ST.

JAMES THE APOSTLE

MULTI-PURPOSE COOPERATIVE
CDA Reg. No. 9520-03000340
San Miguel, Betis, Guagua, Pampanga, Philippines
sjampcoop@yahoo.com
Telefax. No. (63) (045) 901-0964

SJAMPC Board of Director’s

PERFORMANCE EVALUATION POLICY

PREAMBLE:
The institution of Board of Directors was based on the premise that a
group of trustworthy and respectable people will look after the interests of all
Cooperative members who are not directly involved in the management of the
Cooperative.

POLICY STATEMENT:
This Policy aims at establishing a procedure for conducting an annual
evaluation of individual Board Directors’ performance and formulating the
criteria for determining qualification, positive attribute and independence of
each and every director of the Cooperative.

I. OBJECTIVE:
The object of this policy is to formulate the procedures and also to
prescribe and lay down the criteria to evaluate the performance of the entire
Board of Directors.

II. PURPOSE:
The Board evaluation sets the standards of performance and improves the
culture of collective action by the Board. Evaluation also improves teamwork by
creating better understating of Board dynamics, board-management relations
and thinking as a group within the board. It helps to maximize board director’s
contribution by encouraging participation in meetings and highlighting the skill
gaps on the Board and those of individual members. Directors demonstrate
commitment to improvement, based on the feedback provided on individual and
collective skill gaps.

The purposes of the Board evaluation may be enumerated as under:

 Improving the performance of Board towards cooperative goals and
objectives.
 Assessing the balance of skills, knowledge and experience on the Board.
 Identifying the areas of concern and areas to be focused for
improvement.
 Identifying and creating awareness about the role of Directors
individually and collectively as Board.
 Building Team work among Board members.
 Effective coordination between Board and Management.
 Overall growth of the Cooperative.

III. RESPONSIBILITY:
It shall be the duty of the Chairperson of the Board, who shall be supported
by the Cooperative Secretary to organize the evaluation process and accordingly
conclude the steps required to be taken. The evaluation process will be used
constructively as a system to improve the directors’ effectiveness, to maximize
their strength and to tackle their shortcomings. The Board of Directors shall
undertake the following activities on an annual basis;
a. The board as a whole shall discuss and analyze its own performance
during the year together with suggestions for improvement thereon,
pursuant to the performance objectives.

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 ST. JAMES THE APOSTLE
MULTI-PURPOSE COOPERATIVE
CDA Reg. No. 9520-03000340
San Miguel, Betis, Guagua, Pampanga, Philippines
sjampcoop@yahoo.com
Telefax. No. (63) (045) 901-0964

b. Review performance evaluation reports of various committees along

with their suggestions on improving the effectiveness of the committee.
c. Review the various strategies of the cooperative and accordingly set the
performance objectives for directors.
d. Ensure that adequate disclosure is made with regard to performance
evaluation in the Board’s Report.

IV. APPLICABILITY and SCOPE:

The BOD Performance Evaluation Policy shall apply to all Members of the
Board of Directors as a collegial body and individually. Each Board Director
shall assess and evaluate themselves and their fellow Directors performance
regarding their performance over the past year taking into consideration the
following;

 The Board has given importance and sufficient time to consider

important matters relating to the Cooperative’s sustainability strategy.
 The Board has given importance and sufficient time to consider or to
review the Cooperative’s policy on key Risk in Cooperative’s operation
(Key Risk) and Sustainability Risk (ESG Risk).
 All directors have attended training courses or seminars that enhances
their knowledge in the past year, such as business-related training
courses, sustainable business operational course, Risk Management
Course, and Courses on conflict-of-interest prevention etc.
The Cooperative Secretary will submit the performance appraisal form of
the Board to all directors to evaluate the annual performance assessment, both
individually and in groups, which after each director has completed the
assessment, the form will be sent back to the Cooperative Secretary to collect
the evaluation scores of each director and summarize the results of the analysis
of the performance assessment of the Board of Director for the year and to
report to the Board of Directors to consider in order to achieve the objective of
the performance evaluation/assessment process.

The evaluation criteria would be calculated as a percentage of the full

score for each item. If the score is higher than 85% = Very good, the range of 75
- 85% = Good, the range of 65 - 75% = quite good, the range of 50 - 65% = fair
and less than 50% = should improve

The Performance appraisal of the Board of Directors is divided into 2 types as

follows;

 Evaluation of the performance of the Board assessed in various aspects;

a. the structure and qualifications of the Board of Directors
b. the roles, duties and responsibilities of the Board of Directors
c. the Board meeting
d. the performance of the directors
e. the relationship with the management
f. Director’s self-development and executive development

 Evaluation of the performance of individual directors assessed in various

aspects;
a. the readiness of the directors
b. strategy formulation and business planning
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 ST. JAMES THE APOSTLE
MULTI-PURPOSE COOPERATIVE
CDA Reg. No. 9520-03000340
San Miguel, Betis, Guagua, Pampanga, Philippines
sjampcoop@yahoo.com
Telefax. No. (63) (045) 901-0964

c. risk management and internal control

d. preventing conflicts of interest
e. monitoring financial and operating reports
f. board meetings
g. other issues.

V. DISCLOSURE:
An overview of the appraisal process, results and action plans should be
disclosed in the integrated report prepared by the Board of which a copy shall
be furnished to the Management specifically to the Human Resources
Department. The Board should state in the annual report how performance
evaluation of the Board has been conducted. However, the results of the
individual self-evaluation shall not be disclosed publicly.
Template of the BOD Performance Evaluation and Self-Assessment Form
is hereto attached and shall form part of this Policy.

VI. EFFECTIVITY:
This Policy shall take effect immediately upon approval and adoption of
the Board of Directors.

Approved this _____ day of ______________, 2023 at the SJAMPC Main

Office Bldg. at Purok 3, San Miguel, Betis, Guagua, Pampanga, Philippines.

Signed:

ZENAIDA DE LEON MARISSA BALAGUER

BOD Chairperson BOD Vice-Chairperson

MARCIANO PECSON JAIME DE MESA

BOD Member BOD Member

CRISTINA QUIRINO ALODIA MALIG EDNA CAYANAN

BOD Member BOD Member BOD Member

Certified by:

JOSE S. DAAG
Cooperative Secretary