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Lavington Panthers Cycling Club

Club Development Plan 2010-2015

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CLUB DETAILS
Name: Address: Club location: Web address: Email address: Lavington Panthers Cycling Club Inc. Pearsall St, Lavington Pearsall St Velodrome, Lavington, NSW 2640 www.lavingtonpantherscycling.com PanthersCycling@gmail.com

BACKGROUND
This development plan is a draft that has been prepared after discussions with a number of key stakeholders within the club. Full consultation has not yet been completed and this information will be incorporated once the process has been finalized. The need for a structured approach to the future has become increasingly evident in the last 12 months. Implementation and regular review of an appropriate plan will ensure that Lavington Panthers Cycling Club will remain a vibrant, progressive organisation that serves the needs of all cyclists in the community for many years to come.

What we are doing well already

TRACK The club already has an active and still growing track program in the summer season. This program is based around junior and senior riders. Monday night track racing is combined with Albury-Wodonga CC and both clubs work together to run the program (commissaires, handicapiong, entries etc.). The majority of promotion and organisation of local cub races is done by LPCC committee members. Training is held on Thursday nights; with juniors from 5:30pm and seniors from 6:30pm. For the winter of 2011 a group of seniors and juniors has continued training on Wednesday nights. This has been a great benefit, both in terms of rider performance and maintaining the level of interest of our juniors. ROAD In 2010 the club commenced a junior road program with race training being conducted fortnightly on Saturday afternoons. This built on the successful 2009-2010 track season that saw increased numbers. The aim was also to leverage on some of the local triathletes looking to continue

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winter bike training and racing. Our road program concluded with a successful one-day mini tour in November, organised by LPCC and supported by the Wangaratta and Albury-Wodonga clubs. In 2011 the club liaised with Wangaratta CC to run a junior aggregate series throughout the season. Fortnightly Saturday afternoon race training continued as well as skill development and closed circuit racing for novices and juniors. A number of LPCC juniors participated in their first State Open Junior races this year. The LPCC, through president Jeff Drury initiated talks with Albury-Wodonga CC aimed at greater cooperation between the two clubs. LPCC has not previously organised senior racing but there was a need to overhaul senior road racing in the district. Albury-Wodonga CC racing has been declining over the last few years. This cooperation has led to a Winter Racing Calendar consisting of a series of club training rides and some Handicap races. The aim is to encourage greater numbers into racing and our focus will be to introduce new members to racing through this process.

To the future
Currently our club is more innovative and dynamic than AWCC. Any joint initiatives that have been developed so far have been instigated by LPCC. Continue to build cooperation between AWCC and LPCC Build on our successful track program by introducing structured development program (three levels novices, intermediate and elite) Appoint a club coach Assist more people within the club to gain coaching accreditation (currently 2 Lvl 1 coaches in club) Schools programs Womens specific program (from come and try to novice to intermediate) Overcome the difficulties caused by the structure of the AlburyWodonga Development Squad o Currently this squad seems to operate more as a racing team than a true development program. o LPCC juniors must also join AWCC if they wish to be selected for the Albury Wodonga Development Squad and ride in AWCC uniform at Development Squad races. o Suggestions could be that the Development Squad becomes regionally based not club based. Also ride in a squad specific uniform that doesnt favour one particular club. Implement the development plan to achieve our vision.

The Lavington Panthers Cycling Club Caters for various ages of riders: Senior / Elite Under 19

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Women Veteran Junior

ABOUT THIS PLAN

This strategic plan has been developed by a forum representing members of the Lavington Panthers Cycling Club. It recognises that whilst there are and will always be individual needs within the Club there is the need to share common goals. It is these common goals that are documented. The plan begins by documenting the following: Environment An overview of external factors that directly or indirectly affect the Club. Targets The people and organisations we need to communicate to both now and in the future. Positioning How are we generally perceived in the community

Competitors Those who take human resources , time and money that could be utilized in achieving our goals Resources What we have to work with.

The plan then focuses on a SWOT analysis, reviewing the strengths, weaknesses, opportunities and threats to the Club. The plan then identifies 4 major objectives of the Club and what actions or operational objectives have to be achieved to attain these goals. This strategic document is then supported by a 3 year rolling plan that serves as a tool to achieve the clubs goals in the next 3 years.

