Minutes of the Meeting

Date: January 24, 2023

Time Started: 1:30 PM
Time Ended: 3:00 PM

Attendees
Daryl Susannah Ong Chief Administrative
John Paul Pelayo PRD Director
Bernadeth Lumbuan Account Payable Head
Grace Caras Accounts Receivable Head
Rey Mart P. Perez Finance Staff
Flora Belle O. Dionio Accounts Receivable Staff-
Annalisa Thomas Accounts Payable Staff
Christine Polistico Accounts Re
Kimberly Guiral Accounts Receivable/ Claims
Janice G. Benben Accounting Expense Staff
Sheena Amor Tupaz Accounting Expense Staff
Marie Mar David Accounts Payable Staff

Presenter

1. Bernadeth Lumbu-an- Accounts Payable Division

2. Grace Caras- Accounts Receivable Division

Agenda

1. Reporting of Accounts Payable

1.1. Presented an accounts aging in all business units.
1.2. The company should pay immediately all the supplier.
1.3. The branch employee specifically in receiving section should establish
accuracy if recording RR’s and other related documents.
1.4. Aging of Expenses, payables and inventory end should be separated.
2. Reporting of Accounts Payable Division
2.1 The Accounts Receivable has 3 division record, ff;
2.1.1. Omega
2.1.2. Manage System
2.1.3. Stock transfer

2.2 After looking for the record of AR, there should be an assessment subjected
to doubtful accounts written off.
2.3 Collection Efficiency
2.3.1. Due and demandable
2.3.2. Consolidate all accounts for the approval of write off.
2.3.3. Write off must be validated by Audit Department.

2.4 Ma’am Florabelle Dionio an Accounts Receivable in charge for collection

should revisit fresh baker employees for the implication of credit policy.

2.5 posting of Payment of all Business units.

2.6 Reports of Ar per business unit including leasing.

3. Plans and Programs

3. 1 Improvements, Timely encoding of retail Division, Distribution and Food and

Beverages unit.

3.2 All transaction must be recorded in the new system which the manage.