SHIP INSPECTION RECORD

CONTENTS

SECTION Questions

cover INSPECTION DATA

1.1 SAFETY MANAGEMENT 1101-1145

2.1 SAFE NAVIGATION 2101-2139

2.2 COMMUNICATION 2201-2209

3.1 SAFETY FIRE FIGHTING EQUIPMENT 3101-3222

3.2 SAFETY LIFE SAVING EQUIPMENT 3201-3219

4.1 CREW MANAGEMENT 4101-4117

4.2 HEALTH & HYGIENE 4201-4215

5.1 CERTIFICATION 5101-5130

5.2 DOCUMENTATION 5201-5222

5.3 PUBLICATIONS 5301-5325

6 MACHINERY SPACE OPERATIONS 6101-6207

7 ENVIRONMENTAL PROTECTION 7101-7117

8 MOORING 8101-8115

9 STRUCTURAL CONDITION 9101-9211

CARGO WORTHINESS 10001-10119

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 SHIP INSPECTION RECORD

Client Reference

Ship's Name:

IMO No:

Place/Date of build.

Flag.

Official Number.

Class Society.

Inspection Company.

Inspector's Reference.

Inspector's Name.

Date of inspection.

Place of Inspection.

Activity during inspection.

Date & place last dry-docking.

Date & place of last PSC.

Date of last SMC audit.

Date of last ISPS Audit.

Date of last Internal Audit.

Date of last Special Survey

Place of last Special Survey

Date of last tech. inspection.

Trading Area.

Name of DPA.
e-mail / tel number of DPA.

Vessel in OCIMF SIRE scheme

Vessel in CDI-m or CDI-mpc
Vessel in RIGHTSHIP
Condition Assessment Programme Rating: (if entered in a programme)

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 SHIP INSPECTION RECORD

SAFETY MANAGEMENT
NA NI F X
1101 Are SMS Manuals and documents written in a language understood by the crew?
1102 Are the name, function and contact details of the DPA well known? n
1103 Does the master understand his overriding authority?
1104 Are crew familiar with the company's safety and environmental policy?
1105 Are any Non Conformities properly cleared, verified and closed out? n
1106 Are PSC inspections recorded and defects dealt with?
1107 Are accidents incidents and near misses recorded and reported to the company?
1108 Has an officer been designated as shipboard Safety Officer?
1109 Are safety committee meetings held regularly and records kept?
1110 Are safety bulletins and/or circulars onboard and available to the crew? n
1111 Is Risk Assessment undertaken onboard?
1112 Are enclosed spaces entry permits used?
1113 Are hot work permits used?
1114 Are there generalised procedures for work permits other than those above?
1115 Is sufficient PPE provided and in use onboard?
1116 Are fire control plans posted throughout the ship & available externally?
1117 Is the handling use and storage of hazardous Chemicals controlled?
1118 Are MSDS for these chemicals available?
1119 Is there a plan for emergency drills and training?
1120 Is the plan being followed, the drills conducted and recorded as required?
1121 Are there Emergency Contingency Plans onboard?
1122 Are these drills exercised?
1123 Is an Emergency Command Structure in place?
1124 Is a Planned Maintenance System available, which is sufficient in scope?
1125 Is the Planned Maintenance System properly observed?
1126 Are bilge and tank soundings taken regularly and recorded?
1127 Is stability calculated on a regular basis, especially during critical periods?
1128 Are gangways and accommodation ladders in satisfactory condition?
1129 Are pilot boarding arrangements satisfactory?
1130 Are Emergency exits unobstructed?

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SAFE NAVIGATION
NA NI F X
2101 Are Company Bridge Procedures available?
2102 Are Company Standing Orders available?
2103 Are Master's Standing Orders available?
2104 Are the Master's Night Orders available and in regular use?
2105 Are all above countersigned as understood by all bridge officers?
2106 Are the occasions on when the Master is to be called specified?
2107 Is there Objective Evidence that Passage Planning is carried out? Berth to berth?
2108 Does Passage Planning conform to industry guidelines?
2109 Are Position fixing intervals clearly defined on the passage plan?
2110 Is there Objective Evidence that more than one position fixing system is being used?
2111 Is SQUAT understood?
2112 Is UKC understood, calculated for the voyage, and shown on the plan?
2113 Are radio navigation warnings filed and used (includes Navtex and EGC messages)?
2114 Are Temporary and Preliminary Notices properly, retrievable and used?
2115 Does the SMS document procedures for chart/publication correction/maintenance and
does this system function effectively?
2116 Does the company provide Notices to Mariners at regular intervals?
2117 Have charts and publications been corrected for latest NtM onboard?
2118 Is a copy of the deviation card available on the bridge?
2119 Are compass errors frequently taken at sea and recorded?
2120 Are navigation lights in a satisfactory condition?
2121 Are navigation shapes available?
2122 Navigation Equipment is checked prior departure/arrival each port & recorded?
2123 Astern propulsion tested prior entry into port?
2124 Regular steering and emergency steering tests conducted SOLAS V, 26?
2125 Are auto to manual and Emergency Steering changeover procedures displayed?

