Requirement - Comprehensive:

 Event Staff Scheduling and Attendance Capture Solution:

 Searching for a digital, software, or app solution for tracking and
capturing:
 The staff scheduling over an event
 The staff attendance as per their scheduling over an event
 Being able to amend the staff schedules and their attendance
while the event is running and in real time
 Being able to capture the actual attendance and provide their
own clients with “proof of attendance” reports or “automated
time sheets” as to be able to prove:
 That the amount of hours paid for is being utilized
 That each staff are within their area and within their booked
periods
 Any changes/amends occurring during the event
 Any additional usage or incidental usage to be billed
 Any added-value usage that is being provided FOC(free of cost)
 Being able to provide the reports as invoice attachments for
billing

Requirement Objectives:
Find a solution that is:
Primarily cost effective
The aim is to find something feasible and avoid going into a
complicated tailoring process that will incur unnecessary costs for a
simple capture exercise
Secondarily simple to use (as a starting stage)
Can have:
Either a simple implementation (barcode scanner + ipad)
Or, can be used across multiple devices, cloud based, and/or with a
client interfacing portal for real-time monitoring & updates

Requirement - Technical Listing:

Database Management
Attendance
Recruitment
Mobile App
Check-IN
Check-OUT
GEO Fencing (adding a GPS location with the reporting time which
allows the staff to sign in from the specific area or location only)
Broadcast (sending of bulk messages to staff broadcasting a job
opportunity)
In-App/Software personal communication
In-App/Software group Communication – (controlled by the main team
only or through giving access (like allow sharing in Zoom…))
Print Attendance
Hours Calculation
Excel Schedule Upload
Internal Portal
Internal Report Generation
Activity Dashboard ( to monitor daily activity - staff check-IN, check-
OUT, Late comers, Staff break)
Client Portal
Client Report Generation
Client Dashboard
Costing
Multiple Day scheduling (Combined, Flexible, OnSite Changes)
Event Manager
Filtering Staff (By Position, Gender, Caliber etc)
Filtering Staff By Region (AUH, DXB, AAN, NE)
Uploading Documents (Training, Briefing, H&S(health&safety),
T&C(term&conditions)s Docs)
Immediate access to the Software/App
Assistance in uploading the database
Admin Training Provided
No of Admins
No of Crew ( No of temp staff in Database)
Contract Minimum Period
Total Scheduled hours Per month
To find the country code :

https://stackoverflow.com/questions/48446511/getting-country-code-
through-form-in-php-intl-tel

https://medium.com/@youngam/android-how-to-detect-a-country-
code-by-the-phone-number-30bacd606bb (android developer)

https://www.kashipara.com/project/php/8121/advance-event-
management-system( event docs and projects)

https://www.kashipara.com/login.php (php, java, c# websites)

https://codegenes.net/2021/03/online-job-portal-using-php-and-
mysql-with-source-code/ (event, job portal, online shoe)

https://themewagon.com/themes/evento-free-responsive-one-page-
event-template/ (event theme to refer)