NAME:

COURSE:

with apology second Chairperson confirm secretary

adjourn unanimously matters arising other matters motion

call the meeting

agenda venue attendance propose
to order

1 to pass

2 proposal

3 to suggest

4 to support

5 everyone agrees

6 place of meeting

7 to begin the meeting

8 with acceptable reason

9 the meeting comes to an end

10 issues raised from the last meeting

11 other issues to mention or discuss

12 the guidelines of the meeting

13 the person who conducts the meeting

the person who writes down the minutes of the

14
meeting

to notify the members who are present and those

15
who are absent
NAME:
COURSE:

with apology second Chairperson confirm secretary

adjourn unanimously matters arising other matters motion

call the meeting

agenda venue attendance propose
to order

1 to pass confirm

2 proposal motion

3 to suggest propose

4 to support second

5 everyone agrees unanimously

6 place of meeting venue

7 to begin the meeting call the meeting to order

8 with acceptable reason with apology

9 the meeting comes to an end adjourn

10 issues raised from the last meeting matters arising

11 other issues to mention or discuss other matters

12 the guidelines of the meeting agenda

13 the person who conducts the meeting chairperson

the person who writes down the minutes of the

14 secretary
meeting

to notify the members who are present and those

15 attendance
who are absent
NAME:
COURSE:

Below is a mixed list of strengths and weaknesses of meetings. Study it

carefully and see if you can differentiate them.

Minutes of the last meeting is not circulated to the

1
participants

2 Too many items are on the agenda

3 Purpose and desired results of the meetings are clear

Meetings are held at the later part of the day. Eg;

4
afternoons and evenings

Actions to be taken are summarized at the end of the

5
meeting

6 Having a large number of participants

7 Decisions are reached for each item discussed

8 Advance notification of meeting is not given

9 A tense and censuring atmosphere prevails

10 Outcomes of the meeting are monitored and evaluated

The chairperson or someone is monopolizing the

11
meeting

12 Participants are not well prepared for the meeting

13 Rules are specified at the onset of the meeting

14 The meeting does not start on time

NAME:
COURSE:

Below is a mixed list of strengths and weaknesses of meetings. Study it

carefully and see if you can differentiate them.

Minutes of the last meeting is not circulated to the

1 WEAKNESSES
participants

2 Too many items are on the agenda WEAKNESSES

3 Purpose and desired results of the meetings are clear STRENGTH

Meetings are held at the later part of the day. Eg;

4 WEAKNESSES
afternoons and evenings

Actions to be taken are summarized at the end of the

5 STRENGTH
meeting

6 Having a large number of participants WEAKNESSES

7 Decisions are reached for each item discussed STRENGTH

8 Advance notification of meeting is not given WEAKNESSES

9 A tense and censuring atmosphere prevails WEAKNESSES

10 Outcomes of the meeting are monitored and evaluated STRENGTH

The chairperson or someone is monopolizing the

11 WEAKNESSES
meeting

12 Participants are not well prepared for the meeting WEAKNESSES

13 Rules are specified at the onset of the meeting STRENGTH

14 The meeting does not start on time WEAKNESSES

NAME:
COURSE:

Match each weaknesses with its appropriate solution.

Minutes of the last meeting is

Meetings should not be more
not circulated to the
than one hour
participants

Minutes circulated
Too many items are on the immediately after the
agenda meeting and again just before
the next one

Meetings are held at the later An agenda should be given to

part of the day. Eg; afternoons the participants before
and evenings starting the meeting

Create a relaxed and

Having a large number of
conducive atmosphere by
participants
encouraging the members

Advance notification of have meetings in the morning

meeting is not given when people are more alert

Participants should be
A tense and censuring
informed as to what is
atmosphere prevails
expected of them

Punctuality is crucial. A
The chairperson or someone is
meeting that starts on time
monopolizing the meeting
has a positive take off

Participants are not well Limit the participants to

prepared for the meeting between 6-10

The meeting does not start on No one should talk for more
time than 50% of the time
NAME:
COURSE:

Match each weaknesses with its appropriate solution.

Minutes of the last meeting is

Meetings should not be more
not circulated to the
than one hour
participants

Minutes circulated
Too many items are on the immediately after the
agenda meeting and again just before
the next one

Meetings are held at the later An agenda should be given to

part of the day. Eg; afternoons the participants before
and evenings starting the meeting

Create a relaxed and

Having a large number of
conducive atmosphere by
participants
encouraging the members

Advance notification of Have meetings in the morning

meeting is not given when people are more alert

Participants should be
A tense and censuring
informed as to what is
atmosphere prevails
expected of them

Punctuality is crucial. A
The chairperson or someone is
meeting that starts on time
monopolizing the meeting
has a positive take off

Participants are not well Limit the participants to

prepared for the meeting between 6-10

The meeting does not start on No one should talk for more
time than 50% of the time