Sap Fico: Fi Material

SAP FICO FI
SAP FICO
FI MATERIAL
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Faculty:- SUNEEL KUMAR suneelfico02@gmail.com
SAP FICO FI
BASIC SETTINGS
1.Project creation
Step 1.1: Creation of company
Path : SPRO- Enterprise structure- Definition – Financial accounting- Define company
T.code OX15
Click on “new entries”
Company = hind 55
Company name = hindja group of companies
City = Calcutta
Country = IN(F4) Note:- we can define our countries and currencies
Language key = EN but not language.
Currency = INR
Click on “save”
Click on “create request”
Short description = fi configuration for hinduja group of companies
Click on “save” and click Enter
Step 1.2: Define company code
Path: SPRO- Enterprise structure- Definition- Financial accounting – Edit, Copy, Delete.
Check Company code
Double click on: “ Edit Company code data” OX02
Click “ new entries’
Company code = hbl1
Company name = hinduja biotech ltd
City = Hyderabad
Country = IN
Currency = INR
Language = EN
Click on ”save”
Title = company
Country = IN
Click on “Save” and click on Enter on the Request message
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SAP FICO FI
Step 1.3: Assign company code to company OX16

Path: SPRO- Enterprise structure – Assignment_ Financial accounting assign company code to
company
Click on position, company code = HBL1 Click on enter
Company = hind 55 Click save
Step 1.4: Define Business area
Path: SPRO- Enterprise structure-Definition-Financial accounting-Define business area OX03
Business area = HBL1
Description = Hyderabad
Description = Bangalore
Description = Delhi
Description = Agra
Description = Mumbai
Description = Bhubaneswar
Description = Culcutta
Click “ Save”
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SAP FICO FI
Step 1.5: Define functional area

Path: SPRO- enterprise structure – financial accounting- define functional area. OKBD
Functional area = hbo1
Name = finance
Name = manufacturing
Name = marketing
Click on “save”
Step 1.6: Maintain consolidation business area
Path : same as above. OCC1
Consolidation business area = hbo1
Description = South region
Description = North region
Description = west region
Description = East region
Click on “save”
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SAP FICO FI
Step 1.7: Assign business are to consolidation business area.

Path: SPRO- enterprise structure- assignment- financial accounting- assign business areas to
consolidation business area. OBB6
Click on Position, Business area = HBL1 Click on enter
Business area Description Consolidated Description
Business area
HBL1 Hyderabad Hbo1 Southern region
HBL2 Bangalore Hbo1 Southern region
HBL3 Delhi Hbo2 Northern region
HBL4 Agra Hbo2 Northern region
HBL5 Mumbai Hbo3 Western region
HBL6 Ahmadabad Hbo3 Western region
HBL7 Bhubaneswar Hbo4 Eastern region
HBL8 Calcutta Hbo4 Eastern region
Click on save
2. Fiscal Year Variant
Step 2.1: Define Fiscal year variant
Path: SPRO- Financial accounting global settings- Financial accounting global settings- Fiscal
Year- Maintain fiscal year variant. OB29
No action required. Just identify which Fiscal year variant you want to use for your company code.
Step 2.2: Assign Company code to Fiscal year variant
Path: same as above. OB37
Click on “position”, company code = hbl1 Click enter
Fiscal year variant = V3 Click save
If any warning messages are displayed ignore the warning message by clicking on enter
button in the key board.
3. Chart of accounts:
Step 3.1: Define chart of accounts.
Path: SPRO- financial accounting- general ledger accounting- G/L accounts- master records-
preparations- edit chart of accounts list. OB13
Chart of accounts = hbl1
Description = chart of accounts for hbl1
Maintenance language = English
Length of GL A/c No = 06 click save (max length of GL a/c no. is 10 digits)
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SAP FICO FI
Step 3.2: Assign company code to chart of accounts

Path: same as above. OB62
Click on “position”, company code = hbl1 Click enter
Chart of accounts = hbl1 Click save
Step 3.3: Define account groups. Based on the GL a/c’s we can
Path: same as above. OBD4 Trading – direct give the no. 100 like 99
Click on “New Entries” P&L - indirect
Chart of Account Group Name From A/C To A/c
Accounts
Hbl1 SCPL Share capital 100000 100099
Hbl1 RSPL Reserves and surpluses 100100 100199
Hbl1 ASDN Accumulated depreciation 100200 100299
Hbl1 SCLN Secured loans 100300 100399
Hbl1 UNSL Unsecured loans 100400 100499
Hbl1 CLPR Current liabilities & prvns 100500 100599
Hbl1 FAST Fixed assets 200000 200099
Hbl1 CAST Current assets, loans & adv 200100 200199
Hbl1 SALE Sales 300000 300099
Hbl1 OTHR Other income 300100 300199
Hbl1 INCR Incr/decr of stocks 300200 300299
Hbl1 RMCN Raw material consumption 400000 400099
Hbl1 PRSN Personnel cost 400100 400199
Hbl1 MFRG Manufacturing cost 400200 400299
Hbl1 ADMN Administration cost 400300 400399
Hbl1 INTR Interest 400400 400499
Hbl1 DEPR Depreciation 400500 400599
Click on save
Step 3.4: Define Retained Earnings Accounts
Path: same as above OB53
Chart of accounts = Hbl1 Click enter
P&L Statement a/c type =X
Account = 100100 click save
Warning message appears. Ignore it by clicking on enter again
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4. Posting Period Variant

Step 4.1: Definition of posting period variant
Path: SPRO- financial accounting- financial accounting global settings- document- posting
periods- define variants for open posting periods. OBB0
Click on ”new entries”
Variant = hbl1
Name = posting period variant
Click on “save”
Step 4.2: Assign posting variant to company code
Path: same as above OBBP
Click on ”position” button
Company code = hbl1 Click enter
Variant = hbl1 Click save
Step 4.3: open and close posting periods
Variant = hbl1
Account type =+
(to open the normal posting periods)
From period 1 =1 year = 2014
To period = 12 year = 2014
(to open special periods)
From period 2 = 13 year = 2014
To period = 16 year = 2014 click on save
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5. Creation of number ranges for document types

Step: Creation of number ranges for document type ”SA”
Path: SPRO-financial accounting- financial accounting global settings- document- document
header- define document types. OBA7
Click on “position”
Document type = SA Click enter
Select “ SA” document type line
Click on “(change) intervals” button
Click on”(insert) intervals” button
No = 01
Year = 2014
From number =1
To number = 100000
Click on “insert(enter)” button
Click on “save” and OK button on the warning message.
6. Field status variant
Step 6.1: Definition of field status variant
Path: SPRO-financial accounting-financial accounting global settings- document- line item-
controls- maintain field status variant OBC4
Select “0001” field status variant line
Click on “copy” as button
FSTV = hbl1
Field status name = field status for hbl1 Click enter
Click on “copy all” button and click enter on the message
Select “hbl1” field status variant line created above
Double click “field status group”
Double click on the field status group “ G001”
Double click “General data”
Select “Required entry” option against “ Text field. Click save
Double click in field status group “G001”
Double click “Additional account assignments”
Select “Required entry” option against “Business area” field
Select “Optional entry” option against “partner business area” field Click save
Double click on field status group “G005”
Double click on “General data”
Select “Required Entry” option against ”text” field Click save
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SAP FICO FI

Double click “additional account assignments”
Select “required entry” option against “business area” field Click save
Double click on “payment transactions”
Select “required entry” option against “value date” Click save
Step 6.2: Assign company code to field status variant
Path: same as above OBC5
Company code = hbl1 click enter
Field status variant = hbl1 click save
7. Tolerance groups
Step 7.1: Define tolerance groups for G/L accounts
Path: SPRO-financial accounting- general ledger accounting-business transactions- open item
clearing- clearing differences- define tolerance groups for G/L accounts. OBA0
Click on ”new entries” Note:- The blank tolerance group is also called null tolerance group. The
Company code = hbl1 blank tolerance group is applicable to all the GL a/c’s which are not
Tolerance group = -- assigned with any tolerance group.
Name = blank tolerance group for hbl1
Click on “save”
Step 7.2: Define tolerance groups for employees
Path: same as above OBA4
Group = --
Company code = hbl1
Amount per document = 9999999999
Amount per open item = 9999999999
Cash discount per line item = 5% Click save
Step 7.3: Assign users to tolerance groups
User name = SAPUSER
Tolerance group = ----- Click save
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SAP FICO FI
8. Global parameters
Step : enter global parameters
Path: SPRO-financial accounting- financial accounting global settings- company code- enter
global parameters OBY6
Click on “position” button
Company code = hbl1 click enter
Select “hbl1” company code line
Click on details button
Select “business area financial statements”
Select “propose fiscal year”
Select “define default value date”
Select “negative postings allowed” click save
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SAP FICO FI
GENERAL LEDGER ACCOUNTING

Creation of GL master (using the one step method or centrally)
Step : Creation of Equity share capital account
Check up the list of account groups and identify account group under which we have To create
this GL master and choose the GL account number- T code OBD4
Path : accounting- financial accounting- general ledger- master records- Individual processing-
centrally. FS00
GL Account Number = 100000
Company code = rtl1
Go to menu, G/L Account, Create
Account group = share capital
O P&L statement account
O Balance sheet account (select)
Short text = share capital account (20 characters)
Long text = share capital account (maximum 50 charecters)
Go to Control data tab,
Account Currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key = 001 (posting date)
Go to create/bank/intrest tab
Field status group = Goo1 Click on “save”
Step : creation of cash account
Check up the list of account groups and identify account group under which we have to create this
GL master and choose the GL account number . OBD4
Path: accounting- financial accounting- general ledger-master records- Individual processing –
centrally. FS00
Company code = rtl1
Account group = current assets loans and advances
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SAP FICO FI
Short text = cash account Note:- Relevant to cash flow check box is to
Long text = cash account selected only for cash A/C’s and bank A/C’s
Go to Control data tab, with the help of in this indicator the system
Account Currency = INR identifies the payment documents.
Go to create/bank/interest tab
Field status group = Goo1
Additional selections:
O Relevant to cash flow (select) Click on “save”
Step: creation of surplus in P&L account
Check up the list of account groups and identify the account group under which we have to create
this GL master and choose the GL account number. OBD4
centrally. FS00
Company code = rtl1
Account group = Reserves and surplus
Short text = surplus in P&L account
Long text = surplus in P&L account
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SAP FICO FI
Step: creation of salaries account

centrally. FS00
Company code = rtl1
Account group = personnel cost
O P&L statement account (select)
O Balance sheet account
Short text = salaries account
Long text = salaries account
Step: creation of wages account
centrally. FS00
Company code = rtl1
Account group = manufacturing cost
Short text = wages account
Long text = wages account
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SAP FICO FI

Step: creation of Rent account
centrally. FS00
Company code = rtl1
Account group = administration cost
Short text = rent account
Long text = rent account
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SAP FICO FI
Creation of GL master records using the two step method

Step: creation of GL account at chart of accounts level.
Path: Accounting- financial accounting- general ledger- master records- GL accounts- individual
processing- In chart of accounts. FSP0
Company code = rtl1
Account group = administration cost
Short text = traveling expenses account
Long text = traveling expenses account Click on “save”
Step: extending the GL account for company code..
Path: same as above FSS0
Company code = rtl1
Display the GL accounts created in the chart of accounts: F.10
GL account = 1 to all 9’s
Chart of accounts = rtl1
Click on “execute”
To edit GL Account Master
Go To t.code FSOO,
GL Account number = 400200
Company code = rtl1
Go to menu, GL account, and change
Make necessary changes and click save
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SAP FICO FI
To display changes made to GL account master

Path: Accounting- Financial Accounting-General Ledger-Master records-display changes-
centrally. FS04
Company code = rtl1 Click on enter
Click on “All changes” button to see all the changes including old and new values.
Configuration for New General Ledger accounting:

Step 1: classify GL accounts for document splitting:
Path: SPRO- financial accounting (new)-general ledger accounting (new)-business transactions-
document splitting- classify GL accounts for document splitting.
Click on “enter”
Click on ”new entries”
Account from Account to Category Description
100000 299999 01000 Balance sheet A/C’s
300000 399999 300000 Revenue Accounts
400000 499999 200000 Expenses
Click on “save”
Step2: Define document splitting characteristics for general ledger accounting
Path: same as above
Ensure that every check box is deselect.
Click on “save”
Posting of transactions
Path: Accounting- financial accounting-general ledger- document entry-general posting. F-02
Document date = 16-02-2015 Type = SA Company code = rtl1
Posting date = 16-02-2015 Period = 11 Currency/rate = INR
Posting key = 40 Account = 200100 Click on enter
(cash a/c)(press f4, enter, insert from the list)
Amount = 10000000
Business area = rtl1
Text = being cash received towards share capital
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Amount = 1000000
Text = being share capital received
Click on “Display Document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save” button
*to copy the amount from the previous line items
+ to copy the text from the previous line item.
Display of posted document

To see the latest document posted. From same T.code F-02, go to Menu, Document. Click on
display.
Click: “F5 Function key to display the document header (for audit trial).
To see the list of documents posted in a company code.
Path: Accounting-financial accounting- general ledger- document- display FB03
Click on “Document list” button,
Company code = rtl1
Document number =1 to = 9999999999
Fiscal year = 2014 Click on Execute
From this list, if you want to see any document, double click on that document number.
Display of GL account balance
Path: Accounting- Financial Accounting- general ledger account- display balances. FS10N
GL account = 200100
Company code = rtl1
Fiscal year = 2014 click on execute
Double click Month line item to display documents posted on that month.
Double click document line to display the document.
GL account line item display.
Path: accounting-financial accounting- general ledger-account-display/change line items. FBL3N
GL Account = 200100
Company code = rtl1
Click Execute and double click on line item to display the document.
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Selection / creation of own layouts: (arrangement of fields)

Click on “Change layout” icon to make changes in the layout. (14th icon from the left on the application tool bar)
Note: we can add/ remove columns from display, change the position of the column and change
the length of field.
Change the length, add and remove columns as required.
Click on “save layout” icon to save the changes made to the layout. (17th icon from the left)
Layout = (use”/” before name for user defined layouts) / rtl1
Description = GL account line item display
Click on “Save”
To make your own layout as the default layout, go to T.code FB00 click on “line items tab” (4th
Tab) under GL account layout,
Default selection screen = /rtl1 click on save
Blocking Account- FS00
GL account number = 200100
Company code = rtl1
Go to Menu G/L account, Block – select relevant items to block and save
UN blocking of GL account FS00
GL Account = 200100
Company code = rtl1
Go to menu, GL account, Block- deselect the relevant items to UN block and save.
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Parking of a Document
Step 1 : parking document
Path: Accounting- financial accounting- general ledger- document entry- general document
parking F-65
Amount = 25000
Text = being rent paid
Amount = 25000
Step 2 : Display/change a parked document.
To display a parked document, go to - FBV3
Company code = rtl1
Doc. Number =6
Fiscal year = 2014 Click on enter
To change a parked document, go to T.code-FBV2
Company code = rtl1
Doc. Number =6
Fiscal year = 2014, click on enter
Double click on Debit line/ Credit line item if you want to make changes.
Step 3 : post park document
Path: accounting- financial accounting- general ledger- document – parked documents-
post/delete. FBV0
Company code = rtl1
Document number =6
Fiscal year = 2014 Click on enter
Double click Debit/credit line items to make any modifications.
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Click on “save” to post it

Business area = rtl1 (for debit line item) click on enter
Business area = rtl1 (for credit line item) click on enter
Note: In every change function & display function the document list button available by clicking on that button
and by entering the selection parameters the system will display the list of all the respective documents.
Deletion of parked document:

Step 1: parking of Document F-65
Amount = 25000
Text = being salaries paid
Amount = 50000
Step 2: delete the parked document FBV0
Company code = rtl1
Document number =7
Fiscal year = 2014 click on enter
Go to Menu, Document, Delete and click ‘yes’ on the message
Deletion of line item from the parked document:
Step 1: parking of Document F-65
Amount = 40000
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Amount = 40000
Step 2 : delete the line item FBV0
Company code = rtl1
Document =8
Fiscal year = 2014 Click on ‘enter’
Double click on the debit line item
Make the amount column ‘0’ (by making the amount column of any line item ‘0’ that line item is
deleted)
Posting key = 40 Amount = 400100 click on ‘enter’
Ignore the warning message
Amount = 40000
Text = salaries paid
Click on back arrow
Double click on credit line item
Click on save
Business area = rtl1 (for debit line item) Click on enter
Business area = rtl1 (for credit line item) Click on enter
Hold documents:
Step 1: Holding a document F-02
Path: accounting-financial accounting-general ledger- document entry-general posting. F-02
Amount = 15000
Text = being wages paid
Go to Menu. Document, click on “hold”
Temporary document number = abc100 click on enter
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Step 2: posting of held document F-02

