DATES CORRECT AT TIME OF PUBLISHING. ALL DATES SUBJECT TO CHANGE.

DOCUMENT CONTROL: CHANGE LOG

Please note the version number in the document name against the below changelog.

WORKSHEET DESCRIPTION OF CHANGE DATE OF RELEASE VERSION NO.

ALL Updated for 2023 8/26/2022 1

ALL New logo and reference to 2023, changes to static late submission penalties 10/29/2022 2
Amended LTS submission deadlines. Removed BPP and ETC submissions as not
ALL 10/30/2022 3
required in 2023. Formatting corrections.
ALL Amended late submission cut-off dates to be +5 days from submission deadlines. 10/30/2022 4
Formula Student 2023 - Team Management Deadlines:
Documents submitted by the date and time shown in the 'Submission Deadline' column will not incur any late submission penalties, however blank or minimally completed submissions will be treated as 'Not Submitted'. Documents received after the 'Submission Deadline' date and time will incur lateness
penalties as described in the 'Penalties Incurred for Missing Submission Deadline' column. Please refer to section A5 of the Formula Student Rules 2023, Formula Student UK Supplementary Rules 2023, FS-AI 2023 Rules and the table below for further details.

Submission of documents after the date and time shown in the 'Final Date for Late Submission' column may not be possible and any such submissions that are received will be marked as 'Not Submitted'. NOTE THAT IN SOME CASES THIS WILL PREVENT FURTHER PARTICIPATION IN THE
CORRESPONDING EVENT.

Where applicable, it is possible to resubmit versions of a document between the 'Submission Deadline' and 'Final Date for Late Submissions', but these may be subject to penalties unless explicity requested by Judges or Officials.

Judges and Officials will always review the most recent submission only.

PENALTIES
PENALTIES INCURRED FINAL DATE FOR INCURRED FOR
DOCUMENT/EVENT: DEADLINE SUBMIT VIA: FURTHER INFORMATION
FOR MISSING DEADLINE LATE SUBMISSION MISSING FINAL
DATE

FS Funding Awards 30/11/2022 23:59 UTC Not considered for awards N/A awards@imeche.org https://www.imeche.org/careers-education/scholarships-and-awards/education-awards/formula-student-award

Create Team Account / Those with existing team accounts Unable to upload Design
ensure Faculty Advisor and Team Leader details are correct for 12/8/2022 Concept Specification if no N/A Team Account https://www.imeche.org/events/formula-student/team-information/team-registrationNOTE: Your team list does not need to be
FS2023 team account created

19/01/2023 17:00 UTC

Payments and Car Numbers accepted for teams selected to (Payment portal available 09/02/2023 17:00 Forfeit place in
Team Account
participate in 2023 competition from this date until final UTC competition
date 09/02/2023)

Apply for free IMechE membership if required (see Formula
Student UK Rules A4.2.11)
Your team account must be up to date with all team members' IMechE
membership numbers in time to provide final team member info prior to
competition (see Final Team Members and Emergency Contact Details Key Date
ASAP once place in
below). If you are a successful applicant for an IMechE Financial Award, all team
competition has been
http://www.imeche.org/membership/membership-registration/How-to-apply/affiliate
members must have membership numbers before any funds will be awarded.
accepted. See Further
Information.
You must allow a minimum of 14 days for your membership application to be
processed. We recommend applying for membership as soon as your place in the
competition has been confirmed.

Helmet & Driver Suit approval request 09/05/2023 17:00 UTC N/A formulastudent@imeche.org Only if they do not meet Rule T13.3
Change of Class from Formula Student to Concept Class Please notify us in writing, given your University and team names and reason for
22/06/2023 17:00 UTC formulastudent@imeche.org
(subject to capacity) change of class.
Photographs and/or renders of your vehicle design plus university and team logos
Event programme images 25/05/2023 17:00 UTC N/A Team Account
for inclusion in event programme

Attending live event confirmation

Individual team members:
- Complete indemnity and health insurance declaration if
applicable via 'View My Details' on team account
- Ensure all personal details are correct and up to date including
IMechE membership number and emergency contact details Tick box via 'View My Details' on each individual team member's account. NOTE:
Team members
Team Leaders / Faculty Advisors: Team Leaders and Faculty Advisors will be unable to select a team member as
05/07/2023 17:00 UTC N/A unable to attend live Team Account
- Confirm which team members are 'Attending live event' via 'Attending Live Event' on the 'Manage Members' tab unless the indemnity has been
event
'Manage Members' tab. NOTE: You will only be able to tick the completed by the individual team member.
box for attending live event once the individual has completed
the indemnity and health insurance declaration
- Only team members marked as 'Attending live event' will be
able to be accredited for admission to live event on arrival at
Silverstone

