CONTRACT RENEWAL APPROVAL FORM CL/HR/CRF

CONTRACT RENEWAL DOCUMENTATION (FORM HRC 4)

PART A (To be completed by the Manager proposing employee contract renewal)

Staff name: Department: __________________________

Position: P/NO:

Grade: _____________________ Region:

Reporting to (Supervisor Title): _______________ _____Supervisor’s name: ___________________

Type of appointment: Contract Period/Duration (Years/Months) ____________________

Effective Date of New Contract________________________End Date_________________________

(To be completed by the Manager proposing contract renewal of employee)

Reasons for renewal (Provide details with supporting evidence including Job description)
(Attach copy of performance appraisal form and any other required justification)
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1. Role Budgeted? Y/N: _________ If “No” - alternative source _________ (e.g freeze another role)

2. Approved Departmental Head Count: ___________ Current Head Count: _____________

Name: ___________________________Signature: __________________Date: ___________

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To be completed by Line Manager
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PART B (To be completed by HRM)

3. Proposed pay: ____________Proposed Grade: ___________

PART D (Executive Approval)

CEO/Director:

Name: ________________________________________

Position: _______________________________________

Signature: ____________________________________

Date: _______________________________________

Effective approval date is the date after the last Executive signature and notice of contract renewal
will be issued to the employee after this form is DULY approved.

NB: The Line Manager seeking contract renewal should ensure that the form is fully filled before
submitting for executive approval. Always attach copy of appraisal form.

HR to do the letters once approved.

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