Professional Documents
Culture Documents
Introductions To Human Communication Notes-1
Introductions To Human Communication Notes-1
Definition of Communication
Communication is a process involving an exchange of facts, viewpoints and ideas between the
sender and the receiver to achieve mutual understanding.
Communication can also be defined as the process of understanding and sharing meaning.
Process because it is an activity, an exchange or set of behaviors. It starts long before the words
begin to flow and can last long after the words stop.
Understanding the meaning of another person’s message occurs when communicators have
common meaning of words, phrases and nonverbal cues.
Source/sender: This is the initiator of the communication process and this person has a thought
or idea which he or she would like to share with a person, people or a group or people. Sender is
a person(s) who formulate, encode and transmit a message.
Encoding: This is the act of putting an idea or a thought into verbal or nonverbal form.
Message: This is the verbal or nonverbal form of an idea, thought or feeling that a person wishes
to communicate with another person or with a group of people. Message is the content of the
communication act.
Channel: This is the mode by which a message moves from the source to the receiver. It can be
through light waves, sound waves, audio or written. Channels are the media we use to carry
messages. Channels can be classified according to: (i) which of our senses carries or receives the
message, (ii) whether the message is being delivered verbally, nonverbally or both and (iii) the
primary means of communication we use to deliver the message ie. Whether we use face-to-face,
text messaging, mass media, computer-mediated communication.
Speed: This is an important factor when the message is urgent. In such a case, telex, telephone
would be the most suitable means of communication.
Cost: The expenses incurred in using a means of communication differ from one means to
another. Eg. It is cheaper to send messages by ordinary mail than by telegram.
Confidentiality: Certain messages are intended for particular persons only. Some means can
achieve this better than others.
Distance: The geographical gap between the sender and the recipient is an important determining
the choice of a means of communication. Some means are suitable for long distances while
others are not.
Evidence: Some means provide a record of the message conveyed. This may be necessary for
purposes of future reference. All means of written communication provide evidence of message
communicated.
Reliability: This is the assurance (certainty) that the message will reach the intended recipient at
the intended time, place and in the right form. Face-to-face is the most reliable means of
communication because one can ask for clarity and get answers immediately.
Desired impression: At times it may be necessary to create or convey a certain impression upon
the recipient. Eg. A telegram would convey a sense of urgency. The use of colorful and attractive
letterheads would convey a good image of business.
NB: When choosing a means of communication, all or several of the above factors may have to
be considered. The choice is however dictated by the means of communication available.
Receiver: This is an individual, group or organization that receives and decodes a coded
message. Receiver is the target audience of communication, who decode message symbols into
interpreted meanings.
Feedback: This is the receiver’s either verbal or nonverbal response to a message or both verbal
or nonverbal. Feedback is information returned to the message source. Feedback can come back
to us immediately or delayed. Feedback indicates whether the receiver understands,
misunderstands, encourages the source to continue or disagrees. The act of responding by which
the receiver sends feedback to the source, actually shifts the role of the receiver to that of the
source.
Getting and giving feedback is one of the most crucial parts of good communication. Like any
other activity there are specific skills that enhance feedback.
1) Listen to the complete message: Be patient because it helps one to provoke strong
opinions or radically different points of view. In this situation it is important not to
prejudge the incoming message.
2) Work at listening skills: Good listening skills demonstrate alertness and interest.
3) Judge the content, not the form of the message: Direct your attention to the message –
what is being said-and away from the distracting elements.
4) Eliminate distraction: Noise seriously impairs listening.
Characteristics of effective feedback
a) It is descriptive rather than evaluative: It is important to focus on what the individual did
rather than to translate behavior into what he or she is. For example, we might say that a
person “talked more than anyone else in the meeting” rather than that he is a “loud
mouth”
b) It is specific rather than general.
c) It is directed towards behavior that the receiver can do something about.
d) It is well-timed.
e) It involves the amount of information the receiver can use rather than the amount we
would like to give.
f) It involves sharing of information rather than giving advice: By giving information, we
leave people free to decide for themselves, in accordance to their own goals and needs.
Noise: This is anything that reduces a communications clarity and accuracy. Noise is anything
that interferes with or distorts our ability to send or receive messages.
Types of noise
Physical/ external/environmental noise: This is outside interference that prevents the receiver
from gaining the message.
Internal/ psychological noise: This is mental interference in the speaker or listener. It comes via
poor mental attitudes or emotional stress. Stress, frustration, irritation, wondering thoughts,
biases, sometimes cause us to send or receive messages ineffectively.
