Office Administration School Based

Assessment

Candidate’s name: Serena Ramsay

Candidate number:
Subject: Office Administration
School: St. Andrew High School For Girls
Territory: Jamaica
Teacher: Jhaneal Miller
Year: 2023
Title
An investigation into meeting procedures that are adhered to at St. Andrew High
School For Girls..

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Table of Contents
Page

Preparation
Acknowledgement…………………………………………………………….3
Aims of The Assessment …………………………………………………..4
Introduction ………………………….…………………………………………5
Correspondence ………………………………………………………………6

Gathering Data
Methodology ……………………………………………………………………7
Questions ………………………………………………………………………..8
Schedule ………………………………………………………………………….10
Regulations and Policies…………………………………………………..

Presentation
Report
Impact of office equipment
Bibliography
Language and Organization

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Acknowledgement
In relation to the entire compilation of this Sba, there are many thanks to be
given to the ones that helped during this process. First of all, I would like to
thank God for providing me with patience in order to push through in the times
of frustration I was faced with many times in doing the SBA. Secondly, I would
like to thank my teacher for giving me the guidance and further information
needed to complete the project. Lastly, I give my thanks to fellow schoolmates
who were there to encourage and help me in ensuring I was able to do my SBA
correctly. To all I give my sincerest gratitude.

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Aims of The Assessment

1. To determine what procedures are taken in place of preparations for a

meeting at a school.
2. Find out how these meetings are conducted as well find out things that
take place during.

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Introduction

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Correspondence
April 1, 2023
Keeva Ingram
Principal
St. Andrew Highschool For Girls
10 Cecilio Ave. Kingston

Dear Mrs. Ingram,

My name is Serena Ramsay. This letter is to inform you that I am seeking

permission in conducting research on your school for my Office Administration
School Based Assessment. My topic of focus is the meeting procedures that are
adhered to at this school.

I wish to issue a questionnaire about the meetings conducted in your school. All
information received will be kept confidential. I would be deeply appreciative if
you allow me this opportunity.

I look forward to your response. I can be contacted at

SARamsay17171@sahs.edu.jm or 876-381-4475.

Sincerely,

____________
Serena Ramsay

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Methodology
As the source of primary data, a questionnaire was conducted.

Questionnaire
A questionnaire with a total of 17 questions was handed out. The details of the
questions are to get information relevant to the topic. This method was used
because a questionnaire will grab more information rather than an interview as
some respondents tend to be too busy to be interviewed.

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Questionnaire
My name is Serena Ramsay. The following questionnaire is for my Office
Administration School Based Assessment. Please answer these questions
honestly.

Sex:
● male
● female

Years of service: _________

1) In a meeting setting, what role do you play?

Chairperson
Secretary
Treasurer
Member

2) How often are staff meetings conducted each year?

3) How are announcements for a meeting usually made?

● E-mail
● Bulletin boards
● At the end of each meeting

4) How early before a new meeting is it announced usually?

● Longer than a week before

● 1 week notice
● A few days before

5) Who decides where meetings are held?

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6) How often are PTA meetings held each year?

7) How are Parents notified of an upcoming meeting?

● E-mail
● Letter
● Both

8) Are students allowed to attend these meetings?

● Yes
● No

9) What is the process in which meetings are set up?

10) Are refreshments provided during your meetings?

● Yes
● No

11) Are agendas prepared for meetings?

● Yes
● No

12) If yes, when are agendas distributed to persons who are required to
attend the meeting?

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13) Are minutes taken for meetings?

● Yes
● No

14) Who is responsible for taking minutes?

15) Are the previous meeting minutes distributed prior to the start of the next
meeting or are they distributed during the meeting?

16) How often are action plans formulated for staff meetings?

17) What system is in place to ensure that the plans are carried out as
discussed in the meetings?

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Functions
A meeting is a gathering of two or more persons, where there is a discussion of
specific topics or a purpose. A meeting could be formal or informal.

In this department, the 4 roles and their functions are:

Chairperson - This is the person responsible for the organisation and efficiency
of the meeting.

Secretary - This person is responsible for the arrangement of the meeting. The
secretary is also responsible for providing important documents to the members
as well.

Treasurer - Responsible for the financial management and to present financial

reports.

Proxy - A person who is authorised by a member of the meeting to come on

his/her behalf.

Some of of the main purpose of meetings are:

1. Planning
2. Solving problems
3. Making decisions
4. Developing ideas

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My Schedule

Date Activities Comments

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