MISSION STATEMENT
The Lavington Panthers Cycling Club provides and maintains a safe home for the sport of cycling within our Community. Our organisation actively encourages both health and fitness in all riders, through the help of our members and volunteers we strive to foster, promote, support and encourage our sport as a fun, healthy and welcoming community based sporting Organisation. We aim to be a progressive, successful and multidisciplined club servicing the Wodonga, Albury and North East region.

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VISION
The Lavington Panthers Cycling Club aims to become the Club of choice for Cyclists; within our greater Community.
OBJECTIVES 1. To be financially viable and sustainable 2. To increase community based participation 3. To improve the existing facilities 4. Develop a sustainable membership base KEY RESULT AREAS The following areas have been identified by the Club as being key areas for future development: Grants / Funding Planning Finance Human Resources Competitions Participation

ENVIRONMENTAL SNAPSHOT
This Club Development Plan is prepared with the consideration of the environment as it can be perceived at the time of writing. It is vital to highlight the issues in the general environment that Lavington Panthers Cycling Club operates in and the relevant targets, resources, competitors and finally the positioning of the Club in the community. A summary of these factors includes; General Environment Various sporting Clubs exist in the region Situated in a growing area of the state Increasing external commitments for participants, including work Other codes are dominant in media, sponsorship and recruitment A lot of Clubs are competing for the same sponsorship dollars

Targets

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Potential and current Riders Past Riders Juniors Schools Potential sponsors Business community

Positioning Seen as a progressive club with an inclusive atmosphere Seen as the track and junior Club Friendly Club with great history

Competitors Others Sports draw from same participation base Other Clubs Work commitments Professional incentives from other sports

Our Resources Club maintained website Access to Cycling Australia and State resources Only Olympic distance banked velodrome between Melbourne and Sydney Active committee

SWOT ANALYSIS
Strengths
Long Term Lease on Velodrome Financial Assets Committed management International Riders Community Awareness History / Foundation Club A good reputation in Cycling community Club provides an enjoyable environment for Riders and supporters Ideal Roads & Conditions for Events Volunteers good support from parents Increasing junior numbers

Weaknesses
Limited Clubhouse Facility Limited Canteen Facility Inadequate Velodrome Facilities Cant hold State or National Titles Unsafe Seating Run Down Toilet Facilities Only one Qualified Coach Communication Two Clubs drawing on same Area No Centralised Administration

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Create strategic relationships with local schools Improved transition from juniors to seniors with better coaching networks and focus on Rider development Sponsorship and local business community Coordinate approach with Albury Wodonga CC by better committee structure Grants & Funding Better Infrastructure Up-Skilling & Training Centralising Administration

Threats
No cooperation with Albury Wodonga CC Financial instability Costs (affiliation, licensing, Equipment) Recruitment to other sports via schools Transition within Cycling juniors to seniors Professional incentives from other sports Public profile & Awareness Low Volunteers & Members (Social & Competitive Poor Facilities Limited Planning Non Committed Management

OBJECTIVE 1 Key Result Areas

TO BE FINANCIALLY VIABLE

Financial Management Planning Grant Funding

Strategies Actions 1. Formation of a Financial Plan Look at all revenue streams (Income & Expenditure) Current & Future financial Commitments Utilise budgeting tools as a form of cash control, forecasting cash flow for a 2 yr period Present a budget at the beginning of the year. 2. Form a Sub-Committee to Prepare a sponsorship proposal network, source and seek Plan key events and activities to engage sponsorship current and potential sponsors 3. Source funding grants Identify all grant sources and outline key dates OBJECTIVE 2 Key Result Areas ATTRACT AND DEVELOP COMMUNITY BASED PARTICIPATION

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Quantity of volunteers Quality of experience for volunteers Quantity of Rider Growth in Club participants in Cycling

Strategies 1.Undertake a coordinated and targeted approach to schools with a junior club program.

