Voucher in detail (1)

Contra Voucher

Payment Voucher

Receipt Voucher

Sales Voucher

Purchase Voucher

Journal Voucher

Memorandum Voucher
Contra Voucher:
Short cut : F4

Any entry which affects both cash and bank accounts is called a contra entry.

The following is the list of contra transactions:

• Cash account to Bank account

• Bank account to Cash account
• Bank account to Bank account
• Cash account to Cash account

Note: ‘Petty Cash’ is an account with a small amount of cash to meet tiny expense such as courier,
refreshments, stationeries etc. Whenever such small expenses are to be paid, the petty cash account is used
and paid from.

To fund this account, the cash is transferred from the main cash account to petty cash account. This when it is
referred to as cash account to cash account
Examples of Contra Entry

Entries Contra Entry? Reason

Transferred cash to petty cash Yes Affects both two account - a Cash
2,500 account and Petty cash
Cash sales of 5000 rupees No Affects only cash account

Paid to Kalyan pvt lmt. by cheque No Affects only cash account

6000 Indo rupiah
Received a cheque of 1500 by No Affects only Bank account
Sun Enterprise

Cash is withdrawn from bank for Yes Affects two accounts – Cash and
office use 2,500 Bank account –
Payments Voucher
Short cut : F5

Payment vouchers are used to record all the payments of the company by way of cash/bank.
e.G Paid salary
Wages paid
Commission paid
Purchase on cash (especially fixed assets)
payment to creditors
drawings by owner

Receipt Voucher
Short cut : F6

Receipt vouchers are used to record all receipts of the company by way of cash/bank.
e.G Commission received
receipt from debtors
capital received
Cash sale
Sales Voucher
Short cut : F8

Sales voucher is used to record sales of goods or services. Sales transactions in any business may be simple cash or
credit sales. For recording sales of goods, we can select cash or bank for cash sales and party ledger for credit sales.

we can record sales of goods or stock items using the

Item Invoice mode: It has the option to provide the stock item details along with its quantity and rate. So if we are
selling goods, recording those transactions in Item Invoice mode is a better option.

Voucher mode: it allows we to record the sale of goods as well as the sale of services.

(If we are selling services, then TallyPrime also allows we to record such transactions in the Accounting Invoice mode.)

Purchase Voucher
Short cut : F9

Purchase voucher is used to record purchase of goods or services. Purchase transactions can be either
• cash purchase or
• credit purchase.
Journal Voucher:
Short cut : F7

There are certain transactions that do not fall under any of the vouchers like receipt, payment, sales or purchase.
Such a transaction can be recorded in Journal Vouchers. It is also known as a adjustment voucher.

Entries made in Journal voucher are :

• buying a fixed asset on credit
• depreciation for fixed asset
• prepaid expenses (Amount paid but expenses will accrue over the months/year etc.)
• correction of entry due to wrongly debited/credited account
• Outstanding salary etc.

Memorandum Voucher
This is a non-accounting voucher and the entries made using memo voucher will not affect our accounts.
Some of the uses of Memorandum Vouchers are:

• Making suspense payments

• Vouchers not verified at the time of entry
• If there is no clarity with the details of a voucher
• Items given for approval
We can alter and convert a Memo Voucher into a regular voucher later.