Page 2 of 6 Document Version 1

Formula Student 2023 Static Event Submission Deadlines:
Documents submitted by the date and time shown in the 'Submission Deadline' column will not incur any late submission penalties, however blank or minimally completed submissions will be treated as 'Not Submitted'. Documents received after the 'Submission
Deadline' date and time will incur lateness penalties as described in the 'Penalties Incurred for Missing Submission Deadline' column. Please refer to section A5 of the Formula Student Rules 2023, Formula Student UK Supplementary Rules 2023, FS-AI 2023 Rules
and the table below for further details.

Submission of documents after the date and time shown in the 'Final Date for Late Submission' column may not be possible and any such submissions that are received will be marked as 'Not Submitted'. NOTE THAT IN SOME CASES THIS WILL PREVENT
FURTHER PARTICIPATION IN THE CORRESPONDING EVENT.

Where applicable, it is possible to resubmit versions of a document between the 'Submission Deadline' and 'Final Date for Late Submissions', but these may be subject to penalties unless explicity requested by Judges or Officials.

Judges and Officials will always review the most recent submission only.

PENALTIES INCURRED
SUBMISSION FINAL DATE FOR PENALTIES INCURRED FOR
DOCUMENT/EVENT: FOR MISSING SUBMIT VIA: FURTHER INFORMATION
DEADLINE LATE SUBMISSION MISSING FINAL DATE
SUBMISSION DEADLINE

08/12/2022 17:00 Not considered for a place at Manage Submissions'

Design Concept Specification N/A N/A Template available at: http://www.imeche.org/events/formula-student/team-information/forms
UTC FS2023 section of Team Account

Full Lap Time Simulation

Rules will be updated and available on
Rules Released & 2022 31/03/2023 17:00
N/A N/A N/A N/A https://www.imeche.org/events/formula-student/team-information/rule
Software Available to UTC
s with links to IPG download bundle
Download

-20 per day (or part Zero points for Design if no There is no template for the Design Report, but guidance notes will be
12/05/2023 17:00 17/05/2023 17:00 Manage Submissions'
Engineering Design Report thereof); document has been submitted by uploaded to: http://www.imeche.org/events/formula-student/team-
UTC UTC section of Team Account
up to a maximum of -100 final deadline. information/forms-and-documents. Upload as PDF.

-20 per day (or part Zero points for Design if no

12/05/2023 17:00 17/05/2023 17:00 Manage Submissions'
Design Spec Sheet thereof); document has been submitted by Template will be made available at: http://www.imeche.org/events/formula-student/team-infor
UTC UTC section of Team Account
up to a maximum of -100 final deadline.

Lap Time Simulation -

28/04/2023 17:00 License availability for 2023
Deadline for License N/A N/A N/A License registration requests must be made at: https://ipg-automotive.com/en/support/license
UTC LTS event not guaranteed
Registration Requests

-20 per day (or part

thereof);
up to a maximum of -100.
23/06/2023 17:00 All documents required
Cost Report Document
UTC (EBOM, CBOM and Support
Documentation). If one or
more documents missing, -
20 point penalty per day.
Manage Submissions'
-30 points for each missing element
section of Team Account
28/06/2023 17:00 of Cost Report on top of any lateness Upload as zip file containing PDF export from online BOM tool, PDF Cost
plus hard copy print out
UTC with a maximum of -100 points for Explanation File and PDF Supporting Material File
to be brought to Cost
non-submission or 5 days late
judging at live event
Formula Student 2023 Technical Submission Deadlines:
Documents submitted by the date and time shown in the 'Submission Deadline' column will not incur any late submission penalties, however blank or minimally completed submissions will be treated as 'Not Submitted'. Documents received after the 'Submission Deadline' date and
time will incur lateness penalties as described in the 'Penalties Incurred for Missing Submission Deadline' column. Please refer to section A5 of the Formula Student Rules 2023, Formula Student UK Supplementary Rules 2023, FS-AI 2023 Rules and the table below for further details.

Submission of documents after the date and time shown in the 'Final Date for Late Submission' column may not be possible and any such submissions that are received will be marked as 'Not Submitted'. NOTE THAT IN SOME CASES THIS WILL PREVENT FURTHER PARTICIPATION IN
THE CORRESPONDING EVENT.

