Scheme in The Distribution of Learning Package and Retrieval of Course Requirements Dated 21 Sep 2020

Republic of the Philippines
NUEVA VIZCAYA STATE UNIVERSITY

3700 Bayombong, Nueva Vizcaya
E-mail: info@nvsu.edu.ph Website: http://www.nvsu.edu.ph
Scheme in the Distribution of Learning Packages

and Retrieval of Course Requirements
of the Students of the Nueva Vizcaya State University
for the First Semester, AY 2020-2021
1.0 Scope and Coverage
1.1 This shall cover all bonafide students of the Nueva Vizcaya State University, who
are enrolled in the first semester, Academic Year 2020-2021,
a. residing in the province of Nueva Vizcaya except Alfonso Castañeda; and
b. residing in Alfonso Castañeda and outside the province of Nueva Vizcaya.
2.0 Objectives
2.1 To distribute the Learning Package and retrieve the course requirements of
bonafide students of the Nueva Vizcaya State University using the following
methods:
2.1.1 through the Memorandum of Agreement between NVSU and DepEd –

Division of Nueva Vizcaya identifying Central Schools of the
Department of Education -Division on Nueva Vizcaya as a venue for
drop-off points and retrieval points of the learning packages; and
2.1.2 through courier services for students residing in Alfonso Castañeda

and outside the province of Nueva Vizcaya.
3.0 Responsibilities
Campus Administrator • The Focal Person of the implementation of flexible

learning of the Nueva Vizcaya State University
• Plans the mechanism and operation of flexible
learning
• Responsible to the Vice President for Academic
Affairs
• Communicates with the Colleges regarding the
status of implementation of flexible learning
• Communicates with the DepEd Counterpart
regarding the logistics of the distribution of
Learning Package in the identified Central School
of a municipality
• Monitors the implementation of flexible learning
CAMPUSES: CAMPUSES BAMBANG CAMPUS

BAYOMBONG CAMPUS BAMBANG CAMPUS BAMBANG CAMP
Tel. No.: (078) 392 – 1111; Telefax (078) 321 – 2112 Tel. No.: (078) 392 – 1605; Telefax (078) 392 – 1605
• Ensures the completeness of learning packages

forwarded by the other campus both in the
distribution and retrieval
DepEd Counterpart • Provides logistic support to the NVSU designated
officials in the distribution of Learning Packages
• Provides a space enough for the distribution of
Learning Package
College Dean • Leads the college in the implementation of flexible
learning
• Closely monitors the development of Instructional
Modules
• Sends the learning packages of students residing
in Alfonso Castañeda and outside the province of
Nueva Vizcaya through courier service
• Ensures the complete distribution of learning
packages and retrieval of the course requirements
of students
Department Chair • Leads the department of the college in the
implementation of flexible learning
• Collates the completed learning modules
• Prepares all learning packages for distribution in
Alfonso Castañeda and outside the province
Class Adviser/Instructor • Identifies the students, who are in need of the hard
copy of the learning package, enrolled in the
college
• Collates the learning modules of the students
• Ensures the completeness of the Learning Package
before distribution
• Turns over the collated learning modules to the
Department Chair
SAS Director/SAS Campus • Disseminates the information to the students to
Coordinator raise awareness on the schedule of distribution of
Learning Packages
• Addresses issues and concerns of students on the
distribution of learning packages
Students • If residing within Nueva Vizcaya, secures the
Learning Modules from the designated drop-off
points
• If residing in Alfonso Castañeda or outside Nuev
Vizcaya, receives Learning Modules through
courier services

4.0 Procedure Flow
START
Pack the Module
Consolidate the Learning

Package
Distribute the Learning

Package
Retrieve the Learning

Package
END
5.0 Procedure Details
5.1 Packaging the module
5.1.1 The Instructor shall fill out the form NVSU-FR-CAD-01 (Learning
Package Distribution - List of Students in a Class).
5.1.2 The Instructor shall forward the filled-out form NVSU-FR-CAD-01

