EXPLAIN PIVOT TABLE

A pivot table is a powerful data analysis tool used to summarize, manipulate, and
aggregate large amounts of data in a spreadsheet or database. It allows users to create
customized reports from complex datasets by arranging and categorizing data points
according to different parameters.

Pivot tables work by allowing users to drag and drop fields (also known as columns) of data into
different areas of the pivot table interface. These fields can be categorized into rows, columns,
values, or filters.

 Rows: Categorical fields that define the rows of the pivot table.

 Columns: Categorical fields that define the columns of the pivot table.

 Values: Numeric fields that are aggregated to form the pivot table summary data.

 Filters: Fields used to filter the data based on specific criteria.

Once the fields have been placed in the appropriate areas of the pivot table, users can choose
from a variety of aggregation functions to summarize the data, including sum, average, count,
and more.

The resulting pivot table provides a dynamic and interactive way to explore large datasets and
gain insights into the underlying data. Pivot tables can be modified and updated in real-time,
making them a powerful tool for data analysis and reporting.

WHAT CAN I USE PIVOT TABLE FEATURE ARE IN ACCOUNTING

The pivot table feature is a useful tool for accounting because it can help organize and
summarize financial data in a way that makes it easier to analyze and interpret. Here are a few
ways that pivot tables can be used in accounting:

1. Summarizing financial statements: Pivot tables can be used to summarize financial

statements such as balance sheets and income statements. By categorizing and
grouping data by account type or period, pivot tables can quickly show the total
assets, liabilities, and equity, or total revenues and expenses.

2. Analyzing transaction data: Accounting transactions can be categorized and

grouped in pivot tables to provide insights into business performance. For
example, pivot tables can be used to analyze sales data by product, region, or customer,
or to review expense data by category or department.

3. Forecasting and budgeting: Pivot tables can be used to create forecasts and budgets by
analyzing historical data and projecting future trends. By using pivot tables to create
 different scenarios based on different assumptions, accountants can better understand
the potential impact of different business decisions.

4. Identifying trends and anomalies: Pivot tables can be used to identify trends and
anomalies in financial data. For example, by grouping and summarizing data by
period, accountants can quickly identify changes in revenue or expense patterns
that may require further investigation.

Overall, pivot tables are a versatile tool that can be used in many different ways in accounting.
By providing a flexible and customizable way to organize and analyze financial data, they can
help accountants make better decisions and provide valuable insights to stakeholders.

EXPLAIN STEP BY STEP GUIDE SUMMARIZING FINANCIAL STATEMENT WITH PIVOT

TABLES

Here is a step-by-step guide to summarizing financial statements with pivot tables:

1. Gather the financial data: Collect the financial data that you want to summarize into a
spreadsheet. This might include data from balance sheets, income statements, or
cash flow statements. Be sure to organize the data in columns and rows.

2. Create a pivot table: In Excel, select the data range that you want to include in your pivot
table. Then go to the "Insert" tab and select "PivotTable." This will bring up a dialog box
where you can select the range of data and where you want to place your pivot table.

3. Set up your pivot table: Once you have created your pivot table, you will need to set it
up by dragging and dropping fields into the Rows, Columns, Values, and Filters
sections. For financial statements, you will typically want to use the "Account" or
"Category" field for the Rows, and the "Period" field for the Columns.

4. Choose aggregation functions: To summarize financial data, you will need to

choose the appropriate aggregation functions for the Values section of your pivot
table. For example, you might want to use the SUM function for account balances
or the AVERAGE function for ratios.

5. Format your pivot table: To make your pivot table easier to read and understand, you
may want to format it with appropriate fonts, colors, and borders. You can also use
conditional formatting to highlight certain values or cells based on predefined criteria.

6. Analyze the results: Once you have set up and formatted your pivot table, you can
analyze the results to gain insights into your financial data. You can filter the data by
different categories, sort it by different values, and drill down into specific data
points to get a better understanding of your financial performance.
By following these steps, you can create a powerful financial summary using pivot tables.
With a little practice, you can become proficient at summarizing financial data in this way and
use it to make more informed financial decisions.

