HQP-HLF-735

(V02, 12/2020)

CHECKLIST OF REQUIREMENTS FOR INITIAL/FINAL RELEASE OF LOAN PROCEEDS

UNDER RETAIL ACCOUNTS

REQUIRED DOCUMENTS WHERE TO SECURE

A. REQUIREMENTS PRIOR TO LOAN RELEASE
FOR PURCHASE OF LOT/ RESIDENTIAL UNIT
FOR PURCHASE OF LOT/RESIDENTIAL UNIT WITH TRANSFER COST
1. One (1) Owner’s Duplicate Copy of TCT/ CCT in the name Registry of Deeds
of the borrower/co-borrower/s (if applicable) free of any
lien or encumbrances, except for the proper mortgage
annotation in favor of Pag-IBIG Fund.
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

2. One (1) Certified True Copy of TCT/CCT in the name of Registry of Deeds
the borrower/co-borrower/s (if applicable) free of any lien
or encumbrances except for the proper mortgage
annotation in favor of Pag-IBIG Fund. (RD’s copy) (1
original copy)
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

3. Updated Tax Declaration (House/s and Lot/s/ Assessor’s Office/ Municipal’s Office/ Local
Condominium Unit/s, Parking Slot/s) classified as Government Unit (LGU)
residential and Updated Real Estate Tax Receipt/s as of
the quarter in the name of borrower and co-borrower/s, if
applicable, immediately preceding the date of submission
of documents in compliance to Notice of Approval. (2
photocopies)

4. Loan Mortgage Documents

a. Deed of Absolute Sale duly registered with Registry of Member-Applicant/ Borrower
Deeds with Original RD Stamp (the amount of which
must not be less than the amount approved for PRU
excluding transfer cost, if applicable) (1 original copy
or RD’s Certified True Copy)
b. Loan and Mortgage Agreement duly registered with Pag-IBIG Branch
Registry of Deeds with Original RD stamp (indicate
new TCT/CCT No. on LMA prior to notarization and
mortgage annotation) (HQP-HLF-162/163/632/633) (3
original copies)
c. Duly accomplished/notarized Promissory Note (HQP- Pag-IBIG Branch
HLF-086/087) (3 original copies)
d. Disclosure Statement on Loan Transaction with Pag-IBIG Branch
conformity of the borrower and spouse and the co-
borrower and spouse, if applicable. (HQP-HLF-085) (1
original copy)
e. Notice of Approval with conformity of the borrower and Pag-IBIG Branch
spouse and the co-borrower and spouse, if applicable.
(HQP-HLF-401/403, 1 original copy)
 HQP-HLF-735
(V02, 12/2020)

REQUIRED DOCUMENTS WHERE TO SECURE

f. Letter of Guaranty with conformity of the seller/s Pag-IBIG Branch
(HQP-HLF-352/354, 1 original copy)

5. Surety bond not an Heirs Bond (for properties that are Insurance Company
subject to the lien imposed by unexpired period of Section
4 Rule 74 of the Rules of Court (1 original copy), if
applicable

6. Occupancy Permit (1photocopy), if applicable Municipal’s Office/LGU

7. Authority to Deduct Loan Amortization (HQP-HLF- Pag-IBIG Branch

124/634) (1 original copy) for employers with existing CSA
and in case that payment is through salary deduction.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
FOR HOUSE CONSTRUCTION/HOME IMPROVEMENT
1. One (1) Owner’s Duplicate Copy of OCT/TCT/ CCT in the Registry of Deeds
name of the borrower/co-borrower/s or a relative of the
borrowers (in case of accommodation mortgage) free of
any lien or encumbrances, except for the proper mortgage
annotation in favor of Pag-IBIG Fund.
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

2. One (1) Certified True Copy of OCT/TCT/CCT in the name Registry of Deeds
of the borrower/co-borrower/s or a relative of the
borrowers (in case of accommodation mortgage) free of
any lien or encumbrances except for the mortgage
annotation in favor of Pag-IBIG Fund. (RD’s copy) (1
original copy)
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

3. Updated Tax Declaration (House/s and Lot/s) classified as Assessor’s Office/ Municipal’s Office/ Local
residential and Updated Real Estate Tax Receipt/s in the Government Unit (LGU)
name of borrower and co-borrower/s, if applicable or lot
owner (for accommodation mortgage) as of the quarter
immediately preceding the date of submission of
documents in compliance to Notice of Approval. (2
photocopies)

