Document Code:

Title: PSDS MONITORING TOOL for SCHOOL HEADS

Rev.
4 Div. & Section CID-IMS Effectivity Date: Page No.
No.

School Head: District and School:

1st Visit 2nd Visit

Focus of Monitoring Means of Verification Date: Date:

(MOVs) _________ ________
/ X / X
School Head ensures to:
1. Prepare and implement Annual Instructional Supervisory and Administrative Plan to include *Annual Supervisory Plan
ALS, ALIVE, SPED and IPEd teachers

2. Observe and supervise Head Teachers/Department Heads, Teachers, MTs and other teachers *CO Rating Sheets
Note: *Observation Notes
Observe classes to provide instructional assistance *STAR Report
Unannounced classroom observation using STAR (not graded *Tracking of teachers observed monthly
SH with advisory class-none Full- at least 1 per learning area
Class observation-
Secondary-All MTs, HTs, and some teachers
Elementary (with MTs)-All MTs and some teachers per quarter
Elementary w/out MTs-All teachers per quarter
3. Monitor maximum utilization of all learning resources, to include apparatus, tools and Tracking on the utilization of the
equipment following:
 Textbooks
 Other references (HG modules,
SPED LR, MG LAS)
 Teacher-made Contextualized
materials
 GIYA sa Pagbasa, GIYA for
Reading Comprehension, GIYA
for Storytelling
 ERK
 Worksheets (issued not
issued)
 Tablets
 TV
 Printers
 Modules
 Other supplementary learning
materials
 Manipulative learning materials
(kindergarten)
 Activity sheets (Math
provided)
 Tools and equipment(Science,
math, Tech-Voc lab)

4 . Implement LAC sessions  Approved LAC Plan c

 Attendance sheets k
 Minutes
 Session guide and slide decks
Pictures
• Tools and equipment(Science,
math, Tech-Voc lab)

5.Promote professional networks for growth and development -curriculum related *Inventory of teachers’ training for the past
three years
6.Prepare/Conduct Action Research *Approved Research Proposal by the school
head or Group Research (school head as
one of the proponents
*Completed Research of the School
Head/Group Research for the school year
7.Manage assessment *Compilation of Assessment materials and
NOTE: results: (diagnostic, quarterly, Performance
1. Randomly check the formative assessment- its congruency and construction Task, Phil-IRI
2. Randomly check the TOS and summative test questions *Tracking on Teacher’s Class Record
3. Randomly check the compliance of at least 4 written works and 4 performance tasks *Test questions per quarter per learning
Area (Alpha and Beta copies)
* List of School’s
Quality Assurance Team
*List of Least Learned Skills per learning
area
8.Manage School Plant Facilities *Conduciveness of the learning environment
Note:1. maximize classroom space- bigger space for learners in all components of school plant (office,
2.check the ventilation and lightings of learning spaces classrooms, library, laboratory,
playgrounds, covered court, etc.)
*cleanliness of the surroundings
9.Promote stakeholders’ participation *List of stakeholders’ curriculum support
with MOVs
*List of school organizations and activities
conducted
10. Conduct teachers’ conferences *Minutes of meeting
*Attendance sheets
*Pictures
11. Monitor implementation of interventions to learners who lag behind  Least learned skills per area
 Summary of Individual
Learning Monitoring Plan
compilation (ILMP)
Note: All those learners who
obtained 74% and below

• Status report of the implemented

intervention
12. Institutionalize rewards system or recognition for staff, learners, teachers and community *Reward System Guidelines (In Memo
stakeholders who contributed for the improvement of learners’ academic performance Form)
*MOVs for Awards and Recognition
conducted
*List of school personnel assisted for
promotion and step increment with the kind
of assistance provided
13. Prepare and submit all required reports on or before due dates *Proof of submission (compilation of
transmittals)

14. Address and document all issues and concerns on curriculum implementation of *Issues and Concerns
the ff. areas;
 Kindergarten
 English
 Math
 Science
 Filipino
 AP
 MAPEH
 EPP/TLE
 MTB
 EsP
 SHS
 Reading Program
 Work Immersion
 JDVP (for recipient schools only)
15. Implement school LRMS *School LRMS Implementation Plan A
(Reference: Div. Memo No. 456, s. 2021) *School LRMS TA Plan s
*Supplementary LR Report k
*Inventory of Non-Text-Based LR
*Inventory of Existing Learning and
m
Teaching Resources
*K to 12 LR Situation Report
o
*LRMS Annual Accomplishment Report r
e

i
n
s
16. Implement Homeroom Guidance Program *HGP Class Observations (Annex 1)
(DM-OUCI-2021-346-annexes 1,2 and 5) *Sch. Implementation Tool (Annex 2)
*Learners Development Assessment
(Annex 5)

17. Monitor the implementation of Journal of Good Deeds Checklist of classes with journal of good
deeds
18. Implement Career Guidance Program *Career Guidance Plan *Accomplishments
Report
(For Secondary Only)

19. Implement SHS *Immersion docs (MOA)

Note: 1.Check the utilization of supplies and equipment delivered *Master program
2.Facilities are within standards *Prospectus
* Curriculum- exit tracer
*School’s prospectus aligned to General
Class Program