Actions Approach Schools with proposal of a partnership, focusing on Learn to ride, safety, Health, Fun and Fitness. Outline club commitments and benefits to Juniors Hold a CSV development day on both road and track Hold a sign-on day for juniors promoted at schools Initiate contact with targeted Schools through letters, phone, email Engage corporate support and interested parties in key club events eg. Golf day, Sportsmans Diiners/Luncheons Develop and operational calendar to distribute to members Highlight a charity event that the club will support and make a donation Club to participate in Clean-up Australia Day Develop a supporters membership for non-racing riders Develop a recruitment package Distribute recruitment resources in key areas e.g., website, school newsletters, Bike Shops, Businesses

2.Engage the broader community to encourage participation in the Lavington Panthers Cycling Club.

3.Manage a recuitment strategy with in the schools and surrounding area.

OBJECTIVE 3 Key Result Areas

TO IMPROVE THE EXISTING FACILITY

Quality and Facility Development of Facility Management of Facility

Strategies 1. Develop a partnership with local council, State & National MPs and

Actions Seek support from local groups & Schools Seek Support from 3 levels of

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State and National Bodies to facilitate upgrade of facility government Devise an upgrade proposal Create a Master Plan & Scope Formation of a steering committee

2. To source funding to assist in the upgrade of the sporting complex

Apply and undertake process with State Sport and Recreation for facilities funding Seek funding from State & National Bodies Monitor and manage the upgrade of the sporting complex Establish a facility management plan that incorporates: - Signage - Grounds maintenance - Building maintenance - Electrical audits Develop partnerships with communitybased organisations for the utilisation of the facility

3. Develop a facility plan to maintain the quality of the venue

OBJECTIVE 4 Key Result Areas

DEVELOP A STABLE RIDER BASE

Quantity of Riders Quality of Coaches Actions Develop an operational calendar for riders & Members Distribute to Riders & Members by mail out, email and website Include all social events Update and maintain website Establish a Coaching Panel Establish and communicate a club calendar to all relevant stake holders Identify coaches as a special group in the club Ensure all coaches have access to accreditation Support club members to update relevant qualifications e.g., sports medicine, First Aid, Coaching,

Strategies 1. Establish clear Club operating procedures

2. Create a specific focus on the education and development of coaches and volunteers

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Commissaire, Administration, RSA, Food Handling. Establish a facility management plan that incorporates: Sinage Grounds mainenance Building maintenance

3. Develop a facility management plan to maintain the quality of the venue.

SOME INITIATIVES TO ACHIEVE THESE GOALS

1. ESTABLISHMENT OF TRAINING SQUADS Action Club training squads introduced 3 levels oNovice (Cycle skills based, 1 session per week velodrome in summer, Stead St winter, find a safe road venue in albury). oIntermediate (11 17 yrs) open to all interested riders, 2 sessions per week 1 group ergo session (need to find venue), 1 road or track session, build racing skills and base fitness, 1 education session per month (nutrition etc.) oElite (J13 J19) Club program, clearly identified entry criteria, selected riders, Full training program with qualified coach, Sports science support (nutrition, medical screening, testing, goal setting, development of annual plan), 2 3 group training sessions per week. Build team atmosphere at races and training Start a Senior Novice Squad Aimed at helping new senior riders develop racing and training skills. One session per week (Monday or Wed night in summer). Advertise in bike shops and through AWCC and Lavington clubs. Implementation of Regional Development Squad Structure based on LPCC elite squad but regionally based in cooperation with AWCC. Include other clubs as well (maybe Wang, Alpine, Cobram). Senior Riders from all clubs to be appointed as mentors for each junior rider in the squad. Separate uniforms. Full support and training as with LPCC elite squad. Links with CV aim to develop riders capable of competing at State and National Champs. 2. FUNDRAISING STRATEGIES Apply for grants to upgrade track and operate club Gala dinner Criterium event Secure club sponsorship from community businesses Implementation Before end of 2011

October 2011

June 2012

In progress Current - October 2011 June 2012

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3.

SCHOOLS PROGRAM TO BUILD PARTICIPATION September 2011

Advertising campaign within schools for come and try sessions. Three sessions to be run one afternoon session, one weekend session and one session during school holidays. Need to develop brochure and get to appropriate people in schools and get into newsletters/on websites. Approach schools that have afternoon sport programs (Victory Lutheran College, Trinity Anglican College, Scots School) to include cycling in their program. Provide suitably qualified person to assist school. Approach other schools within district to host come and try sessions at their school

Jan 2012