4. Loan Mortgage Documents

a. Loan and Mortgage Agreement duly registered with Pag-IBIG Branch
Registry of Deeds with Original RD stamp or Certified
True Copy of LMA (RD’s Copy) (HQP-HLF-
162/163/632/633) (3 original copies)
b. Duly accomplished/notarized Promissory Note (HQP- Pag-IBIG Branch
HLF-086/087) (3 original copies) for each loan release
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

c. Duly signed Disclosure Statement on Loan Pag-IBIG Branch
Transaction with conformity of the borrower and
spouse and the co-borrower and spouse, if applicable.
(HQP-HLF-085) (1 original copy)
d. Notice of Approval with conformity of the borrower and Pag-IBIG Branch
spouse/co-borrower/accommodation mortgagor (HQP-
HLF-400, 1 original copy)

5. Building Plans and Building, Sanitary/Plumbing, Municipal’s Office/LGU

Electrical Permits duly approved by the building officials.
(1 original copy)

6. Occupancy Permit (applicable for Home Improvement if Municipal’s Office/LGU

with additional floor area) (1 photocopy)

7. Surety bond not an Heirs Bond (for properties that are Insurance Company
subject to the lien imposed by Section 4 Rule 74 of the
Rules of Court). (1 original copy)

8. Authority to Deduct Loan Amortization (HQP-HLF- Pag-IBIG Branch

124/634) (1 original copy) for employers with existing CSA
and in case that payment is through salary deduction.

9. For interim releases except for initial and final loan Member-Applicant/Borrower
release/s, pictures of the actual construction.
NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
FOR PURCHASE OF LOT WITH HOUSE CONSTRUCTION/
PURCHASE OF RESIDENTIAL UNIT WITH HOME IMPROVEMENT
FOR PURCHASE OF LOT WITH HOUSE CONSTRUCTION AND TRANSFER OF TITLE/
PURCHASE OF RESIDENTIAL UNIT WITH HOME IMPROVEMENT AND TRANSFER OF TITLE
1. One (1) Owner’s Duplicate Copy of TCT in the name of Registry of Deeds
the borrower/co-borrower/s (if applicable) free from any
lien and/or encumbrances, except for the proper mortgage
annotation in favor of Pag-IBIG Fund.
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

2. One (1) Certified True Copy of TCT in the name of the Registry of Deeds
borrower/co-borrower/s (if applicable) free from any lien
and/or encumbrances except for the mortgage annotation
in favor of Pag-IBIG Fund. (RD’s copy) (1 original copy)
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or annotation
of affidavit of correction.

3. Updated Tax Declaration (House/s and Lot/s) classified as Assessor’s Office/ Municipal’s Office/LGU
residential and Updated Real Estate Tax Receipt/s in the
name of the borrower and co-borrower/s, if applicable as
of the quarter immediately preceding the date of
submission of documents in compliance to Notice of
Approval. (2 photocopies)
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

4. Loan Mortgage Documents
a. Deed of Absolute Sale duly registered with Registry of Member-Applicant/Borrower
Deeds with Original RD Stamp (the amount of which
must not be less than the amount approved for
Purchase of Lot excluding transfer cost, if applicable)
(1 original copy or RD’s Certified True Copy)
b. Loan and Mortgage Agreement duly registered with Pag-IBIG Branch
Registry of Deeds with Original RD stamp (indicate
new TCT No. on LMA prior to notarization and
mortgage annotation) (HQP-HLF-162/163/632/633) (3
original copies)
c. Duly accomplished/notarized Promissory Note (HQP- Pag-IBIG Branch
HLF-086/087) (3 original copies)
d. Disclosure Statement on Loan Transaction with Pag-IBIG Branch
conformity of the borrower and spouse and the co-
borrower and spouse, if applicable. (HQP-HLF-085) (1
original copy)
e. Notice of Approval with conformity of the borrower and Pag-IBIG Branch
spouse and the co-borrower and spouse, if applicable.
(HQP-HLF-402/404) (1 original copy) Pag-IBIG Branch
f. Letter of Guaranty with conformity of the seller (HQP-
HLF-354) (1 original copy)
g. Surety bond not an Heirs Bond (for properties that are Insurance Company
subject to the lien imposed by Section 4 Rule 74 of the
Rules of Court (1 original copy), if applicable

5. Occupancy Permit (1 photocopy) Municipal’s Office/LGU

6. Building Plans and Building, Sanitary/Plumbing, Municipal’s Office/LGU

Electrical Permits duly approved by the building officials.
(1 original copy)

7. For interim releases except for initial and final loan Member-Applicant/ Borrower
release/s, pictures of the actual construction.

