Project Charter

Class Code MGMT 640: LEC-FALL-04

Group Number Group One

Group members

1. Solmaz Arab (1916194)

2. Mahsa Zolghadriha (1915341)
3. Shahrzad Ahmady Jozdany (1913277)
4. Abishek Nanjappa Allaranda (1913273)
5. Xueling Wang (2013748)
Part I: Project Overview

Project Name Building a two-story house

Project Charter Author
 Solmaz Arab
 Mahsa Zolghadriha
 Shahrzad Ahmady Jozdany
 Abishek Allararda
 Xueling Wang

Last Revision
Creation Date
Date

Mr. Johnson
Project Requestor Project Manager Sarah Clark
Dale

Project Charter Status

Approve
(Pending/Approve/Reject)

Date of
Project Sponsor Signature Mrs. Olivia Smith Project
Approval

Proposed Project Start & Start End

End Date
Part II: Project Details

Project Description Building a two-story house with a modern architectural façade for Mr.
Dale and his family. The house is located in Robson St., Vancouver
downtown

Project Purpose One of the primary purposes of this project is to build a house with the
most up-to-date construction materials and standards to minimize
energy consumption. By doing so, the project can satisfy our client’s
and other stakeholders’ needs and expectations as well. Besides, Mr.
Dale and his family wish to move in on August 1st, 2021. Thus, the
house needs to be completed in 8 months.

Benefits  Reducing energy consumption due to building an energy-

efficient house
 Creating approximately dozens of employments over the
course of the project
 Building the house in an area where accessing many amenities
and shopping centers is convenient for the house residents

Project Scope  This is not a fixed-price contract (there is a potential to have

15% increase in the budget and timeline of the project)
 The total estimated budget is $469,405 (CAD)
 The subcontractors of the project are: plumbing and HVAC
teams, painting and taping teams, and structural construction
team
 Competent labors are to be recruited
 Quality materials and equipment are to be supplied
 The new house is to be delivered to the client with following
specifications:
 Main house
 Landscaped area
 Patio
 Driveways
 High quality materials
 Bi-weekly report to the client and senior manager

Stakeholders  Top management

 Senior manager
 Project manager
 Resource managers
 Functional supervisors
  Project team members
 Private Clients
 Suppliers
 Neighbors
 Environmental protection agencies
 General public
 Main contractor
 Subcontractors
 City of Vancouver

Constraints  Time
 Construction is not permitted in Vancouver on Sundays and
holidays.
 The working hours must be between 9:00 am and 7:00 pm.
 Heavy snow and rain during the winter

Risks  Weather conditions

 Safety hazards
 Unexpected increase in material costs
 Delayed material delivery
 Replacement of damaged tools

Assumptions  The material will be delivered on time

 There will be no material cost increase
 The weather condition will not stop our operations
 Each project activity will be complete on time
 No labor injuries occur in the site
 There will be no destructive conflict during the project

Project Team  Structural construction teams

 Interior and exterior design teams
 Hardscaping and Landscaping teams
 Plumbing team
 Electrical team
 HVAC team
 Insulation works team
 Painting team
 Taping team

Overall Budget  $469,405.00

Key Dependencies  Completing the project within the schedule and specified
 budget
 Having a professional insulation team to properly fulfill our
demand for building an energy-efficient house
 Benefiting from an experienced working team to be able to
deliver a high-quality outcome
Overall Project Governance
The management framework of the project, the responsibilities and accountabilities regarding the project is shown in Figure 1.

Figure 1. Overall Project Governance

Stakeholders analysis

The stakeholders are identified and listed as follows, and their power and interest in the project

are illustrated by power-interest grid (Figure 2).

