TATER LAW CONSULT

P. BOX BG 268
BOLGATANGA

17TH OCTOBER, 2022

Dear Sir,
RE: NOTICE OF DEMAND AND AN INTENDED LEGAL ACTION

I write to acknowledge receipt of your letter on the above subject dated 8 th October
2022, and received on 13th October, 2022.

As directed in the phone call discussion, I please write to request for a platform to iron
out some discrepancies in the invoices.

I hope this will help me to promptly pay the amount due after we have gone through
the invoices and have come to a common ground.

Hope my humble request will be granted.

Your faithfully.

PROSPER VINYO
TATER LAW CONSULT
P. BOX BG 268
BOLGATANGA

17TH OCTOBER, 2022

Dear Sir,
RE: NOTICE OF DEMAND AND AN INTENDED LEGAL ACTION

I write to acknowledge receipt of your letter on the above subject dated 8 th October
2022, and received on 13th October, 2022.

I am grateful for the opportunity to brief you on my side of the story.

It so happened that a friend named Ethel who also deals in the sales of books here in
Tamale referred me to V3 EDUCATIONAL BOOKS to help supply some books to me in
Tamale since I also deal in books and stationery.
Fortunately, V3 Educational Bookshop was more than willing to supply me with any
quantity of books I requested which she did after having discussions with her on phone.
The consignments came in three batches.
Hope the table below will explain the transactions:

ORIGINAL INVOICES OF THE BOOKS RECEIVED

S/N CONSIGNMENT SALES ID INVOICE DATE INVOICE AMOUNT
1 Invoice 1 SAL-INV-13 19/01/22 16,781.00
2 Invoice 2 - 23/01/2022 10,290.00
3 Invoice 3 SAL-INV-68 27/01/2022 11,249.00
TOTAL 38,320.00

After receiving the books, I had to return some of them beacsuse the client I requested
it for had gone ahead to procure books from another source.
V3 Educational books was kind and patient enough to accept these books.
These books were received and quantities confirmed by V3 Educational Books. A
handwritten copy of the quantities confirmed by V3 Educational books was sent to me
for confirmation.
The stock returned is listed in the table next page.
The handwritten copy is also attached for your study.
FIRST BATCH OF BOOKS RETUNRED TO BOLGATANGA

S/N BOOK CODE LESS RETURNS U PRICE AMOUNT

1 B1 ENG 10 25 250
2 B1 HIST 5 20 100
3 B1 OWOP 10 25 250
4 B2 ART 8 25 200
5 B2 ENG 8 25 200
6 B2 HIST 2 20 40
7 B2 OWOP 10 25 250
8 B3 ART 6 25 150
9 B3 HIST 20 20 400
10 B4 MATH 1 26 26
11 B4 ART 11 25 275
12 B4 ENG 11 25 275
13 B4 HIST 9 22 198
14 B4 OWOP 11 25 275
15 B5 ART 9 25 225
16 B5 ENG 12 25 300
17 B5 HIST 14 22 308
18 B5 OWOP 12 25 300
19 B6 HIST 8 22 176
    4,198.00

*21 copies of ICT books were also retuned. This was not captured in the list because it
was not part of what we requested for and was also not part of the invoice.

In March 2022, I paid an amount of Then thousand Ghana Cedis (GHC 10,000.00) as
part payment for the books supplied.
After this, I requested for an updated invoice which will reflect the returns.
The invoice sent is summarized below:

UPDATED INVOICES FOR THE BOOKS RECEIVED

S/N CONSIGNMENT SALES ID INVOICE DATE INVOICE AMOUNT
1 Invoice 1 SAL-INV-13 02/02/22 24,024.00
2 Invoice 2 SAL-INV-76 23/01/2022 10,290.00
3 Invoice 3 SAL-INV-68 27/01/2022 10,399.00
44,713.00

Upon studying the updated invoices, I realized that there were some differences in
Invoice 1 (SAL-INV-13).
I followed up with calls and Whats app messages to resolve it but did it not work out.
After this, there were calls from V3 Educational Bookshop demanding for the balance of
the books supplied based on the invoice sent. I explained to her that my clients are not
done with payment. Nonetheless, we still need to look at the Invoices to resolve the
differences. These explanations probably did not go down well with her so she ordered
the rest of the books to be returned.
Consequently, I went round on my clients to call back the books and return them to
Bolgatanga to sit and iron out the discrepancies.
I arrive in Bolgatanga on the 11th of June with the second batch of return books.
The table below outline the books returned in the second consignment.