8. Authority to Deduct Loan Amortization (HQP-HLF- Pag-IBIG Branch

124/634) (1 original copy) for employees with existing
CSA and in case that payment is through salary
deduction.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
FOR REFINANCING
1. One (1) Certified True Copy of OCT/TCT/CCT in the name Registry of Deeds
of the borrower/co-borrower/s (if applicable) free from any
lien and with mortgage annotation in favor of Pag-IBIG
Fund. (RD’s copy) (1 original copy)
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

2. Updated Tax Declaration (Unit/s, Lot/s, House/s and Lot/s, Assessor’s Office/ Municipal’s Office/ Local
Parking Slot/s) classified as residential and Updated Real Government Unit (LGU)
Estate Tax Receipt/s in the name of borrower and co-
borrower/s, if applicable or lot owner (for accommodation
mortgage) as of the quarter immediately preceding the
date of submission of documents in compliance to Notice
of Approval. (2 photocopies)

3. Loan Mortgage Documents

a. Loan and Mortgage Agreement duly registered Pag-IBIG Branch
with Registry of Deeds with original RD stamp (HQP-
HLF-162/163/632/633) (3 original copies)
b. Duly accomplished/notarized Promissory Note (HQP- Pag-IBIG Branch
HLF-086/087) (3 original copies)
c. Disclosure Statement on Loan Transaction with Pag-IBIG Branch
conformity of the borrower and spouse and the co-
borrower and spouse, if applicable. (HQP-HLF-085) (1
original copy)
d. Notice of Approval with conformity of the borrower and Pag-IBIG Branch
spouse and the co-borrower and spouse, if applicable.
(HQP-HLF-405, 1 original copy)
e. Letter of Guaranty with conformity of the originating Pag-IBIG Branch
financial institution (HQP-HLF-107, 1 original copy)

4. Updated Statement of Account indicating the Loan Issuing Bank

Purpose, Original Loan Amount and Outstanding Loan
Balance duly signed by the Manager or the account
officer. (1 original copy)

5. Surety bond not an Heirs Bond (for properties that are Insurance Company
subject to the lien imposed by Section 4 Rule 74 of the
Rules of Court) (1 original copy), if applicable.

6. Authority to Deduct Loan Amortization (HQP-HLF- Pag-IBIG Branch

124/634) (1 original copy) for employers with existing
CSA and in case that payment is through salary
deduction.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
FOR REFINANCING WITH HOUSE CONSTRUCTION/ HOME IMPROVEMENT
1. One (1) Original Owner’s Duplicate Copy of TCT/ CCT in Registry of Deeds
the name of the borrower/co-borrower/s or a relative of the
borrowers (in case of accommodation mortgage)
free of any lien or encumbrances, except for the proper
mortgage annotation in favor of Pag-IBIG Fund.
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

2. One (1) Certified True Copy of OCT/TCT/CCT in the name Registry of Deeds
of the borrower/co-borrower/s or a relative of the
borrowers (in case of accommodation mortgage) free of
any lien and with mortgage annotation in favor of Pag-
IBIG Fund. (RD’s copy) (1 original copy)
- In case of discrepancy in name and other personal
circumstances of owner/s or errors in technical
description, registration of judicial correction or
annotation of affidavit of correction.

3. Updated Tax Declaration (Unit/s, Lot/s, House/s and Assessor’s Office/Municipal’s Office/ Local
Lot/s, Parking Slot/s) classified as residential and Government Unit (LGU)
Updated Real Estate Tax Receipt/s in the name of
borrower/co-borrower/s, if applicable or lot owner (for
accommodation mortgage) as of the quarter immediately
preceding the date of submission of documents in
compliance to Notice of Approval. (2 photocopies)