Here's a step-by-step guide on how to transform the given balance sheet table into a
pivot table in Microsoft Excel:

1. Select the table data including headers.

2. Click on the "Insert" tab in the Excel Ribbon.

3. Click on the "PivotTable" button.

4. The "Create PivotTable" dialog box will appear. In this dialog box, make sure that the
range is correctly selected, and choose where to place the pivot table (either on a new
worksheet or on the existing worksheet).

5. Click on the "OK" button.

6. The new worksheet or area will appear with a blank pivot table and the "PivotTable
Fields" pane on the right-hand side.

7. In the "PivotTable Fields" pane, drag the "Fixed Assets" column to the "Rows" section.

8. Drag the "Current Assets" column to the "Rows" section, directly below the "Fixed
Assets" field.

9. Drag the "MMK" columns for both Fixed Assets and Current Assets to the "Values"
section.

10. Click on the "Design" tab in the Excel Ribbon.

11. Click on the "Report Layout" button, and choose the desired layout (e.g., tabular or
outline).

12. To add more fields to the pivot table, drag them from the "PivotTable Fields" pane to the
appropriate section (e.g., "Columns" or "Filters").

That's it! You now have a pivot table that summarizes the data in a more flexible and interactive
way. You can use the filter and sort options to quickly analyze and compare the different asset
categories and values

EXPLAIN POWER BI
Power BI is a business analytics service by Microsoft that allows users to visualize and analyze
data from a wide variety of sources. It is a suite of tools that includes data preparation, data
modeling, and visualization capabilities.

Here are some key features and benefits of Power BI:

1. Data connectivity: Power BI allows users to connect to a wide variety of data sources,
including cloud-based and on-premises data sources, Excel spreadsheets, and other
business applications.

2. Data transformation and modeling: With Power BI's data preparation tools, users can
transform and clean data, create calculated columns and measures, and build
relationships between data tables. These data modeling capabilities enable users to
create meaningful visualizations and dashboards.

3. Data visualization: Power BI's visualization tools allow users to create interactive and
engaging visualizations, such as charts, graphs, tables, and maps. These visualizations
can be customized to suit the specific needs of the user or audience.

4. Dashboard creation: Power BI allows users to create custom dashboards that provide a
real-time view of business performance. These dashboards can be shared with other
users within the organization, making it easy to collaborate and make data-driven
decisions.

5. Collaboration and sharing: Power BI enables users to share reports and dashboards
with other users within the organization, and also allows for collaboration and annotation
on shared reports.

Overall, Power BI is a powerful tool for businesses that want to analyze and visualize their data
in a meaningful way. It provides users with the ability to connect to multiple data sources,
transform and model data, create custom visualizations and dashboards, and collaborate and
share insights with others.

STEP BY STEP GUIDE BEGINNER USER FOR POWER BI IMPORT DATA WITH EXCEL

Here is a step-by-step guide for a beginner user to import data from Excel to Power BI:

1. Open Power BI Desktop: Launch Power BI Desktop application on your computer.

2. Select "Get Data": On the Power BI Desktop home screen, click on the "Get Data"
button located on the left side of the screen.

3. Select Excel: In the "Get Data" window, select "Excel" from the list of available data
sources.

4. Select the Excel file: Navigate to the location where the Excel file is saved and select it.
Click on the "Open" button.
 5. Choose the data to import: In the "Navigator" window, select the worksheet or table that
you want to import into Power BI. You can preview the data by clicking on the "Preview"
button.

6. Transform the data (optional): If you need to transform or clean the data, you can use
the "Transform Data" button. This will open the Power Query Editor where you can edit
the data and apply various transformations.

7. Load the data: After selecting the data and transforming it (if necessary), click on the
"Load" button to import the data into Power BI.

8. View the data: Once the data is loaded into Power BI, it will appear in the "Fields" pane
on the right side of the screen. You can use the fields to create visualizations and
reports.

By following these steps, you can easily import data from Excel to Power BI. You can then use
the powerful visualization and reporting tools in Power BI to create interactive and informative
reports that will help you gain insights into your data.