COMMUNICATIONS
NA NI F X
2201 Are navigating officers familiar with radio equipment and procedures?
2202 Is all radio equipment fully functional and regularly tested?
2203 Are GMDSS hand held VHFs available and emergency batteries within date?
2204 Is EPIRB in place, tested as required by shore technician and hydro release in date?
2205 Are SARTs in place and batteries within date?
2206 Safety net messages available and filed?
2207 Are GMDSS instructions posted?

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SAFETY - FIRE FIGHTING EQUIPMENT

NA NI F X
3101 Are fire fighting equipment and inspections covered by PMS?
3102 Is the fire detection system operational?
3103 Are fire pumps operational?
3104 Fire stations in condition of readiness?
3105 Self contained breathing apparatus in good condition and cylinders charged?
3106 EEBDs provided and ready for use?
3107 Fire extinguishers in satisfactory condition?
3108 Are fire hoses, nozzles and hydrants in satisfactory condition?
3109 Fixed fire extinguishing system in satisfactory condition, instructions posted?
3110 Fixed fire fighting system for E.R. in operable condition?
3111 Crew familiar in its operation?
3112 Are fire doors functioning correctly?
3113 Are fire dampers in operable condition?
3114 Are fire mains and isolating valves well maintained and in good condition?
3115 Is an International shore Connection available?
3116 Have weekly, monthly and quarterly tests of FFE been carried out and recorded?

SAFETY - LIFESAVING APPLIANCES & EQUIPMENT

NA NI F X
3201 Are weekly, monthly, quarterly & annual inspections & tests conducted & recorded?
3202 Are portable oxygen and gas analysers provided and regularly calibrated?
3203 Is adequate lighting provided throughout the vessel?
3204 Are lifeboat davits including MOB boat(s) in good condition?
3205 Has an approved service company surveyed the davit/winch systems?
3206 Are life rafts and hydrostatic releases properly secured/fitted and in good condition?
3207 Are lifebuoys of approved type properly stowed and sufficient ?
3208 Are life jackets of approved type properly stowed and sufficient in numbers?
3209 Are safety instructions written in the working language in place?
3210 Are photoluminescent emergency escape route markings in place?
3211 Are lifeboats swung out at required intervals?
3212 Are lifeboats lowered to the water and exercised?
3213 Has the Emergency generator been tested and found to function efficiently?
3214 Are pyrotechnics complete, in good order and within date?
3215 Are immersion suits in good order and fitted with the prescribed lights?
3216 Is the emergency lighting system fully functional?

CREW MANAGEMENT
NA NI F X
4101 Is the ship manned according to the Flag State Minimum Safe Manning Certificate?
4102 Is the ship sufficiently manned for its current trade?

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4103 Are crew in possession of valid medical examination certificates?

4104 Are records of hours of rest and work according STCW maintained?
4105 Are working hours and watch schedules posted up?
4106 Has a Working Language been established?…………..SOLAS V. Reg 14.3?
4107 Are all records maintained in the working language of the vessel?
4108 Is there a Drug and Alcohol policy in place?

HEALTH & HYGIENE

NA NI F X
4201 Is the accommodation well lit, clean and habitable?
4202 Are sanitary facilities adequate (sinks, toilets and showers clean etc.)?
4203 Are food storage facilities in good condition and adequate?
4204 Do cold store alarms work and can doors be opened from inside?
4205 Are the galley and food preparation areas clean, tidy and free from vermin?
4206 Are galley extractors and grease traps clean?
4207 Are first aid kits available at key locations?
4208 Is a system in place to ensure that potable water is maintained in a safe condition?

DOCUMENTATION
NA NI F X
PLEASE SELECT 3 OF THE FOLLOWING ITEMS FOR RANDOM CHECK: Are the
following onboard, approved and properly maintained:
5201 SOPEP
5202 SMPEP
5203 Oil Record Book part I
5204 Oil Record Book part II
5205 Garbage Management Plan
5206 Garbage Record Book
5207 Intact Stability Booklet
5208 Ballast Water Management Plan
5209 Cargo Securing Manual
5210 Lifting Equipment Register
5211 SOLAS Training manual and FSS Code (in language crew can understand)
5212 Safety Management manuals
5213 Official Log Book
5214 Deck Log Book
5215 Engine Room Log Book
5216 GMDSS Log Book