4. Loan Mortgage Documents

a. Loan and Mortgage Agreement duly registered with Pag-IBIG Branch
Registry of Deeds with original RD stamp (HQP-HLF-
162/163/632/633) (3 original copies)
b. Duly accomplished/notarized Promissory Note (HQP- Pag-IBIG Branch
HLF-086/087) (3 original copies)
c. Disclosure Statement on Loan Transaction with Pag-IBIG Branch
conformity of the borrower and spouse and the co-
borrower and spouse, if applicable. (HQP-HLF-085)
(1 original copy)
d. Notice of Approval with conformity of the borrower Pag-IBIG Branch
and spouse and the co-borrower and spouse, if
applicable. (HQP-HLF-406) (1 original copy)
e. Letter of Guaranty with conformity of the originating Pag-IBIG Branch
financial institution (HQP-HLF-107) (1 original copy),
if applicable

5. Updated Statement of Account indicating the Loan Issuing Bank

Purpose, Original Loan Amount and Outstanding Loan
Balance duly signed by the Manager or the account
officer. (1 original copy)

6. Surety bond not an Heirs Bond (for properties that are Insurance Company
subject to the lien imposed by Section 4 Rule 74 of the
Rules of Court) (1 original copy), if applicable

7. Authority to Deduct Loan Amortization (HQP-HLF- Pag-IBIG Branch

124/634) (1 original copy) for employers with existing CSA
and in case that payment is through salary deduction.

8. Occupancy Permit (applicable for Home Improvement if Municipal’s Office/LGU

with additional floor area) (1 original copy), if applicable

9. Building Plans and Building, Sanitary/Plumbing, Electrical Municipal’s Office/LGU

Permits duly approved by the building officials. (1 original
copy)
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

10. For interim releases except for initial and final loan Member-applicant/ Borrower
release/s, pictures of the actual construction.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
B. CHECK RELEASING REQUIREMENTS
FOR MEMBER-APPLICANT/ BORROWER/SELLER

1. Two (2) valid IDs of the Payee/s (1 photocopy each,

back-to-back). Any of the following:
- Passport Department of Foreign Affairs (DFA)
- Driver’s License Land Transportation Office (LTO/ Host
Country)
- Professional Regulation Commission (PRC) ID Professional Regulation Commission (PRC)
- Integrated Bar of the Philippines (IBP) ID Integrated Bar of the Philippines (IBP)
- National Bureau of Investigation (NBI) Clearance National Bureau of Investigation (NBI)
- Police Clearance Local Police Station
- Postal ID Post Office
- Voter’s ID Commission on Election (COMELEC)
- Government Service Insurance System (GSIS) e-Card Government Service Insurance System (GSIS)
- Social Security System (SSS) Card Social Security System (SSS)
- Senior Citizen Card Local Government Unit (LGU)/ Office of Senior
Citizen Affairs (OSCA)
- Overseas Workers Welfare Administration (OWWA) ID Overseas Workers Welfare Administration
(OWWA)
- Overseas Filipino Worker (OFW) ID Philippine Overseas Employment
Administration (POEA)
- Seaman’s Book or Seafarer’s Identification and Maritime Industry Authority (MARINA)
Record Book (SIRB)
- Alien Certification of Registration/Immigrant Certificate Bureau of Immigration (BI)
of Registration
- National Council for the Welfare of Disabled Persons National Council on Disability Affairs (NCDA)/
(NCWDP) Certification Department of Social Welfare and
Development (DSWD)
- Department of Social Welfare and Development DSWD
(DSWD) Certification
- Government Office and GOCC ID (e.g. AFP ID, Pag- Government Office/Government Owned and
IBIG Loyalty Card) Controlled Corporation (GOCC)

2. If mode of payment is thru PDC, 12 Post-Dated Borrower/Co-Borrower/Spouse

Checks (PDCs). For loan purposes which include house
construction or home improvement, issuance of PDCs is
upon loan take-out.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
THRU REPRESENTATIVE/ATTORNEY-IN-FACT

1. Two (2) valid IDs of Payee/Representative/ Attorney-in-

Fact (1 photocopy each, back-to-back)
- Passport Department of Foreign Affairs (DFA)
- Driver’s License Land Transportation Office (LTO/ Host
Country)
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