Physiological-impairment noise: A physical problem can prevent the effective sending and
receiving of a message. Eg. People who are deaf or blind do not have specific sensory
capabilities to receive a message in the same way as do people who can hear and see.
Cultural noise: Results from preconceived, unyielding attitudes derived from a group or society
about how members of that culture should act or in what they should or should not believe.
Linguistic noise: This refers to the communicator’s inability to use the language of
communication accurately and appropriately. Linguistic noise is divided into semantic, syntactic
and phonological noise. Semantic noise Occurs when people have different meanings for
different words. Noise would occur because of different understanding. Eg. wrong choice of
words, use of unfamiliar words or use of familiar words in unfamiliar ways. Syntactic noise:
Each language has a customary way of putting words together in a grammatical form.
Inappropriate grammatical usage can interfere with clear communication. This type of noise
occurs in faulty sentence structure, misapplication of the rule of correct language use, change of
tense in the middle of a sentence etc. Phonological noise: It occurs through poor pronunciation
of words.
Context: This is the environment or situation in which the communication process takes place.
Martine and Nakayama (2010) also noted that context is brought about by the physical and social
aspects of the situation in which communication takes place. According to DeVito (2010) there
are four aspects of communication contexts: Physical context which is the environment in which
messages are exchanged, cultural context is the lifestyle, knowledge, beliefs, values, behavior
and norms of a group of people, socio-psychological context is the relationship between the
sender and the receiver and temporal context which is appropriateness of a message in a situation
and the time of the day in which communication takes place. The four aspects of context interact
and affect each other. According to Steinberg (2006) the communication process is affected by
time, space, physical properties of the place of information exchange, roles, status and
relationship of the communicating parties. Context also affects the meaning, form and content of
a message transmitted. This, therefore, makes people communicate differently in different
contexts.
Effect: For every communication, there is some consequence. There are three types of effects.
Intellectual or cognitive effect: These are changes in your thinking. Affective effects: These are
the changes in your attitudes, values, beliefs and emotions. Psychomotor effects: These are
changes in behavior.
This is the process of understanding and sharing meaning with oneself. It is the basis of
all forms of communication. It occurs when we evaluate or examine the interaction that
occurs between ourselves and other people. It also includes activities like: internal
problem solving, planning for the future and understanding relationships between
ourselves and others.
Expectations are future-oriented messages dealing with long-term roles, sometimes called
life scripts.
It starts with a stimulus which could be internal, originating within us or external, coming
from an outside source. The stimuli are picked up by the sensory organs and then sent to
the brain. This process is called reception.
The sense organs pick-up stimulus and send it to the central nervous system. While we
receive all stimuli directed to us, we pay attention to only a few (selective perception).
The next step is processing the stimuli. It occurs at three levels. Those levels are
cognitive (thinking), emotional (feeling) and physiological (bodily behaviors).
2) Interpersonal communication
This is the process of understanding and sharing meaning with at least one other person.
The source and the receiver are in the same immediate and physical presence of one
another. The closer the emotional link, the more personal the communication.
There are two types of interpersonal communication which are:
a) Dyadic communication: refers to communication between two people.
b) Triadic communication: refers to communication among three people.
FUNCTIONS OF COMMUNICATION
1) Education and instruction
Communication provides knowledge, expertise and skills for smooth functioning of
people in the society. It creates awareness and gives opportunity to people to actively
participate in public life.
2) Information
The quality of our life will be poor without information. The more informed we are the
more powerful we become. Communication provides information about our surrounding.
3) Entertainment
To break the routine life and divert our attention from the stressful life we lead today,
entertainment is essential part of everybody’s life.
4) Discussion
5) Discussions and debates clarify different viewpoints on issues of interest to the people.
Through communication we find out reasons for varying viewpoints and impart new
ideas to others.
6) Persuasion
We communicate to persuade others to think the way we think or to change an attitude or
behavior, as well as have them understand what we are saying.
7) Cultural promotion
Communication provides an opportunity for the promotion and preservation of culture
and traditions. It makes people fulfill their creative urges.
8) Integration
It is through communication that a large number of people across countries come to know
about each other’s traditions and appreciate each other’s way of life. It develops
integration and tolerance towards each other.
Characteristics of Communication
1) Communication is human: Though other animals and creatures communicate; human
communication is a complex one.
2) Communication is a process: It involves a series of activities.
3) Communication is symbolic: Symbols are used to represent things, ideas or events in
ways that make communication possible. Symbols are arbitrary in nature, for example,
why should the letters book represent the object you read?
4) Shared code: In order for communication to take place, participants must share the Code-
set of symbols- used to encode and decode messages.
