Inventory Certificate

Ref. No.___________ Date :__________

This is to certify that all personal inventory items as on today from Sl.No. 1 to _______ in the
enclosed inventory list sent vide mail dated __________ for the period from 1.10.1999 to
_________ are in my individual possession and in working condition.

However, the following points are submitted:

1. Item(s) at Sl. Nos. ________________ are not in working condition and will be written-off
shortly. In case of untraced items, please specify the reason.

2. Items purchased during current financial year/since last verification at Sl. No.
_______________________have been installed and can be physically verified. There is no
pending installation of items purchase recently.

3. Items at Sl No. ______________ are in write-off process. However, items at Sl. No.
_____________ have been written-off vide given below disposal order but not yet deleted
from the stock level report.

Notification No. & Date___ ____________Gate Pass No. & Date___________

Name & Employee Code of the Inventory Holder: ____________________________

Signature of the Inventory Holder: ____________________

Signature of the Store Official: _______________________

Through: Head of the Deptt./Centre/Section/Unit

Forwarded to: Store Purchase Section

 INDIAN INSTITUTE OF TECHNOLOGY
HAUZ KHAS: NEW DELHI

(Store Purchase Section)

No. IITD/SP/SV/2022-23/ Dated: ___.___.2022

Subject: Physical Stock Verification for the year 2022-23.

The schedule for Physical Stock Verification of _______________ from ________ to ________ for the
year 2022-23 which has already been communicated to you vide our letter Ref. No.
IITD/ISPS/SV/24436 dated 28.3.2022.

It is requested to keep the following documents ready before start of physical verification:

1. Compliance Report issued in respect of last pending para(s). The list of outstanding
para(s) is attached for ready reference and prompt action.
2. Stock Level Report (Department-wise since last verification) and (Employee-wise as
on today).
3. Consumable & Non Consumable Forms (since last verification).
4. Issue Vouchers/Transfer Vouchers/Return Vouchers, if any.
5. Write-Off Record with necessary entries in Inventory Register as well as in the Stock
Register.
6. IC No. must be marked on all inventory items.
7. Keep all postings up to date and draw the final balances.

Also extend cooperation with stock verifier for successful and timely completion of the stock
verification of the department. In case of any query, feel free to contact ________________, stock
verification Unit, SP Section, (011-26597283)

Assistant Registrar (Stores)

Head
Deptt./Centre Name
 Reminder for compliance of outstanding para(s)

S.No. Report Ref. Inventory E.Code Para

number Holder Name No.