 Top management

 Senior manager

 Resource managers
 Financial manager
 HR manager
 Supply manager

 Functional supervisors
 Structural Construction supervisor
 Design supervisor
 Plumbing supervisor
 Electrician supervisor
 HVAC Supervisor
 Insulation supervisor
 Painting Supervisor

 Project team members

 Construction team
 Interior and exterior design teams
 Hardscaping and Landscaping teams
 Plumbing team
 Electrical team
 HVAC team
 Insulation works team
 Painting and taping team

 Private Clients
  Mr. Johnson Dale

 Suppliers
 Bole Construction company, providing Plumbing and HVAC supplies and teams
 The Vancouver Painting Company, providing painting and taping supplies and teams
 C-Best Construction Ltd, providing structural supplies and teams

 Neighbors

 Environmental protection agencies

 Environmental regulators

 General public
 Pedestrians
 Drivers

 Main contractor
 The Bright Future Company

 Subcontractors
 Bole Construction company
 The Vancouver Painting Company
 C-Best Construction Ltd

 City of Vancouver
 Building inspector
Figure 2. Power-Interest Grid
Project Mind Map

Figure 3. Mind Map

WBS

The link of the WBS is provided as follows:

WBS.pod.xml
 RACI Chart

Table 1. Responsible, Accountable, Consult, Informed Matrix

Deliverables
Phase one (initiation) Deliverables
Phase Two (Planning) Deliverables
Phase Three (Execution) Deliverables
Phase Four (Closing) Deliverables
 Licenses and permits
 Construction schedule
 Completed vision document
 Project objectives
 Initial budget estimation
 Designed drawings
 Master project plan
 Risk management status
 Milestone review document
 Project schedule
 Functional specification document
 Work Breakdown Schedule
 Detailed project budget
 Key dependencies
 Stakeholders analysis
 Communication plan
 Project’s variance report
 Completed tasks assigned
 New gained experiences by team members
 Timesheet reports
 Change log documents
 Status report
 Completion certificate
 Completed house
 Signed forms and contracts
 Gained benefit report
Milestones

For the progress of 2 storey building, the followings are the milestones of the project:

 Designing and creating blueprint completed and approved: 12/11/2020

 Acquiring site certificate completed: 22/12/2020

 Client approval of design completed: 10/11/2020

 Recruiting the project team completed: 31/12/2020

 Preparation of the construction site completed: 22/01/2021

 Foundation poured and set: 04/02/2021

 Rough framing installed: 18/03/2021

 Plumbing completed: 16/04/2021

 Electric works interior and exterior completed: 27/04/2021

 H.V.A.C. Completed: 20/04/2021

 Insulation installed: 07/04/2021

 Interior works and installing interior fixtures completed: 26/04/2021

 Painting and taping ended: 15/04/2021

 Exterior finishes completed: 04/05/2021

 Driveway and landscaping complete: 13/05/2021

 Completion certificate acquired: 17/06/2021

 Cleaning completed: 18/05/2021

 Move-in: 18/06/2021
Project timeline (Simple Gantt)

The project timeline is prepared to provide an understanding and a clear image of the project at a glance.

