Demystifying the FFS statement

This document explains your FFS statement and supplementary FFS statement

FFS Statement: The first/initial settlement which happens post your exit.

Supplementary FFS Statement: If there are any components which has to be paid/deducted after your initial settlement, a revised FFS is
done with respect to the below components mentioned in the earnings and deductions section.

FFS Statement or Supplementary FFS Statement: The FFS statement / Supplementary FFS statement explanation has been divided into 3
sections (Header, Earnings and Deduction)

Header
Full and Final Settlement Statement

: Final Settlement Date

Employee Code :
Employee Name : Reference No :

Date of Join : Location :

Salary Paid From : Department :
Salary Paid To : : Designation :
Onsite Deputation : Arrears From :
Onsite Arrival Date : : LOP/LWP Days :
Last Working Day: : Extra days :

Remarks: : :

Note to understand the earnings section:

LOP/LWP Days: LOP days are the ones for which timesheet was not filled or there was a shortfall in timesheet hours. The
LWP days are the for which Leave without Pay was applied.
Earnings

Pay components Total

Amount(Rs)
:
Base Salary
House Rent Allowance :
Car Lease Pay :
Additional Personal Pay :
Conveyance Allowance :
Monthly Bonus :
Leave Encashment :
Adv stat bonus :

Shift allowance :

Award :
Notice Period Pay :
Joining Bonus :
Medical Insurance :
Holiday Working Allowance :
LTA Taxable Earning :

Explanation:

Please NOTE:
1. Any component with negative sign under this section is deducted.
2. Unless notified otherwise below, the formula for computation shall be your monthly component value (annual
component divided by 12) pro-rata adjusted for payable days in the pay period

Base salary: The base salary is paid to you basis on the number of days you are getting paid (Salary Paid From date to
Salary Paid to date in the header section of the pay slip). If you had any Loss of Pay days (LOP/LWP as identified in section
1) in the period then there would be deduction for such days. If deduction exceeds to the payable amount, you may see Base
Salary as negative.
House rent allowance: The house rent allowance is paid to you basis on the number of days you are getting paid (Salary
Paid From to Salary Paid to date in the top section of the pay slip). If you had any loss of pay days (LOP/LWP days) in the
period then there would be deduction for such days. If deduction exceeds to the payable amount, you may see house rent
allowance as negative.
Car lease pay: if Car Lease amount payable to the company for the Pay Period (Salary Paid From date to Salary Paid to
date in the header section of the pay slip) is reflected here.
Additional personal pay: The Additional personal pay is paid to you basis on the number of days you are getting paid
 (Salary paid from date to salary paid to date in the top section of the pay slip). If you had any loss of pay days in the period
then there would be deduction for such days. If deduction exceeds to the payable amount, you may see Additional personal
pay as negative.
Unclaimed flexi: Any flexi amount which has been declared by you during the financial year and the same has not being
claimed, is paid back to you. This is paid on pro-rata basis. If you had declared flexi for 12,000 INR and you have only
claimed 3,000 INR and you are leaving in October, the pro-rata flexi amount for April to October is 7, 0000 (1,000 per month
for 7 months). You will have a pro-rata unclaimed flexi of 4,000 INR (7,000-3,000).
Conveyance Allowance: The Conveyance allowance is paid to you basis on the number of days you are getting paid
(Salary paid from date to salary paid to date in the top section of the pay slip). If you had any loss of pay days in the period
then there would be deduction for such days. If deduction exceeds to the payable amount, you may see conveyance
allowance as negative.
Leave encashment: Your balance leaves will be paid basis on your basic salary. Formula: Leave balance multiplied by your
per day basic salary of your CTC. (Per day basic salary calculation: Your total basic salary as per your CTC (excluding
variable pay, HRA, Dearness allowance, additional personal pay, conveyance allowance, advance statutory bonus, PF)
divided by 30 days.
Adv stat bonus: The Adv stat bonus is paid to you basis on the number of days you are getting paid (Salary paid from date
to salary paid to date in the top section of the pay slip). If you had any loss of pay days in the period then there would be
deduction for such days. If deduction exceeds to the payable amount, you may see Adv stat bonus as negative.
Shift allowance: Your Approved and Applied shift allowance is paid here, Also your earlier month shift allowance will be paid
in the hold salary component which is below under the deductions section. Please refer to the attached pay slip which has
come to you along with your FFS document.
Award: All the awards basis on the type of award and the points it obtains, will be paid in this component.
Joining bonus: if joining bonus under this section is reflecting as negative, it means that your joining bonus is deducted as
per terms and conditions applicable to you.
Medical insurance: Apart from your default plan a, if you have availed for any other plan & there is no claim. The left out
amount basis on the pro-rata base calculation is refunded. This will appear in positive.
Example: You have opted for plan B for which the premium is 30,000 and you have paid all the installments. Your last
working day is August 10th, as per the financial year the number of days you have been with the company will be from
April 1st to August 10th which is 132 days. Your refund amount will be calculated as total premium/365*132 days=
10,849. So the balance amount which will be refunded to you will be 30,000-10,849=19,151.
Example 2: if this component is shown as negative, that means we have deducted your medical insurance premium
amount from this settlement. You have opted for plan B for which the premium is 30,000 and you have claimed this
insurance amount then we will deducted the balance premium amount which has to be paid.

