FRC Team 8729

Sparking H2O
Spark Youth Robotics Club

ONTARIO PROVINCIAL
CHAMPIONSHIP
Event Information Booklet
ONTARIO PROVINCIAL CHAMPIONSHIP - Week 6 - April 5th - April 8th
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Table of Contents

Trip Cost Breakdown 2

Cost Breakdown

Cost the Team will NOT Cover

Event Schedule 2

List of Important Locations

Bus Itinerary

Detailed Schedule

Food Options

Breakfast

Lunch

Dinner

Summary of Food Options

Quiet Room / Prayer Room

Safety and Supervision 6

Emergency Contact

Incident Reporting / First Aid

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Quiet Hour

Lights Out

Buddy System

Sign In / Sign Out System

Indoor Pool / Fitness Centre / Bar

Rule Violations

Scouting 7

COVID-19 Related Policies 8

Masking Policy

COVID-19 Testing Policy

Other Rules

The $1 Rule

Late Policies
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Trip Cost Breakdown

Thanks to the help of our subteam leads, team captains and mentors, the final cost of this trip is going to
be $400 per person, which is much lower than the cost charged by any other teams in Ottawa and even
lower than the cost most Ottawa team paid pre-COVID (7476 & 9127 currently charges $450 per trip, and
7267 charged $400 for their 2018 DCMP trip and 4783 & 7476 charged $400 for their 2019 DCMP trip)

Cost Breakdown
Item Cost Split Cost per Person

Coach Bus $5308.74 23 $150

Hotels $3,363.64 22 $153

DCMP Registration Cost Fund $50 1 $50

Team Trip Fund $47 1 $47

Total $400

*If you are attending this event but sorting out your own transportation / accommodations, the cost of the
trip is $97 for the Team Trip Fund and also to help cover mentor/supervisor hotel/coach bus costs.*

Cost the Team will NOT Cover

Item Cost

Any food cost lunch & dinner & snacks

Any additional cost there should be none

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Event Schedule

List of Important Locations

Below is a list of places we will be visiting often and their exact addresses

Location Abbr. Location Full Name Address

Hub350 350 Legget Dr, Kanata,

ON K2K 0G7

Merge BuildSpace (MVS) 65 Denzil Doyle Ct, Kanata,

ON K2M 2G8

Beaverbrook Ottawa Public Library 2500 Campeau Dr, Kanata,

- Beaverbrook ON K2K 2W3

Venue FirstOntario Center 101 York Blvd Hamilton,

ON L8R 3L4

Hotel Quality Hotel 950 Walkers Line, Burlington,

ON, L7N 2G2

Lunch Stop Lunch Stop (Port 2211 Northumberland County Rd 28, Port Hope,
Hope) ON L1A 3V6

Dinner Stop Undecided

HealthBreak OnRoute Trenton 17277 Hwy 401 Eastbound, Brighton,

Stop ON K0K 1H0
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Bus Itinerary

Below is the rough schedule the charter coach bus will follow throughout the trip

DepartTime ArrivalTime Leaving From Arriving At

Wednesday April 5th - Day 0

8:00 AM 11:15 AM BeaverBrook Lunch Stop

12:15 PM 2:15 PM Lunch Stop Venue

8:00 PM 8:30 PM Venue Hotel

Thursday April 6th - Day 1

7:30 AM 7:45 AM Hotel Venue

8:00 PM 8:15 PM Venue Hotel

Friday April 7th - Day 2

7:30 AM 7:45 AM Hotel Venue

8:00 PM 8:15 PM Venue Hotel

Saturday April 8th - Day 3

7:30 AM 7:45 AM Hotel Venue

7:30 PM 8:05 PM Venue Dinner Stop

9:05 PM 11:00 PM Dinner Stop Health Break Stop

11:15 PM 1:50 AM Health Break Stop Merge BuildSpace (MVS)

2:00 AM 2:15 AM Merge BuildSpace (MVS) Beaverbrook

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Detailed Schedule

Tuesday, April 4th

Time Location Scheduled Event

6:00 PM ~ 8:30 PM Hub350 {Any Team Members Available}

Pack all materials, robot and tools into boxes and bins

8:30 PM ~ 9:00 PM Hub350 → Merge {Any Team Members Available}

BuildSpace Help move all materials, robot and tools to Merge Build
Space for loading onto bus the next day

Wednesday, April 5th

Time Location Scheduled Event

7:30 AM ~ 7:45 AM Merge BuildSpace {Assigned Team Members}

Load 8729 and 2706 materials onto the bus

7:45 AM ~ 8:00 AM Merge BuildSpace → {Assigned Team Members}

Beaverbrook Bus travel from build space to Beaverbrook

8:00 AM ~ 11:15 AM Beaverbrook → Bus leaves at 8:15 AM SHARP, to Hamilton, stops for
Lunch Stop lunch on the way

11:15 AM ~ 12:15 PM Lunch Stop Lunch Time !!!