Where applicable, it is possible to resubmit versions of a document between the 'Submission Deadline' and 'Final Date for Late Submissions', but these may be subject to penalties unless explicity requested by Judges or Officials.

Judges and Officials will always review the most recent submission only.

Note: Teams with alternative fuels - EV deadlines apply.

PENALTIES INCURRED FOR FINAL DATE FOR

SUBMISSION PENALTIES INCURRED FOR
DOCUMENT/EVENT: MISSING SUBMISSION LATE SUBMIT VIA: FURTHER INFORMATION
DEADLINE MISSING FINAL DATE
DEADLINE SUBMISSION
Alternative fuel types may not be There is no template for the Alternative Fuel Report but
08/12/2022 17:00 No late submission Manage Submissions' section of
Alternative Fuel Report used if report not submitted by requirements are detailed in the Formula Student
UTC allowed Team Account
final deadline. Supplementary Rules section AFV1.2

Not eligible to compete in Template available at

-10 per day (or part thereof);
up to a maximum of -50.
10/02/2023 17:00
Structural Equivalency Spreadsheet (SES)
UTC Penalty free resubmission
permitted at request of judges
only.
Dynamic events at live event http://www.imeche.org/events/formula-student/team-
information/forms-and-documents
15/02/2023 17:00 Resubmissions following review Manage Submissions' section of to Upload as Excel document in *.xlsx format.
UTC of the SES may be requested Team Account
by Scrutineers, see SES NOTE THAT THE SES' ARE REVIEWED BY THE SCRUTINEERS
REVIEWER REQUESTED IN THE ORDER THEY ARE RECEIVED. EARLIER SUBMISSION
RESUBMISSIONS below. = EARLIER FEEDBACK.

14/03/2023 17:00 Fuel type my not be changed after No late submission

Change of fuel type Email formulastudent@imeche.org
UTC final deadline. allowed

IAD document review will contribute to overall Design score.

-10 per day (or part thereof);
up to a maximum of -50
27/04/2023 17:00
Impact Attenuator Data
UTC Penalty free resubmission
permitted at request of judges
only.
Automatic failure of VSR,
Vehicle Status Report (VSR) 24/05/2023 17:00
resubmissions allowed up until final
UTC
submission date
Teams may not be permitted to
Pre-Scrutineering Form 22/06/2023 17:00
enter Scrutineering until the Friday
UTC
of the competition.
See Class 1 supplementary rules, section T2.19 for full
-50 for non submission or if
details.
judge requested resubmission
02/05/2023 17:00 Manage Submissions' section of
not received by final deadline.
UTC Team Account Template available at:
http://www.imeche.org/events/formula-student/team-
information/forms-and-documents
Upload as PDF.
VSR Template will be posted on website ahead of submission
No late submission Manage Submissions' section of to
deadline - teams will be notified via email and social media
allowed Team Account
channels
Pre-Scrutineering Template will be posted on website ahead
No late submission Manage Submissions' section of to
of submission deadline - teams will be notified via email and
allowed Team Account
social media channels

Requested resubmissions of SES'

14 DAYS FOLLOWING not received within 14 days of the
Structural Equivalency Spreadsheet (SES) - Manage Submissions' section of to
REQUEST FROM request will be listed as Not
REVIEWER REQUESTED RESUBMISSIONS Team Account
REVIEWER Submitted and vehicle unable to
compete in dynamic events.

Requested resubmissions of
Alternative Fuel Reports not
14 DAYS FOLLOWING
Alternative Fuel Report - REVIEWER received within 14 days of the Manage Submissions' section of to
REQUEST FROM Manage Submissions' section of to Team Account
REQUESTED RESUBMISSIONS request will be listed as Not Team Account
REVIEWER
Submitted and vehicle unable to
compete in dynamic events.
 Requested resubmissions of Impact
Attenuator Data Reports not
14 DAYS FOLLOWING
Impact Attenuator Data - REVIEWER received within 14 days of the Manage Submissions' section of
REQUEST FROM
REQUESTED RESUBMISSIONS request will be listed as Not Team Account
REVIEWER
Submitted and vehicle unable to
compete in dynamic events.

Requested resubmissions of ETC

Systems Forms not received within
14 DAYS FOLLOWING
ETC Systems Form - REVIEWER REQUESTED 14 days of the request will be Manage Submissions' section of to
REQUEST FROM
RESUBMISSIONS listed as Not Submitted and vehicle Team Account
REVIEWER
unable to compete in dynamic
events.