Table 2. Project Timeline

Building a
157 11-11-20 23-06-21
1 two-story $ 469,405,00
days 8:00 17:00
house
Creating a
11-11-20 12-11-20
2 concept and 2 days Andrew;Mark;Rocio
8:00 17:00
design
Preparing
11-11-20 12-11-20
3 blueprints & 2 days Andrew;Rocio $ 330.00
8:00 17:00
design
Acquiring
11-11-20 22-12-20
4 construction 30 days Mark $ 3,465.00
8:00 17:00
permits
Recruiting the 23-12-20 31-12-20
5 7 days Mark
project team 8:00 17:00
Recruiting
23-12-20 24-12-20
6 Engineer & 2 days Andrew;Rocio
8:00 17:00
Architect
Recruiting 23-12-20 31-12-20
7 7 days 2;3;4 Don;Evelyn;Tony;Aliss
Plumbing team 8:00 17:00
Recruiting 23-12-20 31-12-20
8 7 days 2;3;4 Joe;Jash
Electrical team 8:00 17:00
Recruiting
23-12-20 31-12-20 Mahsa;Shahrzad;Solmaz;Abishek;Rebeca;John;Sara;Sam;Kat;Al
9 Construction 7 days 2;3;4
8:00 17:00 i
team
Recruiting
1 23-12-20 31-12-20
Interior design 7 days 2;3;4 Jen;Sima;Mohammad;Homa;Alex;Man
0 8:00 17:00
team
 Recruiting 23-12-20 31-12-20
11 7 days 2;3;4 Anna;Shashi;Sandeep
HVAC team 8:00 17:00
Recruiting
1 23-12-20 31-12-20
Insulation 7 days 2;3;4 Kaveh;Aref
2 8:00 17:00
works team
1 Recruting 23-12-20 31-12-20
7 days 2;3;4 Baran;Mana;Ebi
3 Painting team 8:00 17:00
1 Recruiting 23-12-20 31-12-20
7 days 2;3;4 Dena;Mahshid;Ashly
4 Taping team 8:00 17:00
Preparing
1 01-01-21 22-01-21
Construction 16 days 9 $ 25,176.00
5 8:00 17:00
Site
Clearing &
1 01-01-21 07-01-21
excavating the 5 days 9 Mahsa;Shahrzad;Solmaz;Abishek
6 8:00 17:00
land
1 Preparing the 08-01-21 14-01-21
5 days 16 Rebeca;John;Sara;Sam
7 subsurface 8:00 17:00
1 Installing 15-01-21 21-01-21
5 days 17 Ali;Rebeca;Sara
8 footings 8:00 17:00
Building
boundary walls
and gates to
1 22-01-21 22-01-21
protect the 1 day 18 Kat;Solmaz
9 8:00 17:00
materials from
outside
environment
2 Pouring 25-01-21 02-02-21
7 days 15 $ 15,378.00
0 Foundation 8:00 17:00
Putting up
2 wooden form 25-01-21 02-02-21
7 days 18 Abishek;John;Mahsa;Sam
1 for temporary 8:00 17:00
foundation
Installing
2 03-02-21 15-03-21
Rough 29 days 20 $ 69,088.00
2 8:00 17:00
Framing
2 Installing 03-02-21 11-02-21
7 days 20 Ali;Kat;Shahrzad;Solmaz
3 wooden frames 8:00 17:00
2 Floor and Roof 12-02-21 04-03-21
15 days 23 John;Mahsa;Sam;Sara
4 system 8:00 17:00
Applying
2 05-03-21 15-03-21
sheathing to 7 days 24 Abishek;Sara
5 8:00 17:00
exterior walls
2 16-03-21 14-04-21
Plumbing 22 days 25 $ 15,455.00
6 8:00 17:00
Installing
2 pipes, sewer, 16-03-21 24-03-21
7 days 25 Evelyn;Don
7 and water 8:00 17:00
supply lines
Installing Vent
2 16-03-21 18-03-21
pipes and vents 3 days 25 Aliss;Tony
8 8:00 17:00
(Ventilation)
2 Installing 12-04-21 12-04-21
1 day 61 Don
9 toilets 8:00 17:00
3 Installing 12-04-21 13-04-21
2 days 61 Tony;Aliss
0 bathtubs 8:00 17:00
Installing
3 shower units, 14-04-21 14-04-21
1 day 30 Don;Tony
1 house’s water 8:00 17:00
taps
3 Fire 12-04-21 12-04-21
1 day 61 Tony
2 Extinguisher 8:00 17:00
3 23-03-21 24-03-21
Gas fitting 2 days 44 Aliss;Evelyn
3 8:00 17:00
Conducting