PUBLICATIONS
NA NI F X
PLEASE SELECT 3 OF THE FOLLOWING ITEMS FOR RANDOM CHECK: Are the
following onboard, approved and in the current edition:
5301 Are relevant IMO publications onboard (SOLAS, MARPOL, STCW, etc)
5302 IMDG Code
5303 Code of safe Practice for ships carrying Timber cargoes (IMO)
5304 International Maritime Solid Bulk Cargo Code (IMSBC Code)
5305 IMO Grain Rules
5306 International Bulk Chemicals Code
5307 International Regulations for the Prevention of Collisions at Sea.
5308 International Safety Management Code
5309 Loadline Regulations
5310 Code of Safe Working Practices
5311 Standard Marine Communication Phrases

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MACHINERY SPACE OPERATIONS

NA NI F X
6101 Is the status of the PMS up to date for the machinery spaces?
6102 Are the Chief Engineer's Standing Orders available?
6103 Are the Company Standing Orders available?
6104 Are machinery spaces well lit, clean, tidy and free from combustible material?
6105 Is the main engine free from oil and water leaks?
6106 Are machinery exhaust gas manifold and trunking in satisfactory condition?
6107 Are necessary machinery spare parts available?
6108 Are machinery HP pipes double walled ?
6109 Are machinery monitoring and control systems fully operational and tested?
6110 Is the main engine operating satisfactorily?
6111 Are boilers, exhaust gas economisers and associated equipment in good condition?
6112 Are boilers, piping and valves free from leakage?
6113 Are boiler safety devices in satisfactory operable condition?
6114 Are the auxiliary engines free from oil and water leaks?
6115 Are auxiliary engines operating satisfactorily?
6116 Self closing devices on E.R. sounding pipes operational?
6117 Are bilge and ballast pumps in operable condition?
6118 Are bilge and ballast pumps free from leakages and patches?
6119 Are F.O., L.O. pipes and flanges adequately shielded?
6120 Are F.O., L.O., purifiers, heaters and coolers in good condition?
6121 Are E.R. floor plates secured in place and clean?
6122 Are the bilges clean?
6123 Are bilge high level alarms operable?
6124 Is machinery guarded where appropriate (including coupling guards)?
6125 Are oxygen and acetylene bottles correctly stored in designated locations?
6126 Are E.R. pipe systems free from leaks, patches and temporary repairs?
6127 Are sea suction + overboard valves free from leaks, temp repairs & cement boxes?
6128 Self closing devices of sight glasses on all oil tanks fully operational?
6129 Is Main switchboard earth fault monitoring equipment operational -satisfactory status?
6130 Is deck insulation provided to the front and rear of switchboards (220v and above)?
6131 Is lifting gear (ER crane etc) tested and in good condition?
6132 Are ladders and guard rails in satisfactory condition?
6133 Are machinery guards in place in the workshop and PPE available?
6134 Have emergency remote stops and fuel oil shut-offs been tested?

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STEERING GEAR SYSTEM

NA NI F X
6201 Has the steering gear been tested and found to comply with SOLAS requirements?
6202 Is the steering linkage satisfactory?
6203 Is the hydraulic system free from any leaks?
6204 Does the communication system with the navigation bridge work?
6205 Are emergency change-over procedures posted?

ENVIRONMENTAL PROTECTION
NA NI F X
7101 Have all sources of pollution been identified?
7102 Are measures in place to control these sources?
7103 Are savealls in satisfactory condition?
7104 Are deck scupper plugs available?
7105 Is Oil Spill Equipment available and an inventory maintained?
7106 Are bunkering and oil transfer procedures available?
7107 Are bunkering and oil transfer procedures adhered to?
7108 Is the bunkering gauging system operational?
7109 Is the Oily Water separator functioning and 15ppm monitor calibrated?
7110 Is the overboard discharge valve secured in the closed position?
7111 Are Bunker Lines in a satisfactory condition?
7112 Does the ship have an operational incinerator?

MOORING
NA NI F X
8101 Are windlasses and winches in satisfactory condition?
8102 Are brake linings, drums and pins in satisfactory condition?
8103 If hydraulically powered, is the system free from leaks?
8104 Are rollers, fairleads and bollards in satisfactory condition?
8105 Are mooring ropes sufficient in number?
8106 Are mooring lines in satisfactory condition?
8107 Is there an inspection procedure for mooring equipment?
8108 Are the visible portions of anchor cables in satisfactory condition?
8109 Are moorings satisfactorily deployed and tended?
8110 Has non-slip paint been used in way of winches and bollards?

