SCHOLARSHIPS Scholar Disbursement Manual

This guide will help RF Scholars conduct a smooth disbursement process. We will on-board selected students through the
welcome letter documentation, followed by their subsequent claims submissions through the online Portal.

Every selected student needs to complete the following steps to initiate the disbursement:

1) Log-in to Disbursement Portal:

Students need to open the RF scholarship portal with their existing credentials for login and click here option in second
page to complete their bank details as given in the second image.

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2) Bank Details:
Scholars need to provide their active bank account details including the Bank name, Branch Name, Account No., IFCS
Code, Name of Account holder, and upload the 1st page of bank pass book or personalized cheque leaf as shown in the
screenshot below.
‐ The Scholarship Amount shall be transferred to the Scholar’s Bank Account vide NEFT/RTGS.
‐ The Scholar can either submit the copy of his/her Passbook or personalized cheque leaf
‐ Scholar should note the Bank Account should be in his/her name only and Bank details of parents or family members
will not be accepted.
‐ The Bank Account should be active and not dormant / KYC complaint on being Major (18+) in order to avoid
account being inactive.
‐ The BANK DETAILS required on the passbook copy or cheque leaf are as follows:
a) Name of the Account Holder
b) Bank Account Number
c) NEFT/IFSC Code (11 digit)
d) Bank & Branch Name
Please note your bank account should either be in any nationalized or private bank and not in any co-operative bank having
IFSC Code linked to any other bank. You may also be aware about the recent mergers of Public Sector Banks in the last
two years. We requested you to check with your bank having account with merged banks before submitting your bank
details to us as there may be some changes in the NEFT/RTGS IFSC Code or Account Number or branch name
post-merger. The merged banks are as follows:
‐ All associate banks of State Bank merged with State Bank of India.
‐ Vijaya Bank and Dena Bank merged with Bank of Baroda.
‐ Oriental Bank of Commerce and United Bank of India merged with Punjab National Bank.
‐ Syndicate Bank merged with Canara Bank.
‐ Allahabad Bank merged with Indian Bank
‐ Andhra Bank and Corporation Bank merged with Union Bank of India.
* Please note that the above list is only indicative and subject to changes, from time to time.

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3) Submit Claims:
After submitting the bank details, click on the ‘My Claims’ button on the top right corner of the home-page. You will see a
page like this where you will have to double click on the row basis the semester that you want to submit claims for.

A) Academic Details and Scores:

The following pop-up message will show up. Please click on OK to confirm and proceed further.

4) Generate Claim:
A) Academic Details and Scores:

Please enter your CGPA for the previous academic period (Year 1) and upload your Marksheets in the documents
section below. Please enter your GPA on a scale out of 10.0. Scholars are expected to maintain a GPA of 7.5 on a 10.0
scale, or equivalent for every year.

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If your grades have dropped below 7.5 in a given semester/year, please add an explanation in the remarks box. If you
have no comments or remarks you can put “NA”.

B) Declaration of other scholarships/Awards:

Every time scholars submit scholarship claims, they are asked to declare any other scholarships, awards, stipends, fee
waiver, etc. they have availed for the academic year the claims refer to, through the online Portal. Please click the
“Add/Update Other Scholarship/Waivers availed” button to update your declaration.

C) Claim Components:

This section has two parts academic and non-academic.

For all “actual claims” submitted, you will be required to add the receipt number and receipt date. For all “estimate
claims” submitted, you will be asked to submit the actuals and their corresponding receipt numbers and receipt dates
before the next disbursement cycle.

Academic Claims: Tuition Fees & other core academic expenses make up for 80% of scholars’ yearly scholarship
claims. For Year 1, most or all of your claims should be actual amounts, as they will be re-imbursements. Please ensure
that for all actuals entered under academic claims, the corresponding estimate amount is the same as the actual
amount, as the academic disbursement will be done on the basis of the estimates column total. From Year 2, all your
claims will be estimated amounts, and your academic claims will be paid in advance.

For PG: You can claim a maximum amount of Rs. 2,40,000/- per year (or Rs 1,60,000/- if you are enrolled in a 3-year
programme).

For UG: You can claim a maximum amount of Rs. 80,000/- per year (or Rs 64,000/- if you are enrolled in a 5-year
programme)

If you are filling out claims for one semester only, then the amount claimed should be half of the yearly eligibility amount.

The following expenses can be claimed in this category:

‐ Tuition Fees,
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‐ Cost of living, e.g. Hostel Fee, Food, and Incidentals (only if part of hostel fees),

‐ One-time computer/laptop purchase,

‐ One-time printer and IT equipment purchase,

‐ Purchase of books,

‐ Journal subscriptions

‐ Purchase of Software and/or cloud space.

If you are submitting a claim under “Others,” please write a description of the claim and a justification for the same in
the pop-up box that will be triggered. We will review all claims on a case-by-case basis.

Non- Academic claims: Any justified non-core academic expenses that will further the scholar’s academic and
professional prospects make up 20% of your yearly scholarship claims and should be claimed based on production of actual
payment receipts (not on estimates). The non-academic disbursement will be done on the basis of the actuals column total.
If you would like to claim any non-academic item in-advance rather than on actuals as an exception, please add the item
as “Others” and add a justification for the same in the remarks box.

For PG: You can claim a maximum amount of Rs. 60,000/- per year (or Rs 40,000/- if you are enrolled in a 3-year
programme)

For UG: You can claim a maximum amount of Rs. 20,000/- per year (or Rs 16,000/- if you are enrolled in a 5-year
programme)

If you are filling out claims for one semester only, then the amount claimed should be half of the yearly eligibility amount.

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The following expenses can be claimed under this category:

‐ Enrolment in additional courses in India and abroad

‐ Any expenses (like travel and stay) for internship opportunities in India and abroad

‐ Any participation fee for conferences or forums

For this claim, the Scholar will complete an Expense Request Form on the RF portal, with details of
Participation/Courses/Study Abroad/Travel/etc. and provide supporting evidence as available. All these claims will be
subject to approval by the concerned approving authority.

D) Scholar Report:

Please download and fill your scholar report for the previous academic period. This Report must be reviewed and
signed by your Institute's Office of Dean (Academics) / HOD / Faculty Advisor. Please re-upload the complete
report in the Documents part at the bottom of the claims page.

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E) Documents:

For any claims based on actual amounts, please provide corresponding payment receipts. For any academic claims
based on estimates, please provide corresponding official fee estimate documents. Please collate all documents and
upload as one PDF.

5. Claims processing:
Above sections’ information and uploads will be reviewed by the Reliance Foundation Scholarships team for further
processing and after due approval amounts will be remitted to the bank account of students.

Based on the estimates submitted, an advance amount will be paid to students to be later settled with proper fee receipts
and bills through the online Portal ahead of the next disbursement cycle.

1st year scholars will get their scholarship in the month August (one time) and for remaining years scholars will receive
disbursements semester-wise.

For any discrepancies in the amount of claim or supporting’s submitted by the scholar, the scholar will receive an auto mail
for the rectification in the amount or proper upload of documents with description for doing the needful.