Go to menu. Document, click on “Get held document”
Document number = abc100 click on ‘enter’
Amount = 15000
Text =+
Go to Menu, Document, and post.
Note: if error message “held documents must be converted” is displayed, follow this procedure
Step 1: Go to T.code- SE38
Step 2: enter program = RFTMPBLU click on execute
Step 3: select “no termination for read error” option click on execute
Step 4: now the document can be held without any messages.
Sample documents:
Step 1: Creation of number range interval for sample documents.
Path: SPRO- financial accounting- financial accounting global settings-document-document
number ranges-define document number ranges. FBN1
Company code = rtl1
Click on the “change Intervals” button
Click on the “insert Intervals” button
No Year From number To number
X2 2014 100001(f4) 200000
Click on the “Insert” Button and save
Step 2: creation of GL account General expenses a/c
this GL master and choose the GL account number T.code OBD4
Path: accounting- financial accounting- general ledger- master records-individual processing-
centrally. FS00
Company code = rtl1
Go to menu, GL account, create
Account group = Administration cost
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Short text =general expenses a/c
Long text = general expenses a/c
Go to control data tab
Account currency = INR
Sort key = 001
Field status group = G001 Click on save
Step 3: creation of sample document
Path: accounting-financial accounting- general ledger-document entry-reference documents-
sample document. F-01
Amount = 100
Text = being sundry expenses paid
Amount = 100 (*)
Step 4: display sample document
Path: accounting-financial accounting-general ledger-document-reference documents-sample
document-display. FBM3
Click on “document list”
Company code = rtl1
Document number = 1-999999999
Fiscal year = 2014 Click execute
Double click on the document number to display any document.
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Step 5: posting of document by taking sample document as reference F-02

Go to Menu, Document, post with reference
Document number = 100001
Company code = rtl1
Fiscal year = 2014
Select “display line item”
Click on ‘enter’
Document date = 20-02-2015
Posting date = 20-02-2015 Click on ’enter’
Amount = 200 click on ‘enter’
Amount = 200 click on ‘save’ and ‘save’
Step 6: change sample document. FBM2
Document no = 100001
Company code = rtl1
Fiscal year = 2014 click on ‘enter’
Double click on the debit and credit line items and make the necessary changes and click on ‘save’
Step 7: delete the sample document F.57
Company code = rtl1
Document number = 100001
Fiscal year = 2014
Select “test run” click on “execute”
Observe the document, click on ‘back arrow’
Deselect “test run” click on ‘execute’
Click on ”yes” in the message
Note :- GL account balance display FS10N
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Recurring documents
Step 1: creation of number range for recurring documents. FBN1
Company code = rtl1
Click on the “change Intervals” button
Click on the “Insert Intervals” button
No Year From number To number
X1 2014 200001 (f4) 300000
Click on “insert” button and click save.
Step 2: creation of recurring document FBD1
Company code = rtl1
First run on = 01-04-2014
Last run on = 31-12-2017
Interval in months = 01 (based on the agreement)
Document type = SA
Posting key =40 Account= 400300 Click on enter (Ignore the warring message)
Amount = 10000
Posting key = 50 Account = 200100 click on enter
Amount = 10000
Text =+
Click on “display document overview” icon (on the application tool bar)
Make corrections if necessary and click on “save’ button.
Step 3: to display recurring documents. F.15
Company code = rtl1
Document number = 1 to 9999999999
Fiscal year = 2014 Click on execute
Step 4: to post documents using recurring document. F.14
Company code = rtl1
Document number = 1 to 9999999999
Fiscal year = 2014 (Note:- batch input is the group of similar items for processing
Settlement period = 1-04-2014 purpose. The batch inputs are used to process the large
Batch input session name = FICO, volumes of data)
Click on execute
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Step 5: to post the document by executing the batch input session. SM35
Go to Menu, system, services, batch input, and sessions
Select your batch input session line, click on “process” button
Select “display errors only” radio button- click on “process” button
Click on “exit batch input session” button.
Step 6: to display the document posted by the recurring cycle. FB03
Document no = 12
Company code = rtl1
Fiscal year = 2014 click on enter
Step 7: change recurring documents. FBD2
Company code = rtl1
Fiscal year = 2014
Double click on the debit line item and credit line item and make the necessary changes.
Click on save
Step 7(A): To delete the recording document we have to set the deletion indicator in the original
document . FBD2
Doc. No = 200001
C.code = rtl1
F.year = 2014
Go to menu-view- recurring entry data select-deletion indicator click on save
Step 8: delete recurring document. F.56
Company code = rtl1
Fiscal year = 2014
Select “test run” click “execute” observe the document
Click on “back arrow”
Deselect “test run” click on “execute”
Click on “yes” in the message.
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Foreign currency postings

Step 1: to verify the foreign exchange rate types
Path: SPRO-sap neteaver-general settings- currencies-check exchange rate types. OB07
No action required. Just verify whether following exchange rate types are available.
Click on “position” button, Exchange rate type = G click on enter
Click on “position” button, Exchange rate type = B click on enter
Click on “position” button, Exchange rate type = M click on enter
Step 2:define translation rations for currency translation.
Path: same as above OBB5
Click “Yes” on the message.
Exchange rate type =G
From = USD
To = INR
Valid from = 23-02-2015
Ratios (from) =1
Ratios (to) =1
Next line
Exchange rate type =B
From = USD
To = INR
Valid from = 23-02-2015
Ratios (from) =1
Ratio (to) =1
Next line
Exchange rate type =B
From = USD
To = INR
Valid from = 23-02-2015
Ratios (from) =1
Ratio (to) =1
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Step 3: enter exchange rates

Path: SPRO-sap net weaver-general settings-currencies- enter exchange rates. OB08
Click on “New entries”
Exrt =G
Valid from = 23-02-2015
From = USD
Dir. Quotation = 60
To = INR
Exrt =B
Valid from = 23-02-2015
From = USD
Dir. Quotation = 62
To = INR
Exrt =M
Valid from = 23-02-2015
From = USD
Dir. Quotation = 60
To = INR click on save
Step 4: post a document in a foreign currency. F-02
Amount = 1000
Text = being rent paid in dollars
Amount = 1000
Text = being rent paid in dollars
Make corrections if necessary and click on “save” button.
Important note: whether a particular document should be posted at exchange rate type G,B,M
value, is decided by its document type (SA,KR,DR). We have to decide and assign default
exchange rate type to document types in T.code OBA7
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Procedure to assign default exchange rate type to document type T.code OBA7
Click on “position” button, Document type = SA
Click on enter
Select the document type SA
Click on “ details” button, Assign Default value of exchange rate type for foreign currency
documents
Click on save
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GROUP CURRENCY
Step 1: identify the group currency. SCC4
Select the client 800
Click on “details” button
Observer the currency.
Step 2: maintain additional currencies for the company code. OB22
Company code = rtl1
Click on “enter”.
2nd local currency
Currency type = 30 (Group currency)
Valuation = O (legal valuation)
Exchange rate type =M
Source currency = 1( transaction taking the transaction as basis)
Transaction date type = 1 (other choice) 2(posting date) 3(transaction date)
Ignore the message
Step 3: Maintain conversion factors for group currency. OBBS
Click on “yes” on the message
From = INR
To = EUR
Valid from = 17-04-2015
Ration from =1
Ratio to =1
Click on “save”
Step 4: maintain exchange rates. OB08
Valid from = 17-04-2015
From currency = INR
Indirect quotation = 80
To currency = EUR
Click on “save”.
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Step 5: post of transaction in F-02

Amount = 80000
Amount =*
Step 6: display the document FB03
Document no =6
Company code = rtl1
Fiscal year = 2015
Click on “display currency”
Select “group currency”
Click on enter and observe the value group currency.
Interest Calculations
Step 1: Define insert calculation types
Path: SPRO-financial accounting-GL Accounting-business transactions-bank account interest
calculation-interest calculation global settings-define interest calculation types.
Click “New Entries”
Interest ID = RT
Name/description = 12% interest indicator
Calculation type =S click on save
Step 2: prepare account balance interest calculation.
Path: same as above OBAA
Click on “New entries” (Note: by selecting this check box the
Interest calculation indicator = RT system will display separately the
Interest calculation frequency = 01 (F4) total amount of the term loan out
Calendar type = G (Gregorian calendar) standing including interest at
Select “Balance plus interest” Click on ‘save” he time of interest calculation)
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Step 3: Define reference interest rate

Path: SPRO-financial accounting- GL accounting- business transactions-bank account interest
calculation-interest calculation-defines reference interest rates. OBAC
Reference interest rate = t1
Long text = 12% reference rate of interest
Description = 12% reference rate of interest
Date from = 01-04-2014
Currency = INR click on save
Step 4: Define time dependent terms
Interest calculation indicator = RT
Currency = INR
Effective from = 01-04-2014
Sequential number = 01
Term = credit interest: balance interest calculation (select from F4)
Reference interest rate = S1 Click save
Click on “next entry” button
Interest calculation indicator = RT
Currency = INR
Effective from = 01-04-2014
Sequential number = 02
Term = Debit interest: balance interest calculation
Reference interest rate S1 Click on save
Step 5: Enter interest values.
Select “new entries”
Reference interest rate = S1
Effective from = 01-04-2014 (Valid)
Interest rate = 12% click on save
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SAP FICO FI
Step 6: creation of interest account. FS00

Company code = rtl1
Go to Menu, G/L Account, Create
Account group = Interest
O P&L statement Account (select)
O Balance sheet Account
Short text = Interest A/C
Long text = Interest A/C
Go to Control Data,
O Line item display (select)
Short key = 001
Go to Create/Bank/Interest tab,
Field status group = G001 Click on save
Creation of Term Loan account
GL Account Number = 100300 (Note:-For every separate rate of interest we have to
Company code = rtl1 maintain on interest indicator and on reference rate
Go to Menu, G/L Account, Create of interest)
Account group = Secured loans
O P&L statement Account
O Balance Sheet Account (select)
Short text = SBI term loan account
Long text = SBI term loan account
Go to control data tab
Sort key = 001
Go to Create/Bank/Interest tab
Field status group = G001
Interest indicator = RT Click on save
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SAP FICO FI
Step 7: Assignment of accounts for automatic postings

Path: SPRO-financial accounting-GL accounting-Business transactions- Bank account interest
calculation-interest posting-prepare GL a/c balance interest calculation. OBV2
Click “symbols’ button, Observe symbols
0002- Interest paid
2000- GL Account paid (term loan account)
Click on “Accounts” button
Chart of accounts = rtl1 Click on enter
Account symbol = 0002
Currency = INR
GL Account = 400400
Account symbol = 2000
Currency = INR
GL account = ++++++++++ click on save
Step 8: Term loan receipt F-02
Amount = 100000
Text = being term loan received
Amount =*
Business area = rtl1 value date = 01-04-2014
Text =+
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SAP FICO FI
Step 9: Term loan installment payment F-02

Amount = 10000 (Note:-Value date is the expected date of realization of
Business area = rtl1 funds involved in the bank instruments check and bank etc.,)
st
Text = being 1 installment paid
Amount =*
Text =+
Step 10: Calculation of interest
GL accounts = 1 to 9999999999
Company code = rtl1
Further selections
Calculation period = 01-02-2014 to 30-04-2014
Output control
Select “Additional Balance line”
Posting control
Select “post interest settlements”
Select “update master record”
Note the session name = RSZIS00
Posting to business area = rtl1
Posting date of session = 30-04-2014
Document date of session = 30-04-2014
Click on execute
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SAP FICO FI
Step 11: to post the documents by executing batch input sessions SM35
Go to Menu, system, services, batch input, and sessions
Select “RFSZIS00” line
Click on “process” button
Select the “Display errors only” radio button
Click on “process” button
Text = being interest for April 2014 calculates
Click on enter
Text =+
Click on “exit batch input” button
Step 12: to verify the term loan account balance FS10N
G/L Account no = 100300
Company code = rtl1
Fiscal year = 2014
Click on execute.
To see the document posted go to FB03
To verify the updations in Term Loan account master FS00
Company code = rtl1
Menu, GL account, display
Observe “key date of last interest calculation” and the “date of last interest run” date
Reversals
Individual Reversals FB08
Document number = 2 (to be reversed)
Company code = rtl1
Fiscal year = 2014
Reversal reason = 01
Click on the “display before reversal” button to display the document before reversal.
Click on “back arrow”
Click on save and observe the document number.
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SAP FICO FI
Go to T.code FB03 to display the reversed document

Document no =2
Company code = rtl1
Fiscal year = 2014
Reverse of reversal: T.code F-02
Menu, Document, click on “post with reference” option
Document number = 22 (give the document number to be re-reversed)
Select “Generate reverse posting” Option and click on enter
Click on” Save” to post it and observe the document number.
Go to T.code FB03 to display re-reversed document.
Mass Reversal T.code F.80
Company code = rtl1
Document no = 2 to 5
Fiscal year = 2014
Reason for reversal = 01
Select Test Run check box and click on execute
List of document that can be reversed is displayed- click on “reverse documents” Button to reverse
all the documents at once.
Accrual/Deferral documents
Step 1: creation of GL master - Out standing Expenses Account as “Open item Management”
Account
GL master and choose the GL account number. OBD4
Path: accounting-financial accounting-general ledger- master records- individual processing-
centrally. FS00
Company code = rtl1
Go to menu, G/L account, create
Account group = current liabilities & provision
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SAP FICO FI
Short text = O/S expenses A/C

Long text = O/S expenses A/C
Go to control data tab.
O open item management (select)
Sort key = 001
Field status group = G001 Click on saves
Step 2: create reversal reason
Path: SPRO-financial accounting-G/L accounting-business transactions-adjustment posting/ re
-define reasons for reversal.
Reason = 18
Text = reversal posting.
Select “neg. postings” (negative posting) (select)
Select “al, posting. dt” (alternative posting date) (select) Click on save
Step 3: posting of accrual document.
Path: accounting- financial accounting- general ledger- periodic processing- closing- valuate- enter
accrual/deferral document. FBS1
Reversal Reason = 18
Reversal date = 01-03-2015
Amount = 10000
Text = being rent for Feb. 2015 provided
Amount =*
Text =+
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SAP FICO FI
Step 4: display GL account line items. FBL3N

GL account no = 100500
Company code = rtl1
Select “open items”
Open at key date = 28-02-2015
Click on execute.
Observe the status of the document.
Step 5: Reversal of accrual document.
Path: accounting- financial accounting- general ledger- periodic processing- closing- valuate-
reverse accrual/deferral document. F.81
Company code = rtl1
Document no = 1 to 999999999
Fiscal year = 2014
Document type = SA
Select “Test Run” and click on “execute”
Observe, go back deselect “Test Run” option
Click on “execute” to reverse all accrual documents.
Step 6: go to T.code FBL3N to display the document status in “out standing expenses account’
after reversal of accrual document. FBL3N
GL account no = 100500
Company code = rtl1
Click on execute.
Observe the status of the document
Select “cleared items”
And observe the document status.
Note: document AB represents reversal documents.
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SAP FICO FI
Valuation of Foreign Currency Loans:

Step 1: creation of master records for Foreign Currency Term loans
Path: accounting- financial accounting- general ledger- master records- individual processing-
centrally. FS00
GL account number =
Company code =
Go to menu, G/L account, create
Account group =
Short text =
Long text =
Go to control data tab,
Account currency =
O only balances in local currency
O line item display
Sort key =
Field status group = click on save
Step 2: creation of GL account “Exchange Gain A/c”
Path: accounting-financial accounting- general ledger-master records-individual processin-
centrally. FS00
GL account number =
Company code =
Account group =
Short text =
Long text =
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SAP FICO FI

