cp x ‘Stunded Operating Prooede RGMLMMP-1000 When the appropriate supplier is identified and quotation (Verbal or Fax) is received, the relevant Procurement officer/BUYER shall authorised the supplier to proceed on the delivery as agreed with ‘written endorsement from Purchasing Manager. ; PO shall be generated concurrently and submit for approval in accordance to chart of authorisation, and subsequently despatch to the supplier. ‘The selection /approval and bidding criteria shall be exempted with endorsemeng of Purchasing Manager under this circumstance. a Designated Procurement Officer shall enforce due expedite to ensure conformance to the defined and agreed delivery term/s from selected supplier/s. Due notification via phone or Email shall be provided to user/s where failure to conform is anticipated under unforeseen circumstance. Tn consultation with user/s and relative supplie/s, Procurement Officer shall ensure appropriate ‘corrective action to improve the non-conformed delivery duration. 4. NON-CREDIT PAYMENT TERM Under circumstance where credit term payment is not acceptable on requisition that have direct impact sto:the operational quality and equipment availability, or where cash purchase is deem radical in view of its domestic availability and purchase value, following payment terms are applicable with due approval from Material Administration Manager: 4.1 Direct Cash Purchase Such purchase is applicable under circumstance stated as follows: 4.1.1 Product and Service available domestically with value not exceeding Rp| million. 4.1.2 Credit Term not permitted and it is an adhoc-purchase and same term as 4.1.1. 4.1.3 Delivery lead-time fom approved supplier/s is beyond the accepted duration defined by uset/s. It will have direct impact to the operational quality and equipment availability. Domestic availability is located and product origin / quality deem fit for use after consultation with technical and relative used/s. This is a contingency purchase to ensure smooth operation. 4.1.4 Non-operational needs with domestic availability , below Rp I million and Adhoc order. yy 415 Above the Limit of Rp | million, approval shall be seek from Senior Manager —Material Handling/ IT & IS prior to proceeding. Note : Above purchase is only exempted from bidding with approval of Purchasing Manager, and cash is made available at CPU. Cash Advance based on expense claim form submitted by buyer with approval from Purchasing Manager to the designated cashier in CPU. Upon purchase, the cash invoice or bill shall be submitted to Senior Manager — Material Handling/IT & IS or designee to endorse and reimburse via relative Expense Claim Form, 4.2 Payment in Advance or upon delivery 4.2.1 Criteria and circumstance in 4.1.1 — 4.1.4 shall apply to 4.2. 4.2.2 No cash payment, but payment through Telegraphic Transfer or cheque. 4.2.3 Normal Purchasing Document via MIMS is applicable for 4.2. §. CORRECTIVE ACTION RGMI-MMP-100-00 14 February, 2001 Poor dah