5) Culturally linked: Communication is linked to culture. Culture is the shared beliefs,
values and practices of a group of people. A people’s culture includes language used by
group members as well as the rules and norms about how behavior can appropriately be
displayed and how it should be understood.
6) Intentional: A behavior must be intentional to be communicative. One must exhibit a
high level of consciousness or purposefulness while encoding messages.
7) Mediated: Communication requires a medium- a “vehicle” to transport or carry the
symbols
Question: Discuss the features of each and every 7 C’s to effective communication.
Principles of Communication
Self-Concept
Self-concept is your image of who you are. It is how you perceive yourself; your feelings
and thoughts about your strengths and weaknesses, your abilities and limitations. Self-
concept develops from the images that others have of you, the comparisons you make
between yourself and others, the teachings of your culture, and your own thoughts,
behaviors and evaluations.
Self-Awareness
This is knowledge of who you are, your traits, strengths and limitations, emotions,
behaviors and individuality- is the basic to all communication. You can achieve self-
awareness by examining the several aspects of yourself as they might appear to others as
well as to yourself. One tool that is commonly used for this examination is called the
Johari Window, a metaphoric division of yourself into four areas or selves: open, blind,
hidden and unknown. To increase self-awareness, analyze yourself, listen to others to see
yourself as they do, actively seek information from others about yourself, see yourself
from different perspectives and increase your open self.
Self-esteem
This is the value you place on yourself. It is your self-assessment, evaluation of your
ability and worth and indicates how well you like and value yourself. People with high
self-esteem think very highly of themselves whereas people with low self-esteem view
themselves negatively. The basic idea behind building self-esteem is that when you feel
good about yourself- about who you are and what you are capable of doing- you will
perform better.
Self-esteem has five dimensions which affect your feelings about yourself and your
communication with others:
Competence (your beliefs about your ability to be effective)
Worthiness (your beliefs about the degree to which others value you)
Cognition (your beliefs about your character and personality)
Affect (How you evaluate yourself and the feelings generated by your evaluation)
Stability and change.
To enhance self-esteem, attack self-destructive beliefs, seek out nourishing others, work
on projects that will result in success and secure affirmation.
Self-disclosure
Self-disclosure is a type of communication in which you reveal information about
yourself that you normally keep hidden. Self-disclosure is more likely to occur when the
potential discloser (1) feeling competent and is sociable; (2) comes from a culture that
encourages self-disclosure; (3) is a woman; (4) is talking to supportive listeners who also
disclose; and (5) talks about impersonal topics and reveals positive information.
The rewards of self-disclosure include increased self-knowledge, the ability to cope with
difficult situations and guilt, communication efficiency and chances for meaningful
relationships. The dangers for self-disclosure include personal and social rejection and
professional or material losses.
Before self-disclosure, consider the cultural rules operating, the motivation for the self-
disclosure, the possible burdens you might impose on your listener or on yourself, the
appropriateness of the self-disclosure and the disclosures of the other person.
When listening to disclosure, take into consideration the cultural rules governing the
communication situation, try to understand what the discloser is feeling, support the
discloser, refrain from criticism and evaluation and keep the disclosure confidential.
When you don’t want to disclose, be firm, be indirect and change the topic, or assertively
state your unwillingness to disclose.
PERCEPTION
Perception is your way of understanding the world. Perception is the process by which you
become aware of objects, events and especially people through your senses of: sight, smell, taste,
touch and sound. Perception can also be defined as the process of selecting, organizing and
subjectively interpreting sensory data in a way that enables us to make sense of our world
Gamble, and Gamble, 2010).
Perception is an active and not a passive process. Your perceptions results from what exists in
the outside world and from your own experiences, desires, needs and wants, loves and hatreds.
Among the reasons why perception is so important in communication is that it influences your
communication choices.
Perception is a continuous series of process that blend into one another. Perception has five
stages: (1) You sense, you pick up some kind of stimulation; (2) you organize the stimuli into
some way; (3) you interpret and evaluate what you perceive; (4) You store your perception into
memory; and (5) you retrieve it when needed.
Devito, J. A. (2015). Human Communication: The Basic Course. England: Pearson Education
Limited.
HISTORY OF HUMAN COMMUNICATION
The stages of human communication are associated with the development of speaking, writing, printing and mass media
(newspapers, magazines, radio, film and television). The most recent stage is the Information Age, the outcome of the
development of computer technology.
As we discus each of these stages you should be aware that each successive communication development did not replace the one
that preceded it. Rather, it gradually built on what was already there.
Our ancestors first learned to communicate be means of signals and we still use them today (for example, waving our hand to
greet someone). The speech and language were added, followed by writing and mass communication in the addition to the rapid
spreading use of computers.