Account currency =
O line item display
Sort key =
Step 3: creation of the GL account “Exchange Loss A/C”
Path: accounting-financial accounting-general ledger-master records-individual processing-
centrally. FS00
GL account number =
Company code =
Account group =
Short text =
Long text =
Account currency =
O line item display
Sort key =
Step 4: define valuation methods.
Path: SPRO-financial accounting-general ledger accounting-business transactions-closing-
valuating-foreign currency valuation-define valuation methods. OB59
Valuation method =
Description =
Select “always valuate” radio button
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SAP FICO FI
Document type =
Debit balance exchange rate type =
Credit balance exchange rate type =
Select ”determine rate type from account balance”
Click on “save”
Step 5: define valuation area
Path: SPRO-financial accounting (new)-general ledger accounting (new)-periodic processing-
valuate-define valuation areas.
Valuation =
Valuation method =
Currency type =
Click on “save”
Step 6: check assignment of accounting principles to ledger group
Path: same as above.
Accounting principle =
Ledger group =
Click on “save”
Step 7: assign valuation areas and accounting principles
Path: same as above
Valuation area =
Accounting principle =
Click on “save”
Step 8: prepare automatic postings for foreign currency valuation.
Path: same as above OBA1
Double click on “exchange rate differences using exchange rate key” (account key KDB)
Chart of accounts =
Click of accounts
Click “enter”
Exchange rate difference key =
Expenses a/c =
E/R gains accounts =
Click on “save”
Double click on “KDF exchange rate difference open items GL Accounts”
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SAP FICO FI
Chart of accounts :
Click on enter
GL A/C : 100400
Currency :
Currency type :
Exchange Rate Difference Realized
Loss :
Gain :
Valuation
Valuation Loss 1:
Valuation Gain 1:
Balance sheet adjustment:
Save it.
Step 9: assign the exchange rate difference key in the term loan a/c. FS00
GL account number =
Company code =
Go to menu, GL account, Change,
Go to “control data” tab
Click on “save”
Step 10: posting of term loan receipt in foreign currency. F-02
Document date = Type = Company code =
Posting date = Period = Currency/rate = INR
Posting key = Account = Click on enter
Amount =
Business area =
Text =
Posting key = Account = Click on enter
Amount =
Business area =
Text =
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SAP FICO FI
Step 11: enter the exchange rate in foreign exchange rate tables.
Path: accounting- financial accounting- general ledger-environment- current settings-enter
translation rates. S_BCE_6800174
Exchange rate type =
Valid from =
From currency =
To currency =
Direct quotation =
Click on “save”
Step 12: foreign currency valuation:
Path: accounting-financial accounting-general ledger-periodic processing-clocing-valuate-foreign
currency valuation- (new) FAGL_FC_VAL
Company code =
Valuation date =
Valuation area =
Click on “GL account balances”
Select “valuate GL account balances”
GL account =
Click on “execute”.
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SAP FICO FI
ACCOUNTS PAYABLE
Step 1: creation of vendor account groups.
Path: SPRO-financial accounting-accounts receivable and accounts payable-vendor accounts-
master data-preparations for creation of master data-define A/C groups with screen layout
(Vendors)
Account group = rtl1
Name = vendor for raw material
Double click on “company code data”
Double click on “account management”
Make “reconciliation account” as “required entry” click on save
Name = vendors for expenses
Step 2: creation of number ranges for vendor accounts.
Path: same as above XKN1
Click “Change intervals” button
Click “Insert intervals” button
No = 30 (use the number range number which is not already used in the system)
From Number = 300201
To number = 300300 Click Enter
Click “insert intervals” button
No = 31 (Note: the vendor a/c group & number ranges for vendor a/c groups
From Number = 300401 are created at client level even though one number range can be
To number = 300500 assigned to multiple vendor a/c groups the best practice is to assign
Click Enter and Save a separate number range for every vendor a/c group)
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SAP FICO FI
Step 3: assign number ranges to vendor account groups.

Path: same as above. OBA5
Account group = rtl1 click enter
Number range = 30
Account group = rtl2 click on “enter”
Number range = 31 click on “save”
Step 4: define sensitive fields for dual control:
Path: SPRO-financial accounting- accounts receivables and accounts payables-vendor accounts-
master data-preparations for creating vendor master data-define sensitive fields for dual control
(vendors)
Field name = ADR3-FAX-number
Field label = fax
Field label = ADR4-TTX_number
Field label = Teledex number
Click on “save”
Step 5: define tolerance groups for vendors
Path: SPRO-financial accounting-accounts receivable & accounts payable-business transactions-
outgoing payments-define tolerances (vendors). OBA3
Company code = rtl1
Tolerance group = ---
Text - blank tolerance group for rtl1 click on save
Step 6: creation of two GL accounts. FS00
Step: creation of Inventory of raw material account
centrally. FS00
Company code = rtl1
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SAP FICO FI
Go to Menu, G/L account, create

Account group = current assets and loans and advances
Short text = inventory of raw material a/c
Long text = inventory of raw material a/c
Sort key = 001 (Note: it is control a/c maintained in the GL subsidiary a/c)
Go to create/bank/interest tab,
Field status group = G001 click on “save”
Step: creation of sundry creditors account (As Reconciliation Account)
Check up the list of account groups and identify account group under which we have to create the
centrally. FS00
Company code = rtl1
Short text = sundry creditors account
Long text = sundry creditors account
Note: “only balances in local currency” should not be selected for reconciliation A/Cs
Reconciliation account
For account type = vendors
Sort key = 012
Field ID status group = G067 Click on “save”
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SAP FICO FI
Step 7: creation of vendor master

Path: accounting-financial accounting-accounts payable-master records-maintain centrally-create.
XK01
Company code = rtl1 (Note: cash management groups are also called
Account group = rtl1 click on enter planning groups it is mandatory that every vendor
Title = company master record should be assigned with one
Name = pavan & company planning groups, for planning groups are defines
Country = IN in the system this information is used by treasury
Click “next screen” button thrice department for the purpose of cash planning)
Reconciliation Account = 100505
Sort key = 012
Cash management group = A1 (domestic vendors) (Note: by selecting this check box the
Click next screen” button system verifies if any invoices is posted
Payment terms = 0001(payable immediately) two types and gives the warring massage
Tolerance group = blank by comparing invoice number(document
Select “Check Double Invoice” numbers and amount)
Other relevant transaction codes for vendor master records.

Change vendor master record - XK02
Display vendor master record - XK03
Display change made to Vendor Master Record - XK04
Block and UN block Vendor master Record - XK05
Flag Vendor Master Record for deletion - XK06
Step 8: define document types and number ranges. OBA7
Vendor Document types:
KR - Vendor Invoice (Purchase Invoice) (Number range-19)

KZ - Vendor Payment ( Number range-15)
KA - Vendor other Document ( Number range-17)
Click on position, document type = KR “Enter”

Select “KR- vendor invoice” line and click on “details” icon
And observe number range = 19 in “Properties” (i.e. Serial Number of the number range)
Click on “Number range information” button,
Company code = rtl1
Click on “(change) intervals’ button
Click on “(insert) intervals” button
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SAP FICO FI
No. Year from Number to Number

19 2014 300001 400000
Click on “insert” and “save”.

Click on “Enter” after observing the message.
Click on “Back” button three times
Click on position, document type = KZ “enter”
Select “KZ-vendor payment” line and click on “details” icon
And observe number range = 15 in “properties” (i.e. serial number of the number range)
Click on “number range information” button,
Company code = rtl1
No. Year From Number To Number
15 2014 400001 500000

Click on position, document type = KA “enter”
Select “KA-vendor document” line and click on “details” icon
Company code = rtl1
17 2014 500001 600000

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SAP FICO FI
Step 9: posting of purchase invoice. F-43

Document date = 09-03-2015 Type = KR Company code = rtl1
Posting key = 31 Account = 300201(vendor number) Click on enter
Amount = 25000 (Note: it is the date from which the credit period is calculated to
Business area = rtl1 determine the due date. It is automatically defaulted from
Payment terms = 001 the terms of payment master record)
Bline date = 09-03-2015 (Baseline date)
Text = being goods purchased
Amount =* (Note: the specifications entered in the vendor master record are defaulted
Business area = rtl1 each time when we are processing in the business transaction)
Text = +
Click on “overview” icon and “save” post it.
Step 9: Check the Vendor Line item display. FBL1N
Vendor Account = 300201
Company code = rtl1
Select O Open Item (select)
Open at key date =
Layout = 1SAP (standard)
Click on “Execute” icon and observe the Document status
Step 10: Display Vendor Account Balance. FK10N
Vendor Number = 300201
Company code = rtl1
Fiscal year = 2014 click on “execute”
Double click on the month totals to see the details of transactions posted
Step 11: Display the balance in “sundry creditors” Reconciliation account. FS10N
GL account = 100505
Company code = rtl1
Fiscal year = 2014
Business area = rtl1 click on “execute”
Double click on the month totals to see the details of the transactions posted. Observe the effect of
sort key.
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SAP FICO FI
Step 12: posting of outgoing payment. F-53

Document date = 10-03-2015 Type = KZ company code = rtl1
Posting date = 10-03-2015 period = 12 currency = INR
Bank Data:
Account = 200100 Business area = rtl1
Account = 25000
Text = being payment made to vendor under
Open item selection:
Account = 300201 (vendor account number)
Click on ”process open items” button
Observe amount entered, amount assigned and not assigned fields. To post the payment, the “not
assigned” column should be ensured 0, for this purpose the “amount entered” should be set off
against the invoice. To set off the “amount entered” against the invoice, the amount entered should
be equal to the amount due on the invoice. For setting off the amount entered against the invoice.
Keep the cursor on amount entered and double click on amount field of purchase invoice Against
which we want we want to post outgoing payment. Ensure “not assigned” field becomed zero.
Click on “save” to post the document.
Posting key 25 debit for vendor
Step 13: check the vendor line item display. FBL1N
Company Code = rtl1
Select O Open items (select)
Layout = ISAP (standard)
Click on “Execute” Icon and observe the Document status.
Select “cleared items”
Click on “execute” icon
Observer the document status of cleared items.
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SAP FICO FI
PART PAYMENTS
There are two methods to deal with the part payments in SAP. They are
1. Partial payment method
2. Residual payment method
Partial payment method: under this method the system displays both the amount of the invoice
and part payment made as open items. When the total of the part payments made is equal to the
amount of the invoice, the party payments are cleared against the invoice amount.
Procedure:
Step 1: posting of the purchase invoice. F-43
Document date = 10-03-2015 Type = KZ Company code = rtl1
Amount = 30000
Payment terms = 0001
Amount =*
Text =+
Click on “Overview” Icon and “save” to post it.
Step 2: Posting of part payment. F-53
Reversal Reason = 18
Reversal date = 01-03-2015
Bank Data:
Amount = 10000
Text = being part amount paid
Account = 300201 (Vendor Account Number)
Click on “process open items” button
Click on “partial payment” tab; double click on “net amount” column and “payment amount”
column against the invoice document number. Click on “save”
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SAP FICO FI
Step 3: display the line items of vendor. FBL1N

Vendor account = 300201
Company code = rtl1
Select O Open Items (select)
Observe that both the amount of the invoice and part payments made are shown as open items.
Step 4: post the remaining outgoing part payment. F-53
Document date = 10-03-2015 type = KZ company code = rtl1
Posting date = 10-03-2015 period= 12 currency = INR
Bank date:
Account = 200100 business area = rtl1
Amount = 5000
Text = being final amount paid to vendor
Click on “process” open items” button
Click on “partial payment” tab; double click on “net amount” column and “payment amount
column” against the invoice document number. Click on “save”
Note: the original amount of invoice 30000 is pending to be cleared(later) the part payment made
is also pending to be set of against invoice later on.
Step 5: display vendor line items FBL1N
Company code = rtl1
Click on “Execute” Icon and observe the Document status
Observe that both the amount of the invoice and part payments made are shown as open items
Step 6: clearing of part payments against the invoice. F-44
Account = 300201 Clearing date = 10-03-2015 Period = 12
Company code = rtl1 currency = INR
Click on “process open items”
Double click on all the line items.
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SAP FICO FI
Step 7: vendor line display. FBL1N

Company code = rtl1
Click on “execute” icon and observe the document status
Residual payment method:
Under this method only the remaining amount is shown as open item. For this, the system clears
the total amount of invoice (vendor is debited with the total amount of the invoice) and the system
creates another line item for the remaining amount ( vendor is again credited with the remaining
amount of the invoice).
Procedure
Step 1: post the purchase invoice in F-43
Amount = 50000
Amount =*
Text =+
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SAP FICO FI
Step 2: post the part payment in F-53

Bank date:
Amount = 40000
Text = being part amount paid (note: posting key 36 credit for
Open item selection: vendor for payment difference)
Click on “process” open items” button. Click on “Residual items” button
Double click on “net amount” column and “residual items” column
Click on “save”
Double click on the blue line item
Text = being remaining item due
Click on save.
Step 3: Display vendor line items FBL1N
Company code = rtl1
Open O Open Items (select)
Layout = 1SAP (Standard)
Click on “execute” Icon and observe that only the remaining amount is shown as open items
HOUSE BANKS
STEP 1: Creation of GL A/C- HDFC Bank A/C. FS00
GL A/C Number = 200101 Company code = rtl1
Click “with template”
GL A/c Number = 200100
Company code = rtl1
Give Short Text/ Long text = HDFC current A/C
Select “Relevant to cash flow” Click on save
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SAP FICO FI
Step 2: Creation of House Bank and assignment of GL A/C Number in House Bank
Path: SPRO- Financial accounting- bank accounting-bank accounts- define house banks. FI 12
Company code = rtl1 Enter
Click “New Entries”,
House Bank = HDFCA (Note: we have to maintain a/c id only those a/c’s
Bank country = IN which are opera table for which check basic
Bank key =1 Click save are issued)
Click on change button
Bank name = HDFC bank enter Click save
Double click “bank accounts” folder.
Click “new entries”
Account ID = HDFC (current account at HDFC ameerpet branch)
Description = Current a/c at HDFC ameerpet branch
Bank A/c Number = 123456 (a/c number given by bank)
GL A/C Number = 200101
Currency = INR click Save
Step 3: creation of Cheque lots
Path: accounting- financial accounting-accounts receivable-periodic processing-payments Go to
menu, environment, check information, number ranges. FCHI
Paying Company code = rtl1
House Bank = HDFC A
Account ID = HDFC C
Click “Change“ Icon
Click “Create” Icon
Lot Number =1
Check Number = 101
To = check lot number 1
Purchase = 11-03-2015 Click save
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Step 4: Purchase invoice posting. F-43

Amount = 15000
Amount =*
Text =+
Step 5: payment of invoice using Bank Account. F-53
Bank date:
Amount = 15000
Text = being cheque issue to vendor under (open item selection)
Keep the cursor on account entered and double click on amount field of purchase invoice against
which we want to post outgoing payment. Ensure “Not Assigned” field becomes Zero. Click on
“ save” to post the document.
Step 6: Manual check updation. FCH5
Payment document Number = 400006
Paying Company Code = rtl1
Fiscal Year = 2014
House Bank = HDFC A
Account ID = HDFC C
Check Number = 101
City = Hyderabad (city vendor) Click Save
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SAP FICO FI
Step 7: Display check register. FCHN

Paying company code = rtl1
House Bank = HDFC A
Account ID = HDFC C Click Execute
Step 8: Check encashment date updation. FCH6
House bank = HDFC A
Account ID = HDFC C
Check Number = 101 Click Enter
Check encashment = 13-03-2015 Click Save
Display Check Register-FCHN and see the check encashment date in the Register.
Step 9: Unused checks cancellation. FCH3
House bank = HDFC A
Account ID = HDFC C
Check Number = 102
Void reason code = 06 (destroyed unuser) Click Void Button
Display Check Register-FCHN and see the check cancellation details in the Register.
Step 10: Creation of void reason. FCHV
Click “New Entries”
Reason = 23
Void Reason code = signature not tallied. Click on “save”
Step 11: Post the payment of rent using bank a/c. F-02
Amount = 25000
Amount =*
Text =+
Click on “Display Document overview” icon (on the application tool bar),
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Step 12: Update the check register. FCH5

Payment document Number = 30
Fiscal year = 2014
House Bank = HDFC A
Account ID = HDFC C
Check Number = 103
Page name = Mr. Raghu, City = Hyderabad, Country = IN Click Save
Step 13: Issued checks cancellation. FCH8
House bank = HDFC A
Account ID = HDFC C
Check Number = 103
Void reason code = 23
Reversal reason = 01 Click “Cancel payment”
Display Check Register-FCHN and see the check cancellation details in the Register.
Correspondence/ Party Statement of Account
Step 1: Creation of GL A/C 200150- Advance to Vendors A/C as Special G/L- FS00
Check up the list of Account Groups and identify Account Group under which we have to create
this GL master and choose the GL Account Number. OBD4
Path: Accounting- financial accounting- general ledger- master records- individual processing-
centrally. FS00
Company Code = rtl1
Account Group = Current assets, loans & Advnc
O P&L Statement Account
Short Text = advanced to vendor A/C
Long Text = advanced to vendor A/C
Reconciliation account for a/c type = vendors
Sort key = 012
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SAP FICO FI
Step 2: associate sundry creditors with advance to vendor a/c

