PowerPoint

INTRODUCTION

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program which

allows you to create professional-looking electronic slide shows. PPT is used to present
information in an organized manner to an individual or group.

STARTING MS POWERPOINT
1. Click on the PowerPoint icon in the Taskbar. If you do not see the icon, go to the Start button,
right-click, and choose Search. Type "PowerPoint" in the search field, and when PowerPoint
appears, double-click it.

2. PowerPoint will open, prompting you to select a theme. Click on Blank Presentation.

BASICS OF MS POWERPOINT:
MS POWERPOINT COMPONENTS
1)Ribbon Organizes commands on tabs, and then groups the commands by topic for performing
related presentation tasks.
2) File tab Displays a list of commands related to things you can do with a presentation, such as
opening, saving, printing, or sharing.
3) Quick Access Toolbar (QAT)Displays buttons to perform frequently used commands with a
single click. Frequently used commands in PowerPoint include Save, Undo, and Repeat. For
commands that you use frequently, you can add additional buttons to the Quick Access Toolbar.
4) Title bar Displays the name of the presentation and the name of the program. The Minimize,
Maximize/Restore Down, and Close window control buttons are grouped on the right side of the
title bar.
5) Ribbon tabs Display across the top of the Ribbon, and each tab relates to a type of task-related
activity within PowerPoint.
6) Program-level control buttons Minimizes, restores or closes the program window.
7) Groups Indicate the name of the groups of related commands on each displayed tab.
8) Slide pane Displays a large image of the active slide in PowerPoint.
9) View buttons A set of commands that control the look of the presentation window.

ELEMENTARY WORKING WITH MS POWERPOINT

Microsoft PowerPoint is an electronic presentation program that helps people present a speech
using a collection of slides. A PowerPoint presentation is a collection of slides that can be used to
create oral presentations.

A) SLIDE SHOW
View >>Slide Show

B) INSERTING A SOUND
Select the slide you are going to put the sound on
Insert << Audio >> Audio from File
Browse for your sound file >> Insert
 PRACTICAL 3
AIM- Design a poster as an invitation for a freshers’ party in your college on MS
PowerPoint.

STEPS –

1. Start PowerPoint: Make a New presentation – You can choose a template as well.

2. Choose the size of your poster.

3. Adding text: In order to add text, the text needs a "container" – a Text Box. Make a text
box by-

a. Click on the Text Box tool or selecting Text Box under the Insert menu. (The Text Box
tool is often found near the bottom centre – it looks like a mini page with an "A" in the upper-
left part of it.)
b. Click or click-and-drag where you want the text to be. After this second step, you should
see the rectangular shape of the Text Box. You can re-size it at any time by dragging one of
the little square "handles". The box will also grow automatically as you type (if it needs to).

As in many programs, you can change the font and size by highlighting the text to be changed
and then making the changes. A 100-point font is about an inch high. If you don't see the size
you want in the selection list, you can enter it in by hand.

Make a separate Text Box for each separate piece of text. "Separate text" means a portion of
text that you want to be able to move independently from the others.

4.Adding images: The two ways to add images are with Insert/Picture and with Copy and
Paste:
a.Insert/Picture: This is the most common way of adding graphics to a PowerPoint document.
If you have a file that is in one of several standard graphic formats (like JPEG, GIF, PICT,
etc.), use the Insert menu/Picture/From-file and select your file. The image will appear on
your document with handles. Use one of the corner handles to re-size it. Click and drag in the
middle of the graphic to move it. You can do many other things to an image (including
brightness, cropping, and resetting it to how it was originally brought in) under
Format/Picture.
b. Copy and Paste: Use this if you have something like an Excel graph you want to add to
your document. Generally, avoid this method if you can – Copy and Paste will often only
give you a low-resolution copy of a graphic.

5.Background: You can select a background under the Format menu/Background. If you want
a picture background, select “Background” off the Format menu, then click on the down
arrow for more options. Select “fill effects” and then the tab for “picture”. Click on “select
picture” and find the picture you want from your hard drive. You will probably want to fade
or lighten the image prior to using it as background or you may risk the picture competing
with your text.
 PRACTICAL 4
AIM- Make a presentation with at least 5 slides on artificial intelligence using all the tools.

