x Sard Operating Procodere RGMLMMP-110.00 Non-Conformity to Due Date on Site stated on relative PO Senior Procurement Officer/buyer or designee shall be responsible to raise an official complaint by verbal, fax and email to the relative supplier/s basing on the ageing report on PO over-due from order due date where applicable. (Refer to Procedure on Guideline for Selection and Approval of ‘Supplier/s). Return to Supplier Note Upon receive of the Return to Supplier Note from relative Central Store Receiving Supervisor or designee, Senior Procurement Officer shall designate relative Procurement Officer to raise Complaint Note via Fax or Email to relative supplier for appropriate corrective action where applicable. (Refer to MMP4I0). 6. APPROVED SUPPLIER LIST 6.1 Upon completion on selection of approved supplier in reference to Procedure Selection and Approval of supplier/s, Purchasing Manager or designee shall assign appropriate supplier code via MIMS. cp 6.2 The list shall be reviewed and updated by Purchasing Manager or Designee when applicable. 63 Removal of supplier code shall be in consultation with relative user/s where applicable by Purchasing Manager. The criteria for decision shall base on the non-conformance records collected in Complaint Note File, PO cancellation history file or records, or teport/s from intemal Audit Department that identified in-appropriate code of business ethic practice from relative supplier/s. 64 Decision to remove supplier code on any supplier as stipulated by Senior Manager (Material Handling/IT & IS) or Group Material Controller APRIL Singapore shall be final and must be conformed to by Purchasing Manager. 6.5 APEG (FORINDO) shall be the designated trading agent on behalf PT RAPP/RAK/RPE/RPF for all overseas purchases. HANDLING OF DISCREPANCY TO PURCHASE ORDER QUANTITY (ONLY APPLICABLE TO RAW MATERIALS/CHEMICAL/PACKAGING) : 7.1 For delivery where precise packing is not possible due to the nature of the manufacturing process ‘or mode of delivery within the tolerance of +10% shall be defined clearly in the relative Purchase Order as a contractual agreement with selected suppliet/s. 7.2 Senior Officer or designee shall amend the PO quantity based on the actual receipt as reported by relative store supervisor or designee within the contractual tolerance of +10%, 7.3 Disorepancy of shortage to PO quantity shall be received as a discrepancy in MIMS based on the actual received quantity and Senior Officer or designee shall be notified to inform relative supplier/s to amend the related invoice quantity. Thus PO shall automatically adjusted to the actual received -quantity via MIMS upon acquitting the GN. 74 Price amendment must have the approval of Senior Manager- Material Handling/IT & IS. RGMI-MMP-100-00 14 February, 2001 aor SPS