3 25-03-21 12-04-21
Electrical 13 days 27 $ 8,272.00
4 8:00 17:00
works
3 25-03-21 02-04-21
Installing wires 7 days 27 Joe;Jash
5 8:00 17:00
3 Installing 1 day 12-04-21 12-04-21 61 Joe;Jash
6 outlets, 8:00 17:00
 switches,
lighting
fixtures
3 Conducting 16-03-21 14-04-21
22 days 25 $ 17,818.30
7 HVAC 8:00 17:00
3 Installing 16-03-21 18-03-21
3 days 25 Anna;Shashi
8 Ductwork 8:00 17:00
Installing
3 12-04-21 14-04-21
heating and 3 days 61 Anna;Sandeep
9 8:00 17:00
cooling units
4 Installing 19-03-21 25-03-21
5 days $ 13,604.00
0 insulation 8:00 17:00
Installing
4 fiberglass and 19-03-21 19-03-21
1 day 38 Aref;Kaveh
1 mineral-wool 8:00 17:00
batts and rolls
Installing fire
4 25-03-21 25-03-21
proof 1 day 46 Aref;Kaveh
2 8:00 17:00
insulation
4 16-03-21 20-04-21
Interior Works 26 days 25 $ 35,836.00
3 8:00 17:00
4 Installing 16-03-21 22-03-21
5 days 25 John;Sam;Solmaz
4 floors & roofs 8:00 17:00
4 26-03-21 29-03-21
Installing stairs 2 days 49 Kat;Rebeca;Shahrzad
5 8:00 17:00
4 Installing 23-03-21 24-03-21
2 days 44 Abishek;Ali;Mahsa
6 windows 8:00 17:00
4 23-03-21 24-03-21
Installing doors 2 days 44 Mohammad;Homa
7 8:00 17:00
4 Installing 25-03-21 26-03-21
2 days 46 Sima;Jen
8 windowsills 8:00 17:00
4 Installing 23-03-21 25-03-21
3 days 44 Abishek;Kat;Mahsa;Sara
9 drywalls 8:00 17:00
5 Installing 19-03-21 20-04-21
23 days $ 49,010.00
0 interior fixtures 8:00 17:00
5 Tiling 26-03-21 06-04-21
8 days 49 Jen;Sima
1 bathrooms 8:00 17:00
5 Tiling the 07-04-21 08-04-21
2 days 51 Alex;Homa
2 kitchen 8:00 17:00
Installing
5 cabinets, 12-04-21 19-04-21
6 days 61 Mohammad;Homa;Alex
3 shelves and 8:00 17:00
countertops
5 Installing 20-04-21 20-04-21
1 day 53 Man
4 kitchen hood 8:00 17:00
Installing the
5 12-04-21 12-04-21
bedroom's 1 day 61 Jen;Sima
5 8:00 17:00
closets
5 Installing 19-03-21 19-03-21
1 day 38 Mohammad;Homa;Alex
6 fireplace 8:00 17:00
5 20-04-21 20-04-21
Installing sinks 1 day 53 Man
7 8:00 17:00
5 Installing 13-04-21 13-04-21
1 day 55 Jen
8 mirrors 8:00 17:00
5 12-04-21 14-04-21
Flooring 3 days 61 Sima;Mohammad;Homa;Alex;Man
9 8:00 17:00
6 26-03-21 31-03-21
Taping 4 days 49 Dena;Mahshid;Ashly
0 8:00 17:00
6 01-04-21 09-04-21
Painting 7 days 60 Ebi;Mana;Baran
1 8:00 17:00
Installing
6 12-04-21 03-05-21
Exterior 16 days
2 8:00 17:00
Finishes
Installing
6 12-04-21 03-05-21
brick, stucco, 16 days 61 Abishek;Ali;Kat;Mahsa;Shahrzad $ 30,160.00
3 8:00 17:00
stone
Hardscaping
6 04-05-21 19-05-21
and 12 days 63 $ 40,998.00
4 8:00 17:00
Landscaping
6 Installing 7 days 04-05-21 12-05-21 63 Rebeca;John;Sara;Sam
 driveways &
5 8:00 17:00
walkways
6 Installing 13-05-21 19-05-21
5 days 65 Kat;Ali
6 patios 8:00 17:00
6 Completion 20-05-21 23-06-21
25 days 66 Mark $ -
7 Certificate 8:00 17:00
6 20-05-21 26-05-21
Final Cleanup 5 days 66 Mohsen;Sasan $ 2,160.00
8 8:00 17:00
Risk analysis chart
The potential risks that might face the project, their probability, impact, and importance are
forecasted and demonstrated in the table below:

Risk Probability Impact Score Final Ranking

1. Weather Condition 9 6 54 1
2. Safety Hazards 5 6 30 2
3. Delayed Material delivery 4 7 28 3
4. Unpredictable cost
4 5 20 4
increases
5. Damaged tools 3 6 18 5

Weather conditions: Since our location is Vancouver and known to be a rainy city, the
probability of damage to construction based on different weather conditions can change many tasks in
the project's timeline.
Safety Hazard: Since the construction site from zero to finish will not always have a steady
platform, there will be the likelihood of someone getting injured over the construction operations.
And the impact of risk can have unavoidable specific delays in the project.
Damaged Tools: is also essential to see what damage it can bring to the project. It can delay
service, delay in time, or delay of resources, which can also lead to a change in timeline and change
in resources, and few specific changes will occur.
The scoring and ranking: are based on weekly analysis, and it can change the next week. Since
we have weather and safety hazards as the top priority, we should evaluate them regularly.
Delay in Material delivery and Unpredictable Cost: These two factors are considered a risk
for the project as we require materials to build the building. If resources don't get delivered on time
because of economic and environmental reasons, we will evaluate all the possible outcomes and
delays towards the project. An increase in Cost is a significant factor as we buy and provide materials
in bulk. If the economy is not stable, it can also be a significant risk towards the budget and have to
re-evaluate materials needed from the suppliers.
Risk mitigation Plan
In order to eliminate the impact of potential risks anticipated, a mitigation plan is designed as
follows:
Risk Mitigation Mitigation team
We can work with precaution and continuously keep
1. Weather Project Manager and
looking into the weather conditions weekly to see the
conditions construction team
forecast and assume the weather condition.
We should always require backup tools, such as
2. Safety equipment and tools, during construction, a part of
Construction Team
Hazard the equipment stops working. Having an extra piece
or a backup tool will help to recover the lost time.
Construction materials are always high in demand,
and based on the economy, the price can go up and Supervisor and Project
3. Materials
down. However, we can discuss this matter with the Manager
client and buy in bulk to remain within the budget.
An increase in cost can be looked into invoices and
carefully having an inventory of the raw materials in Clients and project
4. Cost
hand, so it doesn’t get misused but other people manager
working on site
Replacement of damaged tools can be a minor risk
for the project as it can delay the timeline. The best
5. Damaged Finance team and Project
option will be to have a second equipment on
tools Manager
standby so the workers can order a new and during
the wait time they can use the tool on standby.
Project Budget (DETAILED SECTION)

