SHIKHA SINGH & CO.

Company Secretaries

Checklist and Formalities to be done for Incorporation of Company in

India having Foreign Subscribers

A. Documents required for name approval:

If the company under incorporation propose to use the name of Foreign Company or registered
trademark then following documents are required at the time of name approval:

1. NOC / Authorization from the Foreign company to use that name or trademark in the form of
Board / Governing Body resolution (Apostilled / consularization in Foreign Country)

2. In case of use of Trademark - Copy of registration certificate of trademark (Apostilled /

consularization in Foreign Country)

B. Documents required for the incorporation of the company:

1. Apostilled / consularization copy of resolution of foreign company mentioning the name of

authorised representative (who shall be signing i.e. subscribing the MOA on behalf of the
foreign company), number of shares to be subscribed and amount of investment & percentage
of proposed share capital of the company under incorporation; - Draft resolution will be
shared by us for the needful

2. Apostilled / consularization copy of ID proof & Residence Proof of authorised representative,

if such person is Non resident of India;

3. Apostilled / consularization copy of charter of foreign company;

4. Apostilled / consularization copy of certificate of Incorporation of foreign company

5. Apostilled / consularization copy of Proof of Nationality of Person subscribing on behalf of

foreign company.

Office: 301, VISTA-2, UNIWORLD CITY, NEWTOWN, KOLKATA-700156,WB

SHIKHA SINGH & CO. Company Secretaries

Particulars of Proposed Information to be Filed

Company
Name of Proposed company at
least two in order of preference

Significance, if any, behind the

name of the Proposed Company

Main object of the proposed

company.

Number of subscribers /
shareholders (Minimum 2).
Proposed Authorised Share
Capital of the Company
Proposed Paid Up Share
Capital of the Company
Name of One Resident
Director (i.e. person residing in
India for at least 182 days in
previous year)
Name of Authorised
Representative of the Foreign
Company
Contact No. of the proposed
company (To be used after
Incorporation)
E-Mail ID of the proposed
company (To be used after
Incorporation)
Details of directorship of the Name of the company(s)
proposed directors in other along with CIN
companies: Designation
Shareholding percentage
Nominal value of Shares
Other interest, if any
C. Information required for the incorporation of the company:

Office: 301, VISTA-2, UNIWORLD CITY, NEWTOWN, KOLKATA-700156,WB

 SHIKHA SINGH & CO. Company Secretaries

Particulars of Subscriber Name - Name - Name -

and Director
DIN

Nationality

Whether Citizen of India

Whether Resident of India

Place of Birth (District and

State Both)

Educational Qualifications

Occupational Details

Permanent Address

Present Address

Duration of Stay at the

present address (Years and
month)
E-mail ID

Contact No.

PAN Card and Aadhar Card
Proof of Identity:
Voters ID; or
Passport; or
Driving Licence.
Provide clear colour printout of PAN Card and Aadhar Card self attested by the
proposed Directors/ Subscribers.
Provide colour printout copy of any of the three documents self attested by the proposed
Directors/ Subscribers.
[Apostilled / consularization in case of Foreign Directors/ Subscribers]

Residential Proof: Provide colour printout of any of the four documents where the address of the concerned
Bank Statement; or person is mentioned clearly, and it must be self attested by the proposed Directors /
Electricity Bill; or Subscribers.
Telephone Bill; or It should not be older than one (1) Month.

Office: 301, VISTA-2, UNIWORLD CITY, NEWTOWN, KOLKATA-700156,WB

 SHIKHA SINGH & CO. Company Secretaries

Mobile Bill. [ Apostilled / consularization in case of Foreign Directors/ Subscribers]

D. Documents to be prepared for the incorporation of the Company:

1. Memorandum and Articles of Association of company (Duly Apostilled / consularization in

country of origin, if it is signed by Foreign Subscriber in its country);
2. INC-9 [Declaration by first subscriber(s) and director(s)] (Duly Apostilled / consularization
in country of origin);
3. DIR-2 [Consent to become a Director] along with copy of Proof of Identity and Residential
Address. (Duly Apostilled / consularization in country of origin);
4. In case of Subscribers/ Directors does not have DIN, Proof of Identity and residential
address of them (Duly Apostilled / consularization in country of origin);
5. Declaration from foreign subscriber in respect of not having PAN (Duly Apostilled /
consularization in country of origin);
6. DIR-2 of Resident Director (Copy of Proof of Identity and residential address self attested);
7. Special Power of Attorney issued in our favour (Duly Apostilled / consularization in
country of origin).
Following points to be noted:

1. Please provide latest passport size photograph (at least 2) of proposed Directors/ Subscribers.
2. Please provide DSC of all the proposed Directors/ Subscribers.
3. Please provide following details related to proposed Registered office of the Company:

Particulars Information
Name of the company(s) which have the
same registered office
Address of Police Station under the
jurisdiction of which proposed regd. Office
is situated
Rent Agreement / Lease Deed (If proposed
R.O. has been taken on rent/lease)
Property Papers (If proposed Registered
Office not has been taken on rent/lease)
Electricity / Telephone / Gas / Mobile Bill
(not older than one Month) of proposed
registered office address (Self attested by
the owner) (Mandatory)
NOC from landlord
4

Office: 301, VISTA-2, UNIWORLD CITY, NEWTOWN, KOLKATA-700156,WB

SHIKHA SINGH & CO. Company Secretaries

*It may be noted that the Company can have the registered office after incorporation.
Documents required in case of registered office of the company under following conditions –

1st Case - Registered Office is owned by the Company.

 Proof of Registered Office address (Conveyance deed)

 Utility Bill i.e. Electricity / Telephone / Gas / Mobile Bill (not older than one Month) of
proposed registered office address (Self attested by the owner)

 NOC (Optional)

2nd Case - Owned by Director (Not taken on lease by the company)

 Proof of Registered Office address (Conveyance deed)

 Utility Bill i.e. Electricity / Telephone / Gas / Mobile Bill (not older than one Month) of
proposed registered office address (Self attested by the owner)

 NOC (Mandatory)

3rd Case - Taken on Lease by the company

 Proof of Registered Office address (Rent Agreement / Lease Deed )

 Utility Bill i.e. Electricity / Telephone / Gas / Mobile Bill (not older than one Month) of
proposed registered office address (Self attested by the owner)

 NOC (Optional)

4th Case - Owned by any other entity/Person (Not taken on lease by the company)

 Proof of Registered Office address (Conveyance deed)

 Utility Bill i.e. Electricity / Telephone / Gas / Mobile Bill (not older than one Month) of
proposed registered office address (Self attested by the owner)

 NOC (Mandatory)

Office: 301, VISTA-2, UNIWORLD CITY, NEWTOWN, KOLKATA-700156,WB