Path: SPRO- financial accounting- A/Cs Receivable & A/Cs Payable- business transactions-
down payment made- define alternative reconciliation A/C for down payments. OBYR
Double Click “Down payments on Current Assets”
Chart of Accounts = rtl1 Click Enter
Reconciliation Account = 100505 (Sundry Creditors)
Special GL A/C = 200150 (Advance to Vendors A/C) Click save
(Note:- Every special GL A/C should be linked with normal reconciliation account)
Step 3: Advance payment posting. F-48
Document date = 13-03-2015 Type = KZ Company Code = rtl1
Posting date = 13-03-2015 Period = 12 Currency = INR
Account = 300201 (Vendor Number)
Special GL Indicator =A
Bank A/C = 200101
Business Area = rtl1
Amount = 100000
Text = being advance paid to vendor “Enter”
Amount =*
Business Area = rtl1 posting key = 29A Debit for vendor for advance payable
Text =+
Menu, Document, Simulate and Save
Step 4: check party A/C (vendor line item balance display) FBL1N
Company code = rtl1
Select O open Items (select)
Under type select “normal items”
Click on “execute” icon and observe the document status.
Select O special GL transactions
Click on “execute” and observe the document status.
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Step 5: Purchase invoice posting. F-43

Document date = 13-03-2015 Type = KR Company Code = rtl1
Posting key = 31 Account = 300201 (vendor number) “Enter
Amount = 100000
Posting key = 40
Account = 200120 “Enter”
Amount =*
Text =+
Menu, Document, Simulate and Save
Step 6: Check party A/C (vendor line item balance display) FBL1N
Company Code = rtl1
Select O Open Items
Layout = 1 SAP (Standard)
Under type
Select O normal items, click on “execute” and observe the document status
Click on back arrow
Click on ”execute” and observe the document status.
Step 7: Transfer Advance from Special GL to Normal by clearing Special GL A/C. F-54
Document date = 13-03-2015 Type = KA Company Code = rtl1
Account = 300201 (Vendor Number) “Enter”
Text = being Advance transfer to invoice
Click “process down payments” button.
Transfer posting = 100000 Click Save
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Step 8: Check party A/C. FBL1N

Company Code = rtl1
Open at Key date = 13-03-2015
Under type select “normal items”
Step 9: Clearing of normal item. F-44
Account = 300201 Vendor Account Number
Click “Process open items”
Double click both the line items. Click save
Step 10: Check party A/C. FBL1N
Company Code = rtl1
Select O Open Items
Under type select “normal items” and “special GL transactions”
Click on “Execute” Icon and observe the document status.
Advance payment – other scenarios:
When the invoice amount is more than the advance amount.
Step 1: posting of advance paid. F-48
Vendor:
Account = 300201 Special GL indicator =A
Bank:
Amount = 50000
Text = being advance paid Click on enter
Amount =*
Text =+ Click on “save”
Go to menu, Document, Click “display” and note the document.
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Step 2: posting of purchase invoice. F-43

Posting key = 31 account = 300201 (customer no.) “Enter”
Amount = 75000
Bline date = 16-03-2015 (base line date)
Posting key = 40 account = 200120 “Enter”
Account =*
Text =+
Click on “Over view” icon and “save” to post it.
Step 3: Transfer of advance to purchase invoice. F-54
Document date = 16-03-2015 Type = KA Company code = rtl1
Vendor:
Account = 300201
Text = Being advanced transfer to invoice
Click on “process down payments” button
Transfer posting = 50000 Click “save”
Go to Menu, document, click on “display” and note the document.
Note:- when the invoice amount is more than the advance amount we transfer total advance to the
invoice when the remaining amount is paid to vendor that is posted using the partial payment
method than some of the part payment and Advanced transfer from special GL will be equal to
amount of the invoice than that some can be cleared against the invoice in.
Step 4: Posting of remaining part payment made. F-53
Bank Data:
Amount = 25000
Text = being amount paid under
Open Item Selection:
Account =* (customer Account Number)
Click on “Process Open items” button.
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Step 5: clearing of advance and part payment against invoice. F-44

Account = 300201 (vendor account no.)
Double click on both the line items
Click on “save”
Step 6: Display vendor line items. FBL1N
Vendor account =300201
Company code = rtl1
Select O Open items
Type:
Select O special GL transactions. (select)
Type:
Select O normal items
When the advance is more then invoice amount.
Step 1: posting of advance paid. F-48
Vendor:
Account = 300201 Special GL indicator =E
Bank:
Amount = 25000
Text = being advance paid Click on enter
Amount =*
Text =+
Click on “save”
Go to Menu, Document, click “display” and note the document.
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SAP FICO FI
Step 2: Posting of purchase invoice. F-43

Amount = 15000
Account =*
Text =+
Go to Menu, Document, click on “display” and note the document.
Step 3: Transfer of advance to purchase invoice. F-54
Vendor:
Account = 300201
Invoice Ref: = 300008
Text = being advance transfer to invoice
Note:- when the advance amount is more than the invoice amount we transfer only the advance amount
which is equal to invoice amount than the remaining amount of advance will be shown as the balance in
the special GL A/C is the vendor. This amount can be adjusted against the next invoice in feature. In this
case the amount of advance transferred is equal to the invoice amount. Than we can clear in F-44
Step 4: clearing of advance and against invoice. F-44

Account = 300201 (vendor account no.)
Click on “save”
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SAP FICO FI
Step 5: Display vendor line items. FBL1n

Company code = rtl1
Select O Open items
Type :
Layout = 1 SAP (standard)
Type:
Click on back arrow
Click on back arrow
Click on back arrow.
NOTED ITEMS
STEP 1: Create GL account master record for “down payment requests- vendors”
centrally. FS00
Company code = rtl1
Go to Menu, G/L Account, create
Short text = down payment request – vendors
Long text = down payment request – vendors
Do not select “only balances in local currency” for Reconciliation A/C
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Reconciliation A/C for account type vendor

Sort key = 012
Field status group = G067 Click on “save”
Step 2: Associate sundry creditors a/c with down payment requests-vendors a/c
Path : SPARO- financial accounting- accounts receivable and accounts payable- business
transactions-define alternative reconciliation a/c for down payment. OBYR
Double click on “special GL indicator – F” down payment requests
Chart of accounts = rtl1 click on enter
Reconciliation account = 100505 (sundry creditors a/c)
Special GL account = 100515 9down payment request-vendors)
Click on “save”
Step 3: posting of down payment request received from vendors. F-47
Path: accounting-financial accounting- accounts payable-document entry-down payment- request.
Vendor:
Targeted Spl. GL indicator =A Click on “enter”
Amount = 50000 Business area = rtl1
Due on = 16-03-2015
Text = being request for advance payment received
Click on “save”
Step 4: display of vendor line items. FBL1N
Company code = rtl1
Select “noted items”
Layout = 1SAP
Observe that the down payment request received from the vendor is shown as open item.
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Step 5: posting of the down payment against down payment request. F-48
Account = 300202 (vendor Number)
Special GL indicator =A “Enter”
Bank A/C = 200101
Amount = 50000
Text = being advanced paid
Click on “requests” button
Select the “request line”
Click on “create down payments” button
Click on “save”
Step 6: display of vendor line items. FBL1N
Company code = rtl1
Layout = 1SAP
Observe the status of down payment request received from the vendor.
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AUTOMATIC PAYMENT PROGRAM

Step1: set up payment method per country for payment transactions.
Path: SPRO-financial accounting-accounts receivable &accounts payable-business transactions-
outgoing payments- automatic outgoing payments- payment method / Bank selection for payment
program- setup payment methods per country for country for payment transactions.
Click “position”, give country = IN. if country “India” is set up already, you don’t have to make
any inclusions here. If you don’t have IN country line item,
Click New entries,
Country = IN,
Payment method = C (for check payments)
Description = Payment method for India
Payment method for
Select “outgoing payment”
Payment method classification
Select “check”
Posting details
Document type for payment = KZ (ZP automatic payment)
Clearing document = KZ (ZV automatic payment)
Payment medium program = RFFOUS_C Click Save
Double click, Currencies allowed folder.
Click “Add New Entries”
Type “INR” Click Save
Step 2: set up payment methods per company code for payment transactions. (assign to company code)
Path : same
Payment method =C
Minimum amount = 100
Maximum amount = 9999999999
Select single payment for marked date
Grouping of items:
Select “payment for marked item”
Select “payment per due day”
Click “from data” button
Form for the payment transfer medium = F110_PRENUM_CHCK
Drawer on the form : reliance technologies limited
“company code” click save
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SAP FICO FI
Step 3: set up all company codes for payment transactions

Path: same
Click “new entries”.
Company code = rtl1
Control data:
Sending company code = rtl1
Select “separate payment per Business area” (select)
Cash discount and tolerances:
Select “maximum cash discount” (select) Click Save
Step 4: set up paying company codes for payment transactions
Path: same
Click “New entries”
Minimum amount for incoming payment = 100
Minimum amount for outgoing payment = 100
Click “forms” button
Form for the payment advice = F110_D_AVIS
Click “sender details” button
Text ID = ST (standard text)
Text elements;
Letter Header = F_0001_HEADER
Footer Text = F_0001_FOOTER
Signature text = (Leave it Blank)
Sender = F_0001_-SENDER
Step 5: set up Bank determination for Payment transactions.
Path: SPRO- Financial accounting- Accounts Receivable & Accounts Payable-Business
transactions- outgoing payments- automatic outgoing payments- payment method/Bank selection
for payment program-set up bank determination for payment transactions.
Click “position” button.
Select the line item” “
Double click “ranking order” folder,
Payment method =C
Currency = INR
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Rank Order =1
House Bank = HDFC A Click Save
Double click “Bank Accounts”
House Bank = HDFC A
Payment method =C
Currency = INR
Account ID = HDFC C
Bank Sub Account = 200100 Click Save
Double click “Available amounts”
Click “new entries”,
House Bank = HDFC A
Account ID = HDFC C
Days = 999 (for normal payments it should be given 99. For bills of exchange – actual duration)
Currency = INR
Available for outgoing payments = 999999999

Click save
Step 6: assign payment method in Vendor account (end user work)
Path: accounting- financial accounting- accounts payable- master records- maintain centrally-
change. XK02
Company code = rtl1
Vendor A/C number = Give your Vendor A/C Number for whom you are processing payments
(Repeat this process for all the vendors)
Select “payment transaction” under company code data group – Click Enter
Payment terms = 0001 (note:- we assign multiple payment methods in the vendor
Select “check double invoice” a/c vendor master records separate by commission, in that
Payment method =C case the system user the payment method in the order they
Click Save are entered)
Step 6: invoice posting F-43
Posting key = 31 account = 300201 (vendor no.) “Enter”
Amount = 100000
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Account =*
Text =+
Post one purchase invoice. Don’t process payment for this invoice manually. Check up whether
this document is shown as an open item using FBL1N.
Step 7: Execution of automatic payment program. F110
Path : accounting- financial accounting- accounts payable- periodic processing- payments
Run date = 20-03-2015
Identification = rtl1
Select “parameter” tab
Company code = rtl1
Payment method =C
Next Run date = 21-03-2015
Vendor = 300201 Give your vendor A/C Numbers
Select “additional Log” tab
Select “Due date check”
Select “payment method selection in all cases”
Vendor = 300201 Give your vendor A/C Numbers
Click Save
Go back,
Status shows “parameters have been entered”
Click “schedule proposal” button
Start date = 23-03-2015
Select “Start immediately”
Target Computer = Give your server name (press F4 key to find and insert the name)
Enter
Status shows “proposal scheduled”
Enter
Status shows “Proposal has been created”
Select ‘Edit proposal” button
Enter
Double Click line item of vendor number
Double click again on the invoice line
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Block payment, if you want.

Select “Reallocate” to change bank A/C etc. Enter and Click Save
Click Go back twice, come to proposal screen,
Click “payment run” button. Enter
Go to “print out/Data medium” tab
RFFOUS_C = rtl1 (the identification you have given in the first screen)
Click “Maintain variants” button,
Select for all selection screen radio button
Click on “continue”, Enter
Program run date = 23-03-2015
Identification feature = rtl1 (the identification you have given in the first screen)
House Bank = HDFC A
A/C ID = HDFC C
Check Lot Number =1
Select “print Checks”
Printer = LP01
Select “print immediately”
Select “print payment advise notes”
Printer = LP01
Select “Print immediately”
Select “print payment summary”
Printer = LP01
Select “Print immediately”
Number of sample print outs = 0
Select “Do not void any checks”
Click “Attributes” button
Desc/ meaning = rtl1 (Give your identification) Click Save
Click “Back arrow” Save again
Click “Back arrow”
Select “Print out button”
Job Name = rtl1 (identification in the place of question mark)
Enter.
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Step 8: To see checks / To print the checks

Path: Go to menu- system- services-output control---------- Execute
SP001 stands for sequential preferential operation online.
Select “Spool Number”
Click “Display contents”
Last step: Display Check register
House Bank = HDFC A Execute
Verify whether the Invoice is paid (FBL1N) and Vendor A/C (FK10N) is updated.
Note:- If the blocking reason is entered per invoice at the time of executing app that blocking is
applicable only for the run.
 If the invoice is to be permanently blocked from the payment run in app we can enter the
blocking run in F-43 at the time or posting the invoice.
 If the particular vendor is to be permanently blocked from the payment run we can enter
the blocking reason in the company code of vendor master record.
Terms of Payment – Cash Discount

Step 1: Maintenance of terms of payment (OBB8)
Path: SPRO-financial accounting-accounts receivable and accounts payable- Business
transactions- incoming invoices/Credit memos-maintain terms of payment.
Payment terms = rtl1
Sales text = 20 days – 3%; 30 days – 2%, 45 days due
Account type:
Select “Vendor”
Select “Customer”
Default baseline date:
Select “No default”
Payment terms:
Term Percentage No. of days
1 3 20
2 2 30
3 45 Click Save
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step 2: Creation of G/L Account – “Cash discount” received. FS00

Check up the list of Account Groups and identify account group under which we have to create
this GL Master and choose the GL Account Number. OBD4
Company Code = rtl1
Account group = other incomes
O P&L Statement Account (select)
O Balance Sheet Account
Short Text = cash discount received A/C
Long Text = cash discount received A/C
Go to Control Data tab,
Select “Only balances in local Currency”
Select “Line item display”
Sort Key = 001
Field Status Group = G001 Click Save
Step 3: Assignment of cash Discount A/C for automatic postings. OBXU
Chart of Accounts = rtl1 Enter
Click on “Save”
Account Number = 300125 Click Save
Step 4: purchase invoice posting. F-43
Amount = 100000
Posting key = 40 Account number = 200120
amount =*
Text =+
Menu, Document, Simulate and Save.
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Step 5: outgoing payment. F-53

Bank data; Account = 200101
Amount = 9700 (invoice amount – cash discount)
Text = being payment
Account = 300201
Click “process open items” Click on save
Menu, Document and simulate
Double click on blue line item,
Text = being cash discount received,
Click on Save
Purchase Returns (Vendor Credit Memo)
Step 1: Define Number ranges for document type KG. OBA7
Path : SPRO- financial accounting- financial accounting global settings- document- document
header- define document types.
Click “Position” button, give “KG”, Select “KG-Vendor Credit Memo”
Select “details” button,
Note that the Number Range for KG document type is also “17” which has already been defined
for KA earlier. No need to create again.
Step 2: Posting of purchase return document. F-41
Path: Accounting-Financial accounting- account payable- document entry- credit Memo- general
Document date = 24-03-2015 Type = KG Company code = rtl1
Note the document type = KG Posting key = 21
Posting key = 21(debit for vendor for returns) Account = 300202 (Vendor Number) “Enter”
Amount = 5000 Business Area = rtl1
Text = purchase return document
Posting key = 50. Account = 200120 “Enter”
Amount =* Business Area = rtl1
Text =+
Menu, Document, Simulate and Save.
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Extended Withholding Tax

Step 1: Check withholding tax countries.
Path: SPRO- financial accounting- FA Global Settings- withholding tax- Extended withholding
tax- Basic Settings- Check withholding tax countries.
Click “Position” button,
Give Country = IN “Click on Enter”
If not found,
Cty = IN
Wcty = IN
Description = India
Step 2: Define withholding tax type for Invoice posting
Path: SPRO-financial accounting-FA Global Settings- Withholding tax- Extended withholding
Tax – Calculation-withholding tax type- define withholding tax type for invoice posting.
Country key = IN – Enter
Click “New Entries” button, (withholding tax types, tax rates are defines at client level so
Withholding tax type = D1 that they can be used by all the company codes of the client)
Description = TDS on invoice posting
Base amount = Gross amount
Select “withholding tax commercial rounding”
Select “Post withholding tax amount” (By selecting this indicator the system reduces the
Select “No accumulation” TDS on each and every individual invoices if
Select “Withholding tax base manual” applicable)
Select “No certificate numbering” Click Save.
Step 3: Define withholding tax type for payment posting.
Path: Same as above
Country key = IN
Click “new entries”,
Withholding tax type = D2
Description = TDS on Advance payment
Select “Commercial rounding”
Select “Gross amount”
Select “No accumulation”
Select “Withholding tax base manual”
Select “No certificate numbering” and Click Save
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Step 4: Define withholding tax codes