(Learning Package Distribution - List of Students in a Class) together
with the learning modules to the concerned college, particularly the
Office of the Dean.
5.1.3 The Class Adviser/Instructor shall prepare the expanded envelope

(37.5 cm x 24.5 cm x 5.3 cm) of the student. The Class

Adviser/Instructor shall paste a letter-sized bond paper at the back of

the expanded envelope bearing the following descriptions:
a. The Learning Package Number shall be written as College-0000

Ex. CAS-0001; CIT-0001
b. The following shall be used for the colleges:

College of Agriculture – CA
College of Arts and Sciences – CAS
College of Business Education – CBE
College of Engineering – CE
College of Forestry – CF
College of Human Ecology – CHE
College of Industrial Technology – CIT
College of Teacher Education – CTE
College of Veterinary Medicine – CVM
5.1.4 The Class Adviser/Instructor shall secure the learning modules from
the Office of the Dean.
5.1.5 The Class Adviser shall collate all the modules and insert them in the
student’s envelope ready for distribution.
5.1.6 The Class Adviser shall ensure that the Learning Package of every
student is complete before submission to the Department Chair.
5.2 Consolidating the Learning Package
Note: Bayombong Campus is in charge of distributing learning packages and

retrieving course requirements in the following Municipalities: Ambaguio,
Bagabag, Bayombong, Diadi, Quezon, Solano and Villaverde. While Bambang

Campus is in charge of the following municipalities: Aritao, Bambang, Dupax del

Norte, Dupax del Sur, Kasibu, Kayapa and Sta. Fe.
5.2.1 The Department Chair shall sort the Learning Package of the students
ready for distribution via drop-off points or courier services.
5.2.2 The Department Chair shall prepare the form NVSU-FR-CAD-02

(Learning Package Distribution - Master List & Acknowledgement
Form) for proper monitoring.
5.2.3 The College Dean shall forward to the Office of the Campus
Administrator the Learning Package to be sent to either of the
Northern or Southern part of the province.
Ex: If a student is enrolled in Bayombong Campus, and resides

in Aritao, then the Bayombong Campus Administrator shall
forward the learning package of said student to the Bambang
Campus Administrator.
5.3 Distributing the Learning Package
5.3.1 Distribution within the Municipality of the Two Campuses
5.3.1.1 The students shall secure the Learning Packages in the

strategic places in the campus premises with the
observance of strict minimum health standards as
prescribed by the Department of Health.
5.3.2 Distribution within Nueva Vizcaya.
5.3.2.1 The Campus Administrator shall organize the distribution

scheme of the Learning Packages of the students (see Note
in 5.2).
5.3.2.2 The Dean shall identify at least three (3) faculty members,
in addition to the Department Chairs, who will distribute
the Learning Packages of the students in the different
municipalities of Nueva Vizcaya.
5.3.2.3 Travel. The University shall provide for the travel

requirements of the designated official who will distribute
the Learning Package of the University.

5.3.2.4 Accommodation. The DepEd Counterpart shall provide

accommodation to the NVSU designated officials who will
distribute the Learning Package of the students.
5.3.2.5 Meals and Snacks. The University shall provide for the
meals and snacks of both parties during the entire duration
of the activity.
5.3.2.6 Schedule of Activity. For any scheduled activity during

the semester, the distribution of learning package shall
start at 9:00 am and end at 4:00pm.
5.3.2.7 General Guidelines.
a. Minimum health standards, as prescribed by the

Department of Health, shall be strictly observed at all
times.
b. In claiming the Learning Package, the student, or a

representative shall bring a valid ID or assessment form.
c. The student, or a representative, receiving a Learning

Package shall affix his/her signature in the
Acknowledgement Form.
d. For further inquiries, the student is encouraged to

contact the Student Affairs and Services Campus
Coordinator (Bambang Campus) or Student Affairs and
Services Director (Bayombong Campus).
5.3.3 Distribution in Alfonso Castañeda and outside Nueva Vizcaya.
5.3.3.1 The Office of the Dean shall send the Learning Package of
students via courier. Courier expenses shall be provided by
the Student Council through the Student Activities Fund.
5.4 Retrieving the Course Requirements
5.4.1 Distribution within the Municipality of the Two Campuses
5.4.1.1 The students shall submit the course requirements to the

faculty through the drop-off points designated within the
University premises using the Learning Package expanded
envelope.