SECOND BATCH OF BOOKS RETUNRED TO BOLGATANGA

S/N BOOK CODE U PRICE RETUNRS AMOUNT

1 KG 1 MATH 20 30 600
2 KG 1 ENG 20 30 600
3 KG1 OWOP 20 30 600
4 KG1 ART 20 30 600
5 KG 2 MATH 20 31 620
6 KG 2 ENG 20 30 600
7 KG2 OWOP 20 30 600
8 KG2 ART 20 30 600
9 B1 MATH 25 36 900
10 B1 ART 25 24 600
11 B1 ENG 25 29 725
12 B1 HIST 20 2 40
13 B1 OWOP 25 16 400
14 B2 MATH 25 37 925
15 B2 ART 25 30 750
16 B2 ENG 25 27 675
17 B2 HIST 20 15 300
18 B2 OWOP 25 18 450
19 B3 MATH 27 26 702
20 B3 ART 25 19 475
21 B3 ENG 25 25 625
23 B3 OWOP 25 14 350
24 B4 MATH 26 26 676
25 B4 ART 25 13 325
26 B4 ENG 25 25 625
27 B4 HIST 22 4 88
 28 B4 OWOP 25 10 250
29 B5 MATH 28 25 700
30 B5 ART 25 29 725
31 B5 ENG 25 26 650
32 B5 HIST 22 16 352
33 B5 OWOP 25 24 600
34 B6 MATH 28 21 588
35 B6 ART 25 25 625
36 B6 ENG 25 12 300
37 B6 HIST 22 21 462
38 B6 OWOP 25 24 600
    20,303.00

Upon arrival in Bolgatanga, we sat to go through the records and also counted the
returned books and recorded as attached. In the course of updating the records, it was
clear that there were some discrepancies.
V3 Educational Bookshop informed me that there was no light for her to power her
machine and update the records in her system so she will update the records later and
get back to me.
She later sent the updated invoices(2nd update) captured as follows:

UPDATED INVOICES
S/N CONSIGNMENT SALES ID INVOICE DATE INVOICE AMOUNT
1 Invoice 1 SAL-INV-13 02/02/22 5,458.00
2 Invoice 2 SAL-INV-13 23/01/2022 9,370.00
3 Invoice 3 SAL-INV-68 27/01/2022 5,951.00
20,779.00
She sent a follow up message that the balance left for me to pay is GHC 7,246.57.
I again asked if we can have the opportunity to meet again and look at the figures since
the figure she quoted is far above what my analysis of the data reveals.
I must admit that based on the trust she had in me from the beginning to release such
an amount of goods, I had all the patience to do all I had to do to be sure that I did not
betray her trust and also put my integrity on the line.
So as it stands now, we are getting two different figures from both ends. I will therefore
plead she kindly take one more time to review the data to enable us come to an
amicable ground.
 Please find below the analysis I made and the figures I arrived at:

LESS SECOND
BOOK CODE

SUB TOTAL

LESS FIRST

AMOUNT
RETURNS

RETUNRS
BALANCE

BALANCE

U PRICE
(BOOKS
SOLD)
INV 1

INV 2

INV 3
S/N

1 KG 1   35   35   35 30 5 20 100
MATH
2 KG 1 ENG   35   35   35 30 5 20 100
KG1
3   30   30   30 30 0 20 0
OWOP
4 KG1 ART   30 5 35   35 30 5 20 100
KG 2
5   37   37   37 31 6 20 120
MATH
6 KG 2 ENG   37   37   37 30 7 20 140
KG2
7   30   30   30 30 0 20 0
OWOP
8 KG2 ART   30   30   30 30 0 20 0
9 B1 MATH 50     50   50 36 14 25 350
10 B1 ART     49 49   49 24 25 25 625
11 B1 ENG 50   10 60 10 50 29 21 25 525
12 B1 HIST   45 15 60 5 55 2 53 20 1060
13 B1 OWOP 20 29 1 50 10 40 16 24 25 600
14 B2 MATH 29 18 2 49   49 37 12 25 300
15 B2 ART     58 58 8 50 30 20 25 500
16 B2 ENG 48   10 58 8 50 27 23 25 575
17 B2 HIST   48 10 58 2 56 15 41 20 820
18 B2 OWOP   49 10 59 10 49 18 31 25 775
19 B3 MATH 35     35   35 26 9 27 243
20 B3 ART     50 50 6 44 19 25 25 625
21 B3 ENG 30     30   30 25 5 25 125
22 B3 HIST   25 20 45 20 25   25 20 500
23 B3 OWOP 35 10   45   45 14 31 25 775
24 B4 MATH 32     32 1 31 26 5 26 130
25 B4 ART     42 42 11 31 13 18 25 450
26 B4 ENG 37   5 42 11 31 25 6 25 150
27 B4 HIST 32   8 40 9 31 4 27 22 594
28 B4 OWOP 34   8 42 11 31 10 21 25 525
29 B5 MATH 33     33   33 25 8 28 224
30 B5 ART     48 48 9 39 29 10 25 250
31 B5 ENG 38   10 48 12 36 26 10 25 250
32 B5 HIST 38   12 50 14 36 16 20 22 440
33 B5 OWOP 36   12 48 12 36 24 12 25 300
34 B6 MATH 21   10 31   31 21 10 28 280
35 B6 ART     32 32   32 25 7 25 175
36 B6 ENG 22     22   22 12 10 25 250
37 B6 HIST 1   32 33 8 25 21 4 22 88
38 B6 OWOP 22   10 32   32 24 8 25 200
        TOTAL AMOUNT FOR BOOKS SOLD 13,264.00
LESS 17% COMMISSION 2,254.88
BALANCE 11,009.12
AMOUNT PAID 10,000.00

Please find attached the following attachments for your study.

Attachment A: Original Invoice
Attachment B: First returns as checked and written by V3 Educational Books
Attachment C: First updated invoice
Attachment D: Second returns
Attachment E: Second updated invoice.

Hope this write up will

Hope my humble request will be granted.

Your’s faithfully.

PROSPER VINYO