Agreements Policy & Procedure Agreement Review Summary (ARS)

Form № PRO-OOD-001-A4 Last updated: 07/01/2021

PART I – AGREEMENT DATA (COMPLETED BY THE OWNER) *This document must be retained with the signed
agreement.
CP Name / RO Name: Moldova and Ukraine / EMECA
Who is the other party to this agreement? Fundatia de Binefacere Caritas Moldova
What is the purpose of this agreement/amendment? Agreement with Caritas Moldova to fund refugee children
(Please follow the format of the example to the right tickets to participate in Ministry of Education and Research
when responding to this question) summer rest camps
What is the Agreement Number? MDA.SUBAGR.40109.26371.03.00
Who is the Owner of this agreement? Elizabeth Spivak
Who drafted this agreement? Was a CRS Form Elizabeth Spivak– Agreement between CRS and Fundatia de
Agreement used (see FAL)? If not, was any OGC Binefacere Caritas Moldova
drafting/review required? Was it completed?
CRS Form Agreement was used to draft this agreement.
Source of Funding and Insight Contract # if available: CRS Private Grants Type Insight Contract # 40109
Amendment only: Previous Agreement Duration N/A
Total Duration (new or amended) From 08/01/2022 To 08/31/2022
Amount Obligated Estimated
Previously approved amount (Amendment only) 0 0
Amendment amount (Amendment only) 0 0
Total Amount (new or amended) USD 32,906 USD 32,906
Total Estimated Cost Share (USD) and (%) 0
Does this obligation exceed the amount obligated by No
the donor for the pertinent activity?
Is there a documented Risk Management Plan (RMP) No, this is a subaward and there is no RMP in place at the
in place for this agreement?1 subrecipient level.
if yes, who is responsible for overall management/ N/A
implementation of the plan?
If no, explain the reasons and/or provide the date Urgent request from the Ministry of Education and Research
by which a Risk Management Plan (RMP)1 and/or to fund these camps, but RMP will be developed in the next
the Risk Register (RR)1 will be in place. month.
What are the major probable risks associated with Caritas Moldova is responding to the Ukraine refugee crisis.
this agreement and how are they managed? Since it is a fluid situation, the major risks relate to
uncertainty around the crisis situation.

Further, this agreement responds to a government request

What has been our experience with this party or the
type of arrangement?
to fund tickets for refugees to participate in a summer rest
camp. The risks associated with this government request are
being mitigated by Caritas Moldova creating a service
contract to fund the summer camp directly.
CRS is donor to Caritas Moldova and CRS has worked closely
with them since the office was reestablished in Moldova in
2020.

CRS and Caritas Moldova have been working very closely on

the response to the Ukrainian refugee crisis and have
several subagreements in place.
Does CRS have the ability to terminate this Yes
agreement for any reason?
Is CRS required to compensate the other party for its No
losses (indemnify)?
Was the “Owner’s Agr. Rev. Checklist” completed? Yes
If funding obligation for a subaward is ≥$30,000 N/a
from a USG award, has the Subaward Data Form
(SDF) been completed and reported through the
FFATA Reporting System?

1
See ProPack I, Chapter VIII, Section 1 and 4 (Table 8b). Per CRS’ project management standards and Compass guidance (see Standard 7, Key Action
1), following project approval/award finalization, the project team should set up a project Risk Register (RR) by reviewing and updating the risk
analysis and Risk Management Plan (RMP) developed during project design.
Page 1 of 2
 If FFATA Reporting is applicable, insert the N/a
submitted SDF hyperlink provided in the FFATA
Reporting System.
Date the agreement was sent to the Reviewers? 08/01/2022
What is the requested date of response? 08/02/2022
Who are the Reviewers under the APM? Dario Scitinski, Head of Operations, Moldova and Ukraine
Who are Approvers under the APM? Conor O’Loughlin, Country Representative, Moldova and
Ukraine
Who is the Signatory under the APM? Conor O’Loughlin, Country Representative, Moldova and
Ukraine

Is there deviation from Minimum Standards for Agreement Financial Terms with Donors? No
If yes, was the deviation approved by OFGMU Manager? If not, please explain, or select N/a Choose

If a subrecipient, does the party have a Protection Policy in place in accordance with CRS Policy? Yes
If yes, was the respective Gateway record updated? N/a
If a CRS Form Agreement was not used, please confirm that the applicable “Safeguarding Provisions 2” Confirmed
were included in the agreement. If you are not sure whether the “Safeguarding Provisions” are
applicable to your agreement, contact Ethics Unit.  
Has the applicable CRS Anti-Trafficking in Persons Compliance Certification been completed?   Non-
USG3
If yes, were there any case of non-compliance by the CP/HQ or any subrecipients/subcontractors?  Choose
Gateway 200953:
Award https://catholicrelief.lightning.force.com/lightning/r/ampi__Project__c/a1c3k000004Usi1AAC/view.
Record
URL4
Gateway https://catholicrelief.lightning.force.com/lightning/r/Account/0013k00002kg79iAAA/view.
Institution
Record
URL

PART II – REVIEWS (COMPLETED BY THE OWNER BASED ON THE FEEDBACK RECEIVED FROM THE REVIEWERS)
Reviewer Dario Scitinski, Head of Operations, Moldova and Ukraine
Recommended for signing? Yes
Were any comments not accepted? No
Comments not accepted/reasons Note
*Insert additional tables for each Reviewer as necessary

PART III – APPROVAL (COMPLETED BY THE OWNER BASED ON THE FEEDBACK RECEIVED FROM THE APPROVERS)
Approver Full Name, Title Conor O’Loughlin, Country Representative, Moldova and Ukraine
If delegated, is delegation on file? Choose an item.
Approved for signing? Choose an item.
Comments Please list all the comments received.
*Insert additional tables for each Approver as necessary

PART IV – CONCLUDING REMARKS (COMPLETED BY THE OWNER)

Was there any deviation from the Agreement Policy &
Procedure? If so, was it approved by the SVP/OverOps?
Were any process bottlenecks encountered during this
process and how have they been communicated to the
respective parties involved in the process?
Final Approval Date 08/01/2022

2
See the reference HERE.
3
If no, Agreement Owner must provide an explanation why the applicable certification has not yet been completed/submitted. (Effective:
03/01/2020).
4
If there is no Award Record in Gateway, please include the Gateway Project Record URL or the Gateway Opportunity Record URL (for funding
agreements). In case none of this information is available, explain why the pertinent Gateway record information is unavailable.