Path: SPRO-financial accounting-FA global settings-withholding tax- extended withholding tax-
calculation-withholding tax codes-define withholding tax codes.
Country key = IN--- Enter,
Withholding tax code = IN
Description = 2% TDS on Invoice posting
Percentage subject to tax = 100%
Withholding tax rate = 2%
Posting indicator = 1 (standard posting Bank/Vendor/Customer line item reduced)
Click Save
Step 5: Define formulae for calculating withholding tax:
Path: same as above
Country key = IN, Click “New entries”.
Currency = INR
Withholding tax code = D3
Country = IN
Valid from = 01-04-2015 Click Save
Select the line. Double Click on “Formulae for Calculation of withholding tax”, ignore warning
message,
To base amount =999999999
Withholding tax rate = 2% Click Save
Go back two times,
Currency = INR
Withholding tax code = D4
Country = IN
Valid from = 01-04-2015 Click Save
Select item, double click “Formulae for calculating withholding tax”, ignore warning message,
To base amount = 999999999
Withholding tax rate = 2% Click Save
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Step 6: Assign withholding tax types to company codes

Path: SPRO- Financial accounting- Financial accounting global settings- withholding tax-
extended withholding tax- company code- assign withholding tax types to company codes.
Click “New entries”,
Company code = rtl1
Select withholding tax agent
Withholding tax obligation from = 01-04-2014
Obligation to withholding tax = 31-03-2015
Withholding tax number = TAN (1,2,3……)
Save.
Company code = rtl1
Select withholding agent
From = 01-04-2014
Until = 31-03-2015
W/tax number = TAN (1,2,3….)
Save.
Step 7: Activate extended withholding tax:
Path: Same as above
Click “Position”,
Company Code
Select extended W/tax checkbox.
Save, Ignore the warning message.
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SAP FICO FI
Step 8: Creation of G/L Account TDS (payable) on Contractors. FS00

Path: accounting-financial accounting- general ledger- master records individual processing-
centrally. FS00
Company code = rtl1
Go to Menu, G/L account, Create
Account Group = Current liabilities & provision
O Balance sheet Account, Create
Short Text = TDS payable on contraction A/C
Long Text = TDS payable on contraction A/C
Go to Control Data tab,
Select “Only balances in local Currency”
Select “Open item Management”
Select “line item display”
Sort key = 001
Field Status Group = G001 Click on “Save”
Step 9: Assignment of A/C for automatic postings: OBWW
Path: SPRO- financial accounting- financial account Global settings-withholding tax-extended
w/tax-posting-accounts for withholding tax- define accounts for withholding tax to be paid over.
Chart of A/C’s = rtl1
Select “withholding tax codes”
Select “withholding tax type” Click Save
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SAP FICO FI
Step 10: Assignment of W/tax codes in Vendor Master:

Path: Accounting- financial accounting-accounts payable- master records-maintain centrally-
change. XK02
Company Code = rtl1
Vendor A/C Number = 300201
Select “withholding tax”
Enter
Withholding tax country = IN,
Type Code Liable W/Tax ID
D1 D3 Select Give Vendor PAN No. 321 (any no.)
D2 D4 Select Give Vendor PAN No. 321
Save. Ignore warning message.
Step 11: Creation of Certification Number range
Path: SPRO-logistics –general-tax on Goods movements- India-basic settings-maintain company
code settings.
Company code = rtl1 click on Save
Step 12: Advance payment processing. F-48
Special G/L Indicator = A(IMP)
Bank A/C = 200101
Amount = 10000
Text = being advanced paid Click Enter
Amount =*
Text =+
Menu, Document, Simulate, double click on blue line item,
Text = being TDS reduce
Click on “Save”
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Step 13: Purchase Invoice Posting: F-43

Amount = 100000 (Note: when the invoice amount is equal to advance
Business area = rtl1 amount the TDS should not be reduce remove both the
Text = being goods purchased tax codes in the prompted screen but when the
Posting key = 40 Account = 200120 Click Enter invoice amount is more
Amount =* than the advance amount we have to reduce the TDS on the
Business Area = rtl1 difference amount for that purpose enter the difference amount in
Text =+ the with holding tax base column against the “TDS on invoice
Menu, Document, Simulate, double click on blue line item, posting and remove the other tax
Text = being TDS reduce codes”).
Click on “Save”
*Step 14: display line items in the GL A/C TDS payable on contractors A/C
GL a/c = 100501 Company code = rtl1
Select open items
Opened key = 24-04-2015 Click on Execute
Observe the line item status.
Step 15: cleaning of open items in the GL a/c TDS payable on contractors A/C (F-07)
Document
Bank data
Account = 200101 B.area = rtl1 Amount = 4000
Text = being TDS posted
Open item selection
Account = 100501 (TDS payable on contractors A/C)
Click on process open items
Keep the cursor on open items
Double click on both the line items, Click on Save
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ONE TIME VENDORS

Step 1: creation on one vendor group . OBD3
Path: SPRO-financial accounting-accounts receivable & A/C’s payable-vendor A?C’s-master
data-preparation for creating vendor master data-define A/C’s Groups with screen layout vendor.
Vendor A/C group = rtl13,
Name = one vendors for rtl1
Select one time A/C
Double click on company code data,
Double click on company A/C management,
Select reconciliation A/C as required Click on save
Step 2: creation number ranges for one time vendor A/C
Path: same as above XKN1
Click on change intervals
Click on insert intervals.
Number = 32
From = 200701 To 200800 Click on insert & save
Step 3: assign number ranges to vendor A/C groups
Path: same as above OBAS
Click on position
A/C Group = rtl3 Click on Enter
No. range = 32 Click on Save
Step 4: Creation of master record for one time vendor A/C
Path: same as above OXK01
Company code = rtl1
A/C Group = rtl3 (one time vendor A/C’s) Click on Enter
Title = company
Name = one time vendors A/C’s
Country = IN
Click on next entry button 3 times
Reconciliation A/C = 100505
Sort key = 022 (one time name /City)
Cash management Group A1
Click on Next screen button
Payment term = 0001
Select cheque invoice
Tolerance group = --- Click on Save
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Step 5: posting of purchase invoice for on time vendor. F-43

Posting key = 31 Account = 200701 (one time vendor A/C) Click on Enter
Title = Company Name = Bharathwaza & company
City = Hyderabad Country= IN Click on Enter
Text = being goods purchased from bharathwaza & company
Posting key = 40 Account = 200120 Click on Enter
Amount =*
B.Area = rtl1
Text =+ Click on Save
Step 6: display line items in the onetime vendor A/C FBL1
Vendor A/C = 200701
Company Code = rtl1
Select open item
Layout = 1SAP Click on Execute
Step 7: posting of payment to one time vendor Bharthwaza and company F-53
Bank data
Account = 200101
B.Area = rtl1
Amount = 10000
Text = being payment to bharathwaza & company
Under open item select
Account = 200701 (one time vendor A/C)
Click on process open items
Keep the cursor on amount entered
Double click on Invoice amount Click on Save
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ACCOUNTS RECEIVABLE
Step 1: Creation of customer account groups.
Path: SPRO-financial accounting- accounts receivable and accounts payable- customer accounts-
master data-preparation for creation of master data-define account group with screen
layout(customer) . OBD2
Name = vendor dealers for A.P
Name = rtl1 dealer for Telangana
Step 2: creation of number ranges for customer accounts.
Path: same as above XDN!
Click “Change intervals” button
Click “Insert intervals” button
No = 28 (The Customer A/C groups and number ranges for customer A/C
From Number = 400801 groups are created at client level)
To number = 400900
Click on “insert”
Click on “Save” and “Enter”
Step 3: assign number ranges to customer account groups.
Path: same as above. OBAR
Account group = rtl1 click enter
Number range = 28 Click “save” and “enter”
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Step 4: creation of “sales a/c”. FSOO

Company code = rtl1
Account group = sales
Short text = sundry creditors account
Long text = sundry creditors account
Sort key = 001
Go to “create/bank/interest” tab
Field status group = G001 Click on “save”
Step 5: creation of sundry debtors a/c” FS00 (Reconciliation A/C)
Company code = rtl1
Go to menu, GL account, Create
Account group = Current assets loans & advances
O P&L statement a/c
O Balance sheet a/c (select)
Short text = sundry debtors a/c
Long text = sundry debtors a/c
Go to ”control data” tab
“Do not select” only balances in local currency (because is reconciliation account)
Reconciliation account for account type = customers
Sort key = 031 (Customer number)
Go to “create/bank/interest’ tab
Click on “save”
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Step 6: Creation of customer master record

Path: accounting-financial accounting-A/C’s receivable- master records-maintain centrally-
create. XD01
Account group = select rtl1 dealer for A.P
Company code = rtl1 click on enter
Title = company
Name = Danush enterprise
Country = IN
Click on “company code data” button
Reconciliation Account = 200125 (sundry debtors a/c)
Sort key = 031
Cash management group = A1
Click on “payment transactions tab”
Terms of payment = 0001 click on “save”
Other relevant transaction codes for vendor master records.
1. Change vendor master record - XD02
2. Display vendor master record - XD03
3. Display change made to Vendor Master Record - XD04
4. Block and UN block Vendor master Record - XD05
5. Flag Vendor Master Record for deletion - XD06
Step 7: define types and number ranges OBA7
Customer Document types:
DR - Vendor Invoice (Purchase Invoice) (Number range-18)

DZ - Vendor Payment ( Number range-14)
DA - Vendor other Document ( Number range-16)
Click on position, document type = DR “Enter”

Select “DR- vendor invoice” line and click on “details” icon
And observe number range = 18 in “Properties” (i.e. Serial Number of the number range)
Click on “Number range information” button,
Company code = rtl1
Click on “(change) intervals’ button
No. Year from Number to Number
18 2014 600001 700000
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Click on “Back arrow” button three times
Click on position, document type = DZ “enter”
Select “DZ-customer payment” line and click on “details” icon
Company code = rtl1
14 2014 700001 800000

Click on position, document type = DA “enter”
Select “DA-customer document” line and click on “details” icon
And observe number range = 16 under “properties” (i.e. serial number of the number range)
Company code = rtl1
16 2014 800001 900000

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Step 8: posting of sales invoice. F-22

Path: accounting- financial accounting- accounts receivable- document entry- invoice general
Document date = 26-03-2015 Type = DR Company code = rtl1
Posting key = 01 (debit for customer) Account = 400801(customer number) Click on enter
Amount = 500000
Text = being goods sold
Amount =*
Text = +
Click on “overview” icon and “save” post it.
Step 9: check customer line item display. FBL5N
Company code = rtl1
Select O Open Item (select)
Step 10: Display customer account balances. FD10N
Customer Account Number = 300201
Company code = rtl1
Fiscal year = 2014 click on “execute”
Double click on the month totals to see the details of transactions posted in the month.
Step 11: Display the balance in “sundry Debtors Account”. FS10N
GL account = 200125
Company code = rtl1
Fiscal year = 2014
Business area = rtl1 click on “execute”
Observe the effect in the Reconciliation Account
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Step 12: Posting of incoming payment. F-28

Document date = 27-03-2015 Type = DZ company code = rtl1
Posting date = 27-03-2015 period = 12 currency = INR
Bank Data:
Amount = 500000
Text = being amount received
Account = 400801 (customer account number)
Click on ”process open items” button
Observe amount entered, amount assigned and not assigned.
Keep the cursor on amount entered and double click on amount field of sales invoice Against
which we want we want to post incoming payment. Ensure “not assigned” field become zero.
Posting key 15 credit for customer
Click on “save” to post the document.
Step 13: check the customer line item display. FBL5N
Company Code = rtl1
Layout = ISAP (standard)
Step 14: display the amount balance in customer account. FD10N
Customer account = 400801
Company code = rtl1
Fiscal year = 2014 click on “Execute”
Double click on the month totals to see the details of the business transactions posted in that month.
Step 15: Display the balance in “sundry debtors account”. FS10N
Company code = rtl1
Fiscal year = 2014 Click on “Execute”
Observe the effect of the sort key
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PART PAYMENT
There are two methods to deal with the part payments in SAP. They are
1. Partial payment method
2. Residual payment method
Partial payment method: under this method the system displays both the amount of the invoice
and part payment received as open items. When the total of the part payments received is equal to
the amount of the invoice, the party payments are cleared against the invoice amount.
Procedure:
Step 1: posting of the sales invoice. F-22
Posting key = 01 Account = 400801(customer number) Click on enter
Amount = 50000
Text = being goods sales
Amount =*
Text =+
Step 2: Posting of part payment received. F-28
Document date = 27-03-2015 Type = DZ Company code = rtl1
Bank Data:
Amount = 30000
Text = being part payment received
Account = 400801 (Customer Account Number)
Click on “partial payment” tab; double click on “net amount” column and “payment amount”
column against the invoice document number. Click on “save”
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Step 3: display the line items of Customer. FBL5N

Company code = rtl1
Observe that both the amount of the invoice and part payments made are shown as open items.
Step 4: post the remaining outgoing part payment. F-28
Document date = 27-03-2015 type = DZ company code = rtl1
Bank date:
Amount = 20000
Account = 400801 (Customer account number)
Step 5: display customer line items FBL5N
Company code = rtl1
Click on “Execute” Icon and observe the Document status
Observe that both the amount of the invoice and part payments received are shown as open items
Step 6: clearing of part payments against the invoice. F-32
Account = 400801 Clearing date = 27-03-2015 Period = 12
Company code = rtl1 currency = INR
Double click on all the line items.
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Step 7: Customer line item display. FBL5N

Company code = rtl1
Residual payment method:
Under this method only the remaining amount is shown as open item. For this, the system clears
the total amount of invoice (customer is credited with the total amount of the invoice) and the
system creates another line item for the remaining amount (customer is again credited with the
remaining amount of the invoice).
Procedure
Step 1: post the sales invoice in F-22
Amount = 25000
Text = being goods solds
Amount =*
Text =+
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Step 2: post the part payment in F-28

Document date = 27-03-2015 type = DZ company code = rtl1
Bank date:
Amount = 15000
Click on “process” open items” button. Click on “Residual items” button
Double click on “net amount” column and “residual items” column against the invoice document
number,
Click on “save”
Text = being remaining amount due
Click on save.
Step 3: Display customer line items FBL5N
Company code = rtl1
Layout = 1SAP (Standard)
Click on “execute” Icon and observe that only the remaining amount is shown as open items
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ADVANCE PAYMENTS (DOWN PAYMENTS):

Step 1: creation of advance from customer account (special GL account) FS00
Company Code = rtl1
Account Group = Current liabilities & provision
Short Text = advanced from customer A/C
Long Text = advanced from customer A/C
Reconciliation account for a/c type = customers
Sort key = 031
Note:- posting key = 06 debit for customer for payment receipt
Step 2: associate sundry Debtors with advance from customers a/c. OBXR
Double Click “Down payment”
Chart of Accounts = rtl1 Click Enter
Reconciliation Account = 200125 (Sundry Debtors A/C)
Special GL A/C = 100525 (Advance to Customers A/C) Click save
Step 3: Advance receipt posting. F-29
Document date = 02-04-2015 Type = DZ Company Code = rtl1
Customer:
Account = 400801
Special GL Indicator = A
Bank:
Account = 200101 Business Area = rtl1
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Amount = 100000
Text = being advance received from customers “Enter”
Amount =*
Text =+
Go to Menu, Document, click “display” and note the document
Step 4: check party a/c (customer line item display) FBL5N
Customer Account = 400801
Company code = rtl1
Select O open Items (select)
Type: DZ
Step 5: sales invoice posting. F-43
Document date = 02-04-2015 Type = DR Company Code = rtl1
Posting key = 01 Account = 400801 (customer number) “Enter
Amount = 100000 Business Area = rtl1
Posting key = 50 Account = 300000 “Enter”
Amount =*
Text =+
click on “over view” icon and “save” to post it.
Go to Menu, document. Click on “display” and note the document.
Step 6: Check party A/C (customer line item balance display) FBL5N
Customer Account no. = 400801
Company Code = rtl1
Select O Open Items
Type:
Layout = 1 SAP (Standard)
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Click on back arrow
Type:
Step 7: Transfer Advance to sales invoice F-39
Document date = 02-04-2015 Type = DA Company Code = rtl1
Customer:
Account = 400801
Text = being Advance transfer to invoice
Click “process down payments” button.
Transfer posting = 100000 Click Save
Step 8: Check party A/C. (customer line item display) FBL5N
Company Code = rtl1
Open at Key date = 02-03-2015
Type
Select O “normal items”
Type:
Step 9: Clearing of normal item. F-32
Click “Process open items”
Double click both the line items. Click save
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Step 10: Check party A/C.(customer line items display) FBL5N