Deductions:-
Hold salary
Notice Period Recovery (x days)
Medical insurance deduction
Salary advance recovery
Onsite allowances recovery
 Other advance recovery
Access card
Transport/Bus recovery
ESG education recovery
Bond
Library recovery
TIM Assets Hold
Flexi recovery

Explanation

NOTE: Any component with negative sign under this section is the amount paid to you.

Hold salary: Your unpaid salary during the time of your notice period is reflected here. Please refer to the attached pay slip
which has come to your along with your FFS document, the complete breakup of the Hold salary are included in the attached
pay slip.
Notice period recovery (number of day is mentioned in the parenthesis): The number of notice period days which you
have not served with the organization is deducted
Medical insurance deduction: if there is a claim on your insurance policy, the left out premium amount is deducted.
Salary advance recovery: If there are any advances/loans taken or there was any Demand Draft issued to you earlier, the
same is deducted
Onsite allowances recovery: Any dues left out in onsite settlement, the same amount is converted into INR & it is deducted.
If this amount is reflecting with negative sign, it indicates any onsite amount which was payable to you and did not get pay to
you, is paid & in this component.
Other advance recovery: If there are any travel advances taken at Offshore, the unsettled amount is being deducted here.
(If the bills have not been submitted).
Access card: If the access card is not submitted to the SPOC mentioned in your checklist during the time of exit, the
amount is deducted .
Transport/Bus recovery: If you have availed Transport/Bus, the pending recovery amount is deducted.
ESG education recovery: if there is any education/training bond signed by you, the amount due from you id deducted as per
terms and conditions of the bond agreement.
Bond: If you have joined us by signing an employment contract and left before completion of the tenure of the Contract, the
complete amount mentioned in the bond is deducted in your FFS. This is for all the associates joining us as ELITE, FCTP &
TCTP.
Library recovery: If you have not submitted books or other material issued to you from the library, the cost price of the same
is deducted.
TIM Assets Hold: If you have not submitted any assets (like Laptop/sim-card), the cost of the same is held back. Once you
return assets held by you, this amount shall be reprocessed and released back to you.
Flexi recovery: As per the components which are there in your flexi basket, if there is any extra amount which has been paid
more than your eligibility for the pro-rata period, the extra declaration amount is deducted For example,
 If you have claimed Fuel reimbursement of 10,000 INR for six months while you had declared 12,000 INR as Fuel
Reimbursement Flexi amount for the year, you have INR 4,000 as excess flexi claimed for Fuel Reimbursement and
the same shall be recovered

 For one financial year, every month 1000 rupees you have declared as your LTA flexi component and the same
amount was getting deducted from your salary every month. On summing the whole amount you are eligibility to
claim LTA for the said financial year will be 24000 rupees. During the time of claiming the LTA amount, you have
claimed 30,000 rupees. Your claim amount minus your eligible amount (30000 – 24000 = 6000) Hence 6000 is the
amount which will be recovered under this component.

U1 to U4 eligibility flexi basket – LTA, meal voucher, additional personal pay

P1 and above eligibility – Medical, LTA, telephone, Car lease, Driver’s salary, Car fuel, Superannuation, NPS, meal voucher,
Additional personal pay.