order Number:
Quote Number: Q13472

Quantity Description of Goods

1 ECOSYS M5526cdw - ECOSYS M5526cdw

Special Notes:

Payment Options:

Select
Months Total Agreed Rental
(mark with an X)

60 R 450.00

* All Pricing Excludes VAT

Signed: _______________________________________________

Full Name: _______________________________________________, who is duly authorised to sign on

behalf of "the company"

Company Stamp:
 ORDER / ACCEPTANCE
Option 2
Company Name: Miyamiko PTY Ltd (Hereinafter referred to as "the company")
Date order placed:
Order Number:
Quote Number: Q13472

Quantity Description of Goods

1 ECOSYS M6630cidn - ECOSYS M6630cidn

Special Notes:

Payment Options:

Select
Months Total Agreed Rental
(mark with an X)

60 R 550.00

* All Pricing Excludes VAT

Signed: _______________________________________________

Full Name: _______________________________________________, who is duly authorised to sign on

behalf of "the company"

Company Stamp:
 ORDER / ACCEPTANCE
Option 3
Company Name: Miyamiko PTY Ltd (Hereinafter referred to as "the company")
Date order placed:
Order Number:
Quote Number: Q13472

Quantity Description of Goods

1 TASKalfa 352Ci - TASKalfa 352Ci

Special Notes:

Payment Options:

Select
Months Total Agreed Rental
(mark with an X)

60 R 750.00

* All Pricing Excludes VAT

Signed: _______________________________________________

Full Name: _______________________________________________, who is duly authorised to sign on

behalf of "the company"

Company Stamp: