2023 LUPONG TAGAPAMAYAPA INCENTIVES AWARDS (LTIA)

ASSESSMENT FORM
A. IDENTIFYING INFORMATION
Lupong Tagapamayapa : Region :
City: Award Category :
Province:

B. EVALUATION CRITERIA
General Instruction: Please do not forget to include your observations in the remarks column.

ASSIGNED SCORE
TABLE
CRITERIA POINT POINT
ASSESS ON-SITE
SCORE VALUE
MENT
I. EFFICIENCY IN OPERATION 42 0

A. Observance of Settlement Procedure and Settlement

20
Deadlines

1. a) Proper recording of every dispute/complaint

5 points - submitted/presented the record book or logbook

reflecting all the required details

2.5 points - submitted/presented the record book or logbook

reflecting some of the necessary details 5

O point - no presented record book or logbook

Note: Check if the record contains docket number, names of the

parties, date and time filed, nature of the case and disposition
 b) Sending of Notices/Summons to parties within the
prescribed period (within the next working day upon receipt
of complaint)

5 points - submitted/presented 80-100% of summons with

complete and accurate information issued within the prescribed
period

3 points - submitted/presented 50-79% of summons with

complete and accurate information issued within the prescribed
period 5

2 points - submitted/presented 1-49% of summons with complete

and accurate information issued within the prescribed period

0 point – have not submitted/presented any summons/notices

Note: Scores will be given only when file copy of the summons
issued within the next working day is with date and time stamped
of the receipt.

2. Settlement and Award Period

(with at least 10 settled cases within the assessment period)
a.) Mediation (within 15 days from initial confrontation with the
Lupon Chairman)
b.) Conciliation (15 days from initial confrontation with the
Pangkat)

c.) Conciliation (with extended period not to exceed another 15

days) 10
 10

d.) Arbitration (within 15 days from the date of the agreement to

arbitrate)

e.) Conciliation beyond 46 days but not more than 60 days

(clearly meritorious cases)

10 points – 80-100% cases were resolved using any mode of

ADR (supported by minutes of proceedings) within the prescribed
period

8 points - 60-79% cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed
period

6 points - 40-59% cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed
period

4 points - 20-39% cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed
period

2 points - 1-19 % cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed
period

0 point - 0 cases were resolved using any mode of ADR

(supported by minutes of proceedings) within the prescribed
period

B. Systematic Maintenance of Records 5

1. Records of Cases
For Cities - computer database with searchable case information
- 2 points
For Municipalities: 2
a. Manual Records - 1
b. Digital Record Filing - 1

2. Copies of Minutes of Lupon meetings with attendance sheets

1
and notices

3. Copies of reports submitted to the Court and to the DILG

1
on file

4. All records are kept on file in a secured filing cabinet(s) 1

C. C. Timely Submissions to the Court and the DILG 7

1. To the Court:
Submitted/ presented copies of settlement agreement to the
Court from the lapse of the ten-day period repudiating the 5
mediation/ conciliation settlement agreement, or within five (5)
calendar days from the

5.0 points = 80%-100% submitted on time

4.0 points = 60%-79% submitted on time
3.0 points = 40%-59% submitted on time
2.0 points = 20%-39% submitted on time
1.0 point = 1%-19% submitted on time
0 point = 0% of reports submitted on tim
2. To the DILG (Quarterly) 2

2 points - Submitted/presented of the required report to the DILG

within the prescribed period

1 point – submitted/presented partial report of the DILG within

the prescribed period.

0 point - the required report to the DILG was not submitted or

submitted beyond the prescribed period

D. Conduct of Monthly Meetings Exclusively on KP Matters 10

● Notice of Meeting 2

2.0 points – minimum of 12 meetings with KP-related matters,

complete details, each Lupon member must sign (indicating their
name, date and time of receipt) when receiving notices of
meeting.