Customer Account = 400801
Company Code = rtl1
Select O Open Items
Type:
Select O special GL transactions.
Click on “Execute” Icon and observe the document status.
Type:
Advance payment – other scenarios:
When the invoice amount is more than the advance amount.
Step 1: posting of advance received. F-29
Customer:
Account = 400801 Special GL indicator =A
Bank:
Amount = 30000
Text = being advance received Click on enter
Amount =*
Go to menu, Document, Click “display” and note the document.
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Step 2: posting of sales invoice. F-22

Account =*
Text =+
Go to Menu, document, click on “display” and note document.
Step 3: Transfer of advance to sales invoice. F-59
Document date = 02-04-2015 Type = DA Company code = rtl1
Customer:
Account = 400801 Invoice Ref: = 600002
Text = Being advanced transfer to invoice
Note:- when the invoice amount is more than the advance amount we have to transfer total amount of
advance to the invoice when the remaining amount is received from customer it is posted F-28 using the
partial payment method than some of the part payment and received are equal to amount of the invoice than
against the invoice in F-32.
Step 4: Posting of part payment received.(remaining) F-28

Bank Data:
Amount = 25000
Text = being remaining amount received
Open Item Selection:
Account = 400801 (customer Account Number)
Click on “Process Open items” button.
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Step 5: Clearing of advance and part payment against invoice. F-32

Account = 400801 (customer account no.)
Click on “save”
Step 6: Display customer line items. FBL5N
Company code = rtl1
Select O Open items
Type :
Type:
When the advance is more then invoice amount.
Step 1: posting of advance received. F-29
Customer:
Account = 400801 Special GL indicator = A
Bank:
Amount = 50000
Text = being advance received click on “Enter”
Amount =*
Go to Menu, Document, click “display” and note the document.
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Step 2: Posting of sales invoice. F-22

Amount = 30000
Account =*
Text =+
Step 3: Transfer of advance to sales invoice. F-39
Customer:
Account = 400801
Text = being advance transfer to invoice
Note:- when the invoice amount is more less the we transfer only the advance amount equal to invoice
amount the remaining amount of advance will be shown as the balance in the special GL A/C of customer
account. This can be adjusted against the feature invoice.
Step 4: clearing of advance and against invoice. F-32

Account = 400801 (customer account no.)
Click on “save”
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Step 5: Display customer line items. FBL5N

Company code = rtl1
Select O Open items
Type :
Type:
NOTED ITEMS
STEP 1: Create GL account master record for “down payment requests- customers”
centrally. FS00
Company code = rtl1
Go to Menu, G/L Account, create
Account group = current assets loans and advance
Short text = down payment request – customers
Long text = down payment request – customers
Do not select “only balances in local currency” for Reconciliation A/C
Sort key = 031
Recon: a/c for A/C type = customers Click on “save”
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Step 2: Associate sundry creditors a/c with down payment requests-vendors a/c
Path : SPARO- financial accounting- accounts receivable and accounts payable- business
transactions-define alternative reconciliation a/c for down payment. OBYR
Double click on “special GL indicator – F” down payment requests
Chart of accounts = rtl1 click on enter
Reconciliation account = 200125 (sundry debtors a/c)
Special GL account = 200130 (down payment request-customers)
Click on “save”
Step 3: posting of down payment request received from customers. F-37
Path: accounting-financial accounting- accounts receivable-document entry-down payment-
request.
Customer:
Targeted Spl. GL indicator = A Click on “enter”
Due on = 03-04-2015
Text = being request for advance payment sent to customer
Click on “save”
Step 4: display of customer line items. FBL5N
Company code = rtl1
Layout = 1SAP
Observe that the down payment request to the vendor is shown as open item.
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Step 5: posting of the down payment received against down payment request. F-29
Account = 400802 (customer Number)
Special GL indicator =A “Enter”
Bank A/C = 200101
Amount = 15000
Text = being advanced received
Click on “requests” button
Select the “request line”
Click on “create down payments” button
Click on “save”
Step 6: display of customer line items. FBL5N
Company code = rtl1
Layout = 1SAP
Observe the status of down payment request received from the customer.
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Configuration for cash discount paid.

Step 1: creation of GL account “Cash Discount Paid”.
Path: accounting-financial accounting-general ledger- master records-individual processing-
centrally. FS00
Company code = rtl1
Account group = Administration cost
Short text = cash discount paid A/C
Long text = cash discount paid A/C
Sort key = 0001
Step 2: Assign the GL account “Cash Discount paid” for automatic postings. OBX1
Account = 400375
Click on “save”
Step 3: Sales invoice posting. F-22
Amount = 10000
Text = being payment terms rtl1 (own payment terms create)
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Amount =*
Text =+
Step 4: Posting of incoming payment. F-28
Bank:
Amount = 9700 (invoice amount- cash discount paid)
Text = being payment received
Observe amount entered, amount assigned and not assigned.
Keep the cursor on amount entered and double click on amount field of sales invoice against which
we want to post incoming payment. Ensure “not assigned” field becomes zero.
Click on “save” to post the document,
Text = being cash discount paid
Click on “save”
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DUNNING
Step 1: Define Dunning areas. OB61
Path: SPRO- financial accounting- accounts receivable and accounts payable- business
transactions-dinning-basic settings for dunning- define dunning areas.
Company code = rtl1
Area = rt
Text = AP dealers for dunning Click Save
Ignore the warning message.
Step 2: Define Dunning procedures. FBMP
Path: SPRO- financial accounting- accounts receivable and accounts payable- business
transactions- dunning-during procedure- define dunning procedures.
Click “new procedures”
Dunning procedures = rtl1
Description = four level dunning every week
Dunning intervals in days =7
No. of Dunning levels = 4 max level 9
Line item grace period =2
Select “Standard Transaction Dunning”
Reference dunning procedure = Ignore all the warning message)
Click “Dunning text”
Company code = rtl1
Select “customer” – click on Enter
Select “new company code”
Company code = rtl1 click on Enter
Select “separate notice for Dunning Level”. (Select)
Click “Back arrow”, click on Save
Click “Dunning text”
Company code = rtl1
Select “customer”- Click on enter
Normal Dunning Procedure From
1 F150_DUNN_01
2 F150_DUNN_01
3 F150_DUNN_02
4 F150_DUNN_02
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Click “Dunning Levels”

Click “Charges” (to impose the charges)
Currency = INR click on Enter
Click “Minimum Accounts” (to specify the minimum amounts if any)
Currency = INR click on Enter Go back and Save
Ignore warning massages by Clicking on enter button
Step 3: Assignment of Dunning procedure in customer master. XD02
Company code =
Customer = (customer A/C Number) Click on enter
Click on “Company Code data” and go to “correspondence” tab
Dunning procedure = Click save
Step 4: sale invoice posting. F-22
Amount = 25000
Amount =*
Text =+
Go to Menu, Document, click on “Display” and Note the Document.
Step 5: Dunning F150
Path: Accounting-financial accounting-accounts receivable-periodic processing-dunning F150
Run on = 14-04-2015
Identification = rtl1
Click “parameter” Tab, (due date +2days grace period as define in the dunning procedure)
Dunning date = 17-04-2015
Documents posted up to = 14-04-2015
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Customer = 400801 (customer A/C Number) Click on save

Go back,
Click on “schedule” button
Select “Start immediately”
Output device = LP01 (Printer name)
Click on “schedule” button- Click on Enter
Click – Enter until message” Dunning Selection is complete” appears
Click on “Dunning print out” button
Output device = LP01
Click “print”
Click – enter until message “Dunning print out is complete” appears.
Click on “sample print out” button
Out put devices = LP01
Customer number = 400801 (customer account number)
Click “print”
Click-Enter until message “sample print out is complete” appears.
Click “individual Dunning notice”
Out put device = LP01
Company Code = rtl1
Click on “sample print out” and click on continue and then click on cancel
Click on “Dinning History” button (by clicking on dunning history button and by giving the
information of account type and company code, the system will update two fields in every
customer master record for whom the dunning letters were generated. They are
1. Date of last dunned 2. Dunning level
Account type =D
Company Code = rtl1 Click Execute
Select the identification “ “
Click on “Display dunning notice”,
Keep the cursor on document
Click on “Print preview”
Output device = LP01
Click “continue” to see the dunning letter.
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Bills of Exchange
Step 1: creation of “Sundry Debtors- Bills of Exchange Account” FS00
GL Account No. = 200130 or 200135
Company Code = rtl1
Go to Menu, G/L Account, Click on Create
Account Group = Current assets loans and advances
Short text = Sundry Debtors bills of exchange A/C
G/L acct long text = Sundry Debtors bills of exchange A/C
Go to “Control Data” tab.
“Do not Select” Only balances in local currency (because it is Reconciliation Account)
Reconciliation Account for acct type = Customers
Sort key = 031
Go to “Create/bank/interest” tab,
Click on “Save”.
Step 2: Creation of “SBI Bills Discounting account” FS00
GL account No. = 100515 Company Code = rtl1
Go to Menu, G/L Account, Click on Create
Account Group = C.L & Provisions
O P&L Statement account
Short text = SBI bills discounting accounting
G/L acct long text = SBI bills discounting accounting
Go to “Control Data” tab,
Select O only balances in local currency
O Open item management (select)
Sort key = 001
Go to “Create/bank/interest” tab,
O post automatically only Click on “save”.
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Step 3: Associate Sundry Debtors A/C with Sundry Debtors- Bills of Exchange A/C
Path: SPRO- financial accounting- bank accounting- business transaction- bill of exchange
transactions- bill of exchange receivable-post bill of exchange receivable- define alternative
reconciliation account for bills of exchange receivable. OBYN
Double click “W-Bill of Exchange”, chart of Accounts = rtl1 Enter
Reconciliation Account = 200125 (Sundry Debtors A/C)
Special GL A/C = 200135 (Sundry Debtors-Bills of Exchange A/C)
Click Save
Step 4: Associate SBI Current A/C Sundry Debtors A/C and SBI Bills Discounting A/C
Path: SPRO-financial accounting- Bank accounting- business transactions-bill of exchange
transactions-bill of exchange receivable-present bill of exchange receivable at bank-define bank
sub accounts. OBYK
Bank of accounts = 200101
Usage = discounting
Spl. GL Indicator =W
Customer Recon. A/C = 200125 (Sundry Debtors)
Bank sub A/C for liab. = 100516 (SBI bills discounting A/C0 Click Save
Step 5: Sale invoice posting. F-22
Amount = 50000
Amount =*
Text =+
Go to Menu, Document, Click on “Display” and Note the Document.
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Step 6: Bill of exchange payment

Path: Accounting-financial accounting- accounts receivable-document entry- bill of exchange-
payment. F-36
Transaction to be processed:
Select O incoming payment
Posting key = 09 Account = 400801(customer number)
Spl. GL transaction = W Click on enter
Amount = 50000
Text = being B/R received
Due on = 25-04-2015 (10days duration)
Planned usage = discounting
Click “choose open items”
Account = 400801 (Customer A/C Number)
Click “choose open items”
Keep the cursor on Amount entered and double click on the amount field of sales invoice against
which we are getting thoe bill of exchange.
Click on Save, Note down the Number of the document.
Go to Menu, Document, Click on Display an Note the line items in the Document.
Step 7: Discounting of bill of Exchange. F-33
Path: Same as above.
Usage = Discounting
Bank A/C = 200101
B.area = rtl1
Amount = 48000 (Bill amount less Bank charges/interest amount)
Text = being B/R discounted
Posting key = 40 Account = 400375 Click Enter
Amount = 2000 (Bank charges/Interest Amount)
Text = being discount on B/R
Click on “Select Bill of Exchange”,
Document Number = 700008 (document Number of Receipt of Bill of Exchange)
Go to Menu, Document, simulate and save.
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Step 8: to view customer – wise receivables outstanding

Path: Accounting-financial accounting-accounts receivable-periodic processing-bill of exchange
processing- korea- bill of exchange management. S_ALR_87012213
GL A/C Number = 200135 (sundry Debtors- bills of Exchange A/C)
Company Code = rtl1
Special GL indicator = W(Bills of Exchange)
Bill of Exchange Usage = Discounting
Select “Discounted/Collected” Click Execute
Step 9: TO reverse contingent liability
Path: Accounting-financial accounting-accounts receivable- document entry- Bill of Exchange-
Reverse contingent liability. F-20
Document type = DA
GL Account Number = 200135 (Sundry Debtors-bills of exchange A/C)
Usage = Discounting
Due by = 25-04-2015
Customer = 400801 (Enter Customer A/C Number)
Click on “edit line items”, type “+” in command button field. Click Save.
One Time Customers
Step 1: creation on one time customer A/C group . OBD2
Path: SPRO-financial accounting-accounts receivable & A/C’s payable-vendor A?C’s- customer
----------- -master data-preparation for creating customer master data-define A/C’s Groups with
screen layout customers
Vendor A/C group = rtl13,
Name = one vendors for rtl1
Select one time A/C
Double click on company code data,
Double click on company A/C management,
Select required entry for reconciliation A/C Click on Enter
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Step 2: creation number ranges for customer A/C

Path: same as above XDN1
Click on change intervals
Click on insert intervals.
Number = 29
From = 400901 To 401000 Click on insert & save
Step 3: assign number ranges to customer A/C groups
Path: same as above OBAR
Click on position
A/C Group = rtl3 Click on Enter
No. range = 29 Click on Save
Step 4: Create of master record for one time customer A/C’s
Path: same as above SD01
A/C Group = rtl3 (one time customer A/C’s)
Company code = rtl1 Click on Enter
Title = company
Name = one time customer A/C’s
Country = IN
Click on company code data
Reconciliation A/C = 200125
Sort key = 022
Cash management Group A1
Click on payment transaction tab
Terms Payment = 0001 Click on Save
Step 5: posting of ales invoice to on time vendor. F-22
Posting key = 001 Account = 400901 (one time customer A/C) Click on Enter
Title = Company Name = Rama exports
City = Hyderabad Click on Enter
Text = being goods sold to rama exports
Amount =*
B.Area = rtl1
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Step 6: display line items in the onetime customer A/C FBL5N

Vendor A/C = 400901
Company Code = rtl1
Select open item
Open key date = 16-04-2015
Layout = 1SAP Click on Execute
Clearing of Vendor line items & vise versa
Step 1 create vendor master record XK01
Company code = rtl1 A/C Group = rtl1 Click on Enter
Title = Company Name = Kavitha & Company Country = IN
Click on Net Screen button 3times
Reconciliation A/C = 100505 Sort key = 012
Cash management = 001 Tolerance group = 100000
Select check double invoice, Click on Save
Note the vendor No = 300206
Step 2: creation of customer master record for the same XD01
A/C Group = select rtl1 dealers for AP
Company code = rtl1 Click on Enter
Title = Company Name = Kavitha & Company
Country = IN, Click on Control data tab,
Vendor = 300206 Click on Company code data
Reconciliation A/C = 300125 Sort key = 031
Cash management group = A1 Click on payment transaction
Select clearing with vendor check box Click on Save
Note the customer No= 400806
Step 3: change the vendor master record to assign the customer number in the vendor A/C XK02
Vendor = 300206 Company code = rtl1
Select control box under general data
Select payment transactions under the company code data , Click on Enter
Customer = 400806
Click on next screen button
Select cleaning with customer check box , Click on Save
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Step 4: Allow document KZ to clear the payment as customer . OBA7

Click on position
Document type =KZ Click on Enter
Select KZ doc type, Click on details button
Select customer check box under the A/C type allowed
Click on Save
Step 5: change the document type to allow to clear the payment against vendor OBA7
Click on position
Document type = DZ Click on Enter
Select DZ document type
Click on Details button select vendor check box under A/C type allows
Click on Save
Step 6: posting of purchase invoice in kavitha & company
Amount =*
B.Area = rtl1
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Step 7: posting of sales invoice F-22

Amount =*
B.Area = rtl1
Step 8: Clearing of vendor with customer F-53 Or Clearing of customer with vendor F-28
Under Bank data
Account = 200101 B.Area = rtl1
Text = Being vendor dues cleared against customer dues
Under Open item Selection
Account = 300206 select other account check box
Click on Enter
Account A/C Type Company Code Select Student OI
400806 D rtl1 
Sales Returns (Customer credit memo)
Step 1: Define the number ranges for document type DG OBA7
Path: SPRO-financial accounting-financial accounting global settings-document-document
header- define document types.
Document type =DG
Select the document type “DG-customer credit memo
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Note: That the number range for DG document type also is 16 which has already been defined for
DA earlier. So no need to define the number ranges again.
Step 2: posting of sales returns document.
Path: accounting- financial accounting-accounts receivable- document entry- credit memo-
general. F-27
Document date = 16-04-2015 Type = DG Company code = rtl1
Posting key = 11 (credit for customer for returns) Account = 400801 Click on enter
Amount = 25000
Text = being returns of goods from customer
Amount =*
Text =+
Click on “display document overview” icon (on the application tool bar),
CASH JOURNAL
Step 1: Creation of GL account for cash journal
Path: SPRO-financial accounting- bank accounting- business transactions-cash journal-crate GL
account for cash journal. FS00
GL Account no = 200102
Company code = rtl1
Go to Menu, GL Account, create
Account group = current assets loans & advances
Select “balance sheet A/C”
Short text/long text = petty cash a/c
Go to “control data tab”
Select “only balances in local currency”
Select “line item display”
Sort key = 001
Go to “create/bank/interest” tab
Field status groups = G001
Select “post automatically” Click on save
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Step 2: Define number range intervals for cash journal documents