20. Implement measures for the Safety of School Personnel and Learners 1. Copy of Earthquake and Fire Drills
reports (Narrative reports with pictures)
2. Copy of School DRRM and ToR
3. List of safety and emergency supplies and
equipment
4. Contingency Plan
5. Emergency exit plan
6. Copy of Student Led School Watching
and Hazard mapping
21 Conduct enrollment 1. List of teachers who conducted mapping
2. List of learners surveyed & enrolled
especially the kindergarten, drop-out,
retained and school leavers
3. List of learners who did not claim their
cards and the reasons
4. Proof of coordination meeting between
the Elem. And Secondary SHs
22. Implement RAPID Thru SIKAP- de- Sibugay • Documentation of its
implementation (pretest for
the 3rd quarter in all learning
areas, SIKAP results: MPS
of Q2 and Phil-IRI latest
results for reading, Class
Reading profile, advocacy
activity and other activities
conducted)
• Materials provided and
contextualized by teachers
• Consolidated feedback on the
implementation (positive and
negative)
• Recommendation to improve
implementation

23 Track the compilation of required activities such as: Formal Theme and Informal, spelling Track the implementation of the ff:
notebooks for Fil and Eng, Experiment notebook and competency checklist of the  Formal at least one per quarter
performance- based task in TLE/TVL conducted  Informal at least two per
quarter
 At least once a week for
spelling
 For TVL/TLE per quarter
 Experiment notebook
24. Implement Numeracy and Literacy activities 1.Class Program showing the schedule of
reading/ numeracy/ remediation
2. Class reading progress chart
3. List of strategies implemented on reading
and numeracy
2 5 . Implement Class Program and Master Program  Class Program
 Master program
26.Monitor the implementation of PHIL-IRI, EGRA, EGMA, ECCD, MFAT, (TARL-for  Results of all these assessement
Kabasalan District Only) (pre and post)
27. Support the availability of Kinder play area, and personal well-being corner  Actual observation

28. Compile list of learners who achieve 75% proficiency level in all learning areas per quarter 1. Consolidated number of learners per
quarter who achieve 75% proficiency level
(with grade of 75 and above)
2. List of learners with grades below 75%
per section, per subject, and per quarter
3.Proof of action to help learners below
proficiency level
29. Implement feeding program 1. List of beneficiaries
2. Distribution list
3. Pictures
30. Align curriculum and instruction methods in all subjects 1. Tracking of Curriculum guide
2. Tracking of MELCs
Note: Check whether the DLLs are followed by the teachers 3. Compilation of MELCs
4. Tracking of DLLs
5. Any proof that the 21st century skills
are implemented
31. Monitor the implementation of Inclusive education (for schools only with SPED, ALIVE, ALS Required documents of inclusive education-
and IPED) refer separate tools for inclusive)
32.Implement Child Rights Education 1.Children’s right are published near the
school entrance
2. Proof of the integration of children’s right
in the curriuclum
3. List of Child Protection Committee and
minutes of meeting
4. list of activities promoting child rights
33. Implement School Sports and fitness Activities 1.List of sports club organized
2. inventory of sports supplies and
equipment
3. any proof of sports activities conducted
34. Implement transparency on Financial Management and proper disbursement of School 1.List of BAC members, inspection
MOOE and other school income committee, their designations, and ToR
(renewed every January)
2.Compilation of BAC minutes
3. Compilation of RIS, ICS, Vouchers
4. Liquidation report posted at the
transparency board
5.List of other school income and expenses
(If any)

35.Implement SIP 1. Approved SIP/

2. Approved AIP
3.PIR-quarterly
4. APR-December
36. Manage WASH in school 1.Availability of drinking water
2.Availability of water for washing
3. Proof of tootbrushing activities
4.Proof of group handwashing activities
5. Sufficient wash stands
6. Availability of soap, alcohol,facemask
7. Food handlers with health certificate
8. Waste segregation is visible
9. Availability of medicines
37. Implement School-Based Management 1. SBM assessment result
2. Organized documents
3. SBM room/corner
OTHER OBSERVATIONS:
First Visit Date: __________________ First Visit Date: ________________
Attach this for
reimbursement
____________________________________________________ ____________________________________________________
EPS/PSDS/DIC School Head
Second Visit Date: __________________ Second Visit Date: ________________ Document Code:
Title: TECHNICAL ASSISTANCE REPORT

____________________________________________________ ____________________________________________________
Rev.
0 Div. & SectionEPS/PSDS/DIC
CID-IMS Effectivity Date: School Head
Page No.
No.

Prepared by: Reviewed by: Approved by:

Name EVELYN F. IMPORTANTE AURELIO SANTISAS DR. JEANELYN A. ALEMAN, CESO VI

Position OIC- Chief ES CID OIC – Assistant Schools Division Superintendent Division Superintendent
Date

Priority Needs of the Technical Assistance Date Expected Results Date Actual Results Remarks
Client
Strategies/Activities First Second
(Describe the present Visit Visit
situation)
1. Assessment Discussed DepEd Order No Jan. *All teachers should April All Teachers recorded the There is noticeable
31, s. 2020 and provided 10,202 compile and record the 1,2022 summative test in the class improvement in the
*No available written examples 2 results of summative record. Presented the performance of tasks. Sustain
works and performance assessment (at least 4 compilation of summative monitoring on this aspect.
tasks in all grades and in written works and 4 tests per quarter. All report
all learning areas performance tasks) in all cards were issued.
*No Class record learning areas as basis in
giving grades per quarter
* Have not issued report

SAMPLE ONLY
card for first and second * Issue the report card
quarters

First Visit Date: __________________ First Visit Date: ________________

____________________________________________________ ____________________________________________________
EPS/PSDS/DIC School Head
Second Visit Date: __________________ Second Visit Date: ________________

____________________________________________________ ____________________________________________________
 EPS/PSDS/DIC School Head

Prepared by: Reviewed by: Approved by:

Name EVELYN F. IMPORTANTE AURELIO SANTISAS DR. JEANELYN A. ALEMAN, CESO VI

Position OIC- Chief ES CID OIC – Assistant Schools Division Schools Division Superintendent
Superintendent

Date