- Professional Regulation Commission (PRC) ID Professional Regulation Commission (PRC)
- Integrated Bar of the Philippines (IBP) ID Integrated Bar of the Philippines (IBP)
- National Bureau of Investigation (NBI) Clearance National Bureau of Investigation (NBI)
- Police Clearance Local Police Station
- Postal ID Post Office
- Voter’s ID Commission on Election (COMELEC)
- Government Service Insurance System (GSIS) e-Card Government Service Insurance System (GSIS)
- Social Security System (SSS) Card Social Security System (SSS)
- Senior Citizen Card Local Government Unit (LGU)/ Office of Senior
Citizen Affairs (OSCA)
- Overseas Workers Welfare Administration (OWWA) ID Overseas Workers Welfare Administration
(OWWA)
- Overseas Filipino Worker (OFW) ID Philippine Overseas Employment
Administration (POEA)
- Seaman’s Book or Seafarer’s Identification and Maritime Industry Authority (MARINA)
Record Book (SIRB)
- Alien Certification of Registration/Immigrant Certificate Bureau of Immigration (BI)
of Registration
- National Council for the Welfare of Disabled National Council on Disability Affairs (NCDA)/
Persons(NCWDP) Certification Department of Social Welfare and
Development (DSWD)
- Department of Social Welfare and Development DSWD
(DSWD) Certification
- Government Office and GOCC ID (e.g. AFP ID, Pag- Government Office/Government-Owned and
IBIG Loyalty Card) Controlled Corporation (GOCC)

2. Notarized Special Power of Attorney (SPA) executed by Pag-IBIG website (www.pagibigfund.gov.ph) or

the Payee. (1 original copy, 1 photocopy) in any Pag-IBIG Branch/ Person being
Represented

For OFW Members

 For SPA executed and notarized in the Philippines, Person being represented
include a photocopy of passport/seaman’s book
reflecting the entry date and/or exit date to/from the
Philippines (1 original copy, 1 photocopy)
 For documents executed abroad (1 original copy, 1
photocopy)
 For Non-Apostille Countries Philippine Embassy of Host Country/
- SPA duly authenticated by a Philippine Government
Consular Officer, or SPA notarized by a local
notary (of country where the member is Philippine Embassy of Host Country/
working) but duly authenticated by a Philippine Government
Consular Officer.
 For Apostille Countries
- Apostille SPA

3. If mode of payment is thru PDC, 12 Post-Dated Checks Borrower/Co-Borrower/Spouse

(PDCs). For loan purposes which include house
construction or home improvement, issuance of PDCs is
upon loan take-out.

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.
 HQP-HLF-735
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REQUIRED DOCUMENTS WHERE TO SECURE

THRU DEVELOPER’S NAME/ COMPANY’S NAME/
BANK’S NAME
1. Authorization letter for the Representative/ Secretary Developer
Certificate. (1 original copy)

2. Official Receipt issued by the Developer/ Company/ Bank Developer/Issuing Bank

or Validated deposit slip. (1 original copy)

3. Two (2) valid IDs of Authorized Representative (1

photocopy each, back-to-back). Any of the following:
- Passport
- Driver’s License
- Professional Regulation Commission (PRC) ID
- Integrated Bar of the Philippines (IBP) ID
- National Bureau of Investigation (NBI) Clearance
- Police Clearance
- Postal ID
- Voter’s ID
- Government Service Insurance System (GSIS) e-Card
- Social Security System (SSS) Card
- Senior Citizen Card
- Overseas Workers Welfare Administration (OWWA) ID
- Overseas Filipino Worker (OFW) ID
- Seaman’s Book or Seafarer’s Identification and
Record Book (SIRB)
- Alien Certification of Registration/Immigrant Certificate
of Registration
- National Council for the Welfare of Disabled Persons
(NCWDP) Certification
- Department of Social Welfare and Development
(DSWD) Certification
- Government Office and GOCC ID (e.g. AFP ID,
Pag-IBIG Loyalty Card)
Department of Foreign Affairs (DFA)
Land Transportation Office (LTO/ Host
Country)
Professional Regulation Commission (PRC)
Integrated Bar of the Philippines (IBP)
National Bureau of Investigation (NBI)
Local Police Station
Post Office
Commission on Election (COMELEC)
Government Service Insurance System (GSIS)
Social Security System (SSS)
Local Government Unit (LGU)/ Office of Senior
Citizen Affairs (OSCA)
Overseas Workers Welfare Administration
(OWWA)
Philippine Overseas Employment
Administration (POEA)
Maritime Industry Authority (MARINA)
Bureau of Immigration (BI)
National Council on Disability Affairs (NCDA)/
Department of Social Welfare and
Development (DSWD)
DSWD
Government Office/Government-Owned and
Controlled Corporation (GOCC)

NOTE: In all instances wherein photocopies are submitted, the original document must be presented
for authentication.