CONFIDENTIAL AC/DEC 2019/AIS655

UNIVERSITI TEKNOLOGI MARA

FINAL EXAMINATION

COURSE ACCOUNTING SYSTEM ANALYSIS AND DESIGN

COURSE CODE AIS655

EXAMINATION DECEMBER 2019

TIME 3 HOURS

INSTRUCTIONS TO CANDIDATES

1. This question paper consists of six (6) questions.

2. Answer ALL questions in the Answer Booklet. Start each answer on a new page.

3. Do not bring any material into the examination room unless permission is given by the
invigilator.

Please check to make sure that this examination pack consists of:

i) the Question Paper

ii) An Answer Booklet - provided by the Faculty

Answer ALL questions in English.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

This examination paper consists of 4 printed pages

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CONFIDENTIAL 2 AC/DEC 2019/AIS655

QUESTION 1

a. A system analyst is a person who is well-verse with the system and provides guidance
during the system development. Describe roles played by system analyst in the
system analysis and design process.
(5 marks)

b. Amongst other approaches to develop an Information System (IS) include structured

analysis and agile (adaptive) methods. Compare and contrast between these two
approaches.

(10 marks)
(Total: 15 marks)

QUESTION 2

a. Preliminary investigation is an important phase in understanding and providing

recommendation during the system request processes. Briefly explain the preliminary
investigation based upon its problem nature, scope, constraint and objective.
(10 marks)

b. Analyzing risks is one of the components in risk management. Differentiate between

qualitative risk and quantitative risk analysis.
(5 marks)
(Total: 15 marks)

QUESTION 3

SMITEC Sdn. Bhd. is considering to purchase a budgeting software in order to replace their
manual Budget Monitoring system. The management of SMITEC found some flaws in the
present Budget Monitoring system, whereby the system is easily expose to the human error.
Besides, it also took longer time for staff to generate the needed reports. The Finance
department assigned you to look into this matter. The procedure for the existing Budget
Monitoring system procedure is as follow:

Any department that wants to purchase the parts will send a spending request to the Budget
Monitoring system. The system will then, check the required funding. The checking is
performed with reference to a suspended request file. At this stage, if the request is rejected,
it will be sent back to the respective departments. The checking of funding process requires
the special approval from the management. Management will approve the request along
with the instructions to set up a budget allocation. The budget allocation data will then, be
filed in the budget allocation file.

The expenditure data for Budget Monitoring system is classified either based on its type or
department. Consequently, expenditure data is stored in two files; types of accounts file and
department accounts file. The data stored in these two files are utilized to prepare a
spending summary. Later, a copy of spending summary is sent to the management.

Next, the parts specified in the spending request will be ordered from supplier. The supplier
sends in the delivery advice to the system. Then, the delivery advice will be distributed to the
respective department.
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Required:

a. Prepare the Intermediate Data Flow Diagram for the Budget Monitoring system of
SMITEC Sdn. Bhd.
(10 marks)

b. During requirements modeling you will use various fact-finding techniques including
observation of current operating procedures.

i. Discuss two (2) advantages of observation in gathering facts.

(4 marks)

ii. A checklist of specific tasks and questionnaires will be prepared in advance

before perform the observation task. Discuss three (3) factors to be considered
for observation process.
(6 marks)
(Total: 20 marks)

QUESTION 4

a. ASH Enterprise is a larger retailer that specialized in muslimah attire in Puncak Alam.
The company at its final stage in acquiring a new inventory management system
through outsourcing. Explain the term outsourcing in the system development.
(4 marks)

b. When a company decides to outsource its information system development, several

issues needed to be considered. Discuss three (3) issues pertaining to the decision to
outsource information system development project.
(6 marks)
(Total: 10 marks)

QUESTION 5

a. Input method involve the selection of the best strategy for getting data into the
computer system at the right time and as accurately as possible. Compare and
contrast between batch input and online input.
(10 marks)

b. Excellent Driving School Sdn Bhd has a large number of certified driving instructors
based on their driving expertise. A clerk will register all students who want to take the
driving class. Once registered, a student is taught by at least one certified driving
instructor. The assigned instructor may teach any number of students or may not teach
any students. The clerk will record and update the progress of the program to the
Head of Instructors only.

Required:

i. Draw an initial Entity-Relationship Diagram (ERD) for the above information.

(4 marks)

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CONFIDENTIAL 4 AC/DEC 2019/AIS655

ii. Design relevant tables for the database. Identify a minimum of two (2) attributes
for each table and label clearly the primary and foreign keys.
(6 marks)

c. In designing a system architecture, the way a network is configured should be taken

into considerations. LAN and WAN networks topologies typically are arranged in four
patterns. Discuss the four (4) patterns of network topology.
(10 marks)
(Total: 30 marks)

QUESTION 6

a. Discuss two (2) tasks that need to be performed after the implementation of any new
system.
(6 marks)

b. A post-implementation review examines all aspects of the development effort and the
final product. Briefly explain the best time to perform the post-implementation review.

(4 marks)
(Total: 10 marks)

END OF QUESTION PAPER

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