Everyone must be back on the bus by 12:30 PM !!!

12:15 PM ~ 2:15 PM Lunch Stop → Venue Heading to competition venue directly, will leave for
hotel when both teams are ready and inspected

4:00 PM Venue Pits and spectator seating open,

Robot inspections open,
Practice fields open,
Machine shop open

4:00 PM ~ 6:00 PM Science & Science and Technology fields open for measurement and
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Technology Fields calibration

6:00 PM ~ 7:30 PM Science & Scheduled Practice Matches

Technology Fields

7:45 PM Venue Practice Field Closes

Machine Shop Closes

8:00 PM Venue Pits Close

Spectator Seating Closes
Robot Inspection Closes

8:00 PM ~ 8:15 PM Venue → Hotel Leaving venue at 8:00 pm latest

Hotel check in

8:15 PM ~ 10:30 PM Hotel Free Time

(If you are getting dinner from outside, buddy rule and
sign in / sign out system will be strictly enforced)

Thursday, April 6th

Time Location Scheduled Event

6:35 AM Hotel Wake up Call

6:35 AM ~ 7:30 AM Hotel Morning routine & Breakfast Time

Everyone should be on the bus by 7:30 AM

7:30 AM ~ 7:45 AM Hotel → Venue Travel to competition venue

8:00 AM Pits and spectator seating open

Robot inspections resume
Practice field and machine shop open

8:00 AM ~ 9:00 AM Science & Science and Technology fields open for measurement
Technology Fields and calibration

8:30 AM ~ 9:00 AM Field Level Safety Captains’ Meeting

Pit / Practice Fields Each team to send a safety captain to attend
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9:00 AM ~ 9:30 AM Main Bowl Drivers’ meeting

Each team to send at least one representative to attend

9:45 AM ~ 10:45 AM Science & Filler line practice matches

Technology Fields

10:00 AM ~ 2:00 PM Concourse Level FIRST Programs Showcase:

FIRST LEGO League Challenge Display
FIRST Tech Challenge Display

11:00 AM ~1:00 PM Science & Qualification matches

Technology Fields

1:00 PM ~ 2:00 PM Venue Lunch break

2:00 PM ~ 6:30 PM Science & Qualification matches continue

Technology Fields

6:45 PM ~ 8:00 PM between Science & FIRST Alumni & Grade 12 Student Social
Technology Fields

7:45 PM Practice field closes

Machine shop closes

8:00 PM Pits close

Spectator seating closes

8:00 PM ~ 8:15 PM Venue → Hotel Leaving venue at 8:00 pm latest

Hotel check in

8:15 PM ~ 10:30 PM Hotel Free Time

(If you are getting dinner from outside, buddy rule and
sign in / sign out system will be strictly enforced)

Friday, April 7th

Time Location Scheduled Event

6:35 AM Hotel Wake up Call

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6:35 AM ~ 7:30 AM Hotel Morning routine & Breakfast Time

Everyone should be on the bus by 7:30 AM

7:15 AM ~ 8:30 AM Concourse Level Awards Celebration Breakfast

The Lounge

7:30 AM ~ 7:45 AM Hotel → Venue Travel to competition venue

8:00 AM Pits and spectator seating open

Practice field and machine shop open

8:00 AM ~ 8:40 AM Science & Science and Technology fields open for measurement
Technology Fields and calibration

9:00 AM ~ 9:30 AM Main Stage Opening Ceremony

9:00 AM ~1:00 PM Science & Qualification matches continue

Technology Fields

1:00 PM ~ 2:00 PM Venue Lunch break

2:00 PM ~ 5:45 PM Science & Qualification matches continue

Technology Fields

5:45 PM ~ 6:30 PM Main Stage Closing Ceremony

7:45 PM Practice field closes

Machine shop closes

8:00 PM Pits close

Spectator seating closes

8:00 PM ~ 8:30 PM Venue → Hotel Leaving venue at 8:00 pm latest

Hotel check in

8:30 PM ~ 11:00 PM Hotel Free Time

(If you are getting dinner from outside, buddy rule and
sign in / sign out system will be strictly enforced)
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Saturday, April 8th