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STRUCTURAL CONDITION - HULL & DECK

NA NI F X
9101 Is the visible condition of shell plating and coatings satisfactory?
9102 Is the visible condition of the deck plating and coatings satisfactory?
9103 Are guardrails and bulwarks in good condition?
9104 Are hull markings legible (IMO # load line, draft marks, bulbous bow & thrusters)?
9105 Are vents and air pipes on deck in satisfactory condition?
9106 Are closing devices efficient on vents and air pipes?
9107 Are sounding pipes in satisfactory condition?
9108 Are weather tight doors and stores hatches fully operational and provide effective seal?

STRUCTURAL COND. - BALLAST TANKS & VOID SPACES

NA NI F X
9201 Are these tanks and spaces included in the Planned Maintenance System?
9202 Does the safety management system require these to be inspected?
9203 Are records of onboard inspections of tanks and void spaces maintained?
9204 Are tanks and void spaces inspected free from significant wastage, pitting and scale?
9205 Is the inspected structure free from buckling, fracture, doublers & temporary repairs?
9206 Are manhole covers in satisfactory condition?
9207 Is pipe work passing through tanks and void spaces in satisfactory condition?
9208 Are internal ladders in good condition?

AHTS / PSV / OSV - Cargo/Operational Readiness

NA NI F X
10121 Is Bollard Pull certificate available onboard?
10122 If DP fitted, is FMEA Trial documentation onboard?
10123 Is Cyscan/Fanbeam or equivalent equipment operational/selectable by DP system?
10124 If fitted is Poscon/Joystick control operational?
10125 If fitted is Sonardyne/ equivalent acoustic positioning equipment tested/operational?
10126 If fitted are DGPS units operational and selectable by DP system?
10127 If fitted is DP consul/computer control system operational?
10128 If DP fitted are movement log printers operational and suitable paper available?
10129 If DP fitted are battery back up systems operational routinely tested?
10130 Are DP system and other aerials in good visual condition?
10131 If DP fitted are all thrusters selectable and set point/feedbacks operational?
10132 If DP fitted is ship's anemometer selectable in DP system
10133 If DP fitted are VRU (Vertical Reference Units) operational/selectable?
10134 Are the company DP procedures and checklists available and in use?
10135 Are sufficient ship's staff properly DP certificated?
10136 Is stern roller in good condition and routinely maintained?
10137 Is anchor deck plate in good physical condition?
10138 Are towing pins in good working condition?
10139 Are Karm forks/Shark Jaws or equivalent in working order/maintained?
10140 Are bridge controls for #10139 and emergency controls in working order?
10141 Are other local controls and emergency controls in working order?
10142 Are crash rails and associated lighting in good working order?
10143 Is deck gog socket in working order?
10144 Is Karmoy gog roller and or gog wires in good working order/maintained?
10145 Is towing sleeve in good working condition?
10146 Is a towing stretcher provided and in good condition?
10147 Are tugger/capstan winches in good working order/ well maintained?
10148 Are tugger/capstan wires in good working order/ well maintained?
10149 Are deck stanchions and deck sockets in good condition/available?
10150 Are roving pad eyes and deck sockets in good condition/available?
10151 Are deck cargo lashing chains in correct numbers/certificated and in good condition?

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 SHIP INSPECTION RECORD

10152 Are chain ratchet load binders certificated/good condition?

10153 Are deck timbers in reasonable condition?
10154 Is cargo deck marked with forward safe stowage limit line?
10155 Are ships deck crew familiar with the dangers when 'snatching' deck cargo offshore?
10156 Are crew aware of the dangers of working with wires and chains on deck?
10157 Are main working and towing winches in good working order?
10158 Are winch emergency release devices tested and working order?
10159 Are crew familiar with the operation of emergency releases?
10160 Are winch rig chain gypsy (wildcats) in working condition?
10161 Are rig chain lockers suitably secured when not in use to prevent injuries?
10162 Are working/towing spare winch wires lubricated using proper lubricants?
10163 Are AHTS shackles certificated and inventory in-line with SMS requirements?
10164 Is a suitably detailed lifting equipment register and certificates file maintained including
anchor handling equipment?
10165 Are spare tow/anchor handling wires kept onboard?
10166 Is the grapnel secure and in good condition?
10167 Is the ship's "J-Chaser" (or locking J) in good condition and properly secured?
10168 Are all winch controls and tension gauges in good operating condition?
10169 Are ship's bow thrusters in good operating condition?
10170 Are suitable additional "day shapes" and lights for RAM/towing available?
10171 Are crew work vests available and in use?
10172 Do offshore PAX receive a safety induction?
10173 Are sufficient hoses supplied for MGO/Mud Transfer?
10174 Are MGO/MUD Hoses certificated and in good condition?
10175 If fitted with dry powder cargo tanks are sufficient hoses/vent hoses available and in good condition?
10176 Are separate hoses provided for POT water and Drill water and kept in good condition?

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