STEPS –

1. Start PowerPoint: Make a New presentation – You can choose a template as well.
2. Insert a New Slide
To insert a new slide into a presentation,
➢ Click the Home tab in the ribbon.
➢ In the Slides toolbar, select the New Slide button

3. To create Charts, follow these steps-

1. Select the slide where you want the chart to appear.

2. In the Insert tab, under the Illustrations group, click on CHART to open the Insert
Chart dialog.

3. Select the type of chart from the category list on the left, or simply scroll through the gallery
on the right to view all the available charts. Once you have made your selection, click OK.
4. The chart will appear on your slide, and Excel will open as a split screen with dummy data
already filled in.
5. Add your data and labels to the Excel spreadsheet and the chart will be automatically updated
on your slide.
 2. For Animation, follow these steps-
PowerPoint allows you to animate objects or specific content within a slide and also to add
animated
transitions between slides. Transitions are a common and easy way to liven up a presentation.
Add Transitions
To add a consistent transition between each slide throughout the presentation, follow these
instructions.
1. Click the View tab and click the Slide Master button.
2. In the left-hand Slides tab, select the first slide which is numbered “1.”
3. Click the Animations tab.
4. In the Transition to This Slide toolbar, browse through the transition options and click the
appropriate choice. Place the mouse over each option to preview the transition within the slide
currently on screen
5.When satisfied with the transition, click the Slide Master tab and then the Close Master View
button.

Add Animation
With PowerPoint, you can animate virtually any object or specific content that appears on a
slide.
➢ To animate an object or content, select it.
➢ Click the Animations tab.
➢ Select from the menus and buttons available in the Animations toolbar.
➢ After selecting the appropriate animation settings, use the Preview button to see the
animation in.

3. For Audio, follow these steps-

1. Click the Insert tab.
2. Then click the Sound button.
3. Navigate to the correct audio clip and select it.
4. A pop-up window will ask if the audio should play Automatically or When Clicked.
5. An audio icon will automatically appear on the slide. To preview the audio, right click the
audio icon and select Preview.

4. Inserting and Format Picture Tab:-

You can even insert the image in your presentation. To insert click on insert option and then on
picture, a window will open you can insert the picture from any desired location.
After you insert an image the Picture Tools - Format tab will automatically appear.

Adjust Picture Settings

The Adjust group on the Picture Tools tab allows you to adjust the brightness and contrast of
your image. You can also use the recoloring options to change the tint of your picture.
 5. Borders and Effects

With the Picture Styles group you can add some interesting effects to your images, including
regular borders and shaped borders, shadows and reflections, and 3-D rotation options.
PowerPoint comes with a number of built-in options, or you can customize your own using the
drop down Picture Shape, Picture Border, and Picture Effects menus on the right.

6. Arranging, Aligning & Grouping Images

Arranging PowerPoint allows you to overlap objects, so that for example you could have a text
box or a callout over an image, or two images that overlap each other, or several solid shapes
and lines arranged to make an interesting background on a slide master.

7. Adding Notes
There are two ways to insert notes in PowerPoint.
1. To insert short notes: In the Normal view, click on the Notes box at the bottom of your
screen and
type your text.
2. To insert longer notes: Click on the View tab. Under Presentation Views select the Notes
Page button. Type your notes in the space that appears below your slide.

8. Inserting Headers & Footers

To add a header and footer, click on the Insert tab, then on the Header & Footer button. The
Date & Time and Slide Number buttons will bring up the same dialog box.

➢ Fixed and Automatic Dates - PowerPoint gives you the option to add either a fixed
date and time, which will remain the same, or a date and time that automatically
 update. If you choose to have a date and time that automatically update, the date and
time will always match the date and time that you run your slide show.
➢ Slide Number - Check the box to show the slide number.
➢ Footer - Check the Footer box and add text to have text appear at the bottom of the
slide.
➢ Apply/Apply To All - To insert your chosen elements into your slide, select Apply to
have the information appear only on your current slide, or Apply To All to have it
appear on every slide. If any of the information is repeated on the title slide, check the
Don't show on title slide box to avoid repeating the information.
➢ Preview - The Preview box shows you where on your slide the information will appear.
You cannot change this from within this screen, but once you insert the information you
can click and drag the box anywhere in your slide, just like any other text box.
Note: If you chose to Apply To All, moving the text box in one slide will not effect the
placement of the information in the rest of your slides.
➢ Notes and Handouts - Under this tab, you can choose your header and footer
preferences for your handouts.