Requested resubmissions of VSR

14 DAYS FOLLOWING not received within days of the
Vehicle Status Report (VSR) - REVIEWER 21/06/2023 17:00 Manage Submissions' section of to
REQUEST FROM request will be listed as Not Automatic failure of VSR
REQUESTED RESUBMISSIONS UTC Team Account
REVIEWER Submitted and vehicle unable to
compete in dynamic events.
Formula Student 2023 EV Only Submission Deadlines:
Documents submitted by the date and time shown in the 'Submission Deadline' column will not incur any late submission penalties, however blank or minimally completed submissions will be treated as 'Not Submitted'. Documents received after the 'Submission Deadline'
date and time will incur lateness penalties as described in the 'Penalties Incurred for Missing Submission Deadline' column. Please refer to section A5 of the Formula Student Rules 2023, Formula Student UK Supplementary Rules 2023, FS-AI 2023 Rules and the table below
for further details.

Submission of documents after the date and time shown in the 'Final Date for Late Submission' column may not be possible and any such submissions that are received will be marked as 'Not Submitted'. NOTE THAT IN SOME CASES THIS WILL PREVENT FURTHER
PARTICIPATION IN THE CORRESPONDING EVENT.

Where applicable, it is possible to resubmit versions of a document between the 'Submission Deadline' and 'Final Date for Late Submissions', but these may be subject to penalties unless explicity requested by Judges or Officials.

Judges and Officials will always review the most recent submission only.

Note: Teams with alternative fuels - EV deadlines apply.

PENALTIES INCURRED FOR

SUBMISSION FINAL DATE FOR PENALTIES INCURRED FOR MISSING
DOCUMENT/EVENT: MISSING SUBMISSION SUBMIT VIA: FURTHER INFORMATION
DEADLINE LATE SUBMISSION FINAL DATE
DEADLINE
ESA & ESO forms not received by final
deadline will be listed as Not Submitted
and vehicle unable to compete in
dynamic events. Template will be available at:
Electrical Systems Advisor (ESA) & 09/02/2023 17:00 -10 per day (or part thereof); 14/02/2023 17:00 Manage Submissions' section of Team http://www.imeche.org/events/formula-student/t
Electrical Systems Officer (ESO) Form UTC up to a maximum of -50 UTC Resubmissions following review of the Account eam-information/forms-and-documents
ESA/ESO Form may be requested by Upload as PDF.
Scrutineers, see ESA/ESO Form
REVIEWER REQUESTED
RESUBMISSIONS below.

ESF not received by final deadline will be

listed as Not Submitted and vehicle
Template will be available at:
unable to compete in dynamic events.
http://www.imeche.org/events/formula-student/t
23/03/2023 17:00 -10 per day (or part thereof); 28/03/2023 17:00 Manage Submissions' section of Team
Electrical System Form (ESF) eam-information/forms-and-documents
UTC up to a maximum of -50 UTC Resubmissions following review of the Account
ESF may be requested by Scrutineers,
Upload as Word document
see ESF REVIEWER REQUESTED
RESUBMISSIONS below.

Documents not received by the

Template available at:
deadline will be listed as Not
15/06/2023 17:00 Manage Submissions' section of Team http://www.imeche.org/events/formula-student/t
EV Protocols Document Submitted and the vehicle will
UTC Account eam-information/forms-and-documents
be ineligible to participate in a
Upload as Word document.
live event.

Requested resubmissions of ESA

Electrical Systems Advisor (ESA) &
Electrical Systems Officer (ESO) Form -
JUDGE REQUESTED RESUBMISSIONS
ONLY
& ESO forms not received within Template available at:
14 DAYS FROM 14 days of the request will be Manage Submissions' section of Team http://www.imeche.org/events/formula-student/t
REQUEST listed as Not Submitted and Account eam-information/forms-and-documents
vehicle unable to compete in Upload as PDF.
dynamic events.

Requested resubmissions of
ESFs not received within 14 days Template available at:
Electrical System Form (ESF)
14 DAYS FROM of the request will be listed as Manage Submissions' section of Team http://www.imeche.org/events/formula-student/t
JUDGE REQUESTED RESUBMISSIONS
REQUEST Not Submitted and vehicle Account eam-information/forms-and-documents
ONLY
unable to compete in dynamic Upload as Word document
events.