Path: same as above
Company Code = rtl1
Click on “change internals” button
Click on “insert interval” button
No. range = 01
Year =
From no =1
To no = 100000 Click on enter and save.
Step 3: set up cash journal
Path: same as above
Click on “New entries” button
Company code = rtl1
Cash Journal no (CJ no) =1
GL account = 200102
Currency = INR
DT GL Acct. = SA
(Document type)
D.Type Vept = KZ
(Document type for vendor payment)
D.Type. Vept to Company = KZ
(Document type for Vendor payment to company)
D.type. cupt. = DZ
(Document payment for customer payment)
D.type.cupt = DZ
(Document type for customer payment by the company)
Cash journal name = petty cash book Click on “save”
Step 4: crate/delete/change business transactions.
Path: same as above
Company code = rtl1
Business transactions type = ‘R’ (Revenue)
GL account = 200102 (petty cash a/c)
Cash journal business transaction = Revenue
Select “account modifier” check box
Company code = rtl1
Business transaction type = ‘E’ (Expenses)
Cash journal business transaction type = Expenses
Select “account modifier checks” box Click on “save”
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Step 5: set up print parameters for cash journal

Path: same as above
Company code = rtl1
Program = RF CASH 20
Correspondence = SAP18 (cash journal format give in the system)
Click on “Save”
Step 6: posting of transactions:
Path: accounting-financial accounting- general ledger=posting – cash journal posting. FBCJ
Date = 16-04-2015, click on change journal
Cash journal = rtl1
Cash journal =1
Click on “Enter”.
Select “cash receipt” tab
Business transaction = select “revenue”
Amount = 10000
GL account = 300000 (sales), Text = being cash sales
Click on post button.
Similarly post expenses also by selecting the “cash expenses” tab
Click on cash payments tab
B.transaction = select expenses
Amount = 2000, GL A/C = 400350 (sundry expenses)
B.Area = rtl1, Click on post
Click on print cash journal button.
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ASSET ACCOUNTING
Step 1: check country specific settings:
Path: SPRO-financial accounting- asset accounting-organizational structures-check country
specific settings. OA08
Country = IN
Select the country “IN”
Country currency = IN
Max. LVA amount for posting =
Click on “save”.
Step 2: copy reference chart of depreciation /depreciation areas (follow the path only)
Path: SPRO-financial accounting-asset accounting-organizational structures-copy reference chart
of depreciation/depreciation areas. EC08
Double click “copy reference chart of depreciation”
Go to Menu, Organizational Object, Copy organizational object,
From Chart of Depreciation = ODE maximum valuation-Germany
To chart of Depreciation = rtl1 Enter
Ignore all the messages
Click back arrow, Double Click on “Specify Description of depreciation”
Click on position, chart of depreciation = rtl1 click on “enter”
Description = Chart of depreciation for rtl1 click Save
Click on back arrow. Double Click on “copy Delete Depreciation Areas”
Chart of Depreciation = rtl1 Click on “Enter”
Go to Menu, Edit Selections, Select all,
Deselect “01- Book depreciation”
Deselect “02- special tax depreciation for APC in financial statements”
Deselect “03- special reserves because of special tax depreciation”
Deselect “32- book depreciation in Group currency”
Go to Menu, Edit, Delete.
Keep clicking enter till all the lines are deleted. Click Save
Note: It may not allow to delete tax and consolidation areas.
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Step 3: Creation of 0% tax code for Sale and Purchases

Path: SPRO-financial accounting-financial accounting global settings- tax on sales/ purchases-
calculation-define tax codes for sales and purchases. FTXP
Country = IN Click Enter
Tax code = V0 Click Enter
Tax code = 0% Input tax
Tax type = V (Input tax) Click Enter
Input tax = 0 select output tax , click on deactivate line
Output tax = Click on “Deactivate line” Click Save
Tax code = A0 Click Enter
Tax code = 0% Output tax
Tax type = A (output tax) Click Enter
Output tax =0
Input tax = Click on “Deactivate line” Click Save
Step 4: Assign tax code for non-taxable transactions
Path: SPR- financial accounting- financial accounting global settings- tax on sales/purchases-
posting-assign tax codes for non-taxable transactions. OBCL
Click on “Position” button, Company code = rtl1 Click Enter
Input tax = V0
Output tax = A0 Click Save
Step 5: Specify the use of parallel currencies.
Path: SPRO-financial accounting-asset accounting-valuation-currencies-specify the use of parallel
currencies.
Depreciation area = 32
Click on enter
Currency type/valuation view=select “30 group currency”
Adoption of values for depreciation area = select 01 (value adoption)
Select “identical transfer of acquisition value”
Depreciation terms transfer from depreciation area” = select 01
Select “identical depreciation terms copied”
Step 6: Assign Chart of Depreciation to company code
Path: SPRO-financial accounting-asset accounting-organizational structures- assign chart of
depreciation to company code. OAOB
Click on “Position” Button, Company Code = rtl1 Click Enter
Chart of depreciation = rtl1 Click save
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Step 7: Specify Account Determination

Path: SPRO-financial accounting-asset accounting-organizational structures-asset classes-specify
account determination
Click on “New Entries”
Account Determination Key Name of the Account Determination
Rtl1 10000 Land
Rtl1 11000 Building
Rtl1 20000 Plant & Machinery
Rtl1 30000 Furniture
Rtl1 31000 vehicles
Rtl1 40000 Assets Under Construction
Click on “Save”.
Step 8: Create Screen lay out rules
Path: Same path
Select the rule 1000-land
Click on copy as button
Screen layout rule = rt10
Name of the rule =
Select the rule 1100-buildings
Name of the rule =
Select the rule 2000-plant and machinery
Name of the rule =
Select the rule 3000-furniture
Name of the rule =
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Select the rule 3100-vechicles

Name of the rule =
Select the rule 4000-assets under construction
Name of the rule =
Step 9: Define number range intervals. AS08 (For asset master records)
Path: same path
Company code = rtl1 Click Enter
Click on “change intervals” button. Click on “Insert interval” button. Click Enter
No. From Number To Number
01 1 100000
Click Insert and similarly enter the following number ranges
02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000 Click Save
06 500001 600000
Step 10: Creation of Asset Classes OAOA

Path: Same path
Click on “New Entries”
Asset Class = rtl1L- Land
A/C determination = rt10000
Number range = 01
Select “Include Asset” under inventory data.
Select “No AUC or summary management of AUC” Click Save
Click on “Next Entries”

Asset Class = rtl1B- Building
Number range = 02
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Asset Class = rtl1P- Plant
Number range = 03

Asset Class = rtl1F- Furniture & Fixtures
Number range = 04

Asset Class = rtl1V- Vehicles
Number range = 05

Asset Class = rtl1AUC – Expansion I
Number range = 01
Note: Deselect “Include Asset” under inventory data.
Select “Line item settlement” Click Save
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Step 11: Creation of GL Accounts. FS00

1. GL Account Number = 200000
Company Code = rtl1
Go to menu, GL account, create,
A/C Group = Fixed assets
Select “Balance Sheet item”
Short Text = land A/C
Long Text = land A/C
A/C Currency = INR
Do not select “Only balances in local currency”
Reconciliation account for acct type = Assets
Sort key = 018(asset number)
Go to Create/bank/interest tab,

Company Code = rtl1
Click on “With template”
GL account Number = 200000
Company Code = rtl1 Click Enter
Short/Long Text = Buildings Click Save

Company Code = rtl1
Short/Long Text =Plant & Machinery Click Save

Company Code = rtl1
Short/Long Text = Furniture & Fixtures Click Save

Company Code = rtl1
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Short/Long Text = Vehicles Click Save

Company Code = rtl1
Short/Long Text = Capital Work-in-Progress Click Save

Company Code = rtl1
Account Group = Accumulated Depreciation
Short/Long Text = Accumulated Depr Buildings Click Save

Company Code = rtl1
Short/Long Text = Accumulated Depr Plant &Machinery Click Save

Company Code = rtl1
Short/Long Text = Accumulated Depr Plant &Machinery Click Save

Company Code = rtl1
Short/Long Text = Accumulated Depr Vehicles Click Save

Company Code = rtl1
A/C Group = Other Income
Select “P&L account item”
Short/Long Text = Sale of Asset Account
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Go to Control data tab.

Select ”Only balances in local currency”
Sort key = 018 (Asset Number)
Go to Create/bank/interest tab,
Field status Group = G052 (A/Cs for Fixed assets retain A/C) Click Save

Company Code = rtl1
Short/Long Text = Profit on Sale of Asset

Company Code = rtl1
Account Group = Administration Expenses
Short/Long Text = Profit on Sale of Asset Click Save

Company Code = rtl1
Short/Long Text = Loss Due to Scrapping Click Save

Company Code = rtl1
Account Group = Depreciation
Short/Long Text = Depreciation Click Save
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Step 12: Assignment of Accounts for automatic postings

Path: SPRO-Financial Accounting- Asset accounting-Integration with General Ledger-Assign GL
Accounts. AO90
Chart of Depreciation = rtl1 Click on Enter
Select “rtl1 Chart of Accounts”
Double Click “Account Determination”
Select “rtl10000 – Land” line
Double click “Balance Sheet Accounts”
Acquisition: Acquis. And production costs = 200000 (Land A/C)
Loss made on asset retirement w/o revenue = 400303 (Loss due to Scrapping A/C)
Clearing account revenue from asset sale = 300100 (Sale of Asset A/C)
Gain from asset sale = 300101 (Profit on Sale of Asset A/C)
Loss from asset sale = 400302 (Loss on Sale of Asset A/C)
Click Save and go back twice,
Double click on special reserves
Expenses allocation of special reserves = 400315
Revenue amaintasition special reserves = 300150
Click on save
Double click on back arrow twice
Select “rtl11000 – Buildings” line
Double Click “Balance Sheet Accounts”
Acquisition: Acquid. and production costs = 200005 (Buildings A/C)
Loss made on asset retirement w/o revenue = 400303 (Loss due to scrapping A/C)
Clearing account revenue from asset sale = 300101 (Sale of Asset A/C)
Gain from asset sale = 300101 (Profit on sale of asset A/C)
Loss from asset sale = 400500 ( Loss on Sale of Asset A/C)
Double click on special reserves,
Expenses allocation of special reserves = 400315
Revenue amaintasition special reserves = 300150
Click on save and double click on “Depreciation”
Acc. Dep. A/c for ordinary depreciation = 100200 (Accm. Dep .-Blds A/C)
Expense A/C for ordinary depreciation = 400500 (Depreciation A/C)
Click save and go back twice, assign accounts for all the remaining Asset Classes in the same
way.
Crate revaluation loss A/C = 400315 (Taking the 400315 as template)
Create the revaluation gain A/C = 300150 (Taking the 300101 as template)
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Step 13: specify account assignment types for A/C assignment objects.
Path: SPRO-financial accounting- asset accounting- integration with General Ledger accounting –
additional account assignment objects-specify A/C assignment types for A/C assignment objects.
Click on “Position”
Company code = rtl1
Click “Enter”
Select the Company code = rtl1
Double click on “depreciation areas”
Select the depreciation area 01
Double click on “account assignment objects”
Acct. Assign. Acct. Assgn. Transaction Transaction Account Acct.
Object Object type type name assignment Assignment
Name type
KOSTL Cost center 100 External 01 
acquisition (APC values
posting)
KOSTL Cost center 100 External 02 
acquisition
CAUFN Internal order 100 External 01 
acquisition
CAUFN Internal order 100 External 02 
acquisition
Similarly maintain the same settings for the all the depreciation areas. Save
Step 14: Determine depreciation areas in the Asset Class
Path: SPRO- Financial accounting-asset accounting-valuation-determine depreciation areas in the
asset class. OAYZ
Select “Land class = rtl1” Double Click “Depreciation areas”.
Select 01 book depreciation, click on details button
Deselect “Deactivation” checkbox for “01-Book Depreciation”
Layout = 2000(for all remaining depreciation areas) depreciation on sub.number level Click Save
Click on back arrow, deselect deactivation cheque box for 32 book
Depreciation group currency, layout = 2000
For special tax dep. Also layout is =2000
Repeat this step for all the Asset Classes.
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Step 15: Set chart of deprecation.

Path: SPRO-financial accounting-asset accounting-valuation-set chart of depreciation.
Chart of depreciation = rtl1
Click on enter and save.
Step 16: Specify document type for posting of Depreciation
Path: SPRO- financial accounting-asset accounting-integration with GL- post depreciation to the
GL-specify document type for posting of depreciation
Double click “define document types” OBA7
Click on Position button, Document type = AF Click Enter
Select “AF-Depreciation postings” Click on Details button.
Click on “number range information”.
Company Code= rtl1 Click on “Change intervals” button
Click on “Insert intervals” button.
No Year From To Ext.
04 2015 900001(F4) 1000000 
Click insert, Save.
Step 17: Specify intervals and posting rules. OAYR
Path: Same path
Select your Company Code line, Double Click “Posting rules”.
Select “01-Book depreciation” Click on “Details” button
Select “Monthly posting”, Click Save.
Step 18: specify rounding off net book value and / or Depreciation
Path: SPRO-financial accounting-asset accounting-valuation-amount specifications (company
code/Depreciation area)- Specify rounding off net book value and / or depreciation. OAYO
Click Enter on the message
Select your company code line, double click “Rounding specifications”
Select “01-Book depreciation”, select “details” button
Select “automatically calculate depreciation”
Select “ore thematic rounding” Click save
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Step 19: Define screen layout for Asset Master data

Path: SPRO-financial accounting-asset accounting-master data-screen layout-define screen layout
for Asset Master Data
Double click “Define screen layout for Asset Master data”
Select screen layout “rtl1-Land”, Double click “Logical field groups”
Select “2-posting information”, Double click “Field Group Rules”
Select “Capitalization date” as “Required entry” (for Main No., Sub No., and Copy) Click Save
Click on “Back arrow”, Select “3-Time dependent data”,
Double Click “Field group rules”
Select “Business area” as Required entry” and
Ensure all other field are marked as optional. Click Save
Repeat step for all other Asset Classes.
Step 20: Define Screen layout for Asset Depreciation Areas. AO21
Path: Same path.
Select “2000-Depreciation on asset sub number level”
Double click “Field group rules”
Select Depreciation key as “Required entry” for main no., Sub no. and copy. Click Save
DEPRECITION KEYS:
Step 21: Define base methods.
Path: SPRO-Financial A/C’s- Asset accounting-depreciation-valuation methods-depriceation key-
calculation methods-define base methods.
Click on new entries
Base method = rtl1
Description = Base method for rtl1
Type of depreciation = ordinary depreciation
Depreciation method = select p stated percentage
Depreciation after planned life end = No
Depreciation below net book value zero = No
Curb = No
Click on save.
Step 22: Define declining balance methods.
Path: same as above
Observe that the method 0001 is available.
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Step 19: Define maximum amount methods.