Name Unit Quantity Price/Unite Price

Preparing Construction
Excavation m2 28.72 $40 -150 $3,100
Trenching (preparing
m2 40 $10- 20 $900
subsurface)
Cement floor m2 200 $ 6.3 $ 1260
Block walls m2 222 $25 $5,552
Total price $10,812
Pouring foundation
Putting up wooden m2 3.33 $8,000
form for temporary
foundation
Concrete m2 50 $6.44 $322
Total price $8,322
Installing rough framing
Wooden frame m 100 $2,000
Membrane roof Sq/ft 241.39 $10 $ 2,413.9
Thermal-insulating
Sq/ft 300 $10-13 $4,000
roof
Install conventional
$2.00 – $4.00.
asphalt shingles over Sq/ft 300 $1,200
existing shingles
Strip and re-roof $9.00 – $18.00
Sq/ft 300 $4,500
with cedar shingles
Install a Deck each $25.00 – $50.00 $50
Filled wall (ground
m2 26.31 $2,000
floor)
Concrete Sq/ft 500 $6.44 $3,220
Filled wall (second
m2 32.18 $2,000
floor)
Parge foundation $3.00 – $6.00
Sq/ft 500 $3,000
walls
Exterior wall Sq/ft 500 $ 5-10 $5,000
Wooden frames each 40 $1,500
Build retaining wall
m2 500 $20.00 – $40.00 $12,500
wood
Total price $43,384
Plumbing
Bathtubs each 2 $1000 $2,500
Shower units each 3 $600 $2,000
Water taps each 3 $200 $600
Pipes, sewer and
m $5,000
water supply lines
Gas fitting each $900
Total price $11,000
Conducting electrical works
Wires m 200 $2 $400
Outlet & switches each 80 $5 $400
Lighting $2,000
Total price $2,800
Conducting HVAC
Vent pipes m $50
Electronic air filter each $1,000
Independent air
each $10,000
system
Vents m 10 $23.23 $232.3
Heat system each $2,000
Total price $13,282.3
Interior works
Wooden stairs step 20 $150 $3,000
Handrail m $40-90 $400
Mental windows each 10 $300 $3,000
Fine aggregate
Sq/ft 400 $13-16 $6,000
concrete
Total price $12,400
Installing insulation
Fiberglass Sq/ft 600 $12.55 $7,530
Mineral-wool batts Sq/ft 100 $30 $3,000
Rolls m $2,000
Drywall m2 $1.5 $480
Total price $13,010
Installing interior fixture
Tiles Sq 400 $20 $2,000
Steel front door each 1 $500
Wooden door each 10 $100 $1,000
Toilets each 3 $400 $1,200
Windowsills m $100-170 $600
Installing toilets each 2 $400 $800
Lumber m 100 $15,000
Kitchen hood each 1 &899
Bedroom's closets each 2 $1,500
Fireplace each $3,595
Sinks each 4 $469 $1,876
Mirrors each 4 $55 $220
12mm laminate floor Sq/ft 600 $3 $1,800
Plastering m $1,000
Total price $31,190
Installing exterior finishes
Brick, stucco, stone m $10,000
Hardscaping and landscaping
Stone (36 width) each $300 $30,000
Installing patios Sq/ft $3.6 $1,100
Concrete sidewalk m2 $6.44 $3,22
Total price $31,422

Labor Cost

Team Total Cost

Construction team $14,364
Foundation team $7,056
Rough frame team $25,704
Plumbing team $4,455
Electrical team $5,472
HVAC team $4,536
Interior team $23,436
Insulation team $594
Interior fixture team $17,820
Taping team $3,564
Painting team $6,237
Exterior fixture team $20,160
Hardscaping and landscape team $9,576
Cleaners $2,160
Total $145,134

Equipment and additional cost

name period Price per day Total price

Boom lift 23 Monthly: $1600 $1,600
Forklift 20 $195 $3,900
Manlift 25 $125 $3,125
External scaffolding 180 $1,300
Screws kg $5.05 $100
Putty g $47.48/100 g $200
Primer each $ 54 $216
Fire extinguisher each $70 $300
Door closer each $58.97 $360
Louver each $84.57 $676.56
Total price $11,777.56

Permits and additional fees

period price Total price

Insurance coverage 157 days $100 / month $600
Construction permit $65 $65
Energy consumption 157 days $45 / month $270
Temporary power
$480 (2) $480
permit
Development permit $ 3400 $34,00
5% GST + 2% BC
Tax $13,263.24
transition tax
Total: $18,078.24

Total budget: $469,405.00

Approval

For and on behalf of PM For and on behalf of [Mr. Johnson Dale]

Signature: Signature:

S. C. J. D.

Name: Sarah Clark Name: Johnson Dale

Position: Project Manager Position: Client
Date: Nov 10, 2020 Date: Nov 10, 2020