Time Location Scheduled Event

6:05 AM Hotel Wake up Call

6:05 AM ~ 7:00 AM Hotel Morning routine & Breakfast Time

Everyone should be on the bus by 7:30 AM

7:00 AM ~ 7:15 AM Hotel → Venue Travel to competition venue

7:30 AM Pits and spectator seating open

Practice field and machine shop open

8:00 AM ~ 8:30 AM Main Stage Opening Ceremony

8:30 AM ~9:00 AM Science & Alliance Selection

Technology Fields

9:00 AM ~ 10:00 AM Coffee Break

10:00 AM ~ 1:30 PM Science & Divisional Playoffs

Technology Fields

10:00 PM ~ 2:00 PM Concourse Level FIRST Programs Showcase:

FIRST LEGO League Explore Festival
FIRST LEGO League Challenge Display
FIRST Tech Challenge Display

1:30 PM ~ 3:00 PM Lunch break

2:45 PM Practice field close

Machine Shop closes

3:00 PM ~ 6:00 PM Main Stage FIRST Ontario Provincial Championship Finale

6:30 PM Pit Closes

7:30 PM ~ 8:05 PM Venue → Dinner Leave back to Ottawa, stopping for dinner
Stop
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9:05 PM ~ 11:00 PM Dinner Stop → heading to Ottawa after dinner, stopping at Kingston for
Health Break Stop health break

11:00 PM ~ 11:20 PM Health Break Stop Health Break

11:20 ~ 1:50 AM Health Break Stop heading from Kingston to Merge Build Space
→ Merge
BuildSpace (MVS)

1:50 AM ~ 2:05 AM Merge BuildSpace Unload Robots off bus (NO ONE WILL BE ALLOWED TO BE
(MVS) DROPPED OFF HERE)

2:05 AM ~ 2:15 AM Merge BuildSpace Head to drop off spot at Beaverbrook (EVERYONE MUST
→ Beaverbrook GET DROPPED OFF HERE, NO EXCEPTIONS)

2:15 AM Beaverbrook END OF TRIP

Food Options

Breakfast

Hot breakfast is covered by the hotel, however, we are leaving quite early every morning, so it is the
responsibility of all members attending to wake up early enough to ensure they can get breakfast. If one
wakes up late and does not get a chance to grab breakfast, they may instead purchase breakfast from the
food court at Humber College at their own cost.

Lunch

FirstOntario Center Offers 4 in stadium food options to team members throughout the competition.. There
is also the option to purchase food outside the venue within walking distance under the BUDDY
SYSTEM and SIGN IN / SIGN OUT SYSTEM students may use food delivery services (such as Uber Eats)
to get their lunch. Lunch costs are NOT covered by the team and everyone is expected to pay for all of their
own food at competition (except for the hot breakfast offered at hotel)
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There are 4 official lunch sources offered at FirstOntario Center:

Food Pepsi Pizza Pizza Franks & Suds Food Works

Source

Location Section 117-118 Section 112-113 Section 110-111 Section 108

Dinner

Everyday we will still be at the competition venue during dinner time, students are encouraged to take
snacks or dinner at the competition venue if they are hungry, however dinner at the venue will follow the
same rules as lunch.

Alternatively students can wait until they are back to the hotel to take dinner, students are allowed to leave
hotel for dinner under the Buddy System / Sign in - Sign out system to nearby food options within the
following restricted zones:

● East: Fairview Street

● South: S Service Road
● West: Queen Elizabeth Way
● North: Fraser Dr

Students may also choose to use food delivery services such as Uber Eats or DoorDash while at the hotel,
there is no distance restriction on food delivery service as long as the students are receiving the food at the
front door of the hotel.

Summary of Food Options

Wednesday Friday

Breakfast Please eat before you go on the bus Breakfast Hotel Breakfast Buffet
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Lunch Lunch Stop Lunch at Venue

Dinner at Venue or at hotel Dinner at Venue or at Hotel

Thursday Saturday

Breakfast Hotel Breakfast Buffet Breakfast Hotel Breakfast Buffet

Lunch at Venue Lunch at Venue

Dinner maybe team Dinner at hotel Dinner Dinner Stop

Quiet Room / Prayer Room

A quiet room is available on the field level at room 5, please let one of the mentors know if you plan on
staying at the quiet room for a short period of time.

There are two prayer rooms available, also on the field level at room 5a and 5b, please also inform a mentor
before you use the prayer room and please remain respectful and GP while in the quiet room and prayer
room.