Human communication begun some half a million years ago with small groups of prehistoric hunters who lived in caves. These
people did not walk upright and were physically incapable of producing speech. They could produce vocal sounds but their voice
boxes had not developed sufficiently to generate and control the intricate sounds of speech. Scientists assume that their
communication was similar to animal communication. Pre-historic people received and exchanged information about the
environment (for instance, the presence of danger or food) through their senses: sight, smell, taste, touch and hearing. They
communicated with each other through gestures, posture and facial expressions and expressed a limited number of such sounds
such as grunts and cries.
Over time, people begun to move out of caves and settle in small communities. The need to communicate played an increasingly
important role in their ability to participate in community life.
Scientists estimate that speech and language originated some forty thousand years ago, among people who had evolved to
physically resemble human beings today. One view about the orig of speech is that it was a divine gift. Another view assumes
that, as the human speech organs developed, recognizable words gradually developed form the basic sounds emitted by the pre-
historic people, and speech and language evolved.
Speech gave people the ability to think and plan, to hunt and defend themselves more effectively, to invent ways to preserve food
and keep warm in winter and to learn to cultivate land. It was during this era that people also expressed their creativity in the
form of art- the cave paintings that have been discovered in different parts of the world. The ability to use language made
possible the transition from a hunting way of life to an agricultural way of life.
As agricultural areas grew and developed over the centuries, people needed to find ways to record such matters as boundaries and
land ownership. As their towns grew in size and commercial activities and trading increased, they also needed to keep records of
buying and selling and other transactions. It was needs such as theses that prompted the invention of writing in about 3,500 BC.
The cave paintings produced by the pre-historic people attempted to record ideas in graphic (in form of pictures). They clearly
depicted animals, people and hunting scenes. The cave paintings provided people with a way of recording customs, traditions and
ceremonies for succeeding generations. The significant point about writing is that it enabled people to standardize and share the
meaning of signs (such as grammar) to which everyone conforms.
The earliest forms of writing were cuneiform (an ancient system of writing with wedge-shaped characters in clay tablets) and
hieroglyphics (an ancient Egyptian writing using picture symbols carved into stone). Although the invention of writing allowed
people to record and store information, the problem with hieroglyphics and cuneiform was the documents were difficult to
transport.
The first advances towards a more portable writing medium were made by the Egyptians, who invented the papyrus- making
process in about 2500 BC. Later, animal skins and parchment (a kind of paper made from animal skins) replaced papyrus (a
kind of paper made from water plants) and paper made from wood pulp was finally invented by the Chinese in about 100 AD.
The importance of light and portable media is that it provided the conditions for far-reaching social and cultural changes. It was
no longer necessary to rely on human memory to retain information and to pass the culture (the language, traditions, art, rituals
and lifestyles) of a society to following generations. In Egypt for example, papyrus was used to record the affairs of the
government and to write down legal, literary, scientific, medical and religious ideas.
Libraries were opened and schools were established to teach clerks, known as scribes, to write. It took many centuries, however,
before a large number of people could read and write. In fact, it was not until the invention of printing in the 15 th century that
literacy started to spread.
The printing process is traditionally attributed to the invention of movable metal type by Johannes Gutenberg of Germany in
1450. Prior to this time, manuscripts and books were produced by craftsmen and monks who copied and re-copied the by hand- a
slow laborious and expensive process. Gutenberg’s invention revolutionized book production. He developed a method that
allowed the printer to manufacture individual letters cast in metal from a mold. These letters were used to compose complete
pages of text which were held together, inked and then pressed on paper to produce copies. Gutenberg’s printing techniques
spread rapidly throughout the world and by the beginning of the 16th century, thousands of books were being produced.
As techniques were developed from more rapid printing, improved roads and postal systems made distribution easier, newspapers
also begun to flourish and their circulation increased rapidly. While the early newspapers of the 17 th and 18th centuries were
aimed at the educated elite, the newspapers of the 19 th and 20th centuries were designed to appeal to the growing numbers of the
literate artisans and merchants in the rapidly developing urban-industrial cities of England, Europe and America.
The second significance of printing is that with the spread of books, more and more people learned to read and write and their
thinking was freed from the restrictions of church and government. New political and religious ideas begun to circulate in the
society and throughout Europe and America, revolutionary movements emerged, making use of print to disseminate their ideas to
increasingly receptive publics. With the spread of newspapers, public opinion became something that political leaders had to take
into account.
Towards the end of the 19th century, people were able to send telegrams and talk to one another on the telephone. Marconi
invented the first “wireless telegraph” which permitted signals to be transmitted without the use of electric wires.