Path: same as above.
Click on new entry,
Max amount = rtl11
Description = maximum amount from rtl1
Click on save
Select rtl1 line
Click on new entries
Valid to = 31-12-9999
Max = 10000000000
Step 23: Define multilevel methods. AFAMS
Path: same path.
Click on “New entries”.
Multilevel method = rt1
Description = multi level no.1
Validity start = from ordinary depreciation start date Click Save
Double click “Levels”, Click on “New entries”.
Acquisition year = 9999
Years = 999
No.of periods = 12
Base value = 01 (Acquisition value)
Percentage = 5% Click Save
Click on “back arrow” twice, click on “Next entry” button
Description = multi level no.2
Validity start = from ordinary depreciation start date Click Save
Double click “Levels”, Click on “New entries”.
Acquisition year = 9999
Years = 999
No.of periods = 12
Base value = 24 (Net book value)
Percentage = 5% Click Save
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Step 24: Maintain period control methods. AFAMP

Path: same path
Period control method = 006
Description = 01/01/01/01 (prorate at period start date)
Acquisitions = 01
Additions = 01
Retirement = 01
Transfer = 01 Click on Save
Step 25: Maintain depreciation key. AFAMA
Path: same path
Depreciation key = rtl1
Description = SLM 5%
Select “Period control according to fiscal years”
Select “Depreciation to the day” Click Save
Ignore the messages
Double click “Assignment of calculation methods”
Depreciation type = Ordinary depreciation (Note: we have to maintain separate
Phase = From the start of depreciation depreciation keys for each depreciation
Base method = 0014 types)
Period control = 006
Class = Straight line depreciation
Click “back arrow” 4times, select “rtl1” (Depreciation key)
Click on “Activate” and Save.
Click “New Entries”.
Description = WDV 5%
Select “Period control according to fiscal years”
Select “Depreciation to the day” Click Save
Double click “Assignment of calculation methods”
Depreciation type = Ordinary depreciation
Phase = From the start of depreciation
Base method = 0014 (Ordinary: explicit percentage (after end of life))
Period control = 006
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Class = Declining balance depreciation Click Save

Click “back arrow” 4times, select “rtl2”, Click on “Activate” Click Save.
MAIN ASSET MASTER CREATION (End user)
Path: Accounting-Financial accounting-fixed assets-asset-create-asset. AS01
Asset Class = rtl1p
Company Code = rtl1 Enter
Description = Plant & Machinery No.1
Capitalized on = 01-04-2015
Go to “Time-Dependent” tab
Go to “Depreciation areas” tab
Useful life = 10
Period =0
Ord. Dep.Start date = 01-04-2015 Save
Sub-Asset Master Creation
Path: Accounting-financial accounting-fixed assets-asset-create-sub number-asset
Asset AS11 = 200001
Description = Plant & machinery No.1 generated
Go to “Time-dependent” tab
Go to “Depreciation Areas” tab
Useful life = 10 (Years)
Period =6 (Months)
Ord. Dep. Start date = 01-05-2015 Save
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ANOTHER SUB-ASSET MASTER CREATION

Path: Accounting-financial accounting-fixed assets-asset-create-sub number-asset
Asset AS11 = 200001
Description = Plant & machinery No.1 generated
Go to “Time-dependent” tab
Go to “Depreciation Areas” tab
Useful life = 10 (Years)
Period =0 (Months)
Ord. Dep. Start date = 01-06-2015 Save
POSTING OF PURCHASE OF MAIN ASSET
Path: accounting-financial accounting-fixed assets-posting-acquisition-external acquisition-with
vendor. F-90
Amount = 500000
Text = being P&M No.1 Purchased
Posting key = 70 (debit for asset) account = 200001-0 “Enter”
T,Type = 100 (External acquisition)
Account =*
Text =+
Click on “display Document Overview” icon (on the application tool bar).
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POSTING OF PURCHASE OF SUB-ASSET

vendor. F-90
Posting date = 01-05-2015 Period =2 Currency/rate = INR
Amount = 200000
Text = being generated purchased
T,Type = 100
Account =*
Text =+
POSTING OF PURCHASE OF ANOTHER SUB-ASSET
vendor. F-90
Posting date = 01-06-2015 Period =3 Currency/rate = INR
Amount = 100000
Text = being tool kit purchased
T,Type = 100
Account =*
Text =+
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ASSET EXPLORER-ASSET REPORT SHOWING SUB-ASSET- WISE/ YEAR-WISE

VALUES (WITH DEPRECIATION CALCULATIONS):
Path: accounting-financial accounting-fixed assets-asset-asset explorer. AW01N
Company Code =rtl1
Asset = 200001-0 (asset number along with sub number) Enter
Observe the asset balance. Double Click on “Ordinary Depreciation” line item to verify the
depreciation calculations.
Click “Next fiscal year” (right arrow) icon in “Fiscal Year” field to see the depreciation calculation
for the coming years.
Observe the asset balance at the end of next year. Double click on “Ordinary Depreciation” line
item to verify the depreciation calculations.
Give Sub-asset Number in the “Asset” field to see the Asset balances and depreciation calculated
for the cub-assets.
NOTE:- APC means Acquisition & Production Cost
ASSET REPORT TO VIEW ALL ASSETS AS ON A DATE
Path: accounting-financial accounting-fixed assets-information system- reports on asset
accounting-asset balances-balance lists-asset balances-by business area S_ALR_87011965
Company Code = rtl1
Report date = 31-03-2016
Depreciation area = 01
Sort version = 0001
Select “list assets” redio button Execute
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DEPRECIATION RUN
Path: Accounting-Financial accounting- fixed assets-periodic processing- depreciation run-
execute. AFAB
Company Code = rtl1
Fiscal Year = 2015
Posting period = 01 Give the relevant posting period
Select “Planned posting run” - if it is run as per the plan
Select “Repeat run” - For new assets included during the period
Select “Restart posting run” - For improper previous run
Select “Unplanned posting run” - For customized runs
Select “Test Run”, Click on “Execute”
Click Enter on the Warning message, Observe the message.
Go to Menu, Program, Execute in background.
Output device = LP01 Enter
Click on “Immediate” button, Click Save
To check whether the job is complete or not/ To execute the job
Go to Menu, System, Services, Jobs, Job overview
Click “Execute”
Select the Job line item, Click on “Spool” button, Select the document,
Select “Display contents”.
To see the Depreciation (automatically posted) document ----- FB03
Give the document number and see the document.
SALE OF ASSET
Path: Accounting-financial accounting- fixed assets-posting-retirement- retirement with revenue-
with customer. F-92
Document = 29-04-2015
Posting = 29-04-2015 Document type = DR
Posting Key = 01
Amount = 450000
Text = being P&M No.1 sold
Posting Key = 50
Account = 300100 (Sale of Asset Account)
Amount =*
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Select “Asset retirement “,

Text =+ Click Enter
Asset = 200001 (Asset Number)
Sub-number =0 (Asset Sub-number)
Transaction type = 210 (Retirement with revenue)
Asset value date = 29-04-2015
Select “Complete retirement” Click Enter
Go to Menu, Document, Simulate and Save.
Go to Menu, Document, Display and Notice the document posted.
TRANSFER OF ASSET
Path: Accounting-Financial accounting-fixed assets-posting-transfer-transfer with in company
code. ABUMN
Asset = 200001-1
Posting date = 06-05-2015
Asset val. Date = 06-05-2015
Text = asset transfer
Transfer to
Select “New Asset” P.K A/C Description Amount
Description = Generator 75 200010 200001-1 200000
Asset class = rtl1P 70 100205 200001-1 13700
Click “Additional data” button 70 200010 200002-0 200000
Business area = rtl1 75 100205 200002-0 13700
Click “Additional data” button
Click “Back arrow” Click Enter and Save
Display the document.
ASSET SCRAPPING
Path: accounting-financial accounting-fixed assets-posting-retirement- asset retirement by
scrapping. ABAVN
Asset Number = 200001-2 P.K A/C Description Amount
Document date = 15-06-2015 75 200010 200001-2 100000
Posting date = 15-06-2015 70 100205 200001-2 191
Asset val. Date = 15-06-2015 40 400303 loss due to scrap 99809
Description = asset scrapped
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Settlement of Asset Under Construction (Capital Work-In-Progress)

Step 1: Define settlement profile
Path: SPRO-financial accounting-asset accounting-transactions- Capitalization of assets under
construction-define/ assign settlement profiles
Double Click “Define Settlement Profile” OK07
Click on “Position”, settlement profile = A1 Click Enter
Select Settlement Profile line “AI-Settlement assets under construction”
Click on “Details”
Select “To be settled in full”
Allocation structure = A1 (Co-allocation structure)
Default object type = FXA (Asset)
Select “Settlement required” against Fixed asset filed (Under valid receivers heading)
Select “% Settlement” (under Indicators)
Select “Equivalence numbers” (under Indicators)
Select “Amount settlement” (under Indicators)
Deselect “100% validation”
Click “back arrow” two times
Double Click “assign settlement profile to Company Code”--- T.Code OAAZ
Click on “Position”, Company Code = rtl1 Click Enter
Settlement Profile = AI Click Save
Step 2: Creation of number ranges for settlement document
Path: same as above
Alternative Path: SPRO-controlling-internal orders-actual postings-settlement-maintain number
ranges for settlement documents. SNUM
Click on “(Maintain) Groups” button
Double Click”rtl1” (Company code)
Select “Standard accounting document”
Go to Menu, Edit , Assign element group Click Save
Step 3: Creation of AUC Asset Master. AS01
Asset Class =
Company Code = Click Enter
Description =
Capitalized on =
Go to “Time dependent” tab
Business area =
Cost Center =
Depreciation key = 0000 (No depreciation, no interest)
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Depreciation start date = Click Save

(Go to T.Code AFAMA to activate depreciation key necessary)
Step 4: Posting of AUC Acquisition (Purchase) F-90
Doc. Date =
Doc. Type = KR
Company Code =
Posting key = 31
Account = (Part Account)
Amount =
Business Area =
Text =
Posting Key = 70
Account = (AUC Asset Master Number)
Transaction type = 100 (External Asset Acquisition)
Amount =
Business Area =
Text = Click Save
Step 5: Creation of New Asset master. AS01
Asset Class =
Company Code = Click Enter
Description =
Capitalized on =
Go to “Time dependent” tab
Business area =
Cost Center =
Depreciation key =
Depreciation start date = Click Save
Step 6: Line item settlement from AUC to New Asset Master
Path: Accounting-financial accounting- fixed assets-postings-capitalize asset under construction-
distribute. AIAB
Company Code =
Asset = (AUC Asset with sub number) Click Execute
Select the item which is to be settled, Click on “Enter Icon’ (Enter Distribution rules)
Category Settlement Receiver Percentage
FXA (Asset Number) 100
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Click “Back Arrow” Click Save

Click “Settlement” (Execute Settlement) button
Asset val. Date =
Text =
Select “Test run”
Select “Detail list” Click Execute
Click “Back arrow”, Deselect “Test run”. Click Execute
To see the document
Go to T.Code FB03.
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FINAANCIAL STATEMENT VERSION

Define financial statement version:
Path: SPRO-financial accounting-GL accounting-business transactions- closing- documenting-
define financial statement version.
Statement version = rtl1
Name = Balance sheet and profit and loss a/c
Maintenance lang, = English
Select “Item Keys automatic”
Chart of accounts = rtl1 Click on Save
Select “Financial statement item” button
Keep the cursor on “financial statement version”
Select “Create items” button
Under “Balance sheet & P&L. a/c”, enter
Income
Expenditure
Surplus or loss carried to balance sheet Click on Enter
Double click “No text exits” against “assets”
Item = Assets Click Enter
Double click on “No text exists” against “Liabilities”
Item = Liabilities Click Enter and Save
Keep the cursor on “liabilities”, click on “create items” button
Liabilities
Share capital
Reserves and Surpluses
Profit and loss appropriation a/c
Accumulated depreciation:
Secured loans
Unsecured loans
Current liabilities and provisions.
Keep the cursor on “Assets”, click on “Create items” button
Fixed assets
Current assets, loans and advances
Miscellaneous expenditure not yet adjusted
Similarly create items under “income” and “expenditure”
Double click on “No text exists” against “Net result: profit”
Item = net profit transferred from profit and loss a/c Click on Enter
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Keep the cursor on “net profit transferred from p and l a/c”

Press “F9” to select
Keep the cursor in profit and loss appropriation a/c
Click on “Reassign” button
Select “subordinate level” button. Enter
Double click on “No text exists” against “net result: loss”
Item = net loss transferred from profit and loss a/c
Click on enter
Keep the cursor on “net loss transferred from profit and loss a/c”
Press “F9” to select
Keep the cursor on “miscellaneous expenditure not yet adjusted”
Click on “reassign” button
Select “subordinate level” radio button
Click on enter and save.
ASSIGNMENT OF ACCOUNTS
Keep the cursor on “share capital”, click on ”assign accounts” button
From account = 100000
To account = 100099
Select “D”, select “C”
Keep the cursor on “Reserves and surpluses” click on “assign accounts” button
From account = 100101
To account = 100199
Similarly assign all accounts for groups,(A/C group)
Keep the cursor on “surplus or loss carried to balance sheet”
Select “assign accounts” button
Account from = 100100
Click on enter.
To check whether all the accounts have been assigned, select “check” button
Select “non assigned accounts”, click on enter.
Double click on “Liabilities”
Start of the group = Liabilities
End of the group = total liabilities
Select “display totals” check box, Click on enter.
Double click on “share capital”
Start of the group = sources of funds
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SAP FICO FI
End of the group = share capital

Double click on “reserves and surpluses”
End of the group = reserves and surpluses
Select “display totals” check box. Click on enter.
Similarly do the same thing for all account groups on liabilities side.
Double click on “Assets”
Start of the group = Assets
End of the group = total assets
Double click on “fixed Assets”
Start of the group = Application of funds
End of the group = fixed assets
Double click on “current assets”
End of the group = current assets
Similarly do the same thing for all account groups items on assets side
Double click on “income”
Start of the group = Income
End of the group = total income
Double click on “sales”
End of the group = sales
Similarly do the same thing for all other items on the income side of the profit and loss a/c.
Double click on “Expenditure”
Start of the group = Expenditure
End of the group = total expenditure
Double click on “raw material consumption”
End of the group = raw material consumption
Similarly do the same thing for all account groups on the expenditure side of the P&L a/c.
Double click on “surplus/loss carried forwarded to balance sheet”
End of the group = surplus/loss carried forwarded to balance sheet
Double click on “no text exists” against P+L result
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SAP FICO FI
Item = surplus/loss carried to balance sheet

End of the group = surplus/loss carried balance sheet
To View the Balance Sheet and Profit and Loss A/C S_ALR_87012284
Path: accounting-financial accounting-general ledger- information system- GL reports-balance
sheet/P&L statement /cash flow- general-actual comparisons-balance sheet/P&L statement.
Chart of a/c = rtl1
Company code = rtl1
Financial statement version = rtl1
Reporting Year = 2014
Reporting Periods = 1 to 16
Comparison years = 2013
Comparison Period = 1 to 16
Go to “special evaluations” tab
Balance sheet type = 1 (standard financial statement)
Go to “output control” tab
Company code summarization = 1
Business area summarization = 1 (balance sheet for business area)
Summery report =3
Comparison type = 1 (% of increase)
Scaling = 5/2 (rupees in lakhs with 2 decimal values) Rs 100000
Go to “further evaluations tab” 5/2
Select “classical list” Click on execute
2013 2014
Comparison types 1000000 1200000
1. (1200000 -1000000)*100 = 20% (increase)
1000000
2. (1200000*100) = 120% (decrease)
1000000
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SAP FICO FI
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SAP FICO FI

Step 1.3: Assign company code to company OX16

Step 1.5: Define functional area

Step 1.7: Assign business are to consolidation business area.

Step 3.2: Assign company code to chart of accounts

4. Posting Period Variant

5. Creation of number ranges for document types

Double click on field status group “G005”

GENERAL LEDGER ACCOUNTING

Step: creation of salaries account

Account Currency = INR

Creation of GL master records using the two step method

To display changes made to GL account master

Configuration for New General Ledger accounting:

Display of posted document

Selection / creation of own layouts: (arrangement of fields)

Click on “save” to post it

Deletion of parked document:

Step 2: posting of held document F-02

O Balance sheet account

Step 5: posting of document by taking sample document as reference F-02

Foreign currency postings

Step 3: enter exchange rates

Step 5: post of transaction in F-02

Step 3: Define reference interest rate

Step 6: creation of interest account. FS00

Step 7: Assignment of accounts for automatic postings

Step 9: Term loan installment payment F-02

Go to T.code FB03 to display the reversed document

Short text = O/S expenses A/C

Step 4: display GL account line items. FBL3N

Valuation of Foreign Currency Loans:

Go to control data tab.

Step 3: assign number ranges to vendor account groups.

Go to Menu, G/L account, create

Step 7: creation of vendor master

Other relevant transaction codes for vendor master records.

KR - Vendor Invoice (Purchase Invoice) (Number range-19)

Click on position, document type = KR “Enter”

No. Year from Number to Number

Click on “insert” and “save”.

Click on “insert” and “save”.

Click on “insert” and “save”.

Step 9: posting of purchase invoice. F-43

Step 12: posting of outgoing payment. F-53

Step 3: display the line items of vendor. FBL1N

Step 7: vendor line display. FBL1N

Step 2: post the part payment in F-53

Step 4: Purchase invoice posting. F-43

Step 7: Display check register. FCHN

Step 12: Update the check register. FCH5

Step 2: associate sundry creditors with advance to vendor a/c

Step 5: Purchase invoice posting. F-43

Step 8: Check party A/C. FBL1N

Step 2: posting of purchase invoice. F-43

Step 5: clearing of advance and part payment against invoice. F-44

Step 2: Posting of purchase invoice. F-43

Step 4: clearing of advance and against invoice. F-44