Safety & Supervision

Safety is a huge part of FIRST and it does not only apply to Safety in the pits or on the field as well as
safety while traveling, there will be a few policies put in place to best ensure the safety of everyone

Emergency Contact

Apart from Supervisors attending this trip, Tony and Zach will be the only official mentors attending this
event. Tony’s phone number is (647)-551-3608 and Zach’s phone number is (416)-540-3690
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Incident Reporting / First Aid

If anyone on the team is injured please let a mentor know asap after attending to the injured team member,
on site FIRST Aid and medical support will also be available in case of injury.

Quiet Hour

To ensure the safety of everyone, everyone should remain within their assigned hotel rooms after 10:00 pm.
Exceptions such as the scouting meeting could justify an exception. Everyone should also try to wrap up any
activity and try to keep the noise level at a minimum.

Lights Out

Competition can be very tiring, so ensure that everyone gets a full night's rest and does not need to survive
on Energy Drinks, all rooms must have their lights out by 10:30 pm.

Sign in / Sign out System

To ensure the safety of every team member, when team members leave the hotel for personal reasons, they
must inform Tony or Zach directly, and sign out on the sign in / sign out sheet. Team members may only
stay in the walk distance of the hotel and must return to the hotel by 10:30 pm unless there is a written
notice from team member’s parent/guardian as well as approved by a mentor that exempt them from this
rule (in which case the team member will take full responsibility of their safety the time they are out of the
hotel).

Buddy System

On top of the sign in / sign out system, to ensure the safety of team members, team members may not
leave the hotel individually, instead the team member must find 2 or more budd(ies) to accompany them for
the entirety of the trip until they return to the hotel. If the group decides to split outside of the hotel for
various reasons, nobody is allowed to travel individually (e.g. a group of 4 or 5 may NOT split further). Any
offense to this rule will result in the same procedure as breaking the rule stated above.
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Indoor Pool / Fitness Centre / Bar

To align with Merge’s travel guideline for this trip, while the fitness center and bar remains accessible,
indoor pool will be considered off limits for this trip. Also any attempt to order alcoholic beverages or any
attempt to purchase alcoholic beverages from outside of a hotel and competition venue will be immediately
considered as a serious rule violation.

Rule Violations:

Any team member who breaks any rules listed above will receive a warning on the 1st time, any
repetitive offense will result in the team member losing their privilege to travel outside of
team activities or travels. A serious offense would result in the team member being excluded
from any further team activities and the team member would have to be picked up by their
parents/guardians at their own cost.

Scouting

Scouting is the key to success in FRC competition by gathering information on both your allies and
opponents based on their previous performances. We will be running 6 active scouts at all times during
qualification matches and we will have a scouting schedule available on the Friday night of the event.
Everyone coming to this event that is not part of the drive team or pit crew is expected to help out with
their fair share of scouting.

Please note that everyone attending the DCMP Event must pass a simple scouting quiz where members are
asked to scout a sample match in order to be able to scout. For anyone who did not finish the course
before DCMP, they have to sacrifice their free time in order to pass the course.
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COVID-19 Related Policies

Mask Policies

FIRST Canada is very serious about mask policies, we will be re-implementing our mask policy from last
season. Everyone is expected to wear a mask at all times while in the competition venue, this rule does not
apply while in the hotel or in the restaurants.

COVID-19 Testing Policies

To ensure the safety of all team members attending the Humber College event, everyone attending the
competition needs to submit an image proof of a negative result from a COVID rapid testing kit no earlier
than April 3rd and no later than April 5th. Any member who fails to do so will not be able to join us
for this trip due to safety concerns. Furthermore, to ensure that no team members have received
COVID as a result of this trip, we request that all team members perform another rapid testing upon
arriving in Ottawa and share the results with us. If any team member is tested positive, the information will
be shared with FIRST Canada immediately for screening purposes

Other Rules

$1 Rule

This document is very important for everyone attending DCMP so please read through this document in its
entirety. The $1 rule will be officially introduced for DCMP and will stay the same as before. If you approach
any mentor privately or on discord server inquiring a question where the answer can be found in this
booklet directly you will be billed $1 per every question asked.
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Late Policies

Punctuality is very important as we will be traveling as a group together, due to the tight timeline of the
event, we will NOT be waiting for any late individuals when traveling with the coach bus, and we will not
offer any partial / full refunds if the individual misses the coach bus to Humber from Kanata (resulting in
missing the entire trip) or misses the coach bus from hotel to Humber (resulting in missing a whole day of
the trip). We will do our absolute best to ensure that everyone knows our timeline (hence why we prepared
this document), however we won’t be able to wait for anyone late, so PLEASE BE PUNCTUAL!