1.0 point – anything beyond the compliance document, with

incomplete details

0 point = no data presented

Number of months with KP-related meetings with minutes and
attendance sheets conducted:

● Minutes=of
8.0 points 12the Meeting
months 8
6.0 points = 9-11 months
4.0 points = 6-8 months
2.0 points = 3-5 months
II. EFFECTIVENESS IN SECURING THE SETTLEMENT OF
1.0 point = 1-2 months
INTERPERSONAL DISPUTE OBJECTIVE OF THE 30 0
0 point = no meeting
KATARUNGANG PAMBARANGAY

A. Quantity of settled cases against filed 10 10

With a minimum of 10 cases settled, the percentage of cases
received by the Lupon resulting to settlement:

10.0 points = 100%

8.0 points = 80%-99%
10
6.0 points = 60%-79%
4.0 points = 40%-59%
2.0 points = 1%-39%
0 point = 0%

To Compute:
Total number of settled cases x 100
Total no. of cases filed - cases outside the jurisdiction
of KP

B. Quality of Settlement of Cases 2 2

•Zero case repudiated 1

•Non-recurrence of cases settled 1

1 point - for non-recurrence and zero cases repudiated (out of

the total number of settled cases)

0 point - at least one (1) (out of the total number of settled cases)

C. At least 80% compliance with the terms of settlement or

8 8
award after the cases have been settled
8 points = 80% -100% compliance with the terms of settlement or
8
award
6 points = 70% -79% compliance with the terms of settlement or
6
award
4 points = 60% -69% compliance with the terms of settlement or
4
award
2 points = 50% -51% compliance with the terms of settlement or
2
award
1 point = 49% and below compliance with the terms of settlement
1
or
III. award
CREATIVITY AND RESOURCEFULNESS OF THE LUPONG
TAGAPAMAYAPA
30 0
A. A. Settlement Technique utilized by the Lupon 10
10 points – five or more settlement techniquecutilized
8 points – at least four settlement technique utilized
6 points - at least 3 settlement technique utilized
4 points - at least 2 settlement technique utilized
2 points - at least 1 settlement technique utilized 10
0 points – no report

Note: Settlement technique to be considered are those that are

within the KP process and procedures.

B. Coordination with Concerned Agencies relating to

5 points -filed
disputes with (PNP,
proof of coordination
DSWD, relative
DILG, DAR, to the Office
DENR, filed disputes
of the 5 5
Prosecutor, Court, DOJ, CHR, etc.)
0 point - without proof of coordination relative to the filed disputes
C. Sustained information drive to promote Katarungang
5
Pambarangay
1. For Cities
• IEC materials developed 2
• IEC activities conducted 1
• Innovative Campaign Strategy 2

2. For Municipalities
• IEC materials developed 2
• IEC activities conducted 2
• Innovative Campaign Strategy 1
D. D. KP Training or seminar participated within the
10
assessment period
Organized skills training participated by the Lupong
10
Tagapamayapa
Trainings or seminars should cover the following, and the Lupon
should be able to articulate during validation their learnings
therefrom:

1) General/basic orientation or review of the KP system

2) Skills training on conduct of KP proceedings e.g. relevant ADR
systems, KP case management
3) Advanced knowledge on laws, policies, and standards in
relation to the KP system e.g. gender and human rights,
criminal/civil justice

10 points = at least 6 qualified training/seminar

8 points = at least 5 qualified training/seminar
6 points = at least 4 qualified training/seminar
4.0 points = at least 3 qualified training/seminar
2.0 points = at least 2 qualified training/seminar
0 point = No qualified information training/seminar

IV. AREA OR FACILITY FOR KP ACTIVITIES 5 5

• Building structure or space

For cities – the office or space should be exclusive for KP

matters 5

For municipalities – KP office or space may be shared or used

for other Barangay matters.

V. FINANCIAL OR NON-FINANCIAL SUPPORT 3 3

1. City, Municipal, Provincial, or NGAs 2

2. People's Organizations, NGOs or Private Sector 1

TOTAL SCORE 100

 National Board of Judge
Date: ________________ (Signature over printed Na
GAPAMAYAPA INCENTIVES AWARDS (LTIA)
ASSESSMENT FORM

Award Category :

ations in the remarks column.

REMARKS/OBSERVATION
 National Board of Judges
(Signature over printed Name)