5.4.1.2 Minimum health standard shall be strictly observed.
5.4.2 Retrieval within Nueva Vizcaya
5.4.2.1 The University shall start retrieving the course

requirements during the second schedule of distribution.
5.4.2.1.1 Proper protocol and documentation shall be

employed from planning to the implementation of
retrieval of course requirements.

faculty through the drop-off points identified by the MOA
between the university and DepEd – Division of Nueva
Vizcaya using the Learning Package expanded envelope.
5.4.2.3 Minimum health standard shall be strictly observed.
5.4.3 Retrieval from Alfonso Castañeda and Outside the Province

Office of the College Dean concerned through courier
services addressed to:
(Name of Dean)
(Name of College)
(Address of Campus indicating the Zip code)
6.0 Records
6.1 Learning Package Cover
6.2 NVSU-FR-CAD-01 Learning Package Distribution - List of Students in a Class
6.3 NVSU-FR-CAD-02 Learning Package Distribution - Master List &

Acknowledgement Form

Timeline in the Distribution of Learning Packages

Activity Date
Distribution of Learning Package
Sep 28, 2020 – October 2, 2020
• Bayombong (at NVSU compound)
(Monday to Friday)
• Bambang (at NVSU compound)
• Bayombong Campus (Ambaguio,
September 28, 2020 (Monday)
Villaverde)
• Bambang Campus (Sta. Fe, Aritao)
• Bayombong Campus (Solano, Bagabag)
September 30, 2020 (Wednesday)
• Bambang Campus (Dupax del Norte,
Dupax del Sur)
• Bayombong Campus (Quezon, Diadi) October 2, 2020 (Friday)
• Bambang Campus (Kayapa, Kasibu)
Opening of classes October 5, 2020 (Monday)
Deadline of submission of printed modules
November 9, 2020 (Monday)
for second distribution
Distribution of Learning Package and
Retrieval of Course Requirements November 16 – November 20, 2020
• Bayombong (at NVSU compound) (Monday to Friday)
Retrieval of Course Requirements
• Bayombong Campus (Ambaguio, November 16, 2020 (Monday)
Villaverde)
• Bayombong Campus (Solano, Bagabag) November 18, 2020 (Wednesday)
Dupax del Sur)
November 20, 2020 (Friday)
• Bayombong Campus (Quezon, Diadi)
December 9 – 11, 2020
Midterm Examinations
(Wednesday to Friday)


Activity Date
Deadline of submission of printed modules
January 4, 2021 (Monday)
for final distribution
Retrieval of Course Requirements January 11 – January 15, 2021
• Bayombong (at NVSU compound) (Monday to Friday)
• Bayombong Campus (Ambaguio, January 11, 2021 (Monday)
Villaverde)
• Bayombong Campus (Solano, Bagabag) January 13, 2021 (Wednesday)
Dupax del Sur)
January 15, 2021 (Friday)
Last day of Classes
• Graduating January 29, 2021 (Friday)
• Non-graduating February 5, 2021 (Friday)
Final Examinations
• Graduating February 1 – 3, 2021 (Monday to Wednesday)
• Non-graduating February 8 – 10, 2021 (Monday to Wednesday)
February 11, 12 & 15, 2021
• Bayombong (at NVSU compound)
(Thursday, Friday & Monday)
• Bayombong Campus (Ambaguio,
February 11, 2021 (Thursday)
Villaverde)
• Bayombong Campus (Solano, Bagabag)
February 12, 2021 (Friday)
Dupax del Sur)
Retrieval of Course Requirements February 15, 2021 (Monday)


Activity Date
End of Semester February 13, 2021 (Saturday)
Deadline for submission of final grades
• Graduating February 10, 2021 (Wednesday)
• Non-graduating February 19, 2021 (Friday)
Deadline for submission of completion/
removal of grades
• Graduating February 12, 2021 (Friday)
• Non-graduating February 22, 2021 (Monday)
Reviewed and Approved by:
JOCELYN P. CABRERA
Vice President for Academic Affairs


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Republic of the Philippines

NUEVA VIZCAYA STATE UNIVERSITY

Scheme in the Distribution of Learning Packages

1.0 Scope and Coverage

a. residing in the province of Nueva Vizcaya except Alfonso Castañeda; and

b. residing in Alfonso Castañeda and outside the province of Nueva Vizcaya.

2.1.1 through the Memorandum of Agreement between NVSU and DepEd –

2.1.2 through courier services for students residing in Alfonso Castañeda

Campus Administrator • The Focal Person of the implementation of flexible

CAMPUSES: CAMPUSES BAMBANG CAMPUS

• Ensures the completeness of learning packages

CAMPUSES: CAMPUSES BAMBANG CAMPUS

4.0 Procedure Flow

Pack the Module

Consolidate the Learning

Distribute the Learning

Retrieve the Learning

5.0 Procedure Details

5.1 Packaging the module

5.1.2 The Instructor shall forward the filled-out form NVSU-FR-CAD-01

5.1.3 The Class Adviser/Instructor shall prepare the expanded envelope

CAMPUSES: CAMPUSES BAMBANG CAMPUS

Adviser/Instructor shall paste a letter-sized bond paper at the back of

a. The Learning Package Number shall be written as College-0000

b. The following shall be used for the colleges:

5.2 Consolidating the Learning Package

Note: Bayombong Campus is in charge of distributing learning packages and

CAMPUSES: CAMPUSES BAMBANG CAMPUS

Campus is in charge of the following municipalities: Aritao, Bambang, Dupax del

5.2.2 The Department Chair shall prepare the form NVSU-FR-CAD-02

Ex: If a student is enrolled in Bayombong Campus, and resides

5.3 Distributing the Learning Package

5.3.1 Distribution within the Municipality of the Two Campuses

5.3.1.1 The students shall secure the Learning Packages in the

5.3.2 Distribution within Nueva Vizcaya.

5.3.2.1 The Campus Administrator shall organize the distribution

5.3.2.3 Travel. The University shall provide for the travel

CAMPUSES: CAMPUSES BAMBANG CAMPUS

5.3.2.4 Accommodation. The DepEd Counterpart shall provide

5.3.2.6 Schedule of Activity. For any scheduled activity during

5.3.2.7 General Guidelines.

a. Minimum health standards, as prescribed by the

b. In claiming the Learning Package, the student, or a

c. The student, or a representative, receiving a Learning

d. For further inquiries, the student is encouraged to

5.3.3 Distribution in Alfonso Castañeda and outside Nueva Vizcaya.

5.4 Retrieving the Course Requirements

5.4.1 Distribution within the Municipality of the Two Campuses

5.4.1.1 The students shall submit the course requirements to the

CAMPUSES: CAMPUSES BAMBANG CAMPUS

5.4.1.2 Minimum health standard shall be strictly observed.

5.4.2 Retrieval within Nueva Vizcaya

5.4.2.1 The University shall start retrieving the course

5.4.2.1.1 Proper protocol and documentation shall be

5.4.2.2 The students shall submit the course requirements to the

5.4.2.3 Minimum health standard shall be strictly observed.

5.4.3 Retrieval from Alfonso Castañeda and Outside the Province

5.4.3.1 The students shall submit the course requirements to the

6.1 Learning Package Cover

6.2 NVSU-FR-CAD-01 Learning Package Distribution - List of Students in a Class

6.3 NVSU-FR-CAD-02 Learning Package Distribution - Master List &

CAMPUSES